Attachment 1i D –185
Parks & Public Works Department
DEPARTMENT PURPOSE
The Parks and Public Works Department (PPW) constructs and maintains the Town’s public
parks, facilities, roadways, rights-of-way, and other infrastructure. Six organizational units (the
Administration, Park Services, Engineering Development Services, Engineering Program
Services, Streets and Signals, and Environmental Services Program) work in coordination to
achieve the Department’s overarching goal of ensuring the Town’s facilities are safe, functional,
and attractive. Additional departmental services that support these objectives include the
Facilities Maintenance, Vehicle Maintenance, and Non-Point Source Program. PPW is also
responsible for several Landscape and Lighting Districts. In addition to providing ongoing
maintenance activities, the Parks and Public Works Department staff provides information and
outreach to Town residents, businesses, and the public concerning the Department’s programs,
activities, and projects.
BUDGET OVERVIEW
In a year where the Parks and Public Works Department faces an increasing workload in the
area of traffic and capital improvement projects, the Department’s personnel budget will be
higher than the FY 2017/18 personnel budget, which accounts for several position upgrades,
the deletion of a vacant position, and the realignment of existing positions. The operating
expenditures have been augmented by an increase of approximately $11,000 in non-
discretionary base additions, and one-time allocations of $100,000 for tree pruning, $35,000 for
street light and signal energy costs, and $6,000 for a required appraisal of the Los Gatos-
Saratoga Youth Recreation Center. The FY 2018/19 budget reflects an increase in salaries and
benefits attributed to increased CalPERS and medical benefits rates. In addition, all personnel
that were previously funded in Internal Service Fund Programs are programmed starting in FY
2018/19 in the General Fund, increasing total General Fund salaries and benefits expenditures
while decreasing the Internal Service Fund charges by the same amount. Salary increases are
not reflected in the proposed budget as labor negotiations with the Town’s unions are pending.
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PARKS & PUBLIC WORKS DEPARTMENT
During this fiscal year, the Department will advance or complete many major Capital
Improvement Projects. Some projects include: Almond Grove Street Rehabilitation Project
Phase II, the Annual Street Rehabilitation project, the Traffic Signal Modernization and the
Bicknell Storm Drain project. Additionally, staff will work to recommend, design and deliver
projects from the Town’s recently approved Bicycle and Pedestrian Master Plan and Traffic
Around Schools Plan. Staff will continue to apply for grants to supplement Town funding and
advance the Town’s capital project plans.
The Engineering Development program will continue to work on several key private projects in
Los Gatos including: the North Forty project, the Alberto Way office development, and the
Winchester Boulevard office development as they move into the construction phase. Staff will
continue to provide technical support and work collaboratively with residents and private
developers through the development process for new planning applications to ensure
compliance with Town regulations.
The Town continues to add recycling receptacles through the Downtown Recycling Expansion
Program. There are an additional eleven receptacles being added in FY 2017/18 downtown. In
FY 2018/19, staff will add receptacles on Main Street from Santa Cruz Avenue and
approximately to Los Gatos Boulevard. This program was created to comply with AB 939 and
AB 341 to reduce litter throughout the community and assist with reaching the Statewide
diversion goal.
The Town’s Outside the Box Program is designed to enhance the character of the community by
adding artwork to utility boxes that are often targeted by graffiti vandals. Selected artwork
harbors environmental sustainability messages that include: alternative transportation, clean
energy, clean creeks, community sustainability, and healthy lifestyles. In FY 2017/18 four utility
boxes are being added which bring the total to 17, and another four are planned in FY 2018/19.
Staff will explore future sites as an ongoing funding source has been added to the Capital
Improvement Program.
The Streets and Signals Program includes a one-time budget increase for additional pruning and
trimming Town-wide. The additional funds will put the Town on a 15-year trimming cycle,
closer to the industry standard of seven years.
The Department will continue work on several other areas, including short and long-term
measures to communicate the impacts of summer cut-through traffic and the Bachman Park
Rehabilitation Project. In addition to these, staff will support a new Joint Powers Authority (JPA)
to manage the West Valley cities’ Non-Point Source Programs.
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PARKS & PUBLIC WORKS DEPARTMENT
ACCOMPLISHMENTS
Core Goals Accomplishments
Community
Character
Preserve and
enhance the
appearance
character and
environment quality
of the community
• Installed 25 additional paintings created by students from the Los
Gatos-Saratoga Recreation Footbridge Revitalization Summer
Youth Art Project.
• Facilitated the implementation of a Senior Transportation Pilot
program.
• Launched the evolution of the Los Gatos-Monte Sereno Safe
Routes to School to a non-profit organization.
• Added 11 new recycling bins to the Downtown area.
• Worked extensively with the developer of the Town’s North 40
project on the required public infrastructure to minimize
disruption to the public when the project construction starts.
Civic Enrichment
Foster opportunities
for citizen
involvement, and
cultural recreational
and individual
enrichment
• Co-sponsored a bike ride with the Silicon Valley Bicycle Coalition
to showcase the Town’s efforts in building bicycle and pedestrian
infrastructure.
• Distributed shower timers, showerheads, aerators, hose nozzles,
leak detector tablets, and water wise indoor survey kits to
continue to promote water conservation.
• Received community input to install traffic calming devices on
Wedgewood Avenue and College Avenue.
• Worked effectively with the Town’s Bicycle and Pedestrian
Advisory, Transportation and Parking, and Parks Commissions to
gain input into Town capital projects and advance Council
priorities.
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PARKS & PUBLIC WORKS DEPARTMENT
ACCOMPLISHMENTS
Core Goals Accomplishments
Quality Public
Infrastructure
Maintain the
condition and
availability of public
facilities,
transportation
systems, and other
public infrastructure
• Advanced the Town’s Capital Improvement Program including
projects focused on the Almond Grove, Town-wide street
maintenance, and building infrastructure.
• Received the Metropolitan Transportation Commission IDEA
Grant for additions to the Town’s Smart Traffic Signal system
upgrade project.
• Replaced downtown tree lights and outlets on Santa Cruz Avenue
and Main Street.
• Trimmed eucalyptus trees on Hilow Road and increased pruning
of the Town’s Urban Forest.
• Repaired and resurfaced the pathways and renovated the
pedestrian bridge in the Kennedy Meadows Landscape and
Lighting District.
• Continued the focus on communicating impacts from cut through
traffic.
• Advanced the Town’s Complete Streets commitment through
striping changes with the Town’s maintenance projects.
Good Governance
Ensure responsive,
accountable and
collaborate
government
• Received FEMA & CalOES reimbursements for costs associated
with the January and February 2017 storm responses.
• Upgraded the Town’s electricity accounts to Silicon Valley Clean
Energy’s GreenPrime Service.
• Represented the Town on the Valley Transportation Authority
Technical Advisory Committee.
• Began School Busing Feasibility Study with various community
stakeholders.
• Completed year 1 of 3 of the Almond Grove Reconstruction
which includes high level public engagement with individual
property owners.
D –189
PARKS & PUBLIC WORKS DEPARTMENT
The above totals reflect General Fund programs. Additional Parks and Public Works programs are reflected in
separate Special Revenue and Internal Service Funds following the General Fund portion of this section. Staffing
assignments to the Capital Program and Redevelopment Agency are reflected outside of the department’s budget.
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Other Taxes 30,213$ 9,878$ 5,148$ 7,000$ 7,000$ 7,000$
Licenses and Permits 803,022 978,332 689,850 753,199 759,199 760,199
Intergovernmental 49,706 44,561 50,787 38,200 38,200 38,200
Service Charges 821,114 440,203 592,787 615,021 596,364 616,277
Fines & Forfeitures - 290 13,702 - - -
Other Revenues 69,460 105,838 216,400 53,753 258,638 52,553
TOTAL REVENUES 1,773,515$ 1,579,102$ 1,568,674$ 1,467,173$ 1,659,401$ 1,474,229$
Transfers In
Transfer from GFAR - - 97,808 315,616 315,616 315,616
Total Transfers In - - 97,808 315,616 315,616 315,616
TOTAL REVENUES & TRANSFERS IN 1,773,515$ 1,579,102$ 1,666,482$ 1,782,789$ 1,975,017$ 1,789,845$
EXPENDITURES
Salaries and Benefits*3,655,552$ 3,942,418$ 4,183,319$ 4,616,149$ 4,287,510$ 5,247,224$
Operating Expenditures 1,180,161 1,431,484 1,618,222 1,548,288 1,596,596 1,566,738
Fixed Assets 125,195 86,073 79,790 140,000 140,000 140,000
Internal Service Charges 729,448 766,220 746,437 812,888 798,044 656,935
TOTAL EXPENDITURES 5,690,356$ 6,226,195$ 6,627,768$ 7,117,325$ 6,822,150$ 7,610,897$
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Adopted
PROGRAM
Administration 307,031$ 348,234$ 370,147$ 551,395$ 538,262$ 568,922$
Engineering Prog Srvcs 902,915 1,002,319 1,157,205 1,058,501 1,148,029 1,078,779
Engineering Dev Srvcs 640,975 670,247 699,677 808,134 716,973 751,983
Park Services 1,496,032 1,677,669 1,738,961 1,832,817 1,727,941 1,641,559
Environmental Services 280,035 378,396 299,259 391,421 340,865 366,432
Streets Signals & Sidewalks 1,920,447 2,015,412 2,173,657 2,310,057 2,137,035 2,452,910
Property Damage 17,726 63,203 109,072 25,000 73,045 25,000
Vehicle Maintenance Management - - - - - 222,483
Facilities Maintenance Management - - - - - 362,829
Pass Through 125,195 70,715 79,790 140,000 140,000 140,000
TOTAL EXPENDITURES 5,690,356$ 6,226,195$ 6,627,768$ 7,117,325$ 6,822,150$ 7,610,897$
DEPARTMENTAL SUMMARY OF REVENUES AND EXPENDITURES
* Personnel previously budgeted in various Internal Service Funds are budgeted in the Parks and Public Works Department General Fund
Programs beginning in FY 2018/19.
D –190
PARKS & PUBLIC WORKS DEPARTMENT
2014/15 2015/16 2016/17 2017/18 2018/19
General Fund Funded Funded Funded Funded Proposed
Parks & Public Works Director 1.00 1.00 1.00 1.00 1.00
Asst PPW Dir/Town Engineer - - - - 1.00
Town Engineer 1.00 1.00 1.00 1.00 -
Superintendent*0.80 0.80 0.80 0.80 1.00
Facilities & Environmental Svcs Mgr 0.50 0.50 0.50 - -
Parks & Public Works Operations Mgr*- - - 1.50 2.00
Transportation & Mobility Mgr - - - 1.00 1.00
Senior Civil Engineer - 1.00 1.00 1.00 1.00
Senior Administrative Analyst - - - - 0.75
Administrative Analyst 0.75 0.75 0.75 0.75 -
Executive Assistant 1.00 2.00 2.00 1.00 1.00
Administrative Assistant*1.80 1.80 1.80 1.80 2.50
Office Assistant*- 0.30 0.30 0.30 -
Environmental Service Coordinator 1.00 - - - -
Environmental Programs Specialist - - - 1.00 1.00
Associate Engineer 2.40 2.00 2.00 2.00 2.00
Assistant Engineer 1.60 1.00 1.00 1.00 2.00
Construction Project Mgr - 1.00 1.00 1.00 1.00
Engineering Technician 1.00 1.00 1.00 1.00 1.00
Senior Public Works Inspector 1.00 1.00 1.00 1.00 0.50
Public Works Inspector 0.50 0.50 0.50 0.50 -
Parks Service Officer 1.00 1.00 1.00 1.00 1.00
Town Arborist 1.00 1.00 1.00 1.00 1.00
Tree Trimmer/High Climber 1.00 1.00 1.00 1.00 1.00
Lead Parks & Maintenance Worker*2.00 2.00 2.00 2.00 3.00
Sweeper Operator 0.75 - - - -
Parks & Maintenance Worker*7.00 7.75 7.75 6.75 7.75
Equipment Mechanic*- - - - 1.00
Total General Fund FTEs 27.10 28.40 28.40 29.40 33.50
Non-General Fund FTEs (in Parks & Public Works Department programs unless otherwise noted)
Non-Point Source
Sweeper Operator 0.25 - - - -
Parks & Maint Worker - 0.25 0.25 0.25 0.25
Public Works Inspector 0.50 0.50 0.50 0.50 -
Senior Administrative Analyst - - - - 0.25
Senior Public Works Inspector - - - - 0.50
Administrative Analyst 0.25 0.25 0.25 0.25 -
Total Non-Point Source FTEs 1.00 1.00 1.00 1.00 1.00
Vehicle Maintenance
Superintendent*0.20 0.20 0.20 0.20 -
Administrative Assistant*0.20 0.20 0.20 0.20 -
Office Assistant*- 0.20 0.20 0.20 -
Equipment Mechanic*1.00 1.00 1.00 1.00 -
Total Vehicle Maint. FTEs 1.40 1.60 1.60 1.60 -
DEPARTMENT STAFFING
Full Time Equivalent (FTE)
D –191
PARKS & PUBLIC WORKS DEPARTMENT
2014/15 2015/16 2016/17 2017/18 2018/19
Facilities Maintenance Funded Funded Funded Funded Proposed
Facilities & Environmental Svcs Mgr 0.50 0.50 0.50 - -
Parks & Public Works Operations Mgr*- - - 0.50 -
Lead Parks & Maintenance Worker*1.00 1.00 1.00 1.00 -
Parks & Maintenance Worker*1.00 1.00 1.00 1.00 -
Total Facilities Maint. FTEs 2.50 2.50 2.50 2.50 -
Total PPW Department FTE's 32.00 33.50 33.50 34.50 34.50
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Hours Funded Funded Funded Funded Proposed
Office Assistant Temp/Hrly 1,455 - - - -
Park Service Officer 1,000 1,000 1,000 - -
Maintenance Worker - 1,975 976 976 -
Maintenance Assistant 8,299 6,591 6,591 5,661 5,661
Total Annual Hours 10,754 9,566 8,567 6,637 5,661
Full Time Equivalent (FTE)
DEPARTMENT STAFFING
*Personnel previously budgeted in Park and Public Works Department Internal Service funds are budgeted in the
General Fund beginning in FY 2018/19.
D –192
D –193
Parks & Public Works Department
PARKS & PUBLIC WORKS ADMINISTRATION
P ROGRAM 5101
PROGRAM PURPOSE
The Administration Program supports the delivery of services throughout the Department. Its
primary responsibilities include managing and coordinating the efforts of the Department’s
programs; organizing meetings with residents, contractors, and other agencies; preparing and
developing budget documents; administering the traffic calming program; processing and
managing grants; and preparing reports to the Town Council, Commissions, and Town Manager.
