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RESOLUTION NO. 2018-002
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITIES ASSOCIATION
OF SANTA CLARA COUNTY TO FORM THE SANTA CLARA/SANTA CRUZ
COMMUNITY ROUNDTABLE
WHEREAS, a critical need exists in Santa Clara and Santa Cruz Counties for a permanent venue to
address aircraft noise concerns and it is essential to include all unrepresented cities in these counties.
WHEREAS, In July 2017, the Cities Association of Santa Clara County received a Congressional
request by Representatives Eshoo, Khanna, Panetta to take a leadership role in developing an
intergovernmental partnership between the cities and counties of Santa Clara and Santa Cruz
Counties, Norman Y. Minéta San Jose International Airport (SJC), and San Francisco International
Airport (SFO) that will serve as a permanent aircraft noise mitigation entity representing all affected
communities in the South Bay and Santa Cruz County
WHEREAS, between May and November 2016, the Select Committee on South Bay Arrivals, a
temporary committee of 12 local elected officials (Select Committee) appointed by Congresswoman
Anna G. Eshoo, Congressman Sam Farr, and Congresswoman Jackie Speier, convened meetings to
receive public input and develop regional consensus on recommendations to reduce aircraft noise
caused by SFO flights and airspace, and procedural changes related to the Federal Aviation
Administration's Next Generation Air Transportation System.
WHEREAS, among the many recommendations that received unanimous approval by the Select
Committee was the need for a permanent venue to represent currently disenfranchised communities in
addressing aircraft noise concerns including, but not limited to SFO. This recommendation stems from
the fact that our mutual constituents in Santa Clara and Santa Cruz Counties, do not currently belong to
a permanent aircraft noise mitigation entity such as the SFO Airport/Community Roundtable.
WHEREAS, on October 3, 2017, the San José City Council authorized the Ad Hoc Advisory Committee
on South Flow Arrivals to explore possible solutions to address the noise impacts on residents when
weather conditions over the airfield require the Airport to operate in a “south flow” configuration (when
aircraft land from the north of the Airport instead of the usual landing from the south).
WHEREAS, both the Select Committee and the South Flow Ad Hoc Roundtable have disbanded, the
Santa Clara/Santa Cruz Roundtable envisioned by the Cities Association would likely be viewed as an
appropriate surrogate for this function in partnership with the SFO Roundtable, SFO and San Jose
Minéta Airports.
WHEREAS, significant demand for an aircraft noise mitigation entity to represent constituents in the
South Bay, it is imperative that any potential body not be confined to SJC or SFO related issues and also
include representation of all affected and currently unrepresented communities in Santa Clara and Santa
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Cities Association of Santa Clara County Roundtable Resolution 2 of 3
Cruz Counties. While participation by elected officials in each affected city is essential, it is critical that
the establishment of such a body should not be unilaterally implemented by one city, but instead be led
collectively by the entire affected region.
WHEREAS, the FAA’s November 2017 Phase Two Report, the FAA reiterates it will not support
solutions that result in shifting the problem of noise from one community to another. It also repeatedly
identifies increased flying distance as an unacceptable outcome of many community-proposed solutions
that conflict with the economic, environmental, and operational efficiency benefits gained from shorter
flying distances.
WHEREAS, the FAA repeatedly points to the anticipated inevitability of increases in congestion as
airports increase their number of flight operations. The report explicitly states it will not move forward
on certain feasible recommendations “until issues of congestion, noise shifting and flying distance
have been addressed with the airline stakeholders and the affected communities by the Select
Committee and/or SFO Roundtable.”
WHEREAS, each jurisdiction is just one of over 100 municipalities in the Bay Area. The ability of any
single community, whether 30,000 or 60,000, to influence the complex operations of a federal agency
serving a region of 8 million people is limited.
WHEREAS, the impacts of airplane noise must be considered amid the competing interests of the
flying public, airline industry priorities, airport operational requirements, broader economic and
environmental impacts and, above all else, safety. The successful navigation of these public interest
challenges requires effective collaboration.
WHEREAS, to ensure equitable regional representation, each city and county should have the
opportunity to appoint one Member and one Alternate who are local elected officials to serve on the
body, elect their own leadership, and participate in helping to fund the effort just as the SFO
Airport/Community Roundtable does. Once it is conceived, the newly formed South Bay Airport
Roundtable could also work with the SFO Airport/Community Roundtable to establish a joint
subcommittee to address complex overlapping issues related to the Midpeninsula.
WHEREAS, the Cities Association of Santa Clara County is seeking each jurisdiction of Santa Clara
County and Santa Cruz County to collaborate with neighboring jurisdictions through the formation of a
community roundtables to most effectively address the community impacts of aircraft operations and
work with the Federal Aviation Association (FAA).
NOW, THEREFORE BE IT RESOLVED, that the Board of Directors of the Cities Association of
Santa Clara County does hereby support and will initiate formation of an intergovernmental partnership
between the cities and counties of Santa Clara and Santa Cruz Counties, Norman Y. Minéta San Jose
International Airport (SJC), San Francisco International Airport (SFO), and the FAA, that will serve as a
permanent aircraft noise mitigation entity representing all affected communities in the Santa Clara and
Santa Cruz Counties, and invite the jurisdictions, cities and counties within Santa Clara County and Santa
Cruz County, to partner in the formation of the Santa Clara/Santa Cruz Roundtable.
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Cities Association of Santa Clara County Roundtable Resolution 3 of 3
The above and foregoing resolution was passed and adopted at a regular meeting of the Cities
Association of Santa Clara County Board of Directors Meeting held on the 14th day of June 2018 by the
following vote:
AYES: Christina (Campbell), Sinks (Cupertino), Leroe-Muñoz (Gilroy), Pepper (Los Altos),
Waldeck (Los Altos Hills), Sayoc (Los Gatos), Grilli (Milpitas), Craig (Monte Sereno), Tate
(Morgan Hill), Showalter (Mountain View), Davis (Santa Clara), Cappello (Saratoga), Klein
(Sunnyvale)
NOES: Jones (San José)
ABSENT: none
ABSTAIN: none
Rod Sinks, President
ATTEST:
DATE: June 14, 2018
Andi Jordan, Executive Director
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SANTA CLARA/SANTA CRUZ COUNTIES COMMUNITY ROUNDTABLE FAQ
WHAT IS A ROUNDTABLE?
Roundtables function as a clearinghouse of sorts where varying interests, local through national, can be heard with the decision
maker, the FAA, at the table. Per the FAA, Roundtables or advisory committees may be established by the FAA or formed by a local
or state government, airport authority, or other body. Advisory committees and roundtables can bring structure to discussions of
specific challenges or issues and provide a more neutral forum that can enhance the credibility and transparency of FAA’s activities.
WHY IS THE CITIES ASSOCIATION OF SANTA CLARA COUNTY INVOLVED?
In July 2017, the Cities Association of Santa Clara County (CASCC) received a Congressional request by Representatives Eshoo,
Khanna, Panetta to take a leadership role in forming a South Bay/South Peninsula Roundtable for Santa Clara and Santa Cruz
Counties which was a recommendation from the Select Committee’s work on SFO arrivals. The Board of the CASCC created an Ad
Hoc Committee to consider how a new, permanent roundtable may function and operate by considering bylaws, memorandum of
understandings, resolutions, and budget. CASCC Board of Directors will act on any recommendations before other jurisdictions are
invited to attend.
