1988-210-Authorizing Agreement Between The Town And California Department Of Transportation In Collection With The Fuel Efficient Traffic Signal Management GrantRESOLUTION NO. 1988 -210
RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE TOWN
AND CALIFORNIA DEPARTMENT OF TRANSPORTATION IN
CONNECTION WITH THE FUEL EFFICIENT TRAFFIC
SIGNAL MANAGEMENT GRANT.
RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara,
State of California, that the TOWN OF LOS GATOS enter into an agreement entitled,
AGREEMENT BETWEEN THE CALIFORNIA DEPARTMENT OF TRANSPORTATION IN CONNECTION WITH THE
FUEL EFFICIENT TRAFFIC SIGNAL MANAGEMENT GRANT and that the Town Manager is
authorized and she is hereby directed to execute said agreement in the name and in
behalf of the TOWN OF LOS GATOS.
PASSED AND ADOPTED at a
of Los Gatos held on 21st
regular meeting of the Town Council of the Town
day of November
19 88 by the
following vote:
AYES: COUNCIL MEMBERS Eric D. Carlson, Thomas J. Ferrito Robert L.
Hamilton and Mayor Joanne Benjamin
NOES: COUNCIL MEMBERS None
ABSTAIN: COUNCIL MEMBERS None
ABSENT: COUNCIL MEMBERS Brent N. Ventura
SIGNED:
ATTEST:
/-/DEPUTY CLERK OF THE TOWN OF LOS GATOS
i�
STANDARD AGREEMENT AAPPROVED BY THE
TTORNEY GENERAL ❑ CONTRACTOR
STATE OF CALIFORNIA STATE AGENCY
STD. 2IREV. 2/851 ❑ DEPT. OF GEN. SER.
❑ CONTROLLER
THIS AGREEMEVE made and entered into this 1st date of January , 19-89 ❑
III the State of California, h }, and hehveen State of California, through its duly elected or appointed, ❑
qualified and acting ❑
TITLE OF OFFICER ACTING FOR STATE AGENCY terPll tPr fU P[ (IC .St(IIP, alt( CONTRACT NUMBER AM_ NO.
ne,caifer callea one uontiwlor. CONTRACTOR'S I.D. NUMBER
Town of i ns (lama �+ (,9,, 73-x'
It tTNESSET11: That the Contractor for and in consideration of the covenants, conditions, agreements, and stipulations of the State
hereinafter expressed, does hereby agree to furnish to the State services and materials, as follmN s:
(Set forth srrriee to be rendered by Contractor, amount to be paid Contractor, time for performance or rom at,110a, rind attach plans and spectfteatior ?$, rf nn y.)
Article I - Statement of Work
A. The Contractor will retime the 12 signalized intersections
detailed in Attachments 2 and 3 using the TRANSYT -7F computer
program. All work will be carried out in accordance with
guidelines established by Caltrans under the Fuel Efficient
Traffic Signal Management (FETSIM) Program and the
Contractor's proposal attached to and made a part of this
agreement. (continued A -1)
The total contract amount will not exceed $16,200
Federal Tax I.D. No. ��I�w00�T3
CONTINUED ON —SHEETS, EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER.
The precisions on the reverse side hereof constitute a part of this agreement.
IN VWITNESS bVHEIt EX) P. this agreement has been executed by the parties hereto, upon the (late first ahove No ritten,
STATE OF CALIFORNIA
CONTRACTOR
AGENCY
CONTRACTOR (IF OTHER THAN qN INDI VIDUPL. STFTE WHETHER P COMI.. ION.