BUDGET OVERVIEW
Staff will continue to manage the complex federal and state grant fund documentation and
reimbursement processes with an emphasis on pursuing new grant opportunities. Staff from
this program also supports the administrative management and oversight of the Municipal
Regional Storm Water Permit (MRP) along with assistance from Community Development
Department staff. A portion of the Senior Administrative Analyst’s position is funded through
the Non-Point Source fund to offset personnel costs to this program’s budget.
Program staff will continue to manage the online parks reservation system. The system allows
for more advanced program applications, such as report and data analysis tools, and gives
customers an enhanced user interface when making online reservations. Demand for reserved
space at Los Gatos parks remains high.
The FY 18/19 budget includes multiple personnel adjustments that partially affect the
Administration Program. The 0.5 FTE Office Assistant increased to 0.75 FTE overall, and
upgraded to an Administrative Assistant due to the actual duties of this position. In addition,
the 1.0 FTE Administrative Assistant was reduced to 0.75 FTE to align the position with the
D –194
PARKS & PUBLIC WORKS DEPARTMENT
Administration
allocated budget. Lastly, the Administrative Analyst was upgraded to a Senior Administrative
Analyst to provide a career ladder for the Administrative job series in a management role and
to reflect the complexity of the duties assigned to the position. The associated net cost to this
program is approximately $20,000. The FY 2018/19 budget reflects a slight increase in salaries
and benefits attributed to increased CalPERS and medical benefit rates. Salary increases are
not reflected in the proposed budget as labor negotiations with the Town’s unions are pending.
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Other Taxes -$ -$ -$ -$ -$ -$
Licenses and Permits - - - - - -
Intergovernmental - - 7,140 - - -
Service Charges - - - - - -
Fines & Forfeitures - - - - - -
Other Revenues 1,931 594 91 1,200 - -
TOTAL REVENUES 1,931$ 594$ 7,231$ 1,200$ -$ -$
Transfers In
Transfer from GFAR -$ -$ -$ 217,808$ 217,808$ 217,808$
Total Transfers In -$ -$ -$ 217,808$ 217,808$ 217,808$
TOTAL REVENUES & TRANSFERS IN 1,931$ 594$ 7,231$ 219,008$ 217,808$ 217,808$
EXPENDITURES
Salaries and Benefits 244,939$ 264,683$ 273,516$ 468,717$ 458,953$ 501,345$
Operating Expenditures 21,624 42,292 52,295 30,194 26,934 39,444
Fixed Assets - - - - - -
Internal Service Charges 40,468 41,259 44,336 52,484 52,375 28,133
TOTAL EXPENDITURES 307,031$ 348,234$ 370,147$ 551,395$ 538,262$ 568,922$
SUMMARY OF REVENUES AND EXPENDITURES
D –195
PARKS & PUBLIC WORKS DEPARTMENT
Administration
FY 2018/19 KEY PROJECTS
Core Goals Key Projects
Community
Character
Preserve and
enhance the
appearance
character and
environment
quality of the
community
Park Reservation System Management
Staff continues to manage the online parks reservation system for
resident and non-resident use of Town park facilities. Staff forecasts that
90% of the 600 expected reservations in the coming year will be made
online via the parks reservation system.
Customer Service Efficiency
The Administration Program staff will focus on evaluating processes,
procedures and systems to obtain input and feedback from customers to
continuously improve the delivery of service to both internal and external
customers.
KEY PROGRAM SERVICES
• Provides walk-in and telephone customer service for departmental programs and
services.
• Provides internal clerical and program support for departmental services.
• Oversees regulatory and project operations.
• Manages the Department’s budget.
• Pursues grant funding to enable the Town to implement key projects.
• Prepares and tracks construction and maintenance contracts.
• Facilitates neighborhood meetings to discuss concerns related to traffic calming, street
improvements, and other parks and public works-related issues.
• Provides staff support to the Transportation and Parking Commission, Bicycle and
Pedestrian Advisory Commission, and Parks Commission; and assists in coordination of
Commission-sponsored projects.
• Provides support for Town-wide Committees, such as Town-wide Health and Safety
Committee, Beautification Committee, Town Outreach Team, Safe Routes to School, and
Los Gatos Town Employees Foundation.
• Administers the processing of permits and Town park reservations.
• Oversees Department employee training and safety programs.
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PARKS & PUBLIC WORKS DEPARTMENT
Administration
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Parks & Public Works Director 0.40 0.40 0.40 0.40 0.40
Transporation & Mobility Manager - - - 1.00 1.00
Senior Administrative Analyst - - - - 0.30
Administrative Analyst 0.30 0.30 0.30 0.30 -
Executive Assistant 0.25 0.25 0.25 0.25 0.25
Administrative Assistant 0.50 0.50 0.50 0.50 0.58
Office Assistant - 0.30 0.30 0.30 -
TOTAL PROGRAM FTE's 1.45 1.75 1.75 2.75 2.53
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Hours Funded Funded Funded Funded Proposed
Office Assistant 1,105 - - - -
TOTAL ANNUAL HOURS 1,105 - - - -
Full Time Equivalent (FTE)
PPW ADMINISTRATION PROGRAM STAFFING
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Parks & Public Works Department
ENGINEERING PROGRAM SERVICES
PROGRAM 5201
PROGRAM PURPOSE
Engineering Program Services provides Town engineering services not related to private
development. This includes the design, construction management, and administration of the
Capital Improvement Program (CIP) to improve the Town’s public infrastructure (such as
streets, sidewalks, storm drains, parks, retaining walls, and traffic signals) with an emphasis on
delivering capital projects within their planned schedules and approved budgets. Engineering
operations effectively manage planning, design, and construction of Capital Improvement
Projects; Town-wide and neighborhood traffic issues (such as the Town’s traffic calming policy
and cut-through traffic); engineering inspection services to ensure the Town’s project
contractors are meeting contract standards and requirements; development of Geographic
Information System (GIS) data to manage Town infrastructure, right-of-way and property
boundary issues; and the administration of the asset management and workload tracking
system.
BUDGET OVERVIEW
Engineering Program Services provides non-fee-related engineering services and activities.
Budgeted staffing supports engineering design, review, consultant management, and
construction oversight of the Town’s CIP projects and inspection activities to ensure the
completion of construction projects as designed. The Engineering Program Services staff
oversees grant fund applications and reimbursements, public information meetings and
notifications, and traffic calming requests. Additionally, this program houses traffic engineering
management for traffic control, signalization, daily operations, and inter-agency coordination of
shared intersections and roadways.
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PARKS & PUBLIC WORKS DEPARTMENT
Engineering Program Services
For FY 2018/19, staff will manage the design and construction of several key projects including:
the continuation of the Almond Grove Street Reconstruction project Phase II, the Bicknell Storm
Drain Project, the Annual Street Rehabilitation Project, and the Annual Curb, Gutter, Sidewalk
and ADA ramp Project, and the Bachman Park Rehabilitation Project. Staff will work to
recommend, design, and deliver projects from the Town’s recently approved Bicycle and
Pedestrian Master Plan and Traffic Around Schools Plan. Traffic Engineering will continue to
evaluate options to address Town Cut-Through traffic. A Highway 9 Corridor Study will be
developed to review safety and traffic flow on this central Town roadway. Traffic staff will
additionally work with the Metropolitan Transportation Commission on the partially grant
funded Traffic Signal Modernization project.
In the FY 2016/17 budget, funding was pro-rated for the addition of a Transportation and
Mobility Manager position in this program to establish project feasibility and to best position
the Town to compete for Measure B opportunities. Santa Clara County voters approved
Measure B, a 30-year, half-cent Countywide sales tax to enhance transit, highways,
expressways, and active transportation (bicycles, pedestrians, and complete streets). This
position is funded by the General Fund for FY 18/19 after which point the position could
potentially transition to funding through awarded projects. The position is also advancing
existing Town priorities such as developing a project to utilize existing grant funding to upgrade
the Town’s signal controller and communication system.
The FY 18/19 budget reflects several personnel changes that partially affect the Engineering
Program, among others. The Town Engineer classification was upgraded to Assistant Parks and
Public Works Director/Town Engineer as approved by the Town Council. In addition, an
Assistant Engineer will be added for increased capital program support. The Senior Public
Works Inspector will be reallocated to another Program to reflect the actual job duties, and a
vacant Public Works Inspector position will be deleted to offset the addition of an Assistant
Engineer. Lastly, the Administrative Analyst was upgraded to a Senior Administrative Analyst.
The associated net cost to this program is approximately $62,000. The FY 2018/19 budget
reflects a slight increase in salaries and benefits attributed to increased CalPERS and medical
benefit rates. Salary increases are not reflected in the proposed budget as labor negotiations
with the Town’s unions are pending.
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PARKS & PUBLIC WORKS DEPARTMENT
Engineering Program Services
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Other Taxes -$ -$ -$ -$ -$ -$
Licenses and Permits - - - - - -
Intergovernmental - - - - - -
Service Charges - - - - - -
Other Revenues - - 128,775 - - -
TOTAL REVENUES -$ -$ 128,775$ -$ -$ -$
Transfers In
Transfer from GFAR - - 97,808 97,808 97,808 97,808
Total Transfers In - - 97,808 97,808 97,808 97,808
TOTAL REVENUES & TRANSFERS IN -$ -$ 226,583$ 97,808$ 97,808$ 97,808$
EXPENDITURES
Salaries and Benefits 829,927$ 908,143$ 1,065,288$ 964,639$ 1,052,916$ 1,019,423$
Operating Expenditures 17,927 36,456 23,129 31,144 24,852 31,144
Fixed Assets - - - - - -
Internal Service Charges 55,061 57,720 68,788 62,718 70,261 28,212
TOTAL EXPENDITURES 902,915$ 1,002,319$ 1,157,205$ 1,058,501$ 1,148,029$ 1,078,779$
SUMMARY OF REVENUES AND EXPENDITURES
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PARKS & PUBLIC WORKS DEPARTMENT
Engineering Program Services
FY 2018/19 KEY PROJECTS
Core Values Key Projects
Community
Character
Preserve and
enhance the
appearance
character and
environment
quality of the
community
Almond Grove Street Rehabilitation Project Phase II
The program will continue to advance the Phase II project this summer
with the project continuing through 2019. Staff will continue a high level
of outreach to residents in this neighborhood as this project impacts each
street for construction.
Crosswalk Lighting Upgrades
The program staff will complete the design and construction of the
crosswalk lighting project. Staff identified roadways that have moderate
to high levels of pedestrian traffic that lack safe crosswalk areas. A total
of five crosswalk lighting upgrades will be constructed as part of this
project. The areas include: Blossom Hill and Santa Cruz, and Los Gatos-
Almaden and Cherry Blossom.
Quality Public
Infrastructure
Maintain the
condition and
availability of
public facilities,
transportation
systems, and
other public
infrastructure
Additional Capital Improvement Program Projects
The program staff will continue to work on the design and construction of
currently programmed capital projects and the preparation of
construction documents for future capital projects. Due to capacity
issues and project funding, staff prioritizes projects in the five-year
Capital Improvement Program (CIP) for Council consideration. Program
staff will pursue grant opportunities where applicable for capital projects.
In addition to the aforementioned projects, planned CIP construction
projects include regular recurring projects such as the Town’s annual
street resurfacing and curb, gutter, and sidewalk projects.
D –201
PARKS & PUBLIC WORKS DEPARTMENT
Engineering Program Services
KEY PROGRAM SERVICES
Capital Improvement Projects
• Provides plans, specifications, estimates, right-of-way plans, and property descriptions
for Town projects; develops requests for proposals (RFPs), and manages consultants,
contractors and other various contracts.
• Designs and administers projects for the annual Capital Improvement Program,
including street resurfacing and curb, gutter, and sidewalk improvements.
Traffic Engineering
• Performs traffic engineering analysis.
• Manages neighborhood traffic concerns and requests, including the traffic calming
program and cut-through traffic.
Community Information
• Provides assistance to the public regarding engineering services.
• Manages websites for public notification and other public noticing methods including
mailings, door hangers, and NextDoor postings.
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PARKS & PUBLIC WORKS DEPARTMENT
Engineering Program Services
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Asst PPW Dir/Town Engineer - - - - 0.80
Town Engineer 0.80 0.80 0.80 0.80 -
Construction Project Mgr - 0.60 0.60 0.60 0.60
Senior Civil Engineer - 0.20 0.20 0.20 0.20
Senior Administrative Analyst - - - - 0.15
Administrative Analyst 0.15 0.15 0.15 0.15 -
Executive Assistant 0.20 0.20 0.20 0.20 0.20
Administrative Assistant 0.50 0.50 0.50 0.50 0.50
Associate Engineer 1.00 0.80 0.80 0.80 0.80
Assistant Engineer 0.80 0.80 0.80 0.80 1.80
Engineering Technician 1.00 1.00 1.00 1.00 1.00
Senior Public Works Inspector 0.70 0.70 0.70 0.70 0.15
Public Works Inspector 0.15 0.15 0.15 0.15 -
TOTAL PROGRAM FTEs 5.30 5.90 5.90 5.90 6.20
Full Time Equivalent (FTE)
ENGINEERING PROGRAM SERVICES STAFFING
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.
a.Percentage of CIP projects completed within budget:*100%100%100%100%100%
b.Percentage of CIP projects completed within
schedule:*
100%100%100%100%100%
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.0 1 1 1 1
2.1 1 1 1 1
3.1 1 0 1 1
4.91%84%Data Not
Available
80%80%
5.8 4 8 4 4
* This measure has been moved to Performance Objectives and Measures from Activity and Workload Highlights. The
Department is changing the methodology related to item b and will report actuals in next budget cycle.
** This measure has been moved to Activity and Workload Highlights from Performance Objectives and Measures.
Percentage of residential households approving the final
traffic calming proposal developed by Town staff (67%
approval required):**
Number of CIP projects completed:
To effectively manage Capital Projects
Number of traffic calming projects closed:
Number of traffic calming projects:
Number of traffic calming requests received:
D –203
Parks & Public Works Department
ENGINEERING DEVELOPMENT SERVICES
PROGRAM 5202
PROGRAM PURPOSE
The Engineering Development Services Program, in coordination with the Community
Development Department, provides services to ensure private development project
construction complies with Town standards. Engineering functions include reviewing plans and
specifications, and providing inspection services for grading, drainage, and issues of
encroachment in the public right-of-way. The program is cost recovery such that staff costs and
expenditures related to private development oversight are paid by the applicant.
BUDGET OVERVIEW
There are a couple of major development projects that are expected to start construction in FY
2018/19, which would augment revenues if completed, and thereby reduce personnel
expenditures to the program’s budget. These include the North 40 and two recently approved
office projects. To achieve this, staff tracks labor hours for reimbursement by the developers.
The Engineering Development Services Program’s public counter hours will continue to operate
from 8:00 a.m. to 1:00 p.m. Monday through Friday. Services continue to be provided in the
afternoon by phone and appointment. These hours mirror the public counter hours offered by
the Finance and Community Development Departments which allow for back office work to be
completed. Additionally, Engineering staff members each have assigned counter days and these
schedules are made available to the public to facilitate connecting the public with the Engineer
assigned to their project. The program has utilized flex-hour work schedules to reduce
overtime pay and to manage effectively the community's service demands.