WHY NOT JOIN THE SFO ROUNDTABLE?
SFO Roundtable is unwilling to expand their Roundtable to include members of Santa Clara and Santa Cruz Counties. Additionally,
not all of the aircraft noise issues for Santa Clara and Santa Cruz Counties are related to SFO.
WHY IS THE ESTABLISHMENT OF A ROUNDTABLE IMPORTANT?
While the Select Committee and the South Flow Ad Hoc Committee have disbanded, the South Bay Roundtable envisioned by the
Cities Association would likely be viewed as an appropriate surrogate for this function in partnership with the SFO Roundtable and
Minéta San José Airport.
EFFECTIVE COLLABORATION IS NEEDED TO WORK WITH THE FAA
Each jurisdiction in Santa Clara County and Santa Cruz County is just one of over 100 municipalities in the Bay Area. The ability of any
single community, to influence the complex operations of a federal agency serving a region of 8 million people is limited. In addition,
the impacts of airplane noise must be considered amid the competing interests of the flying public, airline industry priorities, airport
operational requirements, broader economic and environmental impacts and, above all else, safety. The successful navigation of
these public interest challenges requires effective collaboration.
CITIES ASSOCIATION AD HOC COMMITTEE RECOMMENDATIONS
The CASCC Ad Hoc Committee is seeking each jurisdiction of Santa Clara County and Santa Cruz County to collaborate with
neighboring jurisdictions through the formation of a community roundtable to most effectively address the community impacts of
aircraft operations.
WHAT DOES THE FAA SAY ABOUT LOCAL GOVERNMENTS FORMING A ROUNDTABLE?
The FAA welcomes community groups initiated by local communities or governments. And believe they may serve different
functions, for example, they can provide views and advice on alternatives/issues; build consensus on controversial issues; coordinate
with technical groups; review/monitor agency activities; provide independent, credible feedback; and/or build a constituency
around a specific need or requirement.
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SANTA CLARA/SANTA CRUZ COUNTIES COMMUNITY ROUNDTABLE FAQ
2
WILL THE FAA PARTICIPATE?
The FAA has stated they will participate if the region forms a roundtable.
WHAT IS THE CITIES ASSCOCIATION’S AD HOC COMMITTEE’S PROPOSAL?
•Mission Statement: To Address Community noise concerns and make recommendations to the Regional Airports and FAA
on noise related issues.
•MOU to form organization
•Organization is similar to SFO Roundtable
•Self-fund from member jurisdictions
•Work with both SFO & San Jose Airports
•SFO Airport and Roundtable willing to collaborate
•Hire consultant or to run the organization
•Initial staff support to be supported by Cities Association of Santa Clara County
•Each member jurisdiction receives 1 vote
•Changes to bylaws require majority of members
•Non-voting members include airport, FAA, pilots’ organization
•Any member may withdraw at any time with notice of intent, but forfeit their dues
•Serves as a forum for public
WHY IS THE RECOMMENDATION TO SELF-FUND THE ROUNDTABLE?
The CASCC believes there is a critical need for the formation of the Roundtable and the complexity of the metro-plex further
complicates bringing all of the players to the table. By evidence, none of the airports are willingly coming forward to help with the
formation. CASCC believes that formation and self-funding is just a step in the process of bringing the players to the table. The
budget will be reviewed annually, and the roundtable will be able to reevaluate revenue. It is also necessary to fund the Roundtable
to hire staff to professionally support the group.
WHAT IS THE BUDGET?
The Roundtable Budget is based on SFO Roundtable budget with a part-time planner/manager of the roundtable, and various
consultants. After year 1, the Roundtable will re-evaluate and establish its own annual budget.
HOW WAS THE FUNDING FORMULA CREATED?
The funding formula that was originally created was similar to the Cities Association dues structure, dues in categories of city size.
An elected official in Santa Cruz County proposed a dues structure based on per capita formula which is the basis for the current
formula. Note: current funding allocation is a best estimate if all 21 jurisdictions participate. The table will be adjusted accordingly
if not all of the jurisdictions choose to participate.
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DRAFT
RESOLUTION NO. 18-002
A RESOLUTION
OF THE City/County
TO JOIN THE SANTA CLARA/SANTA CRUZ COMMUNITY ROUNDTABLE
WHEREAS, a critical need exists in Santa Clara and Santa Cruz Counties for a permanent venue to
address aircraft noise concerns and it is essential to include all unrepresented cities in these counties.
WHEREAS, In July 2017, the Cities Association of Santa Clara County received a Congressional request
by Representatives Eshoo, Khanna, Panetta to take a leadership role in developing an
intergovernmental partnership between the cities and counties of Santa Clara and Santa Cruz
Counties, Norman Y. Minéta San Jose International Airport (SJC), and San Francisco International
Airport (SFO) that will serve as a permanent aircraft noise mitigation entity representing all affected
communities in the South Bay and Santa Cruz County
WHEREAS, between May and November 2016, the Select Committee on South Bay Arrivals, a temporary
committee of 12 local elected officials (Select Committee) appointed by Congresswoman Anna G. Eshoo,
Congressman Sam Farr, and Congresswoman Jackie Speier, convened meetings to receive public input
and develop regional consensus on recommendations to reduce aircraft noise caused by SFO flights and
airspace, and procedural changes related to the Federal Aviation Administration's Next Generation Air
Transportation System.
WHEREAS, among the many recommendations that received unanimous approval by the Select
Committee was the need for a permanent venue to represent currently disenfranchised communities in
addressing aircraft noise concerns including, but not limited to SFO. This recommendation stems from
the fact that our mutual constituents in Santa Clara and Santa Cruz Counties, do not currently belong to
a permanent aircraft noise mitigation entity such as the SFO Airport/Community Roundtable.
WHEREAS, on October 3, 2017, the San José City Council authorized the Ad Hoc Advisory Committee on
South Flow Arrivals to explore possible solutions to address the noise impacts on residents when
weather conditions over the airfield require the Airport to operate in a “south flow” configuration (when
aircraft land from the north of the Airport instead of the usual landing from the south).
WHEREAS, both the Select Committee and the South Flow Ad Hoc Roundtable have disbanded, the
Santa Clara/Santa Cruz Roundtable envisioned by the Cities Association would likely be viewed as an
appropriate surrogate for this function in partnership with the SFO Roundtable, SFO and San Jose
Minéta Airports.
WHEREAS, significant demand for an aircraft noise mitigation entity to represent constituents in the
South Bay, it is imperative that any potential body not be confined to SJC or SFO related issues and also
include representation of all affected and currently unrepresented communities in Santa Clara and Santa
Cruz Counties. While participation by elected officials in each affected city is essential, it is critical that
the establishment of such a body should not be unilaterally implemented by one city, but instead be led
collectively by the entire affected region.
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DRAFT
WHEREAS, the FAA’s November 2017 Phase Two Report, the FAA reiterates it will not support solutions
that result in shifting the problem of noise from one community to another. It also repeatedly identifies
increased flying distance as an unacceptable outcome of many community-proposed solutions that
conflict with the economic, environmental, and operational efficiency benefits gained from shorter
flying distances.
