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Staff Report A
PREPARED BY: LISA VELASCO Human Resources Director Reviewed by: Town Manager, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832 www.losgatosca.gov TOWN OF LOS GATOS COUNCIL AGENDA REPORT MEETING DATE: 12/20/2016 ITEM NO: 5A DATE: DECEMBER 15, 2016 TO: MAYOR AND TOWN COUNCIL FROM: LAUREL PREVETTI, TOWN MANAGER SUBJECT: APPROVE SALARY INCREASES FOR UNREPRESENTED MANAGEMENT, CONFIDENTIAL, AND TEMPORARY/HOURLY EMPLOYEES RECOMMENDATION: Approve salary increases for unrepresented Management, Confidential, and Temporary/Hourly employees. BACKGROUND: On November 15, 2016 Council approved a labor agreement with the Association of Federal, State, County and Municipal Employees (AFSCME). Tonight , staff is also requesting approval of a labor agreement with the Town Employees’ Association (TEA) as part of a separate agenda item. Unrepresented employees are those that are salaried Management, hourly Confidential or Council Appointees and do not collectively bargain. Temporary/Hourly employees that work fewer than 20 hours per week are also in the unrepresented group and serve in an unbenefited capacity. All serve as At-Will employees. Compensation and benefit changes for unrepresented employees are approved by Council and typically align with changes resulting from negotiations of successor agreements with the Town’s represented bargaining groups to retain parity, with the exception of the Council Appointee positions of Town Manager and Town Attorney. Council Appointee compensation and benefit changes are determined directly by Council and contained in individual Employment Agreements. Staff is not recommending a salary change for Council Appointee employees. PAGE 2 OF 3 SUBJECT: REQUEST TO APPROVE AN ACROSS-THE-BOARD INCREASE FOR UNREPRESENTED EMPLOYEES DATE: DECEMBER 20, 2016 S:\COUNCIL REPORTS\2016\12-20-16\05A Staff Report Unrepresented 12.20.16.docx 12/15/2016 4:56 PM SLL DISCUSSION: The AFSCME agreement contains a 2.5% across-the-board increase retroactive to July 1, 2016 and a wage reopener to discuss an increase to be effective July 1, 2017. The TEA agreement contains a 2.5% across-the-board increase retroactive to July 1, 2016 and a 2.5% across-the- board increase effective July 1, 2017. In addition, the TEA agreement provides market adjustments for nine (9) classifications that are still below market median after providing the first July 1, 2016 across-the-board increase. Staff is recommending a 2.5% across-the-board increase retroactive to July 1, 2016 and a 2.5% across-the-board increase effective July 1, 2017 for unrepresented Management and Confidential employees. Temporary/Hourly classification rates are generally benchmarked to the full-time counterpart positions and as such, staff is recommending a 2.5% across-the-board increase effective January 1, 2017 and a 2.5% across-the board increase effective July 1, 2017. In addition, market adjustments effective January 1, 2017 for Temporary/Hourly classifications that overlap with TEA classifications are recommended to provide continued parity with the full-time counterpart positions. CONCLUSION: For consistency between represented and unrepresented employees, staff recommends that the across-the-board increase terms for AFSCME (Year 1) and TEA (Year 1 and Year 2) also apply to Management and Confidential employees. In addition, it is recommended that the first across-the-board increase and market adjustments for Temporary/Hourly classifications are effective January 1, 2017 and then align with the across-the-board increase for TEA, Management and Confidential effective