1981-190-Amending The Classification Plan For Competitive Service And Approving Job Description For The Classification Of Administrative SecretaryRESOLUTION NO. 1981 -190
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
LOS GATOS AMENDING THE CLASSIFICATION PLAN FOR
THE COMPETITIVE SERVICE AND APPROVING JOB
DESCRIPTION FOR THE CLASSIFICATION OF ADMINIS-
TRATIVE SECRETARY.
RESOLVED, that the Classification Plan for the competitive service
of the Town of Los Gatos, adopted by Resolution 1974 -42 on April 15, 1974,
is amended by adding the position of Administrative Secretary; and
BE IT FURTHER RESOLVED that the Town Council approves and adopts the
job description for this classification, a copy of which is attached hereto.
PASSED AND ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF LOS GATOS,
regular
CALIFORNIA, at a continued/ meeting held this 9th day of
September , 1981, by the following vote:
ATTEST:
AYES: COUNCIL MEMBERS Ruth Cannon, Thomas J. Ferrite.
MarLyn J. Rasmussen, Brent N. Ventura and Peter
W. Siemens
NOES: COUNCIL MEMBERS None
ABSENT: COUNCIL MEMBERS None
ABSTAIN: COUNCIL MEMBERS None
SIGNED: ,
aYO 9THT N OF LOS GATOS
12 n
CLERK OF THE' TOWN OF/ S GATOS
ADMINISTRATIVE SECRETARY
DEFINITION OF JOB
Under a minimum amount of direction, performs secretarial and basic administrative
tasks involving a substantial degree of difficulty, individual responsibility,
and initiative. Ordinarily, persons in this position serve as secretary to a
department manager.
EXAMPLES OF DUTIES
Composes letters; may independently reply to letters directed to the office;
interviews people; takes information; provides information; and prepares appli-
cations and similar forms. Types and prepares forms and reports; may compose
brief reports; prepares agendas and minutes of conferences, committee and com-
mission meetings. Schedules appointments and meetings; prepares and sends out
notices, bills and other items. Keeps and maintains files, records; prepares and
maintains inventories, records, mailing lists, orders, indexes, filing systems.
Orders, receives, checks and issues supplies; issues permits in accordance with
established procedures. Files documents, ordinances, resolutions, maps, plans,
and other records. Prepares requisitions. Reviews and distributes mail; operates
office machines; computes and collects fees, cash deposits, bonds, etc.
DESIRABLE QUALIFICATIONS:
Education and Experience
Three years of recent progressively responsible secretarial experience,
involving some experience as secretary to an administrative official.
Graduation from high school; some junior college or equivalent training
is desirable.
Knowledge and Ability
Knowledge of modern office practices and procedures, including business
correspondence, filing, standard office equipment operation. Ability to
type difficult copy at speed of 50 words per minute. Ability to perform
clerical work and a wide variety of secretarial duties involving a sub-
stantial degree of difficulty and requiring speed, accuracy, and indepen-
dent judgment. Ability to learn and interpret laws and regulations; to
prepare clear and comprehensive reports and correspondence; to organize
and maintain files; to deal courteously and effectively with officials,
employees and public.
September 1981