1983-183-Authorizing The Town Manager To Negotiate And Execute A Contract With Los Gatos Community Cablevision, Inc.RESOLUTION NO. 1983 -183
A RESOLUTION AUTHORIZING THE TOWN MANAGER
TO NEGOTIATE AND EXECUTE A CONTRACT WITH
LOS GATOS COMMUNITY CABLEVISION, INC.
RESOLVED, by the Town Council of the Town of Los Gatos,
California (TOWN), that the Town Manager is authorized and is hereby
directed to negotiate and execute a contract with Los Gatos Community
Cablevision, Inc. (CORPORATION) for the provision of accounting services
to CORPORATION by TOWN.
PASSED AND ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF LOS GATOS,
CALIFORNIA, at a regular meeting held this 6th
September
AYES:
NOES:
day of
1983; by the following vote:
COUNCIL MEMBERS Joanne Benjamin, Terrence J.
Daily, Thomas J. Ferrito, MarLyn J. Rasmussen,
and Mayor Brent N. Ventura
ABSTAIN:
ABSENT:
COUNCIL MEMBERS None
COUNCIL MEMBERS None
COUNCIL MEMBERS None
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
ATTEST:
r
CLERK OF THE TOWN OF LOS TOS
AGREEMENT BETWEEN LOS GATOS COMMUNITY CABLF.VISION, INC.
AND TOWN OF LOS GATOS FOR THE PROVISION OF
ACCOUNTING SERVICES
The Los Gatos Community Cablevision, Inc. (Corporation) and the Town of Los
Gatos (Town) are entering into a one -year agreement effective September 7,
1983, for the provision of the following services:
Services
Payment of financial obligations of the Corporation upon
authorization of the Board of Directors and, where suffi-
cient funds are available, for such expenditure;
Provision of monthly status of funds to the Board of
Directors at such times as set by the Town;
To serve as custodian of the Corporation funds to be placed
in a restricted fund;
Annual audit provided as part of the Town's audit.
Compensation
The Town shall provide the above -named services without charge, but shall
reserve the right to propose a cost recovery charge to the Corporation in
the future.
Corporation's Obligations
To conform to the Town's rules and procedures re payment of financial obli-
gations. Such rules are set forth in Exhibit A, and may be amended from
time to time.
Date: >` J_
Date: September 29 1983
Town manager
Los Gatos Community Cablevision, Inc.
EXHIBIT A
PROCEDURES FOR PAYMENT OF CORPORATION
FINANCIAL OBLIGATIONS
All requests for payment should be turned into the Town Manager's
Office by 10:00 Noon the last Wednesday before the first Town
Council meeting of the month.
2. Requests should be properly documented, and include the signature
of the authorized Board member.
3. The Board should notify the Town, in writing, as to who is
authorized to sign requests for payment and notify the Town of
any changes in same.
4. Corporation will have a $200 petty cash fund; all payments from
that fund must be documented by receipts, and the Town's petty
cash fund will not be used for reimbursement requests.
5. Neither the Board nor its officers shall have items billed to the
Town, under the Town's name, without first requesting permission
from the Town and obtaining a purchase order number. The request
should come from the Board member authorized to formally commit
the Corporation.