Staff Report
PREPARED BY: YING SMITH
Transportation and Mobility Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 10/16/2018
ITEM NO: 3
DATE: OCTOBER 11, 2018
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: PROJECT 813-0231 BICYCLE AND PEDESTRIAN IMPROVEMENTS
A. ACCEPT A TRANSPORTATION FUND FOR CLEAN AIR GRANT IN THE
AMOUNT OF $242,000 FROM THE BAY AREA AIR QUALITY
MANAGEMENT DISTRICT (BAAQMD) FOR THE BLOSSOM HILL ROAD
PROJECT.
B. ACCEPT A TRANSPORTATION FUND FOR CLEAN AIR GRANT IN THE
AMOUNT OF $39,500 FROM THE VALLEY TRANSPORTATION.
AUTHORITY (VTA) FOR THE ROBERTS ROAD FRONTAGE PROJECT.
C. AUTHORIZE A BUDGET ADJUSTMENT IN THE AMOUNT OF $281,500 IN
THE FISCAL YEAR 2018/19 CAPITAL IMPROVEMENT PROGRAM
BUDGET TO RECOGNIZE RECEIPT AND USE OF GRANT FUNDS.
D. AUTHORIZE THE TOWN MANAGER TO NEGOTIATE AND EXECUTE ALL
GRANT AGREEMENTS WITH BAAQMD AND VTA.
RECOMMENDATION:
Staff recommends that the Town Council:
1. Accept a Transportation Fund for Clean Air (TFCA) grant in the amount of $242,000 from the
Bay Area Air Quality Management District (BAAQMD) for the Blossom Hill Road project.
2. Accept a Transportation Fund for Clean Air (TFCA) grant in the amount of $39,500 from the
Valley Transportation Authority (VTA) for the Roberts Road Frontage project.
3. Authorize a budget adjustment in the amount of $281,500 in the Fiscal Year 2018/19 Capital
Improvement Program (CIP) Budget to recognize receipt and use of grant funds.
4. Authorize the Town Manager to negotiate and execute all grant agreements with BAAQMD
and VTA (Attachments 1 & 2).
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SUBJECT: PROJECT 813-0231 BICYCLE AND PEDESTRIAN IMPROVEMENTS
OCTOBER 11, 2018
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BACKGROUND:
Within the Fiscal Year 2018/19 Capital Improvement Program budget, the Town Council
allocated $300,000 for Bicycle and Pedestrian improvement projects. This allocation was in
addition to $300,000 of budgeted in the previous year and $75,000 added for the Highway 9
Corridor Study, for a total budget of $675,000. On October 17, 2017, the Town Council
approved the prioritization of certain Bicycle and Pedestrian projects within the Town’s
approved Bicycle and Pedestrian Master Plan. Of note, the Blossom Hill Road Bicycle and
Pedestrian Improvements were identified as the highest priority CIP projects.
Following Council’s October direction, staff began working on the design. Based on the
preliminary design, staff identified three project components, with a cost estimate of $500,000
in total:
• Class IV bike lanes on Blossom Hill Road (BHR) between Roberts Road East and Oak Rim
Way
• Right turn lane and Class I multiuse path on the eastbound approach of BHR at Roberts
Road East
• Fisher Middle School frontage striping improvements on Roberts Road East
Class IV bike lanes are bike lanes separated from vehicle traffic with a physical barrier. Class I
multi-use paths serve both bicyclists and pedestrians on a pathway that is physically separated
from vehicle traffic and the street.
In March, staff submitted two grant applications to seek funding for these projects, one was
submitted to BAAQMD for the Regional Bicycle Facilities Grant Program and one was submitted
to VTA for the County Program Manager Fund. As part of the application process the Los
Gatos-Monte Sereno Safe Routes to School Coalition, the Silicon Valley Bicycle Coalition, and
the City of Monte Sereno provided letters of support.
DISCUSSION:
On August 1, 2018, the BAAQMD Board of Directors approved an award of TFCA funds in the
amount of $242,000 to the Town to implement the Blossom Hill Road Bicycle and Pedestrian
Improvements project (both Class I and Class IV facilities).
On September 6, 2018, the VTA Board approved a grant from the County Program Manager
Fund in the amount of $39,500 for the Roberts Road Frontage Improvement project.
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SUBJECT: PROJECT 813-0231 BICYCLE AND PEDESTRIAN IMPROVEMENTS
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CONCLUSION:
The Bicycle and Pedestrian Improvements project has been a Town Council priority and this
grant funding will assist in completing the Blossom Hill Road project while minimizing the use of
Town funds.
Staff is nearly complete with the design for the project. Prior to bringing this project back to
the Town Council for approval of the plans and specifications, staff plans on hosting a public
outreach meeting to fully introduce the public to the project and discuss the benefits as well as
the impacts. Construction is tentatively scheduled for summer of 2019 during the school
recess.
COORDINATION:
This project has been coordinated with Finance Department and BAAQMD and VTA staff.
FISCAL IMPACT:
The Town will receive grant revenue of $281,500 for the construction of the project. A budget
adjustment in the amount of $281,500 in the Fiscal Year 2018/19 Capital Improvement Program
(CIP) Budget will be required to recognize receipt and use of grant funds.
Source Budget Costs
GFAR 600,000$
Traffic Mitigation Fund 75,000$
Regional TFCA Grant Award 242,000$
VTA County Program Manager Fund Grant Award 39,500$
Total Project Budget 956,500$
Prior Year Expenditures 102,422$
2018/19 Expenditures + Commitments 53,866$
Total Project Expenditures 156,288$
Remaining Balance 800,212$
BICYCLE AND PEDESTRIAN IMPROVEMENTS
Project 821-0231
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SUBJECT: PROJECT 813-0231 BICYCLE AND PEDESTRIAN IMPROVEMENTS
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ENVIRONMENTAL ASSESSMENT:
The recommended fiscal actions are not a project as defined under CEQA; however, the bicycle
and pedestrian improvements are a project under CEQA. Environmental clearance for the
improvements will be identified when the plans and specifications come to the Town Council
for consideration.
Attachments:
1. TFCA Funding Agreement between the BAAQMD and Town of Los Gatos Project Number
18R18
2. Santa Clara VTA Congestion Management Program TFCA Agreement FY 2018/19