D –204
PARKS & PUBLIC WORKS DEPARTMENT
Engineering Development Services
The FY 18/19 budget reflects several personnel changes that partially affect the Engineering
Development Services Program, among others. The Town Engineer classification was upgraded
to Assistant Parks and Public Works Director/Town Engineer as approved by the Town Council.
The Senior Public Works Inspector will be reallocated to another program to reflect the actual
job duties, and a vacant Public Works Inspector position will be deleted to offset the addition of
an Assistant Engineer to the Engineering Program. The net savings associated with these
changes is approximately $47,000. The FY 2018/19 budget reflects a slight increase in salaries
and benefits attributed to increased CalPERS and medical benefit rates. Salary increases are
not reflected in the proposed budget as labor negotiations with the Town’s unions are pending.
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Other Taxes -$ -$ -$ -$ -$ -$
Licenses and Permits 285,862 428,599 201,449 219,700 225,700 226,700
Intergovernmental - - - - - -
Service Charges 662,978 347,059 471,892 453,400 430,000 453,400
Fines & Forfeitures - - 13,462 - - -
Other Revenues 3,298 1,249 9,523 18,160 18,218 18,160
TOTAL REVENUES 952,138$ 776,907$ 696,326$ 691,260$ 673,918$ 698,260$
EXPENDITURES
Salaries and Benefits 531,657$ 548,753$ 552,491$ 649,616$ 555,819$ 636,009$
Operating Expenditures 16,082 11,907 37,576 42,893 49,647 51,093
Fixed Assets - - - - - -
Internal Service Charges 93,236 109,587 109,610 115,625 111,507 64,881
TOTAL EXPENDITURES 640,975$ 670,247$ 699,677$ 808,134$ 716,973$ 751,983$
SUMMARY OF REVENUES AND EXPENDITURES
D –205
PARKS & PUBLIC WORKS DEPARTMENT
Engineering Development Services
FY 2018/19 KEY PROJECTS
Core Goals Key Projects
Good
Governance
Ensure
responsive,
accountable
and
collaborate
government
Development Projects
The Development Team (Community Development, Parks & Public Works,
County Fire, and the Police Departments) will continue to work on several key
private development projects in Los Gatos. These pending projects include the
North Forty Specific Plan, the McCarthy property, and Greenridge Terrace.
Staff will continue to provide technical support and work collaboratively with
residents and private developers through the development process so that
these projects comply with Town regulations. There will also be an increased
staff role in the monitoring of development projects for their compliance with
the new storm water permit. Staff has been and will continue to prepare
“Project Information Sheets” on engineering aspects of key development
proposals.
KEY PROGRAM SERVICES
Development Projects
• Reviews development applications for compliance with Town grading and engineering
standards, and develops project conditions of approval.
• Reviews plans and approves final tract maps and parcel maps as required by state law.
• Conducts inspections of work within public right-of-way through the encroachment
permit process and on-site for compliance with the Town’s MRP permit as cross
program support of the NPDES program.
Traffic Engineering
• Performs and reviews traffic engineering analysis for proposed development projects
and develops project conditions of approval.
• Responds to citizen traffic concerns regarding development projects.
Community Information
• Provides assistance to the public regarding right-of-way issues.
• Develops “Project Information Sheets” to provide summary information on
development projects to the public.
• Provides verbal information at Council and Commission meetings.
D –206
PARKS & PUBLIC WORKS DEPARTMENT
Engineering Development Services
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Parks & Public Works Director 0.20 0.20 0.20 0.20 0.20
Asst PPW Dir/Town Engineer - - - - 0.20
Town Engineer 0.20 0.20 0.20 0.20 -
Construction Project Mgr - 0.14 0.14 0.14 0.14
Senior Civil Engineer - 0.80 0.80 0.80 0.80
Executive Assistant 0.05 0.05 0.05 0.05 0.05
Administrative Assistant 0.10 0.10 0.10 0.10 0.10
Associate Engineer 1.40 1.20 1.20 1.20 1.20
Assistant Engineer 0.80 0.20 0.20 0.20 0.20
Senior Public Works Inspector 0.30 0.30 0.30 0.30 0.35
Public Works Inspector 0.35 0.35 0.35 0.35 -
TOTAL PROGRAM FTEs 3.40 3.54 3.54 3.54 3.24
Full Time Equivalent (FTE)
ENGINEERING DEVELOPMENT SERVICES STAFFING
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.
a.Percentage of conventional encroachment permits
that are processed by Engineering staff within 5
business days:
90%90%90%90%90%
b.Percentage of conventional grading/improvement
permits that are reviewed by Engineering staff within
10 business days:*
90%90%90%90%90%
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.310 340 304 310 310
2.25 11 22 22 22
3.261,569$ 399,971$ 176,081$ 300,000$ 200,000$
4.133,535$ 32,376$ 68,060$ 400,000$ 65,000$
** New measure in FY 2016/17, historical data provided when available.
* Due to multiple variables, the review process can vary.
To provide an effective and efficient encroachment and
grading/improvement permit approval process:
Number of encroachment permits processed:
Total grading permit revenue:**
Number of grading permits processed:
Total encroachment permit revenue:**
D –207
Parks & Public Works Department
PARK SERVICES
PROGRAM 5301
PROGRAM PURPOSE
The Park Services Program provides maintenance of the Town’s parks, trails, open spaces,
facility grounds, median islands, parking lot landscaping, downtown planters, and the urban
forest. In addition, Park Services staff maintains recreational areas for residents and visitors,
beautifies the Town’s landscape, and takes care of functional public areas throughout the
community. Additional services include administering park use fees and reservations,
implementing Town regulations in the Town’s parks and open space areas, managing
vegetation and pest control, and ensuring the safety of parks’ playground equipment.
BUDGET OVERVIEW
The FY 2018/19 budget reflects a slight increase in salaries and benefits attributed to increased
CalPERS and medical benefit rates. Salary increases are not reflected in the proposed budget as
labor negotiations with the Town’s unions are pending.
In FY 2018/19, the use of outside vendors for certain parks maintenance services will continue,
including turf mowing, tree trimming, median island maintenance, and weed abatement. The
use of external vendors allows the Town’s internal resources to focus on higher priority projects
and allows for the most effective management of maintenance operations.
Although conservation targets may be relaxed or eliminated, the impacts from the drought
continue to drive activities in this program. Vegetation management and the potential for
targeted locations of turf reduction are two areas of operational focus. The Department will
continue to enhance irrigations systems in parks and medians islands to reduce the use of
potable water.
D –208
PARKS & PUBLIC WORKS DEPARTMENT
Park Services
The Park Services Program is continuing the cost-saving strategy of limiting the use of program
staff overtime. This decrease in overtime involves the reduction of the after-hours “Stand-by
Program.” Stand-by will only be available during the months of November through March,
instead of year-round.
Park Services Program staff continue to combine resources with Streets and Signals Program
staff to complete several large in-house maintenance projects. Because the Parks and Public
Works Operations Manager continues to oversee the Park Services Program staff, combined
projects are more efficient to manage. Some examples of combined large-scale maintenance
projects include brush removal, median maintenance, paving, and graffiti abatement that were
previously unachievable by either program independently.
Additionally, staff continues to be involved with the implementation of the Long Term Trash
Plan, which is a requirement of the storm water permit.
D –209
PARKS & PUBLIC WORKS DEPARTMENT
Park Services
FY 2018/19 KEY PROJECTS
Core Goals Key Projects
Quality Public
Infrastructure
Maintain the
condition and
availability of
public
facilities,
transportation
systems, and
other public
infrastructure
Park Upgrades and Improvements
Park Services staff will complete several park improvement projects as
proposed in the Capital Improvement Program budget. These proposed
projects include improvements at Blossom Hill and Bachman Parks, and park
restroom upgrades at Belgatos Park. These projects will improve the park
facilities for local residents.
Open Space Trail Upgrades
Park Services staff will begin to rehabilitate Heinz and Santa Rosa Open Space
areas to improve the trail infrastructure. These two preserves are under the
Town’s jurisdiction. These projects will rebuild retaining walls along the trails
and improve the drainage along the trail to prevent future erosion.
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Other Taxes 30,213$ 9,878$ 5,148$ 7,000$ 7,000$ 7,000$
Licenses and Permits 229,498 236,444 186,691 220,000 220,000 220,000
Intergovernmental - - - - - -
Service Charges 50,553 32,573 44,329 39,621 41,864 40,877
Fines & Forfeitures - 290 240 - - -
Other Revenues 12,995 19,223 14,528 12,393 11,890 12,393
TOTAL REVENUES 323,259$ 298,408$ 250,936$ 279,014$ 280,754$ 280,270$
EXPENDITURES
Salaries and Benefits 906,955$ 1,040,746$ 1,040,757$ 1,094,173$ 1,003,381$ 982,338$
Operating Expenditures 404,129 414,939 500,118 520,380 514,757 520,380
Fixed Assets - 15,358 - - - -
Internal Service Charges 184,948 206,626 198,086 218,264 209,803 138,841
TOTAL EXPENDITURES 1,496,032$ 1,677,669$ 1,738,961$ 1,832,817$ 1,727,941$ 1,641,559$
SUMMARY OF REVENUES AND EXPENDITURES
D –210
PARKS & PUBLIC WORKS DEPARTMENT
Park Services
KEY PROGRAM SERVICES
Maintenance Services
• Maintains 62 public sites, including 75.3 acres of landscaped space located in 15 Town
parks; 12.09 miles of trails and pathways; 246 acres of open space located in three open
space areas; 19.15 acres of landscaping for medians, roadside banks, triangles, and nine
community parking lots; 33 Downtown streetscape planters; and grounds maintenance
for five Town-owned public buildings with 6.81 acres of landscaped area.
• Maintains trees and plants in all parks, on all median islands, along all streets, and on
public property, including State Route 9, per agreement with Caltrans.
• Conducts ongoing maintenance and improvement projects, as needed, to ensure parks
and trails equipment and facilities are functional and in safe operating condition.
• Maintains the downtown tree lights on Santa Cruz Avenue and Main Street.
• Coordinates the tree removal permit process to protect trees and manage tree
inspection services.
• Oversees contract services for six Landscaping and Lighting Assessment Districts.
• Supervises the state Department of Corrections Work Furlough Program for clean-up
projects.
Park Use Fees and Reservation System
• Manages the online park reservation system and user fee process.
• Implements Town regulations in the Town’s parks and trails system.
Volunteer Projects
• Manages the Downtown Adopt-a-Planter program.
• Coordinates volunteers (individuals and groups) who maintain or construct park-related
projects, including parks and trails system improvements and debris removal.
• Oversees the Adopt A Highway – Highway 9/Highway 17 Circle Ramp Cleanups.
Special Events
• Provides support services for Town events, including but not limited to, 4th of July,
Screen on the Green, and the holiday tree lighting ceremony in Town Plaza Park.
• Provides services for other special events on a cost-recovery basis, such as Fiesta de
Artes.
D –211
PARKS & PUBLIC WORKS DEPARTMENT
Park Services
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Parks & Public Works Director 0.20 0.20 0.20 0.20 0.20
Superintendent 0.40 0.40 0.40 0.40 0.40
Construction Project Mgr - 0.13 0.13 0.13 0.13
Facilities & Environmental Services Mgr 0.10 0.10 0.10 - -
Park & Public Works Operation Mgr - - - 0.60 0.60
Senior Administrative Analyst - - - - 0.15
Administrative Analyst 0.15 0.15 0.15 0.15 -
Executive Assistant 0.25 0.25 0.25 0.25 0.25
Administrative Assistant 0.40 0.40 0.40 0.40 0.45
Parks Service Officer 1.00 1.00 1.00 1.00 1.00
Tree Trimmer/High Climber 1.00 1.00 1.00 1.00 1.00
Lead Parks & Maint Worker 1.00 1.00 1.00 1.00 1.00
Parks & Maint Worker 3.00 3.00 3.00 2.00 1.00
TOTAL PROGRAM FTE's 7.50 7.63 7.63 7.13 6.18
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Hours Funded Funded Funded Funded Proposed
Parks Service Officer 1,000 1,000 1,000 - -
Maintenance Assistant 5,963 5,963 5,963 5,033 5,033
TOTAL ANNUAL HOURS 6,963 6,963 6,963 5,033 5,033
Full Time Equivalent (FTE)
PARK SERVICES PROGRAM STAFFING
D –212
PARKS & PUBLIC WORKS DEPARTMENT
Park Services
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.
a.Percentage of parks with playground equipment receiving
weekly safety inspections:
90%90%90%90%90%
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.350.9 350.9 350.9 350.9 350.9
2.14.9 14.9 14.9 14.9 14.9
3.613 596 525 525 525
4.47 42 48 48 48
5.40 60 36 35 35Total number of parks service requests within Town parks
received and completed:
Total number of special use permits for parks issued annually:
To ensure the park's playground equipment is functional and
in safe operating condition.
Total number of acres of Town parks, open space, and median
islands maintained:
Total number of park reservations issued annually:
Total miles of parks and open space trails maintained:
D –213
Parks & Public Works Department
ENVIRONMENTAL SERVICES
PROGRAM 5302
PROGRAM PURPOSE
The purpose of the Environmental Services Program is to implement initiatives that protect
public health, safety, and the environment, and promote programs to encourage a sustainable
future. Staff works to encourage:
1) Sustainability initiatives
2) Water conservation
3) Energy reduction
4) Recycling and composting of materials
The Environmental Services Program staff ensures the Town is in compliance with
environmental regulations, including air quality permits and Statewide policies on solid waste
disposal and recycling. Staff also provides management oversight with compliance reports,
such as the annual report for the NPDES storm water permit. Additionally, program staff
educates and raises awareness about environmental issues through various community
education activities and events. Staff continues to work with its partners, such as the West
Valley Clean Water Program, Pacific Gas & Electric, and West Valley Collection & Recycling to
raise community awareness about environmental sustainability, waste prevention, and
resource conservation.
As required by the California Integrated Waste Management Act of 1989 (AB 939), the Town
must divert a minimum of 50% of its waste from the landfill. In 2011, the California Integrated
Waste Management Act (AB 341) was approved that establishes a statewide diversion goal of
75%, and also requires several solid waste disposal policies. Staff manages compliance with AB
939 and AB 341 requirements, monitors and evaluates existing waste collection and recycling
programs, and recommends new programs to meet diversion objectives. Staff also actively
D –214
PARKS AND PUBLIC WORKS DEPARTMENT
Environmental Services
participates in the West Valley Solid Waste Management Authority, the local joint powers
authority for managing the solid waste vendor contracts.
BUDGET OVERVIEW
The FY 2018/19 budget reflects a slight increase in salaries and benefits attributed to increased
CalPERS and medical benefit rates. Salary increases are not reflected in the proposed budget as
labor negotiations with the Town’s unions are pending.