WHEREAS, the FAA repeatedly points to the anticipated inevitability of increases in congestion as
airports increase their number of flight operations. The report explicitly states it will not move forward
on certain feasible recommendations “until issues of congestion, noise shifting and flying distance
have been addressed with the airline stakeholders and the affected communities by the Select
Committee and/or SFO Roundtable.”
WHEREAS, each jurisdiction is just one of over 100 municipalities in the Bay Area. The ability of any
single community, whether 30,000 or 60,000, to influence the complex operations of a federal agency
serving a region of 8 million people is limited.
WHEREAS, the impacts of airplane noise must be considered amid the competing interests of the
flying public, airline industry priorities, airport operational requirements, broader economic and
environmental impacts and, above all else, safety. The successful navigation of these public interest
challenges requires effective collaboration.
WHEREAS, to ensure equitable regional representation, each city and county should have the
opportunity to appoint one Member and one Alternate who are local elected officials to serve on the
body, elect their own leadership, and participate in helping to fund the effort just as the SFO
Airport/Community Roundtable does. Once it is conceived, the newly formed South Bay Airport
Roundtable could also work with the SFO Airport/Community Roundtable to establish a joint
subcommittee to address complex overlapping issues related to the Midpeninsula.
WHEREAS, the Cities Association of Santa Clara County is seeking each jurisdiction of Santa Clara
County and Santa Cruz County to collaborate with neighboring jurisdictions through the formation of a
community roundtables to most effectively address the community impacts of aircraft operations and
work with the Federal Aviation Association (FAA).
NOW, THEREFORE BE IT RESOLVED, that the City/County of [ NAME ] does hereby support formation of
an intergovernmental partnership between the cities and counties of Santa Clara and Santa Cruz
Counties, Norman Y. Minéta San Jose International Airport (SJC), San Francisco International Airport
(SFO), and the FAA, that will serve as a permanent aircraft noise mitigation entity representing all
affected communities in the Santa Clara and Santa Cruz Counties; and directs the City Manager to enter
into a Memorandum of Understanding on behalf of the [Name of City/County].
The above and foregoing resolution was passed and adopted at a regular meeting of the City Council
held on the (DAY) of MONTH YEAR by the following vote:
AYES:
NOES:
ABSENT:
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DRAFT
ABSTAIN:
NAME, Mayor
ATTEST:
DATE:
NAME, Clerk
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MEMORANDUM OF
UNDERSTANDING
PROVIDING FOR THE CONTINUING OPERATION OF THE SANTA
CLARA/SANTA CRUZ COUNTIES AIRPORT/COMMUNITY ROUNDTABLE
Cities Association of Santa Clara County
www.citiesassociation.org
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MEMORANDUM OF UNDERSTANDING (MOU)
PROVIDING FOR THE CONTINUING OPERATION OF THE
SANTA CLARA/SANTA CRUZ COUNTIES AIRPORT/COMMUNITY ROUNDTABLE
Preamble
A critical need exists in Santa Clara and Santa Cruz Counties for a permanent venue to
address aircraft noise concerns and it is essential to include all unrepresented cities in these
counties.
In July 2017, the Cities Association of Santa Clara County received a Congressional request
by Representatives Eshoo, Khanna, Panetta to take a leadership role in developing an
intergovernmental partnership between the cities and counties of Santa Clara and Santa
Cruz Counties, Norman Y. Minéta San Jose International Airport (SJC), and San Francisco
International Airport (SFO) that will serve as a permanent aircraft noise mitigation entity
representing all affected communities in the South Bay and Santa Cruz County
Between May and November 2016, the Select Committee on South Bay Arrivals, a temporary
committee of 12 local elected officials (Select Committee) appointed by Congresswoman
Anna G. Eshoo, Congressman Sam Farr, and Congresswoman Jackie Speier, convened
meetings to receive public input and develop regional consensus on recommendations to
reduce aircraft noise caused by SFO flights and airspace, and procedural changes related to
the Federal Aviation Administration's Next Generation Air Transportation System.
Among the many recommendations that received unanimous approval by the Select
Committee was the need for a permanent venue to represent currently disenfranchised
communities in addressing aircraft noise concerns including, but not limited to SFO. This
recommendation stems from the fact that our mutual constituents in Santa Clara and Santa
Cruz Counties, do not currently belong to a permanent aircraft noise mitigation entity such as
the SFO Airport/Community Roundtable.
On October 3, 2017, the San José City Council authorized the Ad Hoc Advisory Committee on
South Flow Arrivals to explore possible solutions to address the noise impacts on residents
when weather conditions over the airfield require the Airport to operate in a “south flow”
configuration (when aircraft land from the north of the Airport instead of the usual landing
from the south).
Both the Select Committee and the South Flow Ad Hoc Roundtable have disbanded, the
Santa Clara/Santa Cruz Roundtable envisioned by the Cities Association would likely be
viewed as an appropriate surrogate for this function in partnership with the SFO
Roundtable, SFO and San Jose Minéta Airports.
A significant demand exists for an aircraft noise mitigation entity to represent constituents in
the South Bay, it is imperative that any potential body not be confined to SJC or SFO related
issues and also include representation of all affected and currently unrepresented
communities in Santa Clara and Santa Cruz Counties. While participation by elected officials
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2
in each affected city is essential, it is critical that the establishment of such a body should not
be unilaterally implemented by one city, but instead be led collectively by the entire affected
region.
The FAA’s November 2017 Phase Two Report, the FAA reiterates it will not support solutions
that result in shifting the problem of noise from one community to another. It also
repeatedly identifies increased flying distance as an unacceptable outcome of many
community-proposed solutions that conflict with the economic, environmental, and
operational efficiency benefits gained from shorter flying distances.
The FAA repeatedly points to the anticipated inevitability of increases in congestion as
airports increase their number of flight operations. The report explicitly states it will not
move forward on certain feasible recommendations “until issues of congestion, noise
shifting and flying distance have been addressed with the airline stakeholders and the
affected communities by the Select Committee and/or SFO Roundtable.”
Each jurisdiction is just one of over 100 municipalities in the Bay Area. The ability of any
single community, whether 30,000 or 60,000, to influence the complex operations of a
federal agency serving a region of 8 million people is limited.
The impacts of airplane noise must be considered amid the competing interests of the
flying public, airline industry priorities, airport operational requirements, broader economic
and environmental impacts and, above all else, safety. The successful navigation of these
public interest challenges requires effective collaboration.
To ensure equitable regional representation, each city and county should have the
opportunity to appoint one Member and one Alternate who are local elected officials to
serve on the body, elect their own leadership, and participate in helping to fund the effort
just as the SFO Airport/Community Roundtable does. Once it is conceived, the newly
formed South Bay Airport Roundtable could also work with the SFO Airport/Community
Roundtable to establish a joint subcommittee to address complex overlapping issues.
The Cities Association of Santa Clara County is seeking each jurisdiction of Santa Clara
County and Santa Cruz County to collaborate with neighboring jurisdictions through the
formation of a community roundtable to most effectively address the community impacts
of aircraft operations and work with the Federal Aviation Association (FAA).