July 1, 2017. FISCAL IMPACT: The anticipated fiscal impact for the across-the-board increases in FY 2016/2017 is $149,759 and the impact for FY 2017/2018 is $172,136. The total two year on-going cost is $471,654. The total cost impact will be absorbed in the Town’s existing operating budget. PAGE 3 OF 3 SUBJECT: REQUEST TO APPROVE AN ACROSS-THE-BOARD INCREASE FOR UNREPRESENTED EMPLOYEES DATE: DECEMBER 20, 2016 S:\COUNCIL REPORTS\2016\12-20-16\05A Staff Report Unrepresented 12.20.16.docx 12/15/2016 4:56 PM SLL Attachments: 1. Salary Schedule for Town Council and Management Effective July 1, 2016 2. Salary Schedule for Confidential Classifications Effective July 1, 2016 3. Salary Schedule for Temporary/Hourly Classifications Effective January 1, 2017 4. Salary Schedule for Town Council and Management Effective July 1, 201 7 5. Salary Schedule for Confidential Classifications Effective July 1, 2017 6. Salary Schedule for Temporary/Hourly Classifications Effective July 1, 2017 Town of Los Gatos Salary Schedule for Town Council and Management Effective July 01, 2016 Class Code 2113 Classification Title Minimum Annual Salary $ 78,366 Maximum Annual Salary Assistant to Town Manager $ 120,563 2110 Assistant Town Manager $ 119,920 $ 184,493 2420 Building Official $ 92,540 $ 142,369 2190 Clerk Administrator $ 70,010 $ 107,707 2400 Community Development Director $ 119,920 $ 184,493 2180 Community Outreach Coordinator $ 70,010 $ 107,707 2010 Deputy Attorney $ 78,366 $ 120,563 2130 Economic Vitality Manager $ 70,010 $ 107,707 2300 Finance & Admin Services Director $ 111,165 $ 171,023 2310 Finance and Budget Manager $ 87,894 $ 135,221 2200 Human Resources Director $ 111,165 $ 171,023 2800 Library Director $ 99,730 $ 153,431 2820 Library Division Manager $ 64,826 $ 99,733 2900 MIS Manager $ 92,540 $ 142,369 2600 Parks & Public Works Director $ 119,920 $ 184,493 2645 Parks & Public Works Operations Manager $ 78,366 $ 120,563 2630 Parks & Public Works Superintendent $ 92,540 $ 142,369 2412 Planning Manager $ 92,540 $ 142,369 2510 Police Captain $ 104,008 $ 160,012 2510 Police Captain inc. 7.5% Post Pay $ 111,808 $ 172,013 2500 Police Chief $ 119,920 $ 184,493 2515 Police Lieutenant $ 100,939 $ 155,291 2515 Police Lieutenant inc. 7.5% Post Pay $ 108,509 $ 166,938 2545 Police Records Manager $ 70,010 $ 107,707 2650 Senior Civil Engineer $ 87,894 $ 135,221 2000 Town Attorney (Council Appointed) - $ 198,135 2620 Town Engineer $ 104,717 $ 161,103 2100 Town Manager (Council Appointed) - $ 203,000 1000 Town Council $150 Stipend and $50 auto allowance per month, for a total compensation of $2,400 per year Reflects General Increase of 2.5%. Management salaries reflect a range of 35% to the top of the range. Notes: Add 2190 - Clerk Administrator Add 2130 - Economic Vitality Manager Delete 2810 - Deputy/Assistant Lib Director Update 2545 - Police Records Manager from Evidence & Records Manager Update 2645 - Parks & Public Works Operations Manager from Facilities & Env. Programs Manager Update 2630 - Parks & Public Works Superintendent from Superintendent Updated: December 2016 TOWN OF LOS GATOS SALARY SCHEDULE FOR CONFIDENTIAL CLASSIFICATIONS EFFECTIVE JULY 01 2016 Class Code 3300 Classification Title Accountant/Finance Analyst RSARCF1e Non -Exempt 07 (2511) STEP 1 $34.04 STEP 2 $35.74 STEP 3 $37.53 STEP 4 $39.41 STEP 5 $41.38 STEP 6 $44.03 3000 Administrative Analyst Non -Exempt 07 (2511) $34.04 $35.74 $37.53 $39.41 $41.38 $44.03 3115 Administrative Technician Non -Exempt 04 (2373) $29.66 $31.14 $32.70 $34.34 $36.06 $38.44 3190 Deputy Clerk Non -Exempt 01 (2138) $23.45 $24.62 $25.85 $27,14 $28.50 $30.51 3500 