Program staff will prioritize energy efficiency projects, such as energy management systems
and energy efficiency upgrades in Town-owned facilities. These projects will focus on energy
reduction and reduce operational costs over the long term. The program also includes the
implementation of water conservation measures.
Town staff will continue to assist with the West Valley Solid Waste Management Authority
(WVSWMA) and Household Hazardous Waste Program with a goal of increasing waste diversion
and minimization. The Joint Powers Authority approved new solid waste administrative related
fees in FY 2018/19. The revenues collected from the Authority are also being used to offset
Department expenditures related to the management of the Household Hazardous Waste
Program, street sweeping, and contract administration.
The Town continues to add recycling receptacles through the Downtown Recycling Expansion
Program. Eleven receptacles are being added in FY 2017/18 downtown. In FY 2018/19, staff
will add receptacles on Main Street from Santa Cruz Avenue and to approximately Los Gatos
Boulevard. This program was created to comply with AB 939 and AB 341 to reduce litter
throughout the community and assist with reaching the statewide diversion goal.
The Town’s Outside the Box Program is designed to enhance the character of the community by
adding artwork to utility boxes that are often targeted by graffiti vandals. Selected artwork
harbors environmental sustainability messages that include: alternative transportation, clean
energy, clean creeks, community sustainability, and healthy lifestyles. In FY 2017/18 four utility
boxes are being added to bring the total to 17, and another four in FY 2018/19.
Town staff will partner with the West Valley Clean Water Program (WVCWP) and the City of
Campbell in adding ten waste and educational stations (five in Los Gatos) along the Los Gatos
Creek Trail. Each station will consist of trash and recycling receptacles, a dog waste station, and
environmental outreach signage. Grant money has been awarded through the Santa Clara
D –215
PARKS AND PUBLIC WORKS DEPARTMENT
Environmental Services
Valley Water District for this project to divert waste from the Los Gatos Creek and will begin
implementation at the beginning of FY 2018/19.
The Town provides for one community event each year. Spring into Green is an annual
sustainability event that provides the opportunity for the Town to conduct education and
outreach on environmental topics. This aligns with and supports the Town’s Sustainability Plan
and obligations under the Regional Stormwater Permit, especially around trash reduction in the
storm system. The Spring into Green event requires annual staff and non-staff resources
equivalent to approximately $12,000. A portion of the staff time is funded through the Parks
and Public Works Operating Budget, and the remaining budget and responsibility resides with
the Town Manager’s Office.
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Other Taxes -$ -$ -$ -$ -$ -$
Licenses and Permits 107,687 121,192 114,814 121,956 121,956 121,956
Intergovernmental 49,706 44,561 43,647 38,200 38,200 38,200
Service Charges 916 - - - - -
Other Revenues 1,000 - 500 - - -
TOTAL REVENUES 159,309$ 165,753$ 158,961$ 160,156$ 160,156$ 160,156$
Transfers In
Transfer from General Fund - - - - - -
Total Transfers In - - - - - -
TOTAL REVENUES & TRANFERS IN 159,309$ 165,753$ 158,961$ 160,156$ 160,156$ 160,156$
EXPENDITURES
Salaries and Benefits 154,554$ 189,572$ 145,872$ 195,813$ 154,847$ 186,936$
Operating Expenditures 118,944 180,970 146,953 187,968 179,413 178,968
Fixed Assets - - - - - -
Internal Service Charges 6,537 7,854 6,434 7,640 6,605 528
TOTAL EXPENDITURES 280,035$ 378,396$ 299,259$ 391,421$ 340,865$ 366,432$
Transfers Out
Transfer to General Fund - - - - - -
Total Transfers Out - - - - - -
TOTAL EXPENDITURES & TRANSFERS OUT 280,035$ 378,396$ 299,259$ 391,421$ 340,865$ 366,432$
SUMMARY OF REVENUES AND EXPENDITURES
D –216
PARKS AND PUBLIC WORKS DEPARTMENT
Environmental Services
FY 2018/19 KEY PROJECTS
Core Goals Key Projects
Community
Character
Preserve and
enhance the
appearance,
character, and
environmental
quality of the
community
Collection Services
The Town is an active member of the West Valley Solid Waste Management
Authority, a joint powers authority (JPA) that contracts for solid waste collection,
recycling, and disposal services for residential and commercial customers in Los
Gatos, Campbell, Monte Sereno, and Saratoga. During FY 2018/19, staff will
continue to work actively with the JPA and West Valley Collection and Recycling
as it enters its eleventh year of providing service to West Valley cities.
Keep Los Gatos Beautiful
April is “Keep Los Gatos Beautiful” month, and multiple major events are planned
during this month. The campaign celebrates National Earth Day, National Arbor
Day, and National Volunteer Recognition Week, all of which occur during April.
Keep Los Gatos Beautiful events are funded in part by state Beverage Container
Grant funds. “Spring into Green” is a sustainability focused event that combines
National Earth Day, National Arbor Day, and “Keep Los Gatos Beautiful” month
into one community celebration.
Community Outreach and Awareness
Program staff will coordinate a variety of waste prevention and resource
conservation community outreach activities, to promote recycling, environmental
sustainability, and environmental protection. Staff continues to work with
partners, such as the West Valley Clean Water Program, Pacific Gas & Electric,
and West Valley Collection & Recycling, to raise community awareness of these
issues. Staff will also focus on helping Los Gatos businesses achieve a Green
Business certification. Additionally, staff will complete another phase of the
Utility Box Art Program this fiscal year, which aims to raise awareness of
environmental sustainability issues in Los Gatos.
Green Business Certification
Staff will continue to work on and maintain its Green Business Certification
through the Santa Clara County Green Business Program. This fiscal year, staff
will continue to renew their certification for necessary buildings. As part of this
certification process, staff will coordinate green business education programs
including the award-winning “Los Gatos: Growing Greener Together” campaign.
Household Hazardous Waste
The Town contracts with the County of Santa Clara Household Hazardous Waste
Program to provide free and safe disposal of household hazardous wastes.
Throughout the year, the program will continue to monitor the work performed
under this contract, which allows residents to dispose of potentially hazardous
wastes such as used motor oil and filters, pesticides, herbicides, corrosives,
flammables, and household medical waste.
D –217
PARKS AND PUBLIC WORKS DEPARTMENT
Environmental Services
KEY PROGRAM SERVICES
• Maintains Town’s compliance with California Integrated Waste Management Act of 1989
(AB 939) solid waste diversion requirements, including initiating and implementing
programs to increase diversion.
• Participates in West Valley Solid Waste Management Authority JPA activities, including rate
and service reviews.
• Provides safe household hazardous waste disposal options.
• Implements the Town’s Climate Action Plan, contained within the Los Gatos Sustainability
Plan, including strategies to reduce the Town’s carbon footprint.
• Promotes sustainability initiatives and educational awareness through partnerships and
activities, such as the “Spring into Green” event and the Green Business Certification
Program.
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Facilities & Environmental Services Mgr 0.40 0.40 0.40 - -
Park & Public Works Operation Mgr - - - 0.40 0.40
Executive Assistant - 1.00 1.00 - -
Environmental Service Coordinator 1.00 - - - -
Environmental Programs Specialist - - - 1.00 1.00
Total General Fund FTE 1.40 1.40 1.40 1.40 1.40
ENVIRONMENTAL SERVICES PROGRAM STAFFING
D –218
PARKS AND PUBLIC WORKS DEPARTMENT
Environmental Services
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.
a.Disposal per capita by calendar year (target is < 5.2
lbs./person/day): *2.3 3.7 3.5 2.9 2.9
2014 2015 2016 2017 2018
2.
a.Percentage of solid waste collection calls received
and resolved within 2 days:
100%100%100%100%100%
b.Diversion Rate: **42%44%45%45%46%
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.670 947 1,066 1,066 1,066
2.182 172 N/A 175 175
3.4 8 8 8 8
4.61,196 70,471 63,432 65,000 65,000
* Target is provided by the California Department of resources Recycling and Recovery (CalRecycle).
** Staff is experiencing issues with the system that reports this figure. Actuals will be updated in the FY 19/20 Budget.
Number of Electric Vehicle Charging Stations: **
Total kWh used by Electric Vehicle Chargers: **
Town solar usage (Megawatts generated): **
Number of Los Gatos households participating in the
Household Hazardous Waste Disposal Program:
Maximize diversion from landfills in order to protect
public health and safety, and the environment.
Monitor and evaluate existing waste collection and
recycling programs.
D –219
Parks & Public Works Department
STREETS and SIGNALS PROGRAM
PROGRAM 5401
PROGRAM PURPOSE
The Streets and Signals Program provides safe and functional roadways, retaining walls,
bridges, and curb and sidewalk systems through the ongoing maintenance of the Town’s
roadway network. Objectives include small pavement reconstruction, minor street repairs, the
filling of potholes, maintenance of roadway signs, traffic pavement markings, signals,
streetlights, storm drain maintenance, and debris removal. Program staff collaborates with
other Department programs, such as the Park Services Program, and neighboring agencies to
perform roadside cleanup projects. Additional project coordination is conducted with the
Engineering Program Services for traffic calming device installation and roadway improvements
in the Capital Improvement Program.
BUDGET OVERVIEW
In FY 2018/19, the Streets and Signals Program will continue to provide tree maintenance as a
contractual service. This has been done for the last four years as a cost savings measure. It
allows staff to focus on other day-to-day operational responsibilities. This contract will be
increased one-time by $100,000 additional maintenance Town-wide. The additional funds will
put the Town on a 15-year trimming cycle, closer to the industry standard of seven years. The
FY 2018/19 budget also includes a one-time allocation of $35,000 for increased street light and
signal energy costs.
The program will implement an Integrated Pest Management Plan (IPM) that provides technical
guidance to determine appropriate pesticide use to control the growth of weeds around
facilities, parks, and roadsides. The IPM plan will emphasize measures other than use of
chemicals to control weeds in the open space through means of mechanical vegetation removal
and the application of nontoxic chemicals whenever possible.
D –220
PARKS & PUBLIC WORKS DEPARTMENT
Streets & Signals Program
The Town Arborist will continue to manage the Town’s urban forest and will retain an active
role in managing the contractual services component of this work. Additionally, the Arborist
will perform landscape review for small to medium private development projects. The Arborist
also reviews private property tree removal applications and ensures compliance with Town
codes and appropriate mitigation.
Downtown trash can removal service will be performed through contractual services.
Additionally, overtime costs will be contained by only operating the “Stand-by Program” during
November through March, instead of year-round. Street sweeping services will continue in the
Town and be carried out by the Parks and Maintenance Workers.
Streets and Signals staff will continue to be responsible for the maintenance and operations of
the trash capture devices, which were installed in FY 2012/13 to meet a requirement of the San
Francisco Bay Area Storm Water Municipal Regional Permit. This is an ongoing maintenance
responsibility for the Town.
The FY 2018/19 budget reflects a slight increase in salaries and benefits attributed to increased
CalPERS and medical benefit rates. Salary increases are not reflected in the proposed budget as
labor negotiations with the Town’s unions are pending.
D –221
PARKS & PUBLIC WORKS DEPARTMENT
Streets & Signals Program
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Other Taxes -$ -$ -$ -$ -$ -$
Licenses and Permits 179,975 192,097 186,896 191,543 191,543 191,543
Intergovernmental - - - - - -
Service Charges 7,679 5,546 4,778 4,000 6,500 4,000
Other Revenues - 1,326 28,124 - - -
TOTAL REVENUES 187,654$ 198,969$ 219,798$ 195,543$ 198,043$ 195,543$
EXPENDITURES
Salaries and Benefits 987,520$ 990,521$ 1,105,395$ 1,243,191$ 1,061,594$ 1,350,275$
Operating Expenditures 583,729 681,717 749,079 710,709 727,948 720,709
Fixed Assets - - - - - -
Internal Service Charges 349,198 343,174 319,183 356,157 347,493 381,926
TOTAL EXPENDITURES 1,920,447$ 2,015,412$ 2,173,657$ 2,310,057$ 2,137,035$ 2,452,910$
SUMMARY OF REVENUES AND EXPENDITURES
D –222
PARKS & PUBLIC WORKS DEPARTMENT
Streets & Signals Program
FY 2018/19 KEY PROJECTS
Core Goals Key Projects
Good
Governance
Ensure
responsive,
accountable
and
collaborate
government
Ongoing Maintenance
Ongoing maintenance of the Town’s infrastructure ensures year-round
functionality for the Town. This work includes roadway repair, storm drain
cleaning, street sign replacements, and other routine maintenance activities.
Inter-Program Work Projects
Program staff will continue to plan and coordinate work projects, such as
roadside clean-ups, that use Department-wide resources to increase efficiency
and address large scale maintenance issues.
Partnership with Other Municipalities
Staff will continue to pursue opportunities with local agencies that have similar
service needs in an effort to reduce program expenditures. Successful ongoing
coordinated efforts include graffiti removal, paving operations, and brush
removal activities.
Quality Public
Infrastructure
Maintain the
condition and
availability of
public
facilities,
transportation
systems, and
other public
infrastructure
Capital Improvement Program Projects
Streets program staff will perform minor pavement repairs in advance of
contractor work to enhance efficiency and management of Capital
Improvement Program projects.
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PARKS & PUBLIC WORKS DEPARTMENT
Streets & Signals Program
KEY PROGRAM SERVICES
Street Maintenance/Traffic Signal Program
• Maintains traffic signs and street signs along public streets.
• Maintains visibility of pavement markings, including crosswalks, red curbs, and roadway
striping.
• Maintains 30 signalized intersections and 1,580 streetlights in the public right-of-way.
• Maintains downtown tree lights along North Santa Cruz Avenue and Main Street.
• Maintains LED Streetlights.
Tree Maintenance
• Oversees the tree trimming contract.
• Manages private tree removal application process and implementation of mitigation
measures.
Street Maintenance/Pavement
• Maintains and repairs over 106 miles of public streets and 22 parking lots.
• Maintains storm drain basins, ditches, and culverts.
Sidewalk Maintenance Program
• Coordinates concrete sidewalk, curb, and gutter replacement program with CIP.
Sidewalk Maintenance Program
• Coordinates concrete sidewalk, curb, and gutter replacement program with CIP.
• Maintains the cleanliness of sidewalks, benches, and waste receptacles in the business
districts using pressure washing equipment.
Special Events
• Provides support services to Town events.
• Installs banners and flags throughout town at various times during the year to celebrate
national and local events, such as Flag Day, the 4th of July, Memorial Day, and Veteran’s
Day.