The Board of Directors of the Cities Association of Santa Clara County supports and will
initiate formation of an intergovernmental partnership between the cities and counties of
Santa Clara and Santa Cruz Counties, Norman Y. Minéta San Jose International Airport (SJC),
San Francisco International Airport (SFO), and the FAA, that will serve as a permanent aircraft
noise mitigation entity representing all affected communities in the Santa Clara and Santa
Cruz Counties, and invite the jurisdictions, cities and counties within Santa Clara County and
Santa Cruz County, to partner in the formation of the Santa Clara/Santa Cruz Roundtable.
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ARTICLE I: Statement of Purpose and Objectives
Purpose
The overall purpose of the Santa Clara/Santa Cruz Counties Community Roundtable (Roundtable) is to
continue to foster and enhance this cooperative relationship to develop, evaluate, and implement reasonable
and feasible policies, procedures, and mitigation actions that will further reduce the impacts of aircraft noise
in neighborhoods and communities in Santa Clara and Santa Cruz Counties.
Objectives
Objective 1: Continue to organize, administer, and operate the Roundtable as a public forum for
discussion, study, analysis, and evaluation of policies, procedures and mitigation actions that will minimize
aircraft noise impacts to help improve the quality of life of residents in Santa Clara and Santa Cruz Counties.
Objective 2: Provide a framework of understanding as to the history and operation of the Roundtable.
Objective 3: Maintain the Roundtable as a focal point of information and discussion between local, state,
and federal legislators and policy makers, as it applies to noise impacts from airport/aircraft operations in
local communities.
Objective 4: Develop and implement an annual Roundtable Work Program to analyze and evaluate the
impacts of aircraft noise in affected communities and to make recommendations to appropriate agencies,
regarding implementation of effective noise mitigation actions.
Objective 5: Maintain communication and cooperation between Airport management and local
governments, regarding: (1) local agency land use and zoning decisions within noise-sensitive and/or
overflight areas, while recognizing local government autonomy to make those decisions and (2)
decisions/actions that affect current and future on-airport development, while recognizing the Airport’s
autonomy to make those decisions.
ARTICLE II: Agreement
Signatory agencies/bodies to this Memorandum of Understanding (MOU) agree as follows:
Accept the operation of the Roundtable as described in the “Statement of Purpose and Objectives,” as stated
in Article I.
Work cooperatively to reduce noise and environmental impacts, from aircraft operations at, but not limited
to, SFO and SJC, in affected neighborhoods and communities.
Provide the necessary means (i.e., funding, staff support, supplies, etc.) to enable the Roundtable to achieve
a reduction and mitigation of aircraft noise impacts, as addressed in this agreement.
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Represent and inform the respective constituencies of the Roundtable members of the Roundtable’s
activities and actions to reduce aircraft impacts, as addressed in this agreement. Initial funding will be shared
by jurisdictions, and thereafter it is expected the airport will contribute.
The Roundtable shall establish a budget for each fiscal year. Each Roundtable voting member jurisdiction
shall contribute to the budget based on a per capita formula as follows: the population of each jurisdiction
(most recent available census numbers) times the following per capita fee structure:
Per Capita Fee Structure
Large City $ 0.50
Small City $ 0.50
Medium City $ 0.50
XL City $ 0.10
County $ 0.50
ARTICLE III: Roundtable Membership
Voting membership – The Roundtable voting membership consists of one designated Representative and one
designated Alternate from the following agencies/bodies:
City of Campbell
City of Capitola
City of Cupertino
City of Gilroy
City of Los Altos
Town of Los Altos Hills
Town of Los Gatos
City of Milpitas
City of Monte Sereno
City of Morgan Hill
City of Mountain View
City of Palo Alto
City of San Jose
City of Santa Clara
City of Santa Cruz
City of Saratoga
City of Scotts Valley
City of Sunnyvale
City of Watsonville
County of Santa Clara
County of Santa Cruz
ARTICLE III: Roundtable Membership - continued
Non-Voting Membership - Roundtable non-voting membership shall consist of Advisory Members who
represent the following:
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• Relevant subject matter experts from airlines operating at SFO or SJC
• Federal Aviation Administration (FAA) staff
• Other representatives as deemed necessary
Additional Voting Membership - Other incorporated towns and/or cities located within Santa Clara or Santa
Cruz Counties may request voting membership on the Roundtable by adopting a resolution:
• Authorizing two members of the city/town council (a Representative and Alternate) to represent the
city/town on the Roundtable.
• Agreeing to comply with this Memorandum of Understanding (MOU) and all related amendments
and any bylaws approved in accordance with this MOU.
• Agreeing to contribute annual funding to the Roundtable in the same amount as current city/town
members contribute, at the time of the membership request, or such annual funding as approved by
the Roundtable for new members.
Withdrawal of a Voting Member - Any voting member may withdraw from the Roundtable by filing a
written Notice of Intent to Withdraw from the Roundtable, with the Roundtable Chairperson, at least thirty
(30) days in advance of the effective date of the withdrawal.
ARTICLE IV: Roundtable Operations and Support
Roundtable operations shall be guided by a set of comprehensive bylaws that govern the operation,
administration, funding, and management of the Roundtable and its activities.
Initial Roundtable staff support shall be provided by the Cities Association of Santa Clara County. The
Roundtable is expected to hire additional technical staff support as needed.
ARTICLE V: Amending This Memorandum of Understanding (MOU)
This Memorandum of Understanding (MOU) may be amended as follows:
Step 1: Roundtable consideration of a proposed MOU amendment
Any voting member of the Roundtable may propose an amendment to this MOU. The proposal shall be made
at a Roundtable Regular Meeting. Once proposed and seconded by another voting member, at least two-
thirds of the voting membership must approve the proposed amendment. If the proposed amendment
receives at least the necessary two-thirds votes for approval, the amendment shall then be forwarded to the
respective councils/boards of the Roundtable membership agencies/bodies for consideration/action.
Step 2: Roundtable member agency/body consideration of a proposed MOU amendment
The proposed MOU amendment must be approved by at least two-thirds of the respective councils/boards of
the Roundtable member agencies/bodies by a majority vote of each of those bodies. If at least two-thirds of
the member agencies/bodies approve the proposed amendment, the amendment becomes effective. If less
than two-thirds of the member agencies/bodies approve the proposed MOU amendment, the proposal fails.
This MOU may not be amended more than once in a calendar year.
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ARTICLE VI: Status of Prior Memorandums of Understanding (MOU) and Related
Amendments
Adoption of this Memorandum of Understanding (MOU) shall supersede and replace all prior MOU
agreements and related amendments.
ARTICLE VII: Memorandum of Understanding (MOU) Adoption and Effective Date
This Memorandum of Understanding (MOU) shall be deemed adopted and effective upon adoption by at
least two thirds of the jurisdictions listed in Article III.
The effective date of this Memorandum of Understanding (MOU) shall be the date of approval by at least
two-thirds of the member agencies/bodies.
