1985-031-Establishing Payroll And Accounts Payable Warrant/Check Proceedings And Payment Schedules For Calendar Year 1985RESOLUTION NO. 1985 -31
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN Or
LOS GATOS ESTABLISHING PAYROLL AND ACCOUNTS
PAYABLE WARRANT /CHECK PROCESSING AND PAYMENT
SCHEDULES FUR CALENDAR YEAR 1985.
RESOLVED, that-the attached Exhibits A, B, and C are hereby adopted as the
approved schedules for the processing and payment of regular payroll
and accounts payable warrant /checks for the Town of Los Gatos for
Calendar Year 1985; and
PASSED AND ADOPTED by the Town Council of the Town of Los Gatos at a regular
meeting held this 4th day of March, 1985, by the following vote:
AYES: COUNCILMEMBERS Terrence J. Daily Thomas
J. Ferrito, Brent N. Ventura and Mayor
Joanne Benjamin
NOES: COUNCILMEMBERS None
ABSENT: COUNCILMEMBERS Eric D. Carlson
ABSTAIN: COUNCILMEMBERS None
SIGNED:
UR OF I HE TOWN OF'LOS GA 0S
ATTEST:
CLERK UF11HL y IIUWN 0 OS UAIUY
Exhibit A
CY 1985 Payroll
Payroll Period Payment Date
December 16 -29
January 4, 1985
December 30 - January 12
January 18
TEA & AFS Uniform Allowance
January 25
January 1s -26
February 1
January 27 - February 9
February 15
February 10 -23
March 1
February 24 - March 9
March 15
March 1U -23
March 29
March 24 - April 6
April 12
April 7 - 20
April 26
April 21 - May 4
May lU
May 5 -18
May 24
PUA Holiday Pay
May 31
May 19 - June l
June 7
June 2 -15
June 21
June 16 -29
July 5
June 30 - July 13
July 19
PUA Uniform Allowance
July 26
July 14 -27
August 2
July 28 - August lU
August 16
August 11 -24
August 30
August 25 - September 7
September 13
September 8 -21
September 27
September 22 - October 6
October 11
October 6 -19
October 25
October 2U - November 2
November 8
November 3 -16
November 22
PUA Holiday Pay
November 27
November 17 -3U
December 6
MGT Sick Leave & Vacation Cash -Out
December 13
TEA Sick Leave & Annual Leave Cash -Out
December 13
AFS & NUA Sick Leave Cash -Out
December 13
December 1 -14
December 20
December 15 -28
January 3, 1986
Exhibit B
PAYROLL PROCESSING
SCHEDULE
Activity
Completion Time
Timesheets due in Manager's office
Monday, 5:OOPM
Manager's Office verifies timiesheets and
completes data entry
Tuesday, NOON
Earnings journal printed and verified
by Town Clerk's office
Tuesday, 3:OOPII
Earnings data posted
Tuesday, 5:OUPH
Print payroll register
Wednesday, 8:00AM
Verify payroll register
Wednesday, 8:30API
Print payroll warrant/checks
and warrant/check register
Wednesday, IO:UUAM
Warrant/checks signed by Town Clerk
Thursday, 11:30AM
Print Special Retirement Report
Wednesday, ll:OUAM
Post payroll checks
Wednesday, NOON
Print payroll reports including:
Employee Earnings Journal
Employee Accruals Journal
Employee Deductions Journal
Labor Summary Report
G/L Distribution and Summary
Wednesday, 5:OUPM
End payroll period
Thursday, 8:00AM
Print Cash Requirements Report
Thursday, 9:3UAmi
Verify payment dates
Thursday, 10:UOAM
Print warrant/checks for federal and state
income tax, credit union, Citicorp
Savings, and deferred compensation
programs
Thursday, I I : UOAM
Print check register
Thursday, 11:30AM
Checks signed Town Clerk
Thursday, 11:30AM
All warrant/checks available in Office of the
Town Clerk for the Treasurer
Thursday, 11:30AM
Signed warrant /checks returned to the Office
of the Town Clerk no later than
Friday, 11:30AM
Processinq Cut -Off
December 2b, 1984
January 3U, 1985
February 27
March 27
May 1
May 29
June 26
July 31
August 28
October 2
October 30
November 27
December, 31
Exhibit C
CY '1985 Accounts Payable
Warrant/
Checks Available for Treasurer Payment Date
January 8, 1985
February 8
March 8
April 8
May 8
June 7
July 8
August 9
September 6
October 8
November 7
December 6
January d, 1986
January 10, 1985
February 11
March 11
April 10
May 10
June 10
July 10
August 12
September 10
October 10
November 11
December 10
January 10, 1986
Warrant /checks will be available in the Office of the Town Clerk for the Treasurer
at 3:0OPM on the day indicated.
Signeu warrant /checks must be returned to the Office of the Town Clerk by 9:00AM on
scheduled payment date.