Department of Transportation
1ART111I of Los Gatos
BY IqU iHOR:ZED SIGNATURE)
BY (A, SI�p GNATURE1
PRINTED NAME OF PERSON SIGNING
PRINTED NAME AND TITLE OF PERSON 51 NI
rj
Dick Meadows
TITLE
Departmental Contract Officer
ADDRE 5 �, Q
10 a t Ma n St P.O. Box 9�9
daps, �A.�i1t31
,os
AMOUNT ENCUMBERED
PROGRAM /CATEGORY (CODE AND TITLEI
ND TITLE
S $16,200
Transportation
Special
Apecial DVEA
Department of General Services
Use Only
UNENCUMBERED BALANCE
(OPTIONAL USEI
5
AOJ. INCREASING ENCUMBRANCE
ITEM
CHAPTER
STATUTE
FISCAL YEAR
S
SB 880
1343
86
86/87
ADJ. DECREASING ENCUMBRANCE
OBJECT OF E %PENDITURE (CODE AND TITLE)
S
55390 962060 39011
7049
i
I (rre nt rerfifry (gra pervnual Anntcletl;;r that u
I m '
il oa-n b d/, Cted fand, arc
T.B.A. NO
I B.R. NO.
available for the period and jewpo" of the erpen dilure elated oboe'.
SIGNATURE OF ACCOUNTING OFFICER
DATE
X
1 /",I int reni,fry 111111 all nmddrm(s for exengrtloa net fartlr 6r .State :ldndnfslmoic
Manual So r Oa 1109 haec
Lrclt r-nmplied trith an(I Ihia dor-unuvv i.c esenyrl Iron( ro inc bq
lire Drparhnenl of Finmur_
SIGNATURE OF OFFICER SIGNING ON BEHALF OF THE AGENCY
DATE
X
Contract No. 55H886
Town of Los Gatos
Page A -1
Article I - Statement of Work (continued)
The equipment listed on Attachment 4 and funded by the Town
of Los Gatos must be installed and operable by July 31, 1989,
or this contract is subject to termination.
Contract No. 55H886
Sheet 2 of 6
B. The Contract Administrator for the State:
Richard Macaluso, FETSIM Program Manager
Department of Transportation
Division of Highway Operations
1120 N Street, Room 4110
(916) 323 -4203
C. Any document or written report prepared as a requirement of
this contract shall contain, in a separate section preceding
the main body of the document, the number and dollar amounts
of all contracts and subcontracts relating to the
preparation of those documents or reports if the combined
costs for work by non - employees of Caltrans exceed $5,000.
Article II - Performance Period
A. This agreement shall begin on January
1, 1989,
contingent upon approval by the State,
and terminate on
January 31, 1990, unless extended by supplemental
agreement.
B. The specified products of the contract
and their final due
dates are as follows:
1. Link /Node Diagram
3/1/89
2. Data Reduction Sheets
4/30/89
3. Calibrated Simulation Computer
Runs & Field Calibration Data
7/15/89
4. Verification Letter of Equipment
Installation and Operation
8/15/89
5. Simulation Computer Runs of
Fine -Tuned Signal Timing Plans
11/15/89
6. Final Report
User Workshop -
January 1990
Article III - Payment
A. As required by the funding legislation, the State will pay
for no more than seventy -five percent (75 %) of the total
cost of carrying out the signal retiming project. The
determination of total cost will be based on the
contractor's estimate submitted as part of the project
application. Therefore, the contractor needs to keep
records of both local and State portions of the project
costs.
B. The basis of payment for the services provided under this
agreement shall be cost.
Contract No. 55H886
Sheet 3 of 6
1. The State will reimburse the contractor for actual
costs incurred by the contractor in performance of the
work. Actual costs shall not exceed the estimated
costs set forth in the contractor's proposal.
2. Transportation and subsistence costs shall not exceed
rates authorized to be paid to State employees under
current State Department of Personnel Administration
rules.
3. The State will make payments in arrears to the
contractor as promptly as State fiscal procedures
permit after satisfactory completion and acceptance of
each product listed in Article II by the contract
administrator. Submission of acceptable invoices in
triplicate is required showing details covering the
contractor's costs incurred in the categories listed on
the attached project budget form for the period of the
invoice. All invoices shall be approved and signed by
the project manager for the contractor.