ARTICLE VII: Memorandum of Understanding (MOU) Adoption and Effective Date
This MOU shall remain in effect so long as all of the voting following membership conditions are met:
This Memorandum of Understanding (MOU) and any subsequent amendments to this document shall remain
in effect indefinitely,
1. as long as the membership conditions of Item No. 3 of this Article are met,
2. until it is replaced or superseded by another Memorandum of Understanding (MOU), or
3. until the Roundtable is disbanded.
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SANTA CLARA/SANTA CRUZ
COUNTIES AIRPORT/COMMUNITY
ROUNDTABLE
PURPOSE & BYLAWS
CITIES ASSOCIATION OF SANTA CLARA COUNTY
WWW.CITIESASSOCIATION.ORG
ESTABLISHED & APPROVED (INSERT DATE)
To address community noise concerns and make recommendations to the Regional
Airports and FAA on noise related issues.
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Table of Contents
MISSION................................................................................................................................................................ 2
PURPOSE............................................................................................................................................................... 2
BYLAWS ................................................................................................................................................................ 2
ARTICLE I. ORGANIZATION NAME ............................................................................................................................... 2
ARTICLE II. CURRENT ROUNDTABLE MEMORANDUM OF UNDERSTANDING (MOU) .......................................................... 2
ARTICLE III. MEMBERSHIP/REPRESENTATION .............................................................................................................. 3
ARTICLE IV. OFFICERS/ELECTIONS .............................................................................................................................. 4
ARTICLE V. STAFF SUPPORT ....................................................................................................................................... 5
ARTICLE VI. MEETINGS ............................................................................................................................................. 5
ARTICLE VII. SUBCOMMITTEES ................................................................................................................................... 6
ARTICLE VIII. FUNDING/BUDGET ................................................................................................................................ 7
ARTICLE IX. CONDUCT OF BUSINESS/VOTING .............................................................................................................. 8
ARTICLE X. AMENDMENTS/EFFECTIVE DATE ............................................................................................................... 8
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Santa Clara/Santa Cruz Counties Airport/Community Roundtable
Purpose & Bylaws
MISSION
Mission Statement: To Address Community noise concerns and make recommendations to the
Regional Airports and FAA on noise related issues.
PURPOSE
The Santa Clara/Santa Cruz Counties Airport/Community Roundtable was established in 2018 to
address community concerns related to noise from aircraft operating to and from, and not
limited to San Francisco International Airport (SFO) and San Jose International Airport. This
voluntary committee of local elected and appointed officials provides a forum for public
officials, airport management, FAA staff, and airline representatives to address issues regarding
aircraft noise, with public input. The Roundtable monitors a performance-based aircraft noise
mitigation program, as implemented by airport staff, considers community concerns regarding
relevant aircraft noise issues, and attempts to achieve additional noise mitigation through a
cooperative sharing of authority brought forth by the airline industry, the FAA, airport
management, and local elected officials.
BYLAWS
Article I. Organization Name
The name of the independent public body established by a 2018 Memorandum of
Understanding (MOU), (as amended) to carry out the purpose stated above, is the “Santa
Clara/Santa Cruz Counties /Community Roundtable” and may be commonly referred to as the
“Roundtable.”
Article II. Current Roundtable Memorandum of Understanding (MOU)
The purpose and objectives of the Roundtable are stated in an adopted document entitled,
“Memorandum of Understanding (MOU) Providing for the Continuing Operation of the Santa
Clara/Santa Cruz Counties/Community Roundtable,” as amended. The MOU is the Roundtable
creation document and provides the foundation for its focus and activities.
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Article III. Membership/Representation
1. Any City/County in Santa Clara or Santa Cruz County is eligible to be a member of the
Roundtable. The following Cities and Counties are founding members of Roundtable:
City of Campbell
City of Capitola
City of Cupertino
City of Gilroy
City of Los Altos
City of Los Altos Hills
City of Los Gatos
City of Milpitas
City of Monte Sereno
City of Morgan Hill
City of Mountain View
City of Palo Alto
City of San Jose
City of Santa Clara
City of Santa Cruz
City of Saratoga
City of Scotts Valley
City of Sunnyvale
City of Watsonville
County of Santa Clara
County of Santa Cruz
2. Roundtable Representatives and their Alternates are voting members who serve on the
Roundtable and are designated by each of the members listed in Article III. above.
3. The City and County representatives shall be elected officials from the Cities and
Counties. Each City and County representative shall also have one Alternative which is
also an elected official. The following agencies may also have a non-voting
representative and an alternate to the roundtable who shall not be an elected official:
• Minéta San Jose International Airport
• San Francisco International Airport
• Other organizations as determined
4. Roundtable Advisory Members are non-voting members that provide technical expertise
and information to the Roundtable and may consist of representatives from the
following:
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• Knowledgeable airline representatives operating at San Francisco International
Airport & Minéta San Jose International Airport,
• Federal Aviation Administration (FAA) Staff
• Other organizations as determined by the Roundtable
5. All Representatives and Alternates who serve on the Roundtable shall serve at the
pleasure of their parent bodies.
6. All appointed and elected officials who serve on the Roundtable can be
removed/replaced from the Roundtable at any time by their parent bodies. However,
the Roundtable encourages and recommends at least two years of service for
Representatives and Alternates who serve on the Roundtable.
7. The Alternates of all Roundtable member agency/bodies shall represent their parent
body at all Roundtable meetings when the designated Representative is absent.
8. If both the Representative and his/her Alternate will be absent for a Roundtable
meeting, the Chair/Mayor of the member agency/body may designate a voting
representative of that agency/body as a substitute for that meeting only and shall notify
the Roundtable of that designation, preferably in writing, at least two days before the
meeting.
9. Any city or town in Santa Clara County or Santa Cruz County that is not a member of the
Roundtable may request membership on the Roundtable in accordance with the
membership procedure contained in the most current version of the MOU.
10. Any member may withdraw from the Roundtable by filing a written notice of Intent to
Withdraw from the Roundtable with the Roundtable Chairperson at least thirty (30)
days in advance of the effective date of the withdrawal.
11. No Representative or Alternate shall receive compensation or reimbursement from the
Roundtable for expenses incurred for attending any Roundtable meeting or other
Roundtable functions.
12. A former member that has withdrawn its Roundtable membership must follow the same
process that a new city or town in Santa Clara County or Santa Cruz County must follow
to request membership in the Roundtable as described in Article III. Section 9 above.
Article IV. Officers/Elections
1. The officers of the Roundtable shall consist of a Chairperson and a Vice-Chairperson.
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2. The Chairperson and Vice-Chairperson shall be elected by a majority of the members
present at the February Meeting or the first Regular Meeting held thereafter. The term
of the Chairperson and Vice-Chairperson shall not exceed twelve (12) months from the
date of the election.
3. Nominations for officers of the Roundtable shall be made from the floor.
4. The Chairperson shall preside at all Regular and Special Roundtable Meetings and may
call Special Meetings when necessary.
5. The Vice-Chairperson shall perform the duties of the Chairperson in the absence of the
Chairperson.
6. A special election shall be called if the Chairperson and/or Vice-Chairperson are unable
to serve a full term of office.
7. The Chairperson or Vice-Chairperson may be removed from office at any time by a
majority vote of the members.
Article V. Staff Support
1. Roundtable staff support shall be directed by the Cities Association of Santa Clara
County may include staff and consultants.
