Staff Report
PREPARED BY : LISA PETERSEN
Assistant Parks and Public Works Director/Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
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110 E. Main Street Los Gatos, CA 95030 ● 40 8 -354 -68 32
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/05 /201 8
ITEM NO: 11
D ATE : MAY 2 3 , 2018
TO : MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: A U THORIZE THE TOWN MANAGER TO EXECUTE A FIRST AMENDMENT TO
THE AGREEMENT FOR SERVICES WITH STATEWIDE TRAFFIC SAFETY AND
SIGNS TO ADD $7,380 TO ADDRESS SUMMER CUT THROUGH TRAFFIC FOR
A TOTAL CONTRACT AMOUNT NOT TO EXCEED $57,380.
RECOMMENDATION :
Authorize the Town Manager to exe cute a first amendment to the Agreement for Services with
Statewide Traffic Safety and S igns to add $7,380 to address summer cut through traffic for a
total contract amount not to exceed $57,380 .
BACKGROUND:
At the March 6, 2018 Town Council meeting , the Council authorized a contract amount of
$50,000 f or the Summer Cut T hr ough T raffic progra m to address summer traffic control needs .
The goal of the contract was to obtain the services of a traffic control company to install
temporary closures to neighborhood streets to minimize the impacts of vehicles searching for
alternatives to the direct route down Santa Cruz Avenue. The Council provided the P ark s and
P ublic W orks (PPW) Director the discretion to implement the temporary closures on an as
n eeded basis based on observed conditions over the course of the summer.
DISCUSSION :
Following the Council meeting, PPW staff solicited bids from several traffi c control companies
to install temporary closures to streets serving the Almond Grove for control of summer cut
through traffic. The requested bids included supplying setup traffic control devices such as
cones, barricades and signs for potential temporar y closure of Tait, Massol , and Ri dgecrest
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SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A FIRST AMENDMENT TO THE
AGREEMENT FOR SERVICES WITH STATEWIDE TRAFFIC SAFETY AND SIGNS
TO ADD $7,380 TO ADDRESS SUMMER CUT THROUGH TRAFFIC FOR A TOTAL
CONTRACT AMOUNT NOT TO EXCEED $57,380
MAY 23, 2018
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DISCUSSION (cont’d):
Avenues to prevent cut through traffic from entering residential street s from Highway 9 during
t h e summer we ekends and holidays , as necessary .
Bids were received from Statewide Traffic Safety and Signs and Bay Area Traffic Solutions
(BATS). The low bid was from Statewide Traffic Safety and Signs for $57,380 with the bid from
BATS coming in at $58,425.97 ; however , both bids were above the initial $50,000 estimate .
B ids included unit pr icing to allow for closures with cones, barricades, k -rail, or combinations of
these.
To address impacts of upcoming holiday and summer weekends, an agreement was put into
place with the low bidder, Statewide, for the Council approved amount of $50,000. In the
event the full extent of the contract services are required through Labor Day, staff is requesting
the Town Council authorize the Town Manager to execute a contract amendment with
Statewide for the remaining bid amount of $7,380.
CONCLUSION :
Authorize the Town Manager to execute a first amendment to the Agreement for Services with
Statewide Traffic Safety and Signs to add $7,380 to address summer cut through traffic for a
total contract amount not to exceed $57,380.
FISCAL IMPACT :
The additi onal funds for this project will be absorbed within the existing project budget, which
has savings from the Summer 2017 phase of the project.
ENVIRONMENTAL ASSESSMENT :
This is not a project defined under CEQA, and no further action is required.
Attachm ent:
1. First Amendment to Agreement for Services containing the original agreement.