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1982-206-Amending The Town's Community Services And Development CommissionRESOLUTION NO. 1982 -206 A RESOLUTION AMENDING THE TOWN'S COMMUNITY SERVICES AND DEVELOPMENT COMMISSION RESOLVED by the Town Council of the Town of Los Gatos, County of Santa Clara, State of California, that the Town Council hereby extends the term of the Community Services and Development Commission until January 1, 1985. The Commission shall be advisory to the Town Council and shall operate in the manner hereinafter prescribed. 1. Membership - Organization. a. The Community Services and Development Commission shall consist of nine (9) voting members, whose terms of office shall be three (3) years and until their successors are appointed. The members shall be appointed by the Town Council. At least one members of the Commission shall reside within the Town's sphere of influence. At least two members of the Commission shall represent community service providers. The membership of the Commission shall reflect the social and economic diversity of the Los Gatos community. Members representing low and moderate income groups shall be included. The terms of office of the representative members shall be staggered and overlapped in such a manner that the terms of no more than one -third of the members expire each year. The Town Council shall fill any vacancies occurring during the term of the Commission. The Community Services and Development Commission shall appoint and prescribe the term of office for its Chairperson and Vice - Chairperson. -1- b. Five members of the Commission shall constitute a quorum of the Commission for the purpose of transacting business. Any member shall have the right to present a minority view to Council in reference to any report or recommendation the Commission may make. C. The members of the Commission shall serve without compensation, provided that with advance budgetary approval of the Town Council, the actual and necessary expenses (if any) incurred by the members in the conduct of Town business shall be reimburseable pursuant to the provisions of Resolution No. 1977 -14. d. The Commission shall establish a regular time for its meetings, and regular meetings shall be held in the Town Hall Chambers, and shall otherwise call and conduct its meetings in compliance with the provisions of Section 54950 and 54060 of the Government Code. e. Minutes of the actions taken during its meetings shall be kept and filed with the Town Clerk. f. Three consecutive absences from regularly scheduled meetings of the Commission shall be construed as resignation of membership unless the Commissioner involved formally requests to retain membership and a majority vote of the Commission sustains the request. 2. Duties and Functions The duties and functions of the Commission shall be to insure that the goals and objectives contained in the Human Services Element are implemented: Specific activities would include, but are not limited to: 1) Advising the Town on the proper role it should assume for the implementing of the recommendations contained in the 1983 Needs Assessment report. -2- 2) Assisting the Town in coordinating its own community service programs with other agencies and organizations, public and private. 3) Advising the Town on emerging community needs and the development of new programs. b. The Commission shall periodically review the Human Services Element and 1983 Needs Assessment and recommend changes needed to meet new conditions and to respond to the changing community environment. The Commission shall evalute the results of the 1980 Federal Census as a part of this review. C. The Commission shall identify the housing and human service needs of persons of all ages in Los Gatos and its sphere of influence, examine existing privately and publicly supported programs in those fields, evaluate such programs, develop plans for the creation of new programs; and make recommendations to the Town Council. d. The Commission shall make recommendations to Town Council concerning the projects to be included in subsequent applications for funding under the Housing and Community Development Act of 1974 and perform any other duties necessitated by the Act upon the request of Town Council. e. The Commission shall make recommendations to the Town Council as regards to the programming and operation of the Downtown Neighborhood Center. -3- f. The Commission shall review existing and proposed programs and recommend ways to minimize and /or eliminate overlapping and duplicative services. g. In developing recommendations to the Town Council the Commission should: 1) Elicit the interest and support of various relevant community individuals and groups. 2) Study and examine sources of public and private funding to meet housing and community service needs. 3) Evaluate the effectiveness of existing programs and make constructive suggestions for their improvement. h. The Commission may present to the Town Council reports describing its recommendations and accomplishments and answering requests made by Council. i. The Commission may, upon approval by the Town Council, send representatives, when appropriate, to other bodies or Commissions. 3. Duration of Commission The duration of the Commission shall be for a period of three (3) years, and may be continued or terminated at any time by resolution of the Town Council, to become effective January 1, 1983. PASSED AND ADOPTED by the Town Council of the Town of Los Gatos, California, at a regular meeting held on the first day of November, 1982, by the following vote: -4- AYES: COUNCIL MEMBERS: Ruth Cannon, Thomas J. Ferrite, Marlyn J. Rasmussen, Peter W. Siemens and Mayor Brent N. Ventura NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMBERS: None R Kew_ -5-