2. The duties of the Roundtable Staff and consultants provided by the Cities Association of
Santa Clara County shall be specified and approved as part of the Roundtable’s annual
budget process.
Article VI. Meetings
1. The Roundtable membership shall establish, by adopted resolution, the date, time and
place for regular Roundtable meetings. Such resolution shall be adopted at the first
regular meeting.
2. A majority of all voting members of the Roundtable must be present to constitute a
quorum for holding a Regular or Special Roundtable Meeting.
3. If a quorum is not present at a Regular or Special Roundtable Meeting as determined by
the roll call, the Chairperson may decide to:
a. terminate the proceedings by declaring a quorum has not been achieved and
therefore an official meeting cannot be convened, or
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b. delay the start of the official meeting as a means to achieve a quorum, if
possible, and
c. if the Chairperson chooses to delay the meeting, the Chair may ask for a
consensus from the Representatives/Alternates present to hear the
informational items only as noted on the meeting agenda.
4. All agendas and meeting notices for each Regular Meeting, Special Meeting, and certain
Subcommittee Meetings, as defined in Article VII, shall be posted, as prescribed by law
(Brown Act, California Government Code Section 5490 et seq.).
5. Each Roundtable Meeting Agenda packet shall be posted on the Roundtable Web site as
soon as possible before a meeting.
Article VII. Subcommittees
1. Subcommittees shall either be a Standing Subcommittee or an Ad Hoc Subcommittee
which may be created, as needed, to address specific issues. The number of members
appointed to a subcommittee of the Roundtable shall consist of less than a quorum of
its total membership (see Article VI. Section 2, re: quorum).
2. Creation of a Standing Subcommittee or an Ad Hoc Subcommittee may be created by a
majority vote of the Representative/Alternates present at a Regular Meeting. Any
Member may propose the formation of a subcommittee.
3. Standing Subcommittee or Ad Hoc Subcommittee membership and number of meetings
shall be based on the following:
a. The Chairperson, at his or her discretion, may appoint any Roundtable
Representative or Alternate to serve on a Standing Subcommittee or on an Ad
Hoc Subcommittee.
b. The Roundtable Chairperson and Vice-Chairperson may serve on a Sub-
committee or appoint a current member of the Roundtable to serve as the
Subcommittee Chairperson. The Roundtable Chairperson shall serve or appoint a
Chair of the Subcommittee, and the Subcommittee shall elect the Vice-Chair.
When the Chair of the Subcommittee cannot attend a Subcommittee meeting,
the Subcommittee Vice- Chair may serve as the Chair for that meeting.
c. Each Subcommittee shall meet as many times as necessary to study the issues
identified by the Roundtable as a whole and develop and submit final
recommendations regarding such issues to the full Roundtable for review/action.
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d. After the date on which the Roundtable has heard and taken action on an Ad
Hoc Subcommittee’s final recommendation(s), the Ad Hoc Subcommittee shall
cease to exist, unless the Roundtable determines that the Subcommittee must
reconvene for the purposes described in this paragraph.
In its action on the Ad Hoc Subcommittee recommendation(s), the Roundtable
may direct the Subcommittee to reconvene, as necessary to review, refine,
and/or revise all or a portion of its recommendation(s). If such action occurs, the
Ad Hoc Subcommittee shall be charged with preparing and submitting a
subsequent recommendation(s) to the full Roundtable for review/action. After
the date on which the Roundtable has received the subsequent Ad Hoc
Subcommittee recommendation(s), the Subcommittee shall cease to exist.
4. The duties of a chairperson of a Roundtable Subcommittee may include, but are not
limited to, presiding over Subcommittee meetings and submitting recommendations to
the full Roundtable, regarding the topics/issues addressed by the Subcommittee.
Article VIII. Funding/Budget
1. The Roundtable shall be funded by its voting member agencies. Attached to the bylaws
is the initial Funding allocation for each City and County. The Cities Association of Santa
Clara County shall establish a Roundtable Fund that contains the funds from the
member agencies and shall be the keeper of the Roundtable Fund. All Roundtable
expenses shall be paid from the Roundtable Fund.
2. The amount of the annual funding for each member shall be based on the approved per
capita formula and may be increased or decreased on a percentage basis at a Regular or
Special Meeting by a majority vote of those members present at that meeting.
3. The Roundtable fiscal year shall be from July 1st to June 30th.
4. Roundtable Staff, in consultation with the Roundtable Chairperson, will recommend an
annual funding amount for the Roundtable at least 60 days prior to the anticipated date
of adoption of the annual Roundtable Budget and inform each member of their
anticipated increase or decrease in funding amount.
5. The Roundtable shall adopt an annual budget at a Regular Meeting or at a Special
Meeting to be held between February - April of each calendar year. The budget must be
approved by a majority of the Representatives/Alternates who are present at that
meeting.
6. The adopted Roundtable Budget may be amended at any time during the fiscal year, as
needed. Such action shall occur at a Regular Roundtable Meeting and be approved by a
majority of the Roundtable Representatives present at that meeting.
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7. If a member withdraws from the Roundtable, per the provisions of Article III. Section 9,
the remainder of that member’s annual Roundtable funding contribution shall be
forfeited, since the annual Roundtable Budget and Work Program are based on revenue
provided by all Roundtable members.
Article IX. Conduct of Business/Voting
1. All Roundtable Regular Meetings and Special Meetings shall be conducted per the
relevant provisions in the Brown Act, California Government Code Section 54950 et seq.
2. All Roundtable Standing Subcommittees, as identified in Article VII., are considered
legislative bodies, per Government Code Section 54952 (b) (Brown Act) and therefore,
the conduct of Standing Subcommittee meetings shall be guided by the relevant
provisions of the Brown Act, Government Code Section 54950 et seq.
3. Ad Hoc Subcommittees are not legislative bodies, as defined by law, and therefore the
conduct of those Subcommittee meetings are not subject to the relevant provisions of
the Brown Act, Government Code Section 54950 et seq.
4. All action items listed on the Meeting Agenda shall be acted on by a motion and a
second, followed by discussion/comments from Roundtable Representatives and the
public, in accordance with Robert’s Rules of Order. Approval of an action item shall
require a majority of the membership.
5. Each City and County represented on the Roundtable shall have one vote on all voting
matters that come before the Roundtable.
6. To ensure efficient communications and the appropriate use of Roundtable Staff and
Airport Noise Abatement Office Staff resources outside of noticed Roundtable meetings,
other than those requests deemed to be minor by the Chairperson, Roundtable
Members shall submit all requests for assistance/information/analysis to the
Chairperson. The Chairperson will determine the appropriate course of action to
respond to the request and shall, if necessary, forward the request to Roundtable
and/or Airport staff for action. The Chairperson shall inform the Roundtable Member
of the disposition of the request in a timely manner. For requests that are outside of the
Roundtable’s purview or approved Work Program, the Chairperson shall notify the
Member that the request cannot be fulfilled at that time. The Vice Chairperson shall
have similar authority in the Chairperson’s absence.
Article X. Amendments/Effective Date
1. The Bylaws shall be adopted at a Regular or Special Roundtable Meeting by a majority of
the Roundtable Representatives/Alternates present at that meeting.