D –224
PARKS & PUBLIC WORKS DEPARTMENT
Streets & Signals Program
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Parks & Public Works Director 0.20 0.20 0.20 0.20 0.20
Superintendent 0.40 0.40 0.40 0.40 0.40
Construction Project Mgr - 0.13 0.13 0.13 0.13
Park & Public Works Operation Mgr - - - 0.50 0.50
Senior Administrative Analyst - - - - 0.15
Administrative Analyst 0.15 0.15 0.15 0.15 -
Executive Assistant 0.25 0.25 0.25 0.25 0.25
Administrative Assistant 0.30 0.30 0.30 0.30 0.53
Town Arborist 1.00 1.00 1.00 1.00 1.00
Lead Parks & Maint Worker 1.00 1.00 1.00 1.00 1.00
Sweeper Operator 0.75 - - - -
Parks & Maint Worker 4.00 4.75 4.75 4.75 5.75
TOTAL PROGRAM FTEs 8.05 8.18 8.18 8.68 9.91
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Hours Funded Funded Funded Funded Proposed
Maintenance Worker - 741 488 488 -
Maintenance Assistant 1,062 - - - -
TOTAL ANNUAL HOURS 1,062 741 488 488 -
Full Time Equivalent (FTE)
STREETS & SIGNALS PROGRAM STAFFING
D –225
PARKS & PUBLIC WORKS DEPARTMENT
Streets & Signals Program
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.
a.Percentage of streetlight malfunctions repaired within 5
days of notification:100%100%100%100%100%
2.
a.Pavement Condition Index (PCI):67 66 67 68 69
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.1,980 1,827 1,797 1,797 1,797
2.Number of street light malfunctions reported:*136 109 104 104 104
3.151 109 137 130 130
4.30 30 30 30 30
5.147 150 150 150 150
6.568 443 388 500 500
7.238 189 152 180 180
8.198 217 240 230 230
9.Data Not
Available
739 757 750 750
10.357 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
11.304 503 757 900 900
12.7,450 1,000 2,065 1,600 1,600
13.82,220 89,224 98,924 99,659 99,659
* New measure effective FY 2015/16, historical data provided when available.
Square feet of sidewalks removed and replaced:*
Linear feet of bike lanes:*
Number of public trees pruned or maintained at industry
standard:*
Total number of tree-related maintenance requests received,
requiring inspection by staff:
Total number of staff hours to conduct tree inspections and/or
pruning, including tree removal permit inspections
Total number of staff hours for tree-related work, including,
but not limited to, inspections or pruning
Number of Town street lights:
Annual number of Town street lights repaired:
Total number of traffic related work orders received and
completed:
Number of signalized intersections maintained:
Miles of street maintained:
Number of traffic signs repaired/replaced:
To provide safe and functional roadway systems throughout
Town.
To ensure streetlights and traffic signals are working in
effective operating order.
D –226
D –227
Parks & Public Works Department
PROPERTY DAMAGE
PROGRAM 5405
PROGRAM PURPOSE
The Property Damage Program is an operating program designed to monitor financial activity
related the damage of Town property and public infrastructure, such as sidewalks, streets,
Town vehicles, parks, and other public facilities. In particular, this program tracks
revenue/reimbursements received by applicable parties and expenses incurred as the result of
damage to Town property.
BUDGET OVERVIEW
The FY 2018/19 budget reflects a net zero impact to the General Fund budget, as it is difficult to
anticipate potential damage to Town property. A placeholder of $25,000 in expenditures was
budgeted; budget adjustments, if necessary, will be brought forward for Council consideration
during the mid-year budget review process. Due to the timing of the receipt of
reimbursements, prior year revenue actuals are initially higher than expenditures. As this
program includes no staff activity, it does not have Key Projects or Performance Measures.
D –228
PARKS & PUBLIC WORKS DEPARTMENT
Property Damage
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Other Taxes -$ -$ -$ -$ -$ -$
Licenses and Permits - - - - - -
Intergovernmental - - - - - -
Service Charges - - - - - -
Other Revenues 24,029 67,785 26,856 - 206,530 -
TOTAL REVENUES 24,029$ 67,785$ 26,856$ -$ 206,530$ -$
EXPENDITURES
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 17,726 63,203 109,072 25,000 73,045 25,000
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
TOTAL EXPENDITURES 17,726$ 63,203$ 109,072$ 25,000$ 73,045$ 25,000$
SUMMARY OF REVENUES AND EXPENDITURES
D –229
Parks & Public Works Department
VEHICLE MAINTENANCE STAFFING
PROGRAM 5406
PROGRAM PURPOSE
Vehicle Maintenance staffing program reflects all salaries and benefits related to vehicle
maintenance staffing.
BUDGET OVERVIEW
The FY 2018/19 budget reflects an increase in salaries and benefits attributed to increased
CalPERS and medical benefits rates. In addition, all personnel that were previously funded in
Internal Service Fund Programs are programmed starting in FY 2018/19 in the General Fund,
increasing total General Fund salaries and benefits expenditures while decreasing the Internal
Service Fund charges by the same amount. Salary increases are not reflected in the proposed
budget as labor negotiations with the Town’s unions are pending.
D –230
PARKS & PUBLIC WORKS
Vehicle Maintenance Staffing
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Other Taxes -$ -$ -$ -$ -$ -$
Licenses and Permits - - - - - -
Intergovernmental - - - - - -
Service Charges - - - - - -
Other Revenues - - - - - -
TOTAL REVENUES -$ -$ -$ -$ -$ -$
EXPENDITURES
Salaries and Benefits*-$ -$ -$ -$ -$ 217,404$
Operating Expenditures - - - - - -
Fixed Assets - - - - - -
Internal Service Charges - - - - - 5,079
TOTAL EXPENDITURES -$ -$ -$ -$ -$ 222,483$
SUMMARY OF REVENUES AND EXPENDITURES
* Personnel previously budgeted in the Vehicle Maintenance Internal Service Fund are budgeted in the vehicle Maintence General
Fund Staffing Program beginning in FY 2018/19.
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Superintendent - - - - 0.20
Administrative Assistant - - - - 0.35
Equipment Mechanic - - - - 1.00
Total Vehicle Maint. FTEs - - - - 1.55
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Hours Funded Funded Funded Funded Proposed
Office Assistant - - - - -
Maintenance Assistant - - - - -
TOTAL ANNUAL HOURS - - - - -
VEHICLE MAINTENANCE PROGRAM STAFFING
*Personnel previously budgeted in the Vehicle Maintenance Internal Service Fund are budgeted in the
Vehicle Maintenance General Fund Staffing Program beginning in FY 2018/19.
D –231
Parks & Public Works Department
FACILITIES MAINTENANCE STAFFING
PROGRAM 5407
PROGRAM PURPOSE
Facilities Maintenance staffing program reflects all salaries and benefits related to facilities
maintenance staffing.
BUDGET OVERVIEW
The FY 2018/19 budget reflects an increase in salaries and benefits attributed to increased
CalPERS and medical benefits rates. In addition, all personnel that were previously funded in
Internal Service Fund Programs are programmed starting in FY 2018/19 in the General Fund,
increasing total General Fund salaries and benefits expenditures while decreasing the Internal
Service Fund charges by the same amount. Salary increases are not reflected in the proposed
budget as labor negotiations with the Town’s unions are pending.
D –232
PARKS & PUBLIC WORKS
Facilities Maintenance Staffing
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Other Taxes -$ -$ -$ -$ -$ -$
Licenses and Permits - - - - - -
Intergovernmental - - - - - -
Service Charges - - - - - -
Other Revenues - - - - - -
TOTAL REVENUES -$ -$ -$ -$ -$ -$
EXPENDITURES
Salaries and Benefits*-$ -$ -$ -$ -$ 353,494$
Operating Expenditures - - - - - -
Fixed Assets - - - - - -
Internal Service Charges - - - - - 9,335
TOTAL EXPENDITURES -$ -$ -$ -$ -$ 362,829$
SUMMARY OF REVENUES AND EXPENDITURES
* Personnel previously budgeted in the Facilities Maintenance Internal Service Fund are budgeted in the Facilities Maintence
General Fund Staffing Program beginning in FY 2018/19.
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Park & Public Works Operation Mgr - - - - 0.50
Lead Parks & Maint Worker - - - - 1.00
Parks & Maint Worker - - - - 1.00
Total Building Maint. FTEs - - - - 2.50
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Hours Funded Funded Funded Funded Proposed
Maintenance Assistant - - - - 628
TOTAL ANNUAL HOURS - - - - 628
FACILITIES MAINTENANCE PROGRAM STAFFING
*Personnel previously budgeted in the Facilities Maintenance Internal Service Fund are budgeted in the Facilities
Maintenance General Fund Staffing Program beginning in FY 2018/19.
D –233
Parks & Public Works Department
PASS-THROUGH ACCOUNTS
PROGRAM 5999
PROGRAM PURPOSE
The Pass-Through Accounts Program provides an accounting structure to separate ongoing
Parks and Public Works program activities from applicant funding utilized for external
engineering services consultants, such as traffic study engineering and geotechnical reviews.
Fees for these external development services are paid for in advance by the applicant, with the
funds then applied to a purchase order. All invoices from the consultants are subsequently paid
out of the applicant’s account until they zero out. Any remaining balance is returned to the
applicant. Accounting for these activities in a separate accounting structure allows the true
cost of operations to remain intact within a program, eliminating unrelated funding fluctuations
from year to year. This pass-through approach is also used in the Community Development
Department for similar projects.
BUDGET OVERVIEW
There is no budgetary impact to this program as revenues will equal expenditures. The
revenues and expenditures reflect estimates based on prior year trends and known
departmental operations. At fiscal year-end, actuals may differ substantially from original
budgeted numbers as the quantity and size of engineering fees within the community in any
given year is not known or determinable in advance. This budget reflects a reasonable estimate
only. As this program includes no staff activity, it does not have Key Projects or Performance
Measures.
D –234
PARKS & PUBLIC WORKS DEPARTMENT
Pass-Through Accounts
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Other Taxes -$ -$ -$ -$ -$ -$
Licenses and Permits - - - - - -
Intergovernmental - - - - - -
Service Charges - - - - - -
Other Revenues 125,195 70,686 79,790 140,000 140,000 140,000
TOTAL REVENUES 125,195$ 70,686$ 79,790$ 140,000$ 140,000$ 140,000$
EXPENDITURES
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures - - - - - -
Pass Thru Account 125,195 70,715 79,790 140,000 140,000 140,000
Internal Service Charges - - - - - -
TOTAL EXPENDITURES 125,195$ 70,715$ 79,790$ 140,000$ 140,000$ 140,000$
SUMMARY OF REVENUES AND EXPENDITURES
D –235
Parks & Public Works Department
EQUIPMENT REPLACEMENT FUND
FUND 631
PROGRAM PURPOSE
The Equipment Replacement Program provides funding for the replacement of Town vehicles,
equipment, and information technology with a value greater than $10,000. The initial capital
costs associated with an asset are charged to the program budget where the asset exists. The
program having custody and utilizing the asset pays the replacement cost amortized over the
life of the asset through internal service charges. These internal service charges accumulate the
needed funding to replace the Town’s vehicle and equipment assets at the end of their useful
lives. The result of this funding structure is a smoothing of operating expenditures and a more
accurate reflection of the actual cost of operations.
Town vehicles and equipment purchased and maintained by a separate Vehicle Maintenance
Program. Replacement is based on the vehicle meeting predetermined age and/or mileage
criteria as set forth in the Equipment Replacement Policy. Vehicle Maintenance personnel
evaluate vehicles scheduled for replacement before a final determination is made.
BUDGET OVERVIEW
Personnel that were previously funded in Internal Service Fund Programs are programmed
starting in FY 2018/19 in the General Fund, increasing total General Fund salaries and benefits
expenditures while decreasing the Internal Service Fund charges by the same amount.
This program’s budget includes funding for replacement vehicles and equipment. Program
expenditures change significantly each year due to the timing of major purchases of equipment.
A combination of deferred replacement, upgrades, replacements, and the refurbishment of
vehicles and equipment is proposed, based on the condition of each vehicle or piece of
equipment and its cost effectiveness. The FY 2018/19 replacement schedule identifies 17
D –236
PARKS & PUBLIC WORKS DEPARTMENT
Equipment Replacement Fund
vehicles for replacement as determined by the Town’s Equipment Replacement Policy. The
vehicles scheduled for replacement are in the Police Department, Community Development,
and Parks and Public Works fleets.
Cost for vehicle replacement continues to escalate 3% to 5% annually based on market
increases. New vehicle purchases include the installation of safety equipment and components
specific to Department needs thus increasing the overall cost of replacement.
Additionally, public safety vehicles differ than the general fleet based on emergency response,
including traveling at high rates of speed. As a result, special equipment such as warning lights,
sirens, and computers continue to increase the overall cost of new vehicles.
Program staff will continue to evaluate the current fleet inventory and evaluate each vehicle’s
replacement schedule along with the Department’s needs and the Equipment Maintenance and
Replacement Policy. Vehicles previously removed from the replacement schedule, but still in
the inventory will be evaluated as staff explores right sizing the fleet. Vehicles that are still
needed to provide service will be addressed individually through this program as fleet
additions.
In FY 2013/14, the Town entered into an equipment cost sharing agreement with the cities of
Campbell and Cupertino. The purpose of this agreement is to help generate revenue for the
Town by loaning out the use of the sewer truck when Town staff does not need it and to
provide access to equipment not available in the Town’s inventory. The revenues collected
from this agreement are deposited back into the Equipment Replacement Fund for this specific
asset. Over time, this will help offset replacement costs for the Town when that vehicle needs
to be replaced.
Staff will also explore replacement costs versus rental of equipment to reduce ongoing program
operation expenditures. Assessments between internal and external diagnostic and repair
facility costs will be conducted to determine the most cost-effective approach. As this program
includes minimal staff activity, it does not have Performance Measures.
In FY 2015/16, Council approved the establishment of an Almond Grove Reserve. A transfer out
of the Equipment Replacement Fund of $1.5 million was made in FY 2016/17 to fund a portion
of the CIP project. Future budget years anticipate increased contribution to the Equipment
Replacement Fund through internal service charges to ensure adequate resources for future
Town equipment needs.