The State will retain ten percent (10 %) of each
progress payment due the contractor until such time as
a determination is made by the State that all contract
requirements have been satisfactorily fulfilled.
After satisfactory completion a
product listed in Article II by
administrator and receipt of an
triplicate, the contractor will
shall be approved and signed by
the contractor.
1d acceptance of each
the contract
itemized invoice in
be paid. The invoice
the project manager for
4. Contractor's invoices shall reference this agreement
number and project title. Invoices shall be submitted
to the contract administrator at the following address:
Division of Highway Operations
Department of Transportation
P. O. Box 942874
Sacramento, CA 94274 -0001
Article IV - Publication
A. The contractor shall not copyright the report required by
this agreement.
B. The report required by this agreement shall become the
property of the State, and all publication rights are
reserved to the State.
Contract No. 55H886
Sheet 4 of 6
C. The title pages of the report shall bear an appropriate
inscription acknowledging the sources of funds used to
produce the report.
D. The report shall contain the following disclaimer in a
separate section preceding the main body of the document:
"The contents of this report reflect the views of the author
who is responsible for the facts and accuracy of the data
presented herein. The contents do not necessarily reflect
the official views or policies of the State of California or
the Federal Highway Administration. This report does not
constitute a standard, specification, or regulation."
Article V - Termination
The State reserves the right to terminate this agreement upon
thirty (30) days written notice to the contractor. If the
contractor falls behind delivery of a specific product, a notice
will be sent by the Department giving 30 days to submit such
product or the contract will be terminated.
Article VI - Change in Terms
A. The terms of this agreement may be amended or modified only
by mutual written agreement of the parties.
B. There shall be no change in the project manager or members
of the project team without prior written approval by the
State.
Article VII - Nondiscrimination
A. During the performance of this contract, contractor and its
subcontractors shall not unlawfully discriminate against any
employee or applicant for employment because of race,
religion, color, national origin, ancestry, physical
handicap, medical condition, marital status, age (over 40),
or sex. Contractor and subcontractors shall comply with the
provisions of the Fair Employment and Housing Act
(Government Code, Section 12900 et seq) and applicable
regulations promulgated thereunder (California
Administrative Code, Title 2, Section 7285.0 et seq). The
applicable regulations of the Fair Employment and Housing
Commission implementing Government Code, Section 12990, set
forth in Chapter 5 of Division 4 of Title 2 of the
California Administrative Code are incorporated into this
contract by reference and made a part of hereof as if set
forth in full. Contractor and its subcontractors shall give
written notice of their obligations under this clause to
labor organizations with which they have a collective
bargaining or other agreement.
Contract No. 55H886
Sheet 5 of 6
B. Contractor shall include the nondiscrimination and
compliance provisions of this clause in all subcontracts to
perform work under this contract.
Article VIII - Cost Principals
A. The contractor agrees that the Contract Cost Principles and
Procedures, CFR 48, Federal Acquisition Regulations System,
Chapter 1, Part 31, shall be used to determine the
allowability of individual items of cost.
B. The contractor also agrees to comply with Federal procedures
in accordance with Office of Management and Budget Circular
A -102, Uniform Administrative Requirements for Grants -in -Aid
to State and local governments.
Article IX - Contingent Fee
The contractor warrants, by execution of this contract, that no
person or selling agency has been employed or retained to solicit
or secure this contract upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting
bona fide established commercial or selling agencies maintained
by the contractor for the purpose of securing business. For
breach or violation of the warranty, the State has the right to
annul this contract without liability, pay only for the value of
the work actually performed, or in its discretion, to deduct from
the contract price or consideration, or otherwise recover, the
full amount of such commission, percentage, brokerage, or
contingent fee.