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2. The adopted Bylaws may be amended at any Roundtable Regular or Special Meeting by
a majority of the Roundtable Representatives/Alternates present at that meeting.
3. The effective date of these Bylaws and any future amended Bylaws shall be the first
day after the Roundtable action to (1) adopt these Bylaws and (2) adopt all subsequent
amendments to the Bylaws.
_________________________________________
__________________
Roundtable Chairperson
City/County of
Date
_________________________________________
__________________
Roundtable Vice-Chairperson
City/County of
Date
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City Name Population .5/.1 Target Budget
San Jose 1,046,079 104,607.90$ 37,504.95$
Campbell 42,854 21,427.00$ 7,682.20$
Cupertino 59,796 29,898.00$ 10,719.29$
Gilroy 55,170 27,585.00$ 9,890.02$
Milpitas 77,604 38,802.00$ 13,911.64$
Morgan Hill 43,645 21,822.50$ 7,824.00$
Mountain View 77,925 38,962.50$ 13,969.18$
Palo Alto 66,932 33,466.00$ 11,998.53$
Santa Clara 123,983 61,991.50$ 22,225.74$
Saratoga 30,799 15,399.50$ 5,521.16$
Sunnyvale 149,831 74,915.50$ 26,859.37$
Unincorporated Santa Clara county 102,000 51,000.00$ 18,284.97$
Santa Cruz 64,465 32,232.50$ 11,556.28$
Watsonville 53,796 26,898.00$ 9,643.71$
Los Altos 31,402 15,701.00$ 5,629.26$
Los Gatos 30,505 15,252.50$ 5,468.46$
Unincorporated Santa Cruz County 140,000 70,000.00$ 25,097.02$
Los Altos Hills 8,658 4,329.00$ 1,552.07$
Monte Sereno 3,900 1,950.00$ 699.13$
Capitola 10,180 5,090.00$ 1,824.91$
Scotts Valley 11,928 5,964.00$ 2,138.27$
697,294.40$ 250,000.00$
Santa Clara, Sunnyvale, Santa Cruz, Watsonville Large City 0.50$
Cupertino, Gilroy, Milpitas, Mountain View, Palo Alto Medium City 0.50$
Campbell, Los Altos, Los Gatos, Morgan Hill, Saratoga, Scotts Valley, Capitola Small City 0.50$
San José XL City 0.10$
Santa Clara County, Santa Cruz County (unincorporated)County 0.50$
per capita fee structure
Santa Clara/Santa Cruz Community Roundtable Funding Scenerio
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Service Performance Report and Proposed Roundtable Budget for FY 2016-2017
February 1, 2017
Page 5 of 10
During FY 2015-2016, allocations were established to allow the Roundtable
coordinator and interested Roundtable members to attend the UC Davis Noise
Symposium, of which the Roundtable Coordinator nor members attended.
Starting with the adoption of the budget for FY 2012-2013, contingency funds
were allocated in order to cover unanticipated costs associated with additional
work required of the technical consultants or other expenses not originally
accounted for with the adoption of the budget during the course of the upcoming
fiscal year. During the FY 2015-2016, no funds were utilized from either
contingency allocation.
PROPOSED FY 2016-2017 BUDGET
BACKGROUND
The Roundtable is funded by its membership. The annual membership contributions are
maintained in a Roundtable Trust Fund. The County of San Mateo Planning and Building
Department, on behalf of the Roundtable, manage the fund. All Roundtable expenses, such
as staff support, technical support consultant contracts, office supplies/equipment,
mailing/photocopying costs, etc. are paid from that fund. Any monies that are not spent each
year are added as revenue to the budget for the following fiscal year. All staff support and
professional consultant services are provided to the Roundtable through the County of San
Mateo Planning and Building Department. The amounts for these support services are shown
as budgeted expenditures in the annual Roundtable budget.
BUDGET DISCUSSION
The expected funding sources for the FY 2016-2017 include the following: 1) the San
Francisco Airport Commission, 2) Roundtable member cities (18 cities), 3) the County of San
Mateo, and 4) the City/County Association of Governments of San Mateo County (C/CAG), for
a representative of the C/CAG Airport Land Use Commission (ALUC), and 5) the estimated
Roundtable fund balance from FY 2015-2016.
As discussed earlier, San Mateo County and the City and County of San Francisco (Airport)
entered a new three-year contract on July 1, 2016 to provide the same services agreed upon
with the prior contract. The renewed contract maintains SFO contributions not to exceed
$220,000 per year. San Mateo County will invoice the Airport based on the financial needs of
the Roundtable as outlined and approved in the annual budget.
Per the Roundtable’s bylaws, the contributions for member cities and C/CAG ALUC is $1,500,
and $12,000 for San Mateo County. In FY 2011-2012, the Roundtable had agreed on a
temporary reduction of dues by 50% to allow financial relief during the years of recession
recovery and encourage ongoing membership. Since, the Roundtable has continued to
maintain the reduced amount on a year-by-year temporary basis. To maintain such for FY
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Service Performance Report and Proposed Roundtable Budget for FY 2016-2017
February 1, 2017
Page 6 of 10
2016-2017, the Roundtable will need to approve the budget acknowledging the 50%
reduction. The amounts below reflects the reduced amounts:
San Francisco Int’l Airport: $220,000
Member Cities (18 cities): $750
County of San Mateo: $6,000
C/CAG: $750
Expected Funding Sources
A. Annual Funding from the San Francisco Airport Commission
The Commission's contribution for FY 2015-2016 is $220,000.
B. Annual Funding from Other Roundtable Members
The annual funding amounts from the other Roundtable members (18 cities, the
County of San Mateo, and C/CAG for the C/CAG Airport Land Use Committee
(ALUC)) will be at the original normal fees, resulting in the following dues: Cities -
$750 each; County - $6,000, and C/CAG - $750.
C. Roundtable Fund Balance from the Prior Fiscal Year
The Roundtable fund balance from the previous fiscal year (FY 2015-2016) is
$42,435. This is the balance after closeout of all prior contract obligations from
that fiscal year with the exception of the $113,000 for Coordinator Services to San
Mateo County (allocated and collected in FY 2016-2017), as well as contingencies
funds that were not utilized.
Summary
EXPECTED FUNDING 2016-2017
FUND SOURCE EXPECTED RECEIVED EXPECTED
1 San Francisco Airport Commission $175,000 $0 $220,000
2 Roundtable Member Cities (18 Cities)$13,500 $13,500 $13,500
3County of San Mateo $6,000 $6,000 $6,000
4C/CAG Airport Land Use Committee $750 $750 $750
5Unused Fund Balance from Previous Year $88,809 $88,809 $42,435
TOTAL:$276,890 $109,059 $282,685
2015-2016
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Service Performance Report and Proposed Roundtable Budget for FY 2016-2017
February 1, 2017
Page 7 of 10
Potential Funding Allocations for FY 2016-2017
A. Staff and Consultant Support Services - $269,000
Funding for staff support to the Roundtable will consist of the following:
1. Roundtable Coordinator ($113,000 per year, total $226,000). This amount
represents a reimbursement to the County of San Mateo for both the prior
FY 2015-2016 and current FY 2016-2017 to provide half-time Planner
support to the Roundtable. This cost is the half-time loaded wage rate for a
Planner III provided from San Mateo County that includes administrative
support to the coordinator to conduct meetings and Roundtable business for
one year. This amount allocated per year is unchanged from FY 2015-2016,
however, as mentioned earlier in this report, the reimbursement for FY 2015-
2016 was not drawn during that year, and will occur in the current FY 2016-
2017. The amount reflected in the budget table is both fiscal years
combined.
