1982-119-Approving Contract Between The Town Of Los Gatos And The Office Of The State Controller For Services To Prepare The Annual Street And Road ReportRESOLUTION NO. 1982 -119
A RESOLUTION APPROVING CONTRACT BETWEEN
THE TOWN OF LOS GATOS AND THE OFFICE OF
THE STATE CONTROLLER FOR SERVICES TO
PREPARE THE ANNUAL STREET AND ROAD REPORT.
BE IT RESOLVED, and it is hereby resolved, that the Town Manager of
the Town of Los Gatos, California, is hereby authorized and directed to
execute said CONTRACT FOR SERVICES TO PREPARE THE ANNUAL STREET AND ROAD
REPORT (copy of which is attached hereto) on behalf of the TOWN OF LOS
GATOS.
PASSED AND ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF LOS GATOS,
CALIFORNIA, at a regular meeting held this 21st _ - day
of June 1982, by the following vote:
AYES: COUNCIL MEMBERS Ruth Cannon, Thomas J.
Ferrito, Marlyn J. Rasmussen and Mayor
Peter W. Siemens
NOES: COUNCIL MEMBERS None
ABSENT: COUNCIL MEMBERS Brent N. Ventura
ABSTAIN: COUNCIL MEMBERS None
FrHAETtO
SIGNED: AYOR OF I.OS GATOS
ATTEST:
CLER F THE OWN OF LO . ATM
CONTRACT FOR SERVICES TO PREPARE
THE ANNUAL STREET AND ROAD REPORT
Whereas Section 2151 of the Streets and Highways Code requires the cities
and counties to file an Annual Report of Financial Transactions concerning
streets and roads, and
Whereas Section 2151 of the Streets and Highways Code requires this report
to be filed with the State Controller's Office on or before October 1, of each
year, and
Whereas CONTROLLER is able to furnish and CITY wishes to receive the
services of the CONTROLLER to prepare its Annual Report of Financial
Transactions of Streets and Roads, now therefore,
This Contract is executed in quadruplicate, between the OFFICE OF THE
STATE CONTROLLER, DIVISION OF LOCAL GOVERNMENT FISCAL AFFAIRS, ( "CONTROLLER ")
and CITY of LOS GATOS ( "CITY ").
In consideration of the following promises and conditions, the parties
hereby agree that:
I. For the fiscal year ended June 30, 1982, CONTROLLER shall
prepare CITY's Annual Report of Financial Transactions
( "Report ") concerning streets and roads.
II. The Report shall be in the form prescribed by the
CONTROLLER.
III. It shall include a statement of all revenues and
expenditures concerning streets or roads of the CITY, and
shall be prepared from City's records made available to
CONTROLLER.
IV. The Report will be prepared from CITY'S unaudited records
and no determination shall be made at time of preparation
regarding the accuracy of the records, or the legality of
the expenditures reported herein. CITY understands that
the report is subject to subsequent audit by CONTROLLER
and exceptions may be taken at that time regarding the
legality of expenditures contained in the Report, or the
accuracy of the records from which the Report was prepared.
V. CONTROLLER will furnish sufficient personnel to complete
the report on or before October 1, 1982, except that the
CONTROLLER is excused from such date if CITY's accounting
records are not ready for the preparation of the report at
the time scheduled by . CONTROLLER and CITY or if
circumstances beyond the control of the parties prevent
completion.
VI, This Contract is subject to CONTROLLER'S charges for
seIY1CeS rendered, and such Ch8108S shall be Cu0DUttd in
accordance with Sections 8755 and 8755^1 of the State
0dNiOiStI8t{V3 #8nU8l^ Charges shall include both direct
and indirect COstS/ and shall be expressed in dollars per
unit time whenever possible.
VII. Except as provided in paragraph VIII, the aggregate COSt
of S8rYiC8y provided Under this agreement shall not exceed
five hundred dollars (t500).
VIII, If unforeseen circumstances develop during the CoU%SV of
CONTROLLER'S preparation of the Report and additional time
is needed t0 complete preparation, the parties will
CVOf82, and if it is agreed that the preparation of the
Report is to continue, CONTROLLER is t0 be compensated for
any additional time rDqulIed. ID any CaSo' CONTROLLER
shall be compensated for SGrYic8S rendered prior to the
development of such UAf0IeS68n CirCU0StenCeS^
IX. Uo0b completion of the Report, CONTROLLER will furnish one
CUDy to the CITY and will retain one CVpy,
X. CITY will pay CONTROLLER for services rendered in 8 timely
mo0OBr (including additional time pursuant to Paragraph
VIII) and hereby warrants that funds are available from
which payment may be made.
XI. This CUDtZ6Ct may be terminated by 81th9I party by giving
seven days written notice. Notice may be served in person
or by mail OD the officers and at the addresses ShnN0
below and is effective upon receipt, During the seven-day
period CONTROLLER may cO8tiOUS with the preparation of
report then in progress.
IN WITNESS WHEREOF, we set our hands this _,_____ day of
OFFICE OFTHE STATE CONTROLLER
DIVISION OF LOCAL GOVERNMENT
ADDRESS FISCAL AFFAIRS
CITY AND STATE POST OFFICE 80% 1019
SACRAMENTO, CALIFORNIA 95805
BY BY
TITLE
19—.
_
Assistant Deputy State Controller