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1986-053-Creating The Museum Commission Of Los GatosRESOLUTION NO. 1986 -53 A RESOLUTION CREATING THE MUSEUM COMMISSION OF LOS GATOS RESOLVED by the Town Council of Los Gatos, that the Town Council hereby create the Museum Commission of Los Gatos. The Commission shall be advisory to the Town Council and shall operate in the manner hereinafter prescribed. 1. Membership - Organization a. The Museum Commission shall consist of nine (9) voting members, whose terms of office shall be three (3) years and until their successors are appointed. The members shall be appointed by the Town Council. At least four members of the Commission shall be initially selected from the Los Gatos Museum Association Board of Directors, and the remaining commissioners shall be appointed from the residents of the Town who have an interest in museum operations. A majority of the initial commissioners shall be residents of the Town and eight (8) of the subsequent commissioners there- after must be residents within the Town. The ninth (9th) commissioner must be a resident of Santa Clara County. The terms of office of the representative members shall be staggered and overlapped in such a manner that the terms of no more than one -third of the members expire each year. The Town Council shall fill any vacancies occurring during the term of the Commission. The Museum Commission shall appoint and prescribe the term of office for its Chairperson and Vice - Chairperson. b. Five members of the Commission shall constitute a quorum of the Commission for the purpose of transacting business. Any member shall have the right to present a minority view to the Town Council in reference to any report of recommendation the Commission may take. C. The members of the Commission shall serve without compensation, provided that with advance budgetary approval of the Town Council, the actual and necessary expenses (if any) incurred by the members in the conduct of Town business and shall be reimbursable pursuant to the provisions of Resolution No. 1984 -210. d. The Commission shall establish a regular time for its meetings, which shall be held in the Town Hall Chambers, and shall otherwise call and conduct its meetings in compliance with the provisions of Section 54950 et seq. of the Government Code. e. Minutes of the actions taken during its meetings shall be kept and filed with the Town Clerk. f. Three consecutive absences from regularly scheduled meetings of the Commission shall be construed as resignation of membership unless the Commissioner involved formally requests to retain membership and a majority vote of the Commission grants the request. 2. Duties and Functions The duties of the Museum Commission shall be to: a. Act in an advisory capacity to the Town Council in all matters pertaining to publicly owned museums located within the Town. b. Formulate policies and procedures on the operation programs, functions, and purpose of the publicly owned and operated museums for approval by the Town Council. c. Recommend to Council the adoption of standards and organization, staffing, facilities, program and financial support. d. Actively pursue alternative revenue sources to fund museum operations. e. Make periodic assessment of public museum needs and interpret the needs operations. f. Aid in coordinating the museum operations with the programs of other governmental agencies and voluntary organizations. g. Interpret the policies and functions of the museum and the programs to the general public. h. Advise the Town Manager's office in the preparation of the annual budget for museum services and applicable long -range capital improvement programs for these services. PASSED AND ADOPTED by the Town Council of the Town of Los Gatos, California, at a regular meeting held on the 21st of April, 1986, by the following vote: AYES: COUNCILMEMBERS: Joanne Benjamin, Thomas J. Ferrito Brent N. Ventura and Mayor Terrence J. Daily NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Eric D Carlson ABSTAIN: COUNCILMEMBERS: None SIGNED: ATTEST: CLERK OF THE TOWN OF LO$/'GATOS MAYOR OF THE 1UWN OF LOS G TOS