D –237
PARKS & PUBLIC WORKS DEPARTMENT
Equipment Replacement Fund
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated - Non-Point Assets 207,831$ 207,831$ 207,831$ 207,831$ 207,831$ 207,831$
Designated - General Fund Assets 3,221,812 3,467,197 1,940,173 1,686,225 1,686,225 1,786,466
Total Beginning Fund Balance 3,429,643 3,675,028 2,148,004 1,894,056 1,894,056 1,994,297
Revenues
Service Charge 369,953 490,826 381,323 614,279 622,313 610,000
Interest - - - - - -
Other Revenues 134,999 10,267 77,366 10,000 50,170 10,000
Total Revenues 504,952 501,093 458,689 624,279 672,483 620,000
Transfers In
Transfer from Capital Projects - - - - 98,000 -
Transfer from General Fund 15,000 - - 300,000 300,000 450,000
Transfer from MIS 16,066 - - - - -
Total Transfers In 31,066 - - 300,000 398,000 450,000
Total Revenues & Transfers In 536,018 501,093 458,689 924,279 1,070,483 1,070,000
TOTAL SOURCE OF FUNDS 3,965,661$ 4,176,121$ 2,606,693$ 2,818,335$ 2,964,539$ 3,064,297$
USES OF FUNDS
Expenditures
Salaries and Benefits*6,932$ 8,931$ 9,919$ 14,027$ 11,227$ -$
Operating Expenditures 3,344 - 4,232 - 3,952 -
Fixed Assets 280,357 530,499 402,806 644,661 955,063 1,572,945
Internal Service Charges - - - - - -
Total Expenditures 290,633 539,430 416,957 658,688 970,242 1,572,945
Transfers Out
Transfer to General Fund - 1,488,687 - - - -
Transfer to Capital Projects - - 295,680 - - -
Total Transfers Out - 1,488,687 295,680 - - -
Total Expenditures & Transfers Out 290,633 2,028,117 712,637 658,688 970,242 1,572,945
Ending Fund Balance
Designated - Gas Tax Assets - - - - - -
Designated - Non-Point Assets 207,831 207,831 207,831 207,831 207,831 207,831
Designated - General Fund Assets 3,467,197 1,940,173 1,686,225 1,951,816 1,786,466 1,283,521
Total Ending Fund Balance 3,675,028 2,148,004 1,894,056 2,159,647 1,994,297 1,491,352
TOTAL USE OF FUNDS 3,965,661$ 4,176,121$ 2,606,693$ 2,818,335$ 2,964,539$ 3,064,297$
STATEMENT OF SOURCE AND USE OF FUNDS
* Personnel previously budgeted in the Vehicle Replacement Internal Service Fund are budgeted in the Finance Depaartment General
Fund Program beginning in FY 2018/19.
D –238
PARKS & PUBLIC WORKS DEPARTMENT
Equipment Replacement Fund
FY 2018/19 KEY PROJECTS
Quality Public
Infrastructure
Maintain the
condition and
availability of
public
facilities,
transportation
systems, and
other public
infrastructure
Fuel System Enhancements
Staff will replace the existing fuel system to a new modern system. The new
technology system will automatically track and transmit vehicle usage data,
which will ensure data integrity and eliminate the need to input data manually.
KEY PROGRAM SERVICES
• Assesses vehicles and equipment for proper replacement timing and for fuel efficiency
and functionality.
• Performs cost effectiveness studies for asset cost and replacements.
• Accumulates appropriate internal service charges for asset replacement funding.
• Coordinates with Town Departments for the smooth placement into service of new
vehicles and equipment.
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Account Technician 0.10 0.10 0.10 - -
Administrative Analyst*- - - 0.10 -
Total Equipment Replacement FTEs 0.10 0.10 0.10 0.10 -
EQUIPMENT REPLACEMENT FUND STAFFING
*Personnel previously budgeted in Equipment Replacement Internal Service fund are budgeted in the General Fund
beginning in FY 2018/19.
D –239
Parks & Public Works Department
VEHICLE MAINTENANCE FUND
FUND 632
PROGRAM PURPOSE
The Vehicle Maintenance Fund maintains the Town’s vehicles and equipment to ensure each
piece is safe and functional. Program staff provide preventive maintenance and repair for the
Town’s fleet and light to heavy duty construction equipment. A combination of in-house
personnel and outside contractors provide maintenance and repair services for the Town’s
vehicles and equipment.
BUDGET OVERVIEW
This fund continues to evaluate vehicle maintenance costs and repairs to determine cost saving
strategies. This fund will continue to evaluate the purchase of hybrid and alternative fuel
vehicles, as the budget permits, to reduce fuel consumption over the short and long terms. In
FY 2013/14, the Town added five electric vehicles to its fleet through a lease agreement from
Mitsubishi Motors. Staff evaluated the usage of these vehicles, and renewed a lease agreement
for two of the electric vehicles. In FY 2014/15, at Council’s direction, the Town built four new
electrical vehicle charging stations to help fuel these vehicles, and also provided additional
charging stations for public use.
Personnel that were previously funded in the Vehicle Maintenance Internal Service Fund are
programmed beginning in FY 2018/19 in the General Fund Vehicle Maintenance Staffing
Program.
Fuel prices have been low this fiscal year, although costs can vary significantly, making
forecasting fuel prices for the fiscal year difficult. Due to market variations, cost projections
remain conservative; however, any fuel prices over and above the established budget would be
brought forth in the mid-year budget report.
D –240
PARKS & PUBLIC WORKS DEPARTMENT
Vehicle Maintenance Fund
.
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 740,860 322,864 409,872 182,368 185,531 280,375
Total Beginning Fund Balance 740,860 322,864 409,872 182,368 185,531 280,375
Revenues
Service Charge 569,300 571,670 573,865 586,654 586,654 376,655
Interest - - - - - -
Other Revenues 703 - 3,810 - - -
Total Revenues 570,003 571,670 577,675 586,654 586,654 376,655
TOTAL SOURCE OF FUNDS 1,310,863$ 894,534$ 987,547$ 769,022$ 772,185$ 657,030$
USES OF FUNDS
Expenditures
Salaries and Benefits*188,580$ 229,752$ 562,635$ 206,836$ 236,014$ -$
Operating Expenditures 299,419 254,910 242,544 376,655 255,796 376,655
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
Total Expenditures 487,999 484,662 805,179 583,491 491,810 376,655
Transfers Out
Transfer to ABAG Liability 500,000 - - - - -
Total Transfers Out 500,000 - - - - -
Total Expenditures & Transfers Out 987,999 484,662 805,179 583,491 491,810 376,655$
Ending Fund Balance
Designated - - - - - -
Undesignated 322,864 409,872 182,368 185,531 280,375 280,375
Total Ending Fund Balance 322,864 409,872 182,368 185,531 280,375 280,375
TOTAL USE OF FUNDS 1,310,863$ 894,534$ 987,547$ 769,022$ 772,185$ 657,030$
STATEMENT OF SOURCE AND USE OF FUNDS
* Personnel previously budgeted in the Vehicle Maintenance Internal Service Fund are budgeted in the Vehicle Maintence General
Fund Staffing Program beginning in FY 2018/19.
D –241
PARKS & PUBLIC WORKS DEPARTMENT
Vehicle Maintenance Fund
FY 2018/19 KEY PROJECTS
Core Goals Key Projects
Community
Character
Preserve and
enhance the
appearance
character
and
environment
quality of the
community
Alternate Fuel Vehicles
The program will continue to pursue alternate fuel vehicles as the replacement
schedule, Town budget, and functionality requirements allow. The Town has
added four hybrid vehicles to the Community Development Department, which
has reduced fuel consumption and saved in fuel efficiency costs overall.
Alternative Fuel Station
Installation of four additional electric vehicle charging stations will serve both
the Town’s fleet and the public.
Good
Governance
Ensure
responsive,
accountable
and
collaborate
government
Repair Schedules
Staff will continue to actively manage maintenance schedules to maximize
vehicle and equipment life cycles. Ongoing efforts at selective in-sourcing and
out-sourcing of work ensure the program provides quality and cost-efficient
service.
Fleet Management
The program’s asset management system tracks a vehicle’s total repair,
maintenance schedule, and fuel costs. This system provides reliable
quantitative information to assist with replacement decisions and conduct
operational efficiencies. Staff will continue to analyze fleet usage and repair
cost information and adjust the fleet size as appropriate.
Department Joint Projects
Staff will continue to participate in Department joint projects on an as needed
basis, which provides additional departmental flexibility for major projects.
Winter storms require action Department-wide with all program staff
participating.
KEY PROGRAM SERVICES
• Provides preventive maintenance and repairs for all Town-owned vehicles and equipment.
• Maintains the Town’s fueling system infrastructure for gasoline, and diesel fuel.
D –242
PARKS & PUBLIC WORKS DEPARTMENT
Vehicle Maintenance Fund
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Superintendent 0.20 0.20 0.20 0.20 -
Administrative Assistant 0.20 0.20 0.20 0.20 -
Office Assistant - 0.20 0.20 0.20 -
Equipment Mechanic 1.00 1.00 1.00 1.00 -
Total Vehicle Maint. FTEs 1.40 1.60 1.60 1.60 -
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Hours Funded Funded Funded Funded Proposed
Office Assistant 350 - - - -
Maintenance Assistant 646 - - - -
TOTAL ANNUAL HOURS 996 - - - -
VEHICLE MAINTENANCE FUND STAFFING
*Personnel previously budgeted in the Vehicle Maintenance Internal Service Fund are budgeted in the
Vehicle Maintenance General Fund Staffing Program beginning in FY 2018/19.
D –243
PARKS & PUBLIC WORKS DEPARTMENT
Vehicle Maintenance Fund
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.
a.Percentage of fleet in compliance with maintenance
schedule:
100%100%100%100%100%
b.Cost per mile, by class of equipment (Life,
cost/replacement cost=annual cost per mile)
Police:$0.44 $0.44 $0.29 $0.29 $0.29
General Fleet - light:$1.50 $0.63 $0.57 $0.57 $0.57
General Fleet - heavy:$1.90 $0.87 $1.35 $1.35 $1.35
c.Percentage of fleet that is alternate fuel vehicles:*24%24%24%21%21%
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.49 49 46 46 46
2.4 4 4 4 4
3.38 41 42 42 42
4.45 45 43 44 44
5.7 7 7 10 10
6.5 5 5 3 3
* New measure effective FY 2015/16, historical data provided when available.
Number of police vehicles maintained:
To provide safe and functional vehicles and equipment.
Electric vehicles:
Hybrid vehicles:
Pieces of equipment maintained (light and heavy duty):
Number of heavy-duty vehicles maintained:
Number of light-duty (non-police) vehicles maintained:
D –244
D –245
Parks & Public Works Department
FACILITIES MAINTENANCE FUND
FUND 633
PROGRAM PURPOSE
The Facilities Maintenance Fund provides services to ensure Town facilities are safe and
functional for public and employee use. Services include custodial services, elevator
maintenance, cell phone services, heating and ventilation systems, building improvements,
facility security, and lighting systems. Facilities staff also plan, schedule, and manage small and
large building facility projects such as building remodeling, public access infrastructure
improvements, floor covering, work space reconfigurations, roof repairs, heating and air
conditioning system improvements, electrical services, and all other aspects required to keep
the Town’s facilities functional and safe.
BUDGET OVERVIEW
Revenues for this fund are obtained through assessment chargebacks to Town Departments,
based upon a percentage of square footage assigned to each Department. The Facilities
Maintenance Program pays for all operating expenditures, including utilities, repairs, and
maintenance and the Departments in turn fund the program’s expenditures through these
chargebacks.
Personnel that were previously funded in the Facilities Maintenance Internal Service Fund are
programmed beginning in FY 2018/19 in the General Fund Facilities Maintenance Staffing
Program.
This program budget also reflects an increase in operating expenditures for additional HVAC
repairs stemming from a recent vacancy. Other increases are attributable to increasing
electricity and water costs. These increases are slightly offset by eliminating the neighborhood
center lease
D –246
PARKS & PUBLIC WORKS DEPARTMENT
Facilities Maintenance Program
budget and reducing the telephone utilities budget. The net increase in operating expenditures
to this program is approximately $89,000.
Additionally, this fiscal year, staff will continue to assess energy efficiency measures and
upgrades in Town-owned facilities. In collaboration with staff from the Environmental Services
Program.
This fund will continue the cost-saving strategy by limiting the use of program staff overtime.
The decrease in overtime involves the reduction of the after-hours “Stand-by Program.” Stand-
by will be available during the months of November through March, instead of year-round.
D –247
PARKS & PUBLIC WORKS DEPARTMENT
Facilities Maintenance Fund
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 1,319,866 484,032 414,369 981,784 (37,869) 311,281
Total Beginning Fund Balance 1,319,866 484,032 414,369 981,784 (37,869) 311,281
Revenues
Other Taxes 135,959 44,453 23,165 40,000 40,000 40,000
Service Charge 974,404 1,019,164 1,124,537 1,142,513 1,142,513 882,707
Service Charges - - - - - -
Other Revenues 227,270 217,845 275,864 253,576 247,576 286,382
Total Revenues 1,337,633 1,281,462 1,423,566 1,436,089 1,430,089 1,209,089
Transfers In
Transfer from General Fund - - - 300,000 300,000 -
Total Transfers In - - - 300,000 300,000 -
Total Revenues & Transfers In 1,337,633 1,281,462 1,423,566 1,736,089 1,730,089 1,209,089
TOTAL SOURCE OF FUNDS 2,657,499$ 1,765,494$ 1,837,935$ 2,717,873$ 1,692,220$ 1,520,370$
USES OF FUNDS
Expenditures
Salaries and Benefits*333,146$ 364,733$ 864,361$ 359,695$ 346,341$ -$
Operating Expenditures 915,673 974,246 1,011,443 1,042,357 1,034,598 1,151,086
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
Total Expenditures 1,248,819 1,338,979 1,875,804 1,402,052 1,380,939 1,151,086
Transfers Out
Transfer to General Fund - - - - - -
Transfer to Capital Projects 924,648 12,146 - - - -
Transfer to Office Stores - - - - - -
Total Transfers Out 924,648 12,146 - - - -
Total Expenditures & Transfers Out 2,173,467 1,351,125 1,875,804 1,402,052 1,380,939 1,151,086
Ending Fund Balance
Designated - - - - - -
Undesignated 484,032 414,369 (37,869) 1,315,821 311,281 369,284
Total Ending Fund Balance 484,032 414,369 (37,869) 1,315,821 311,281 369,284
TOTAL USE OF FUNDS 2,657,499$ 1,765,494$ 1,837,935$ 2,717,873$ 1,692,220$ 1,520,370$
STATEMENT OF SOURCE AND USE OF FUNDS
* Personnel previously budgeted in the Facilities Maintenance Internal Service Fund are budgeted in the Facilities Maintence
General Fund Staffing Program beginning in FY 2018/19.
D –248
PARKS & PUBLIC WORKS DEPARTMENT
Facilities Maintenance Fund
FY 2018/19 KEY PROJECTS
Core Goals Key Projects
Quality Public
Infrastructure
Maintain the
condition and
availability of
public
facilities,
transportation
systems, and
other public
infrastructure
Oversight of Capital Improvement Projects
Program staff will assist in the oversight of all facility improvement projects
planned during FY 2018/19, including numerous building improvement
projects at the Civic Center and other Town facilities.
HVAC Controls Project
Program staff will complete a project to upgrade and centralize the HVAC
building management system at the Civic Center. The existing system is part
of the original building’s infrastructure.
Energy Efficiency Upgrades – Town-wide
Program staff will complete various energy efficiency improvements in Town-
owned facilities, resulting in cost savings over the long term. Many of the
existing fixtures and equipment throughout Town buildings are functional, yet
outdated, and are not the most energy efficient options at the current time. A
sample of improvements will include low flow water fixtures, light motion
sensors, and energy efficient equipment.