2. Roundtable Aviation Consultant for Technical Support ($42,000). This
allocation is to cover the work performed by the Roundtable’s Aviation
Technical Support. This amount reflects a reduction due to the end of
BridgeNet’s work midway through the current fiscal year, and anticipates
work by a new consultant starting in spring 2017.
Summary
B. Roundtable Administration/Operations - $6,285
1. Postage/Photocopying ($600). This amount represents a reimbursement to
the County of San Mateo for costs associated with reproduction of meeting
materials and postage. This amount is a reduction from FY 2015-2016, as
staff has continued to reducing printed materials and encouraging use of the
electronic version of the meeting packets.
2. Website ($200). This amount represents a reimbursement to the County of
San Mateo for costs associated with paying website hosting dues and
renewal of domain registration. This amount is unchanged from FY 2015-
2016.
2016-2017
STAFF/CONSULTANT SUPPORT ALLOCATED EXPENDED ALLOCATED
$183,000 $62,934 $269,000
1 Count of San Mateo Cooridnation Services $113,000 $0 $226,000
2Roundtable Aviation Technical Consultant $70,000 $62,934 $43,000
2015-2016
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Service Performance Report and Proposed Roundtable Budget for FY 2016-2017
February 1, 2017
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3. Data Storage and Conference Services ($900). This amount represents a
reimbursement to the County of San Mateo for the cost associated with
maintaining all of the Roundtable's email system, digital files and archives to
Internet based storage. The Roundtable has also begin to offer online
conference services at subcommittee meeting for remote members when the
location logistics allow. This amount is an increase of $100 from FY 2015-
2016 to account for increased cost of services provided.
4. Supplies/Equipment ($1,585). This amount represents a reimbursement to
the County of San Mateo to provide supplies and equipment to the
Roundtable Coordinator and administrative support staff when needed, as
well as supplies used during meetings, including the FlyQuiet Awards in the
spring. This amount is an increase from FY 2015-2016 to allow additional
funding for potential equipment upgrade and/or dedicated Roundtable
laptop/mobile equipment for Coordinator/staff for meeting use.
5. Video Services ($3,000). This amount represents a reimbursement to the
County of San Mateo to contract video streaming services for Roundtable
meetings for the remaining two meetings of the FY 2016-2017 if the
Roundtable choices to offer such. While cost and logistics are still being
investigated, it should be expected that the estimated cost to provide video
at Roundtable meetings is $1,100 to $1,300 per meeting.
Summary
2016-2017
ADMINISTRATION / OPERATIONS ALLOCATED EXPENDED ALLOCATED
$3,500 $2,171 $6,285
1Postage / Printing $1,500 $184 $600
2Website $200 $107 $200
3 Data Storage & Conference Services $800 $806 $900
4Miscellaneous Office Expenses/Equipment $1,000 $1,074 $1,585
5 Video Services $3,000
2015-2016
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Service Performance Report and Proposed Roundtable Budget for FY 2016-2017
February 1, 2017
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C. Projects, Programs, and Additional Allocations - $7,400
For FY 2015-2016, the Roundtable allocated additional funds to cover expenses
associated with attendance at noise conferences, TRACON field trips, and
subscription to aircraft noise publications. The Roundtable also allocated funds for
the Roundtable’s 35th Anniversary event, which is no longer needed in the current
fiscal year. All other items will remain, however some of the allocations will reflect
zero as its anticipated those allocations will not be required before the end of the
fiscal year.
1. Noise Conference Attendance, Coordinator ($1,800). This amount represents
a reimbursement to the Coordinator for attendance to Aircraft Noise related
conferences such as the annual UC Davis Noise Symposium held in the spring.
This amount is a reduction from FY 2015-2016 as its unlikely staff will attend
additional conferences past the Noise Symposium.
2. Additional Noise Conferences Attendees ($4,000). This amount represents
the cost associated with additional Roundtable member attendance to Aircraft
Noise related conferences such as the annual UC Davis Noise Symposium held
in the spring, National Organization to Insure a sound Control Environment
(N.O.I.S.E.) legislative summit, and/or other aircraft noise related conferences
that would be beneficial to the Roundtable. This amount should allow two to
three members to attend one conference. This amount is unchanged from FY
2015-2016.
3. TRACON Field Trip ($750). This amount represents the estimated cost
associated with providing transportation and lunch to members for a field trip to
the NorCal TRACON facility, normally in conjunction with the Oakland Noise
Forum. This amount is a reduction from FY 2015-2016, as past trends have
shown the average cost to be below $750.
4. Airport Noise Report newsletter subscription ($850). This amount represents
the annual subscription dues for the Roundtable to receive the Airport Noise
Report to help keep Roundtable staff and members informed of news related to
aircraft noise. This amount is unchanged from FY 2015-2016.
5. LAX Roundtable Attendance, Coordinator ($0). This amount represents a
reimbursement to the Coordinator to attend an LAX Roundtable meeting. In the
past, the Roundtable has sent the Coordinator to observe their practices and
exchange information with their staff. At this time, the amount allocated is zero
as the Roundtable Coordinator will not be attending an LAX Roundtable event
before the end of the fiscal year.
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Service Performance Report and Proposed Roundtable Budget for FY 2016-2017
February 1, 2017
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6. Join National Organization to Insure A Sound Control Environment ($0).
This amount represents the cost associated with membership with National
Organization to Insure a sound Control Environment (N.O.I.S.E.). While funds
were allocated in FY 2014-2015 to joining, allocations were not utilized to
participate in that fiscal year. At this time the amount allocated is zero until the
Roundtable has committed to participation with organization.
Summary
D. Contingency Funds - $0
Starting in FY 2012-2013, the Roundtable allocated the remaining uncommitted
funds to be used as a contingency reserve for unanticipated work for either
Roundtable staff or the Aviation consultant. However, since that time, none of the
contingencies have been used, which has resulted a surplus that has grown year
over year. Since it is unanticipated that any contingency reserve will be required
before the end of the year, the amount reflects zero.
Attachments:
Expense Report and Proposed FY 2016-2017 Budget Allocations
2016-2017
PROJECTS, PROGRAMS, & ADDITIONAL ALLOCATIONS ALLOCATED EXPENDED ALLOCATED
$10,850 $1,518 $7,400
1Noise Conferences Attendance, Coordinator $3,000 $0 $1,800
2Noise Conferences Attendance, Members $4,000 $0 $4,000
3 TRACON Field Trip(s)$1,000 $0 $750
4 Airport Noise Report subscription $850 $850 $850
5N.O.I.S.E.$0 $0 $0
6LAX Roundtable Attendance, Cooridnator/Staff $1,000 $0 $0
7 35th Roundtable Anniversary Event $1,000 $668
2015-2016
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