Article X - Retention of Records /Audit
The contractor, subcontractors, and the State shall maintain all
books, documents, papers, accounting records, and other evidence
pertaining to the performance of the contract but not limited to
the costs of administering the contract. All parties shall make
such materials available at their respective offices at all
reasonable times during the contract period and for three years
from the date of final payment under the contract. The State,
the State Auditor General, FHWA, or any duly authorized
representative of the Federal Government shall have access to any
books, records, and documents of the contractor that are
pertinent to the contract for audits, examinations, excerpts, and
transactions and copies thereof shall be furnished if requested.
(Government Code Section 10532)
Contract No. 55H886
Sheet 6 of 6
Article %I - Disputes
Any dispute concerning a question of fact arising under this
contract that is not disposed of by agreement shall be decided by
the Department's contract officer, who may consider any written
or verbal evidence submitted by the contractor. The decision of
the contract officer, issued in writing, shall be conclusive and
binding on both parties to the contract on all questions of fact
considered and determined by the contract officer.
Neither the pendency of a dispute nor its consideration by the
contract officer will excuse the contractor from full and timely
performance in accordance with the terms of the contract.
Article %II - Subcontracting
Contractor shall perform the work contemplated with resources
available within his own organization and no portion of the work
pertinent to this contract shall be subcontracted without written
authorization by the contract administrator.
Any subcontract in excess of $10,000, as a result of this
contract, shall contain all of the provisions stipulated in this
contract.
Article %III - Limitation of Cost
Total cost to be incurred under this agreement shall not exceed
$16,200.
Article %IV - Project Manager for Contractor
Ms. Chris Fischer
Town of Los Gatos
110 East Main Street
P.O. Box 949
Los Gatos, CA 95031
(408) 354 -6863
Attachment I
Application Summary
1.
Applicant Name and Address:
Town of Los Gatos
Civic Center
110 East Main Street
P.O. Box 949
Los Gatos, CA 95031
2.
Applicant Population:
32,000
3.
Project Traffic Engineer:
Chris Fischer
Phone:
(408) 354 -6863
4.
Project Grant Manager:
Chris Fischer
Phone:
(408) 354 -6863
5. Budget Summary:
Total Project Cost: $101,740
State Share (Grant): $ 16,200
Local Share: $ 85,540
Consultant Budget
(if applicable): $19,200
6. Number of Signalized Intersections:
In Your Jurisdiction: 20
Currently Operating Coordinated: 0
Capable of being Coordinated, but Not Currently Operating
Coordinated: 0
In Your Proposed Project: 12
7. Are any of your project signals operated or maintained by other
agencies? No
Details:
A -1
8. Who currently is responsible for maintaining your signals? (SMI Contract)
9. Do you have plans for major capital improvements to upgrade your proposed
project network?
If "Yes," do you have a schedule, budget proposal or funds already committed?
Details: Improvement project awarded and to be completed by December
1988. Project includes upgrading and interconnecting the traffic
signals on Los Gatos Boulevard and on Blossom Hill Road utilizing a
Traconet signal system
10. Do you anticipate significant changes in traffic levels or patterns in the
project area as a result of new development, road improvements, etc.? No
Details:
A -2
11. List below local agency staff that would be assigned to this project. Outline
local staff traffic engineering experience, prior training in and use of the
TRANSYT 7F signal timing program, and role in this project.
(Note: Prior experience with the TRANSYT model is not required.)
Chris Fischer is an Associate Civil Engineer with the town of Los
Gatos. She has over 16 years experience in both public and private
sectors. Chris will manage the project for the Town.
Two junior engineers on staff will assist Chris for data collection and
timing implementation.
A -3
12. Supply any additional information that would be useful for the State's review
of this application. Also, you may use this space to expand any of your
answers to the previous questions.
Los Gatos Blvd. serves as a major cross -town route for traffic on the
State Route 85 origin- destination corridor. A substantial amount of
commute traffic, coupled with development along this commercial
corridor, creates relatively high traffic volumes. Since many of the
signals are closely placed, this traffic would benefit greatly from signal
coordination.
