1980-101-Approving A Contract With Catholic Social Service Of Santa Clara CountyRESOLUTION NO. 1980 -101
A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF LOS GATOS APPROVING A
CONTRACT WITH CATHOLIC SOCIAL SERVICE
OF SANTA CLARA COUNTY.
RESOLVED, that the Mayor of the Town of Los Gatos is hereby
authorized to execute the attached contract entitled "Contract for
Providing Social Services for Elderly People," a contract between the
Town of Los Gatos, a General Law City of the State of California, and
Catholic Charities, a California corporation doing business in Santa
Clara County under the name Catholic Social Service of Santa Clara
County.
PASSED AND ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF LOS GATOS,
CALIFORNIA, at a regular meeting held this 4th
day of August , 1980, by the following vote:
AYES: COUNCIL MEMBERS Ruth Cannon, Marlyn J.
Rasmussen, Peter W. Siemens, Brent N.
Ventura and Thomas J. Ferriot
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS None
ABSTAIN: COUNCIL MEMBERS None
SIGNED:
MAYOR OF THE Ty OF LOS GATOS
ATTEST:
CLERK OF THE TOWN OF LOS G OS
CONTRACT FOR PROVIDING
SOCIAL SERVICES FOR
ELDERLY PEOPLE
The Town of Los Gatos, a General Law City of the State
of California (Town) and Catholic Charities, a California
corporation doing business in Santa Clara County under the
name Catholic Social Service of Santa Clara County (CSS)
agree:
1. During the term of this contract CSS will, using
three employees full time, provide services for elderly people
who reside in the Town.
2. One of the employees (for convenience called the
coot�inator) will perform tasks for elderly people in the Town
such as determining what their transportation needs are,
arranging transportation and urging the administrators of
transportation systems to set schedules and routes to meet
those needs, finding housing, finding emergency aid, setting
up voluntary visiting programs, inducing merchants and providers
of services to give senior citizens' discounts, visiting elderly
people to find out what services they need and informing them
what public and private services are available, calendaring
activities, publishing and distributing a newsletter for elderly
people, and supervising the activities of the other employees
(for convenience called the ombudsman and the assistant), but
will not attempt to initiate new programs until CSS obtains
approval from the Town. '
3. The ombudsman and the assistant will visit nursing
homes and residential care facilities in the Town, will talk
with elderly people who reside in the homes and facilities,
make whatever investigations are necessary to determine whether
the homes and facilities are operated according to law and
humane, decent standards, receive complaints, make whatever
a- 1a -an;
reports are appropriate to government authorities, urge
administrators of the homes and facilities to make improve-
ments and, with the help of the assistant, will train
volunteers to assist him.
4. None of the three employees will in any way in the
course of their work attempt to influence, either directly
or indirectly, the actions of the governing body of any
governmental agency, nor, either directly or indirectly,
attempt to affect the outcome of any election. An example
of conduct forbidden by this provision is urging others,
either directly or by means of a newsletter, to take individual
or concerted political action.
S. CSS will notify the Town council, through the
office of the Town manager, of all meetings of the Senior
Coordinating Council. Any member selected by the Town council
will be permitted to attend each of the meetings and to express
his individual opinions or the Town's position or both in any
matter considered by the Senior Coordinating Council. CSS
will not begin or continue any programs in connection with
this contract if the Town council, in a formal action, disapproves
the program.
6. CSS will supervise and pay its ordinary employee
benefits to the three employees. The direct wages of the
coordinator will be $4,601 and of the ombudsman, $4,096, both
on a four -month basis. The third employee will be a CETA
employee. Office space and secretarial assistance will be
supplied in kind by CSS but there will be no reimbursement
for that. In general, CSS will conform to the budget, a copy
of which is attached as Exhibit A. The upper limit on the
Town's obligation to reimburse CSS is $13,725.
-2-
8 -14 -803
7. The Town will, on a monthly basis, reimburse CSS
for its expenses after they are incurred in performing this
contract. CSS will bill the Town, giving an itemized state -
ment, using the line items shown in the budget which is
attached to this contract. The Town will pay the bills
according to the schedule it uses for its other payment
transactions. Bills received by 12:00 noon Wednesday preceding
the first Monday of each month will be paid on the 10th of the
following month.
8. CSS will, in addition, keep detailed time and mileage
records, vouchers, receipts and all other forms of records
reasonably necessary to yield an accurate and verifiable
accounting of its activities related to this contract and will
maintain the records for at least three years after completion
of performance of this contract. CSS will let the Town's
auditors and any auditors acting for the governmental agency
which provided revenue sharing funds to be used for payment
for performance of this contract have access to those records
and to the other business records of CSS, Santa Clara County
Division.
9. CSS, in performing this contract will comply with
all laws and governmental regulations, including those per-
taining to use of Federal Revenue Sharing money.
10. This contract will be performed in the period from
July 1, 1980 through October 31, 1980.
Dated �24_4.2
Dated AUG 2 7
By
1
"C!P c a� / ,.-
Helen S. Hansen
Executive Director
TOWN OF LOS GATOS
By
ayor, To o Los Gatos
ATTEST:
Clerk, Town o Los G os -3- 8- 14 -80j
LOS GATOS SENIOR SERVICES /OMBUDSMAN PROCRAN
BUDGET
July 1,1980 to October 31, 1980
Senior
Coordinating
Expenses Council _
Salaries
Program Coordinator
$ 4,419
Nursing Home Ombudsman
Employee Benefits & Payroll Taxes
1,005
Supplies
100
Telephone
285
Postage
165
Occupancy - Rent
144
Printing (Newsletter, Publicity)
666
Conferences /Meetings
100
Travel
280
Subscription
25
Administrative Support
Computer Accounting
and Payroll
848
'L01i \L EXPENSES $8,037
Revenue
Fund Raising 667
focal Requested from
town of Los Gatos L7 370
Ln -Kind Contribution:
Occupancy -Rent $1,600
Secretarial 600
Total $2,200
EXHIBIT
Ombudsman
$ 4,096
796
33
100
33
144
100
67
440
10
786
6,605
250
LL 35
8/26/80
Total
$ 4,419
4,096
1,801
133
385
198
288
766
167
720
35
1,634
14,642
Lill
X13,725