Electric Vehicle Charging Stations
Staff will monitor and manage the eight electrical vehicle charging stations in
Town.
KEY PROGRAM SERVICES
• Administers custodial, telephone, heating, ventilating, and air conditioning system
maintenance agreements.
• Manages preventive maintenance contracts for elevator, fire, and building alarms.
• Administers facilities capital improvement contracts.
• Administers repairs and improvements to The New Museum of Los Gatos and the Friends of
the Library as well as the vacant buildings on Tait and at Forbes Mill.
• Manages inter-Departmental service requests.
• Manages lighting for public parking garages and public parking lots.
• Maintains downtown tree lights along North Santa Cruz Avenue and Main Street.
• Installs and maintains Forbes Mill Footbridge lights.
D –249
PARKS & PUBLIC WORKS DEPARTMENT
Facilities Maintenance Fund
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Facilities & Environmental Services Mgr 0.50 0.50 0.50 - -
Park & Public Works Operation Mgr - - - 0.50 -
Lead Parks & Maint Worker 1.00 1.00 1.00 1.00 -
Parks & Maint Worker 1.00 1.00 1.00 1.00 -
Total Building Maint. FTEs 2.50 2.50 2.50 2.50 -
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Hours Funded Funded Funded Funded Proposed
Maintenance Assistant 628 628 628 628 -
TOTAL ANNUAL HOURS 628 628 628 628 -
FACILITIES MAINTENANCE FUND STAFFING
*Personnel previously budgeted in the Facilities Maintenance Internal Service Fund are budgeted in the Facilities
Maintenance General Fund Staffing Program beginning in FY 2018/19.
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.
a.Percentage of high priority (safety or service
interruption) requests completed within 3 days:
90%83%85%90%90%
b.Percentage of facilities requests completed within 14
days:
93%90%77%90%90%
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.115,642 135,824 132,654 132,654 132,654
2.46,257 54,330 53,062 53,062 53,062
3.$2.90 $2.70 $2.30 $2.30 $2.30
4.290 292 270 280 280
5.199 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
6.91 Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
* New measure effective FY 2015/16, historical data provided when available.
** New measure effective FY 2016/17, historical data provided when available.
Total number of facility repairs requests received and
completed:
Cost per square foot:*
To ensure Town facilities are safe and functional for public
and employee use.
Total number of facility service requests received and
completed:
Total square footage of facilities maintained:
Total square footage of facilities maintained per FTE:*
Total number of facility requests received and completed
D –250
D –251
Parks & Public Works Department
NON-POINT SOURCE PROGRAM
FUND 222
PROGRAM PURPOSE
The principal objective of the Non-Point Source Program is to keep debris and pollution from
entering the Town’s storm drain system, which drains directly into local creeks and ultimately
the San Francisco Bay. This objective is accomplished by providing street sweeping services,
maintaining trash capture devices inside storm drains, and inspecting private development
projects to ensure compliance with storm water requirements. To meet the National Pollutant
Discharge Elimination System (NPDES) Permit requirements, Engineering Development Program
staff, in coordination with Community Development Department staff, will continue to review
the regulations to evaluate the staff and budget impacts associated with implementation of this
permit.
BUDGET OVERVIEW
Previously, the West Valley Sanitation District received funding collected through the County of
Santa Clara property tax rolls for non-point source functions. These receipts were then
distributed to three local agencies that support this function: the Town for operating
expenditures incurred through this program’s activities; the West Valley Clean Water Program
(WVCWP); and the West Valley Sanitation District (WVSD) to reimburse the District for the
NPDES permit fee, the Santa Clara Valley Urban Runoff Pollution Prevention Program
(SCVURPPP), and WVSD annual storm drain maintenance work. As of July 2018, WVSD will no
longer be involved with the West Valley cities’ Non-Point Source Programs. The West Valley
cities have created a JPA to manage this program in the future, and changes in the program
model have been brought to the Town Council to fund and implement the program’s various
functions.
D –252
PARKS & PUBLIC WORKS DEPARTMENT
Non-Point Source Program
These programs perform various functions required under the Federal Clean Water Act,
Environmental Protection Agency regulations, and respective NPDES permits. The West Valley
cities of Saratoga, Monte Sereno, Campbell, and Los Gatos are participants in the WVCWP,
which represents these cities at the County and regional level on policy permit issues.
Additionally, the WVCWP manages permit and fee administration, collection of revenue
through tax assessments and data aggregation and reporting for the West Valley cities. Each
year, the Town and the three other municipalities cooperatively prepare an outline of the
annual work plan and the associated budget for approval prior to the establishment of the
annual user fees, and prior to the WVSD transmitting those fees to the County for collection on
the property tax roll.
The NPDES permit which regulates each of these programs is issued by the San Francisco
Regional Water Quality Control Board (RWQCB). An initial permit went into effect in 1990s. A
next generation of the NPDES storm water permit, called the Municipal Regional Storm water
Permit (MRP), was adopted by the California Regional Water Quality Control Board in October
2009, for an approximate five year cycle. The recently adopted MRP 2.0 permit mandates
increased requirements in several key areas, including development projects. Increased
inspection mandates will require additional staff time both for the inspection and the
associated reporting.
As a result of these new permit regulations, staff will be required to perform more construction
inspections on new development projects to ensure permit requirements, such as Low Impact
Development (LID) features, are met. Additionally, requirements to meet trash load reduction
impacts to creeks will be increased from 70% by 2017 to 100% by 2022. Each of these items
has associated costs and workloads, and as the requirements increase, incremental gains
become more difficult and more expensive with no direct cost recovery option. Staff from the
Parks and Public Works Department continues to implement requirements within the Long
Term Trash Plan, as part of the NPDES permit requirements.
The Town’s NPDES program will continue to conduct monthly sweeping of streets and parking
lots; clear storm drains, ditches, and culverts; and dispose of collected material in a safe
manner. The frequency of street sweeping in residential and commercial areas may be
increased as a result of increased permit regulations in the long term, budget permitting. Staff
is currently evaluating costs and strategies to implement these additional regulations. The
Town’s NPDES program activities also include volunteer groups that regularly pick up debris
along the Los Gatos Creek Trail and through the Town sponsored Adopt a Highway program.
Town staff track and report the amount of debris collected by all these activities to WVCWP.
D –253
PARKS & PUBLIC WORKS DEPARTMENT
Non-Point Source Program
The FY 18/19 budget reflects several personnel changes that partially affect the Non-Point
Source Program, among others. The Senior Public Works Inspector will be reallocated to
another program to reflect the actual job duties, and a vacant Public Works Inspector position
will be deleted to offset the addition of an Assistant Engineer to the Engineering Program.
Lastly, the Administrative Analyst was upgraded to a Senior Administrative Analyst to provide a
career ladder for the Administrative job series in a management role and to reflect the
complexity of the duties assigned to the position. The associated net cost to this program is
approximately $14,000.
The FY 2018/19 budget reflects a slight increase in salaries and benefits attributed to increased
CalPERS and medical benefit rates. Salary increases are not reflected in the proposed budget as
labor negotiations with the Town’s unions are pending.
D –254
PARKS & PUBLIC WORKS DEPARTMENT
Non-Point Source Program
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 125,937 142,945 109,031 14,896 14,896 76,990
Total Beginning Fund Balance 125,937 142,945 109,031 14,896 14,896 76,990
Revenues
Licenses and Permits - 30,000 30,780 231,323 231,323 231,323
Intergovernmental - - - - - -
Service Charge - - - - - -
Other Revenues 328,868 338,813 341,846 353,071 353,071 353,071
Total Revenues 328,868 368,813 372,626 584,394 584,394 584,394
Transfers In
Transfer from General Fund 100,000 50,000 - - - -
Total Transfers In 100,000 50,000 - - - -
Total Revenues & Transfers In 428,868 418,813 372,626 584,394 584,394 584,394
TOTAL SOURCE OF FUNDS 554,805$ 561,758$ 481,657$ 599,290$ 599,290$ 661,384$
USES OF FUNDS
Expenditures
Salaries and Benefits 108,556$ 111,664$ 126,005$ 165,668$ 132,829$ 163,367$
Operating Expenditures 298,437 335,544 334,538 390,337 382,638 391,755
Fixed Assets - - - - - -
Internal Service Charges 4,867 5,519 6,218 8,905 6,833 4,359
Total Expenditures 411,860 452,727 466,761 564,910 522,300 559,481
Transfers Out
Transfer to General Fund - - - - - -
Total Transfers Out - - - - - -
Total Expenditures & Transfers Out 411,860 452,727 466,761 564,910 522,300 559,481
Ending Fund Balance
Designated - - - - - -
Undesignated 142,945 109,031 14,896 34,380 76,990 101,903
Total Ending Fund Balance 142,945 109,031 14,896 34,380 76,990 101,903
TOTAL USE OF FUNDS 554,805$ 561,758$ 481,657$ 599,290$ 599,290$ 661,384$
STATEMENT OF SOURCE AND USE OF FUNDS
D –255
PARKS & PUBLIC WORKS DEPARTMENT
Non-Point Source Program
FY 2018/19 KEY PROJECTS
KEY PROGRAM SERVICES
• Sweeps Town streets and parking lots and steam-cleans business area sidewalks.
• Coordinates Integrated Pest Management with Park Services Program to reduce pesticides
from entering waterways due to Town pest management activities.
• Monitors storm water permit issues and implements strategies in collaboration with other
Town Departments, to meet permit requirements.
• Coordinates education and awareness programs related to storm water issues with partners
and volunteers.
Core Goals Key Projects
Community
Character
Preserve and
enhance the
appearance,
character, and
environmental
quality of the
community
Expanded Trail Volunteerism
The program will continue to increase volunteerism to reduce debris from
entering the waterways alongside trails and walkways in Los Gatos. In
addition, program staff will continue to partner with the West Valley
Clean Water Program to raise awareness about storm water and pollution
prevention to residents in the community.
Good Governance
Ensure
responsive,
accountable, and
collaborative
government
Municipal Regional Permit
Program staff will continue to take on an increased role in implementing
regulations related to the San Francisco Bay Area Storm water Municipal
Regional Permit. The new permit requires additional staff involvement in
areas such as oversight of new private development stormwater
treatment measures, trash load reduction, inspections, and maintenance
and operations. Staff will continue to monitor and implement strategies
with other Town Departments to ensure permit compliance issues are
met.
D –256
PARKS & PUBLIC WORKS DEPARTMENT
Non-Point Source Program
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Sweeper Operator 0.25 - - - -
Parks & Maint Worker - 0.25 0.25 0.25 0.25
Public Works Inspector 0.50 0.50 0.50 0.50 -
Senior Administrative Analyst - - - - 0.25
Senior Public Work Inspector - - - - 0.50
Administrative Analyst 0.25 0.25 0.25 0.25 -
Total Non-Point Source FTEs 1.00 1.00 1.00 1.00 1.00
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Hours Funded Funded Funded Funded Proposed
Maintenance Worker - 1,234 488 488 -
TOTAL ANNUAL HOURS - 1,234 488 488 -
NON-POINT SOURCE PROGRAM STAFFING
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.
2,135 1,375 1,453 1,400 1,400
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.6,000 4,800 3,825 4,800 4,800
2.Data Not
Available
1,849 854 900 900
* New measure effective FY 2015/16.
Number of stormwater inspections:*
Number of Los Gatos curb and parking lot miles swept
annually:
Prevent street debris from entering the storm drain
system.
a. Number of cubic yards of debris removed annually:
D –257
Parks & Public Works Department
ASSESSMENT DISTRICTS
FUNDS 231 – 236
ASSESSMENT DISTRICT PURPOSE
In the early 1990s, the Town formed six Landscape and Lighting District Funds with the written
consent of all property owners within the boundaries of the districts. There are two Landscape
and Lighting Districts, which cover six neighborhood areas. The districts are funded through tax
assessments to reimburse the Town for the payment of water and electricity; district
improvements and upgrades; and the regular maintenance of trees, landscaping, trails,
irrigation systems, and lighting. There are six program funds that have been established to
maintain these neighborhood areas.
The Landscape and Lighting Districts are exempt from Proposition 218 requirements requiring a
2/3 majority approval, unless the assessments are increased. Section 5 of Proposition 218
provides that the measure does not apply to assessments existing on November 1996 if the
assessments were “imposed pursuant to a petition signed by the persons owning all of the
parcels subject to the assessment at the time the assessment was initially imposed.” As long as
the assessments were imposed by request or with the consent of all the property owners, the
Town Attorney is of the opinion that this provision has been met, even without a formal
petition. Consequently, the Town is not required to conduct an election of the property owners
unless the assessment is increased. The fund balances for each of the assessment districts has
proven to be adequate to fund routine maintenance needs; however, in previous years when
maintenance requirements for large repairs have arisen, the Town has been required to step in
to offset these one-time costs. The table on the next page provides an overview of the annual
assessments.
D –258
PARKS & PUBLIC WORKS DEPARTMENT
Landscape & Lighting Districts
Number Rate in effect
of Parcel Total prior to
Fund #Assessment Districts Parcels Assessment Assessment Prop 218
231 Blackwell Drive 5 632$ 3,160$ Yes
232 Kennedy Meadows 15 685 10,275$ Yes
233 Gemini Court 18 230 4,140 Yes
234 Santa Rosa 15 300 4,500 Yes
235 Vasona Heights 33 295 9,735 Yes
236 Hillbrook 34 50 5,950 Yes
Total Landscape & Lighting Assessment:37,760$
Fiscal Year 2018/19
Annual Special District Assessments
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 169,266 180,216 185,342 199,655 199,655 202,767
Total Beginning Fund Balance 169,266 180,216 185,342 199,655 199,655 202,767
REVENUES
Property Tax Assessments 37,723 28,097 38,370 38,220 38,220 38,220
Interest (839) 1,414 1,570 641 1,460 1,460
Other Revenues 17 13 - - - -
Total Revenues 36,901 29,524 39,940 38,861 39,680 39,680
TOTAL SOURCE OF FUNDS 206,167$ 209,740$ 225,282$ 238,516$ 239,335$ 242,447$
EXPENDITURES
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 21,031 19,478 20,707 22,626 31,898 32,817
TOTAL EXPENDITURES 21,031$ 19,478$ 20,707$ 22,626$ 31,898$ 32,817$
Transfers Out
Transfer to General Fund 4,920 4,920 4,920 4,920 4,670 4,920
Total Transfers Out 4,920 4,920 4,920 4,920 4,670 4,920
Total Expenditures & Transfers Out 25,951 24,398 25,627 27,546 36,568 37,737
Ending Fund Balance
Designated - - - - - -
Undesignated 180,216 185,342 199,655 210,970 202,767 204,710
Total Ending Fund Balance 180,216 185,342 199,655 210,970 202,767 204,710
TOTAL USE OF FUNDS 206,167$ 209,740$ 225,282$ 238,516$ 239,335$ 242,447$
DEPARTMENTAL SUMMARY OF REVENUES AND EXPENDITURES
D –259
Parks & Public Works Department
BLACKWELL DRIVE ASSESSMENT DISTRICT
FUND 231
FUND PURPOSE
This assessment district incorporates five homes and a median island along Blackwell Drive at
National Avenue constructed as part of Tract 8306, Blackwell Development. Assessments to
maintain the landscaping and irrigation in the median island and for street light maintenance
on National Avenue remain constant for the five parcels at $632 each annually.