A -4
13. (For Hardware /Retimine Demonstration Proiects Only)
Explain below how the signal hardware needs for this project area were
determined, the type and features of the equipment you propose to purchase,
and what you hope to accomplish through this hardware /retiming project. (If
available, attach current literature on equipment proposed for purchase.
A closed loop system was selected to coordinate the signals, as
recommended by a consultant in the Los Gatos Boulevard Corridor
Study. The Traconet system will be used since it is compatible with
Town's Traconex signal controllers. Additionally, the closed loop system
will provide the Town with a centralized computer system at Town Hall
to change timing plans (separate timing plans for the AM, midday, and
PM peak conditions), and response to intersection errors and
malfunctions.
A -5
;Associates
- 2 -
Figuro 1
STUDY-AREA
(with Signal Locations)
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Gatos
Almaden Rd.
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gad
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4`
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Sarato a Ave.
ye. Ken.,OY
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SIGNAL LOCATIONS
- 2 -
Figuro 1
STUDY-AREA
(with Signal Locations)
GJ
LARK
AVENUE
i,
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AVENUE
A
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1,400
BLOSSOM HILL
ROAD
SHANNON
ROAD
• s
AVERAGE DAILY TRAFM VOUAM
Attachment 3
Description of Project Signal System
System Name: Los Gatos
System Configuration:
System Coordination:
No. of Intersections: 12
Grid: Arterial: x
Hardwire: x Time - Based:
System Controller (Type): Traconet
Maximum # of Time -of -Day Plans: 12
Current # of Time -of -Day Plans: 0
Other:
Indicate below each time period cycle length or insert "operating free" if not
coordinated: Operating Free
AM Period:
Mid -Day Period:
Last Date Timing Plans Revised for the Entire System:
PM Period:
Complete the items below for the system. Under "Special Features" indicate any
special phasing (split, lead -lag, etc.), signals owned by other agencies, master
controller, special preempt feature, etc. Continue items on another sheet if
necessary.
Intersection (Street Names)
Pretimed/ No. of Special
Actuated Phases Features
Los Gatos Blvd. /Saratoga Ave.
Actuated
/Kennedy Road
Actuated
/Van Meter
Actuated
/Roberts Road
Actuated
/Blossom Hill Rd.
Actuated
/Los Gatos /Almaden Rd.
Actuated
/Los Gatos Village Sq.
Actuated
/Gateway Drive
Actuated
/Lark Avenue
Actuated
Blossom Hill Road /Roberts Road
Actuated
/Camellia Terrace
Actuated
/Cherry Blossom Rd.
Actuated
A -7
3 Master
2
2
6
8
5
3
5
5
3
4
4
Attachment 4
Fuel Efficient Traffic Signal Management (FETSIM) Program
Budget Form
Applicant Financial Contact: Chris Fischer Phone: (408) 354 -6863
DIRECT COSTS
Personnel Services
Salaries and Wages (list by
position, salary rate, and hours)
Associate Civil Engineer ($29.00) 80
Junior Engineer (520.25) 80
Secretary ($15.00) 20
Benefits (at 35 %) Included above.
Total Personnel Services
O peratine Expenses
Travel
Other
Other
Total Operating Expenses
Miscellaneous Items (List)
Modification of Controller Assemblies (2)
Replacement of Controller Assemblies (5)
Master Controller
Total Miscellaneous Items
SUBCONTRACTS
Consultant Services
Data Collection Contract
Slate Share (Grant)
Local Share (Indicate % of total project cost: 847)
TOTA L P R OJ ECT COST
A -8
State Share Local Share
$2,320
51,620
$300
$4,240
$200
$200
$9,600
$55,000
513,500
$78,100
$16,2J3 $3,000
$16,203
$101,740
$85,540
Attachment 5
Project Task Responsibility
(Please check appropriate agency or if joint responsibility, enter percentage for
each.)