The median island landscaping and irrigation are maintained by contract. The street trees and
lighting are also part of the district. The contractor clears trash and weeds from the median
island biweekly. Landscaping plants and irrigation are replaced and repaired as necessary.
BUDGET OVERVIEW
During FY 2018/19, the landscape maintenance budget will increase by approximately $1,000 to
align with the Town’s recently executed maintenance agreement. A portion of the fund
balance surplus will be recommended for use for improvements such as drought tolerant
plants, pruning, and renovation of the irrigation system.
D –260
PARKS & PUBLIC WORKS DEPARTMENT
Blackwell Drive Assessment District
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 7,522 8,648 10,231 11,928 11,928 11,831
Total Beginning Fund Balance 7,522 8,648 10,231 11,928 11,928 11,831
Revenues
Property Tax Assessments 3,160 3,160 3,160 3,160 3,160 3,160
Interest (47) 73 92 50 50 50
Other Revenues - - - - - -
Total Revenues 3,113 3,233 3,252 3,210 3,210 3,210
TOTAL SOURCE OF FUNDS 10,635$ 11,881$ 13,483$ 15,138$ 15,138$ 15,041$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 1,527 1,190 1,095 1,892 2,847 2,947
Fixed Asset - - - 7,500 - 7,500
Total Expenditures 1,527 1,190 1,095 9,392 2,847 10,447
Transfers Out
Transfer to General Fund 460 460 460 460 460 460
Total Transfers Out 460 460 460 460 460 460
Total Expenditures & Transfers Out 1,987 1,650 1,555 9,852 3,307 10,907
Ending Fund Balance
Designated - - - - - -
Undesignated 8,648 10,231 11,928 5,286 11,831 4,134
Total Ending Fund Balance 8,648 10,231 11,928 5,286 11,831 4,134
TOTAL USE OF FUNDS 10,175$ 11,421$ 13,023$ 14,678$ 14,678$ 14,581$
STATEMENT OF SOURCE AND USE OF FUNDS
D –261
Parks & Public Works Department
KENNEDY MEADOWS ASSESSMENT DISTRICT
FUND 232
FUND PURPOSE
The Kennedy Meadows Assessment District consists of eight acres of open space area
surrounding 15 homes. The open space area contains a paved trail, wetlands area, and a
portion of Ross Creek. Streetlights on Forrester Court and Kennedy Court are also maintained
by the district. Annual assessments for district upkeep remain constant at $685 per parcel.
The trees, landscaping, irrigation system, trail, and streetlights within the open space area are
maintained by contract. The district, including the paved trail, is cleaned and cleared of trash
biweekly. Irrigation repair and tree replacement are completed as necessary.
BUDGET OVERVIEW
During FY 2018/19, maintenance expenditures are anticipated to remain constant. The fund
balance surplus is held for current or future repair/replacement costs related to the asphalt
pathway, tree trimming, and streetlights. In FY 2015/16 The Town Council directed staff to
lower the assessment to $0 for the FY 2015/16 budget year for the Kennedy Meadow
assessment district as the fund balance for the fund was sufficient to cover the associated
maintenance costs. The assessment resumed at the previous assessment level in FY 2016/17,
and will continue in FY 2018/19.
In FY 17/18, staff repaired and resurfaced the pathways and renovated the pedestrian bridge
across Ross Creek.
D –262
PARKS & PUBLIC WORKS DEPARTMENT
Kennedy Meadows Assessment District
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 41,411 48,152 40,098 42,098 42,098 36,383
Total Beginning Fund Balance 41,411 48,152 40,098 42,098 42,098 36,383
Revenues
Property Tax Assessments 10,290 - 10,309 10,275 10,275 10,275
Interest (201) 346 322 47 330 330
Other Revenues - - - - - -
Total Revenues 10,089 346 10,631 10,322 10,605 10,605
TOTAL SOURCE OF FUNDS 51,500$ 48,498$ 50,729$ 52,420$ 52,703$ 46,988$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 1,838 6,890 7,121 7,124 7,403 7,403
Fixed Assets - - - 30,000 7,407 22,593
Total Expenditures 1,838 6,890 7,121 37,124 14,810 29,996
Transfers Out
Transfer to General Fund 1,510 1,510 1,510 1,510 1,510 1,510
Total Transfers Out 1,510 1,510 1,510 1,510 1,510 1,510
Total Expenditures & Transfers Out 3,348 8,400 8,631 38,634 16,320 31,506
Ending Fund Balance
Designated - - - - - -
Undesignated 48,152 40,098 42,098 13,786 36,383 15,482
Total Ending Fund Balance 48,152 40,098 42,098 13,786 36,383 15,482
TOTAL USE OF FUNDS 49,990$ 46,988$ 49,219$ 50,910$ 51,193$ 45,478$
STATEMENT OF SOURCE AND USE OF FUNDS
D –263
Parks & Public Works Department
GEMINI COURT ASSESSMENT DISTRICT
FUND 233
FUND PURPOSE
This assessment district, located on Blossom Hill Road and Gemini Court, is made up of 18
residences with a public right-of-way within the boundaries of the Gemini subdivision, Tract No.
8439. The assessment district provides for the maintenance of trees, landscaping, irrigation
systems, lighting, sound wall, and fences along the walkway.
Landscaping and irrigation are maintained by contract. The contractor clears trash and weeds
in the median island biweekly. Landscaping plants and irrigation are replaced and repaired as
necessary. Annual assessments remain constant for the 18 parcels at $230 each.
BUDGET OVERVIEW
During FY 2018/19, the landscape maintenance budget will increase by approximately $800 to
align with the Town’s recently executed maintenance agreement. A portion of the fund
balance surplus will be recommended for improvements such as irrigation, tree work, lighting
repair, landscaping, and repainting the sound wall.
D –264
PARKS & PUBLIC WORKS DEPARTMENT
Gemini Court Assessment District
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 19,782 16,951 20,395 23,790 23,790 25,996
Total Beginning Fund Balance 19,782 16,951 20,395 23,790 23,790 25,996
Revenues
Property Tax Assessments 4,047 4,704 4,623 4,600 4,600 4,600
Interest (111) 133 178 47 150 150
Other Revenues - 13 - - - -
Total Revenues 3,936 4,850 4,801 4,647 4,750 4,750
TOTAL SOURCE OF FUNDS 23,718$ 21,801$ 25,196$ 28,437$ 28,540$ 30,746$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 6,157 796 796 1,091 1,934 1,934
Fixed Assets - - - 10,000 - 10,000
Total Expenditures 6,157 796 796 11,091 1,934 11,934
Transfers Out
Transfer to General Fund 610 610 610 610 610 610
Total Transfers Out 610 610 610 610 610 610
Total Expenditures & Transfers Out 6,767 1,406 1,406 11,701 2,544 12,544
Ending Fund Balance
Designated - - - - - -
Undesignated 16,951 20,395 23,790 16,736 25,996 18,202
Total Ending Fund Balance 16,951 20,395 23,790 16,736 25,996 18,202
TOTAL USE OF FUNDS 23,108$ 21,191$ 24,586$ 27,827$ 27,930$ 30,136$
STATEMENT OF SOURCE AND USE OF FUNDS
D –265
Parks & Public Works Department
SANTA ROSA HEIGHTS ASSESSMENT DISTRICT
FUND 234
FUND PURPOSE
This assessment district provides maintenance and upkeep within designated Open Space Areas
A, B, C, and D of Tract No. 8400, Santa Rosa Heights Subdivision. There are 15 residences in this
district. The open space area to be maintained by the Town lies north of Shannon Road up to
the ridgeline of Blossom Hill Road, adjacent to the subdivision. This area includes a
pedestrian/equestrian trail through the subdivision from Shannon Road to Belgatos Park, street
trees, and lighting. The trail is pruned and cleared of trash biweekly by the contractor. Annual
assessments for the fifteen parcels were decreased from $540 each, to $300 each, effective FY
2006/07.
BUDGET OVERVIEW
During FY 2018/19, maintenance expenditures are anticipated to remain constant. A portion of
the fund balance surplus will be recommended for improvements such as brushing, tree work,
and repairs to the various trails and retaining walls in the district.
D –266
PARKS & PUBLIC WORKS DEPARTMENT
Santa Rosa Heights Assessment District
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 56,885 `58,084 60,129 62,248 62,248 57,776
Total Beginning Fund Balance 56,885 58,084 60,129 62,248 62,248 57,776
Revenues
Property Tax Assessments 4,500 4,530 4,560 4,500 4,500 4,500
Interest (211) 470 514 300 500 500
Other Revenues 17 - - - - -
Total Revenues 4,306 5,000 5,074 4,800 5,000 5,000
TOTAL SOURCE OF FUNDS 61,191$ 63,084$ 65,203$ 67,048$ 67,248$ 62,776$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 2,447 2,295 2,295 2,595 8,812 8,812
Fixed Assets - - - 10,000 - 10,000
Total Expenditures 2,447 2,295 2,295 12,595 8,812 18,812
Transfers Out
Transfer to General Fund 660 660 660 660 660 660
Total Transfers Out 660 660 660 660 660 660
Total Expenditures & Transfers Out 3,107 2,955 2,955 13,255 9,472 19,472
Ending Fund Balance
Designated - - - - - -
Undesignated 58,084 60,129 62,248 53,793 57,776 43,304
Total Ending Fund Balance 58,084 60,129 62,248 53,793 57,776 43,304
TOTAL USE OF FUNDS 60,531$ 62,424$ 64,543$ 66,388$ 66,588$ 62,116$
STATEMENT OF SOURCE AND USE OF FUNDS
D –267
Parks & Public Works Department
VASONA HEIGHTS ASSESSMENT DISTRICT
FUND 235
FUND PURPOSE
This assessment district is adjacent to Blossom Hill and Roberts Roads, with open space running
between the subdivision and the Los Gatos Creek Trail. The district was created to provide
maintenance and upkeep within the designated Open Space Areas A, B, and C of Tract No.
8280, of the Vasona Heights Subdivision. All 32 residences are assessed an annual charge of
$295 per parcel, continuing the decrease in original property assessments as agreed to by the
property owners and the Town Council in FY 2001/02.
The district upkeep includes, trees, landscaping, irrigation systems, trail, emergency access, and
a retaining wall along Blossom Hill Road. The open space areas are maintained by contract,
with cleanup, trash control, irrigation maintenance, and landscape maintenance completed
biweekly.
BUDGET OVERVIEW
During FY 2018/19 maintenance expenditures are anticipated to remain constant. A portion of
the fund balance surplus will be recommended for improvements such as landscaping,
irrigation, and pathway lighting.
D –268
PARKS & PUBLIC WORKS DEPARTMENT
Vasona Heights Assessment District
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 34,497 39,563 42,599 45,151 45,151 47,401
Total Beginning Fund Balance 34,497 39,563 42,599 45,151 45,151 47,401
Revenues
Property Tax Assessments 9,750 9,735 9,750 9,735 9,735 9,735
Interest (180) 319 357 150 340 340
Other Revenues - - - - - -
Total Revenues 9,570 10,054 10,107 9,885 10,075 10,075
TOTAL SOURCE OF FUNDS 44,067$ 49,617$ 52,706$ 55,036$ 55,226$ 57,476$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 3,074 5,588 6,125 7,214 6,395 7,214
Fixed Assets - - - 10,000 - 10,000
Total Expenditures 3,074 5,588 6,125 17,214 6,395 17,214
Transfers Out
Transfer to General Fund 1,430 1,430 1,430 1,430 1,430 1,430
Total Transfers Out 1,430 1,430 1,430 1,430 1,430 1,430
Total Expenditures & Transfers Out 4,504 7,018 7,555 18,644 7,825 18,644
Ending Fund Balance
Designated - - - - - -
Undesignated 39,563 42,599 45,151 36,392 47,401 38,832
Total Ending Fund Balance 39,563 42,599 45,151 36,392 47,401 38,832
TOTAL USE OF FUNDS 42,637$ 48,187$ 51,276$ 53,606$ 53,796$ 56,046$
STATEMENT OF SOURCE AND USE OF FUNDS
D –269
Parks & Public Works Department
HILLBROOK DRIVE ASSESSMENT DISTRICT
FUND 236
FUND PURPOSE
This assessment district, encompassing the designated open space area within Tract No. 3026
at the corner of Blossom Hill Road and Hillbrook Drive, provides maintenance services for the
trees, landscaping, irrigation system, and hardscape for the improved area in parcel #523-11-28
of the Hillbrook Benefit Zone. Annual assessments for the thirty-four parcels were increased
from $50 to $175 each, effective FY 2010/11.
The district comprises 34 residences and a small park of approximately 0.26 acres. The
landscape contract for this assessment district includes maintenance of the lawn, trees, shrubs,
and irrigation system. The park is cleared of trash, mowed, and cleaned weekly.
BUDGET OVERVIEW
During FY 2018/19, the landscape maintenance budget will increase by approximately $900 to
align with the Town’s recently executed maintenance agreement. A portion of the fund
balance surplus will be recommended for improvements such as benches, turf replacement,
and drought-resistant landscaping.
D –270
PARKS & PUBLIC WORKS DEPARTMENT
Hillbrook Drive Assessment District
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignatged 9,168 8,817 11,889 14,439 14,439 15,972
Total Beginning Fund Balance 9,168 8,817 11,889 14,439 14,439 15,972
Revenues
Property Tax Assessments 5,976 5,968 5,968 5,950 5,950 5,950
Interest (89) 73 107 47 90 90
Other Revenues - - - - - -
Total Revenues 5,887 6,041 6,075 5,997 6,040 6,040
TOTAL SOURCE OF FUNDS 15,055$ 14,858$ 17,964$ 20,436$ 20,479$ 22,012$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 5,988 2,719 3,275 2,710 4,507 4,507
Fixed Assets - - - 15,000 - 15,000
Total Expenditures 5,988 2,719 3,275 17,710 4,507 19,507
Transfers Out
Transfer to General Fund 250 250 250 250 - 250
Total Transfers Out 250 250 250 250 - 250
Total Expenditures & Transfers Out 6,238 2,969 3,525 17,960 4,507 19,757
Ending Fund Balance
Designated - - - - - -
Undesignated 8,817 11,889 14,439 2,476 15,972 2,255
Total Ending Fund Balance 8,817 11,889 14,439 2,476 15,972 2,255
TOTAL USE OF FUNDS 14,805$ 14,608$ 17,714$ 20,186$ 20,479$ 21,762$
STATEMENT OF SOURCE AND USE OF FUNDS