RESPONSIBLE AGENCY TASK
Local Staff Consultant
X o Field check equipment
x o Attend Orientation Workshop
A -9
x
o
Develop network diagram showing node
numbers, link numbers and link lengths
X
o
Collect field data (Includes data for
timing, speeds, volumes, saturation flows,
lost time, green extension, midblock flow
profiles, and queue lengths)
x
o
Complete data reduction sheets
x
o
Complete initial simulation run
x
0
Attend calibration workshop
x
o
Calibrate model
x
o
Attend Implementation Workshop
x
o
Complete TRANSYT optimization runs and
selection of plans
x
o
Complete "before" field evaluation
50%
50%
o
Implement timing plans
50%
50%
o
Fine tune timing plans
X
0
Complete "after" field evaluation
x
o
Complete TRANSYT simulation of plans
implemented in field
x
o
Complete final report per Caltrans
guidelines
x
x
o
Attend User Workshop, make presentation
of project results, and turn in final
report
A -9
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/n file in this office.
C ATTEST: Rose E. Aldag
SR. DEPUTY CLEi;K OF THE TOWN OF LOS GATOS
RESOLUTION N0. 1988 -168 3Y �S�_��•, S/r�I�4
RESOLUTION AUTHORIZING FUEL EFFICIENT TRAFFIC —
SIGNAL 13, 1988
SIGNAL MANAGEMENT PROGRAM GRANT APPLICATION
WHEREAS, the Town of Los Gatos recognizes that it is in the interest
of the national economy to promote the conservation of energy resources
and to reduce our nation's dependence on costly foreign oil; and
WHEREAS, fuel efficient traffic signal management by the Town of
Los Gatos will provide benefits to the local community in the form of
improved traffic flow, reduced fuel consumption, reduced vehicle operating
costs, reduced air pollutant emissions, and improved safety due to smoother
flow; and
WHEREAS, funds have been established and are available through
the California Department of Transportation for grants to local governments
for efficient traffic signal management projects;
NOW, therefore, be it resolved that the Town of Los Gatos authorizes
the submittal of an application to the California Department of Transportation
for a Fuel Efficient Traffic Signal Management grant and the Town Manager
of the Town of Los Gatos is hereby authorized and empowered to execute
in the name of the Town of Los Gatos all necessary applications, contract,
and agreements to implement and carry out the purposes specified in
this resolution.
PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Los Gatos held on the 6 day of September , 1988
by the following vote:
AYES: COUNCIL MEMBERS Joanne Benjamin, Thomas J. Ferrito,
Robert L. Hamilton, Brent N. Ventura & Mayor Eric D. Carlson
NOES: COUNCIL MEMBERS None
ABSTAIN: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
None
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
ATTEST:
SR. DEPUTY CLERCO TOWN OF LOS GATOS
(ENDORSED)
FltFD
P 1
GRACE K YAMWWA
NDTICE OF E�TIQI s°�a�caeer
T0: _ Office of planning and Research PW1[: Town of Los Gatos
1400 Tenth Street P.O. Bos 949
Sacramento, CA 96814 Los Gatos CA 95031
x County Clerk
County of Santa Clara
191 N. First Street
San Jose, CA 95113
Pro ect Title
Fuel Efficient Traffic Signal Management Grant
Project Location — t);pecillc
Los Gatos Boulevard and Blossom Hill Road
Project Location - City Project Location y
Exempt Status: Check One)
X Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 2108O(b)(3); 15269(a));
Emergency Project (Sec. 21O80(b)(4); 15269(b)(c)).
Reasons why project is-exempt:
This project qualifies for a Categorical Examption pursuant to
Section 15301(C) of the California Environmental Quality Act
Guidelines
Contact Person Area (ode Telephone Extension
Ronald J. Zapf, Town Engineer (408) 354 -6863
Ii filed by applicant:
1. Attach certified document of exemption finding.
2. Ras a notice of exemption been filed by the public agency approving the
project? Yes No _
Date Received for Filing:
Signature —Title
I
I�
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