Executive Assistant to Chief of Police Non -Exempt 03 (2322) $28.19 $29.60 $31.08 $32.63 $34.26 $36.55 3100 Executive Assistant to Town Manager Non -Exempt 05 (2398) $30.40 $31.92 $33.52 $35.20 $36.96 $39.39 3015 Human Resources Specialist Non -Exempt 02 (2276) $26.91 $28.26 $29.67 $31.15 $32.71 $34.93 3180 Office Assistant Non -Exempt 01 (2138) $23.45 $24.62 $25.85 $27.14 $28.50 $30.51 3301 Payroll Specialist Non -Exempt 06 (2465) $32.63 $34,26 $35.97 $37.77 $39.66 $42.22 Reflects General Increase of 2.5% Confidential employees receive a 5% differential rate above the rate on this salary schedule Updated: December 2016 Unrepresented_16-17_17-18 CONFCLASS070116 TOWN OF LOS GATOS SALARY SCHEDULE FOR GENERAL/MISCELLANEOUS TEMP/HOURLY CLASSIFICATIONS EFFECTIVE JANUARY 01 2017 �FYi12'Er:t�1 �T1'il~'. 9305 Account Clerk Temp/Hourly 04 $23.45 $24.62 $25.85 $27.14 $28.50 $29.93 9310 Account Technician Temp/Hourly 10 $28.19 $29.60 ' $31.08 $32.63 $34.26 $35.97 9300 Accountant Temp/Hourly 17 $34.04 1 $35.74 $37.53 $39.41 $41.38 $43.45 9010 Admin Analyst Temp/Hourly 17 $34.04 $35.74 $37.53 $39.41 $41.38 $43.45 9100 Admin Specialist Temp/Hourly 10 $28.19 $29.60 $31.08 $32.63 $34.26 $35.97 9580 Administrative Assistant Temp/Hourly 05 $25.63 $26.91 $28.26 $29.67 $31.15 $32.71 9105 Administrative Secretary Temp/Hourly 09 $26.92 $28.27 $29.68 $31.16 $32.72 $34.36 9656 Assistant Engineer Temp/Hourly 23 $38.57 $40.50 $42.53 $44.66 $49.23 9655 Associate Civil Engineer Temp/Hourly 24 $44.41 $46.63 $48.96 $51.41 _$46.89 $53.98 $56.68 9400 Associate Planner Temp/Hourly 22 $38.42 $40.34 $42.36 $44.48 $46.70 $49.04 9410 Building Inspector Temp/Hrly 23 $38.57 $40.50 $42.53 $44.66 $46.89 $49.23 9112 Clerical Aide Temp/Hourly 01 $12.39 $13.01 $13.66 $14.34 $15.06 $15.81 9430 Code Compliance Officer Temp/Hourly 16 $33.16 $34.82 $36.56 $38.39 $40.31 $42.33 9530 Communication Dispatcher Temp/Hourly 19 $35.72 $37.51 $39.39 $41.36 , $43.43 $45.60 9545 Crime Analyst Temp/Hourly 18 $34.46 $36.18 $37.99 $39.89 $41.88 $43.97 9540 CSO Intern Temp/Hourly 03 $21.05 $22.10 $23.21 $24.37 $25.59 $26.87 9532 CSO Temp/Hrly 12 $30.19 $31.70 $33.29 $34.95 $36.70 $38.54 9042 Department Assistant 02 $16.49 $17.31 $18.18 $19.09 $20.04 $21.04 9190 Deputy Clerk Temp/Hourly 04 $23.45 $24.62 $25.85 $27.14 $28.50 $29.93 9660 Engineering Technician Temp/Hourly 13 $30.96 $32.51 $34.14 $35.85 $37.64 $39.52 9720 Facility Attendant Temp/Hourly 01 $12.39 $13.01 $13.66 $14.34 $15.06 $15.81 9109 Human Resources Specialist Temp/Hourly 09 $26.91 $28.26 $29.67 $31.15 $32.71 $34.35 9041 Intern I Temp/Hourly 02 $16.49 $17.31 $18.18 $19.09 $20.04 $21.04 9040 Intern II Temp/Hourly 1 03 $21.05 $22.10 $23.21 $24.37 $25.59 $26.87 9200 ITTechnician Temp/Hrly 14 $31.01 $32.56 $34.19 $35.90 $37.70 $39.59 9015 Legal Assistant Temp/Hrly 17 $34.04 $35.74 $37.53 $39.41 $41.38 $43.45 9810 Librarian Temp/Hourly 15 $32.83 $34.47 $36.19 $38.00 $3990 $41.90 9820 Library Assistant Temp/Hourly 06 $25.02 $26.27 $27.58 $28.96 $30.41 $31.93 9840 Library Clerk Temp/Hourly 04 $23.45 $24.62 $25.85 $27.14 $28.50 $29.93 9850 Library Page Temp/Hourly 01 $12.39 $13.01 $13.66 $14.34 $15.06 $15.81 9900 Network Administrator 21 $36.73 $38.57 $40.50 $42.53 $44.66 $46.89 9180 Office Assistant Temp/Hourly 04 $23.45 $24.62 $25.85 $27.14 $28.50 $29.93 9645 Park Service Officer Aide Temp/Hourly 03 $21.05 $22.10 $23.21 $24.37 $25.59 $26.87 9640 Park Service Officer Temp/Hourly 12 $30.19 $31.70 $33.29 $34.95 $36.70 $38.54 9560 Parking Control Officer Temp/Hourly 04 $23.45 $24.62 $25.85 $27.14 $28.50 $29.93 9550 Police Records Specialist Temp/Hourly 08 $26.25 $27.56 $28.94 $30.39 $31.91 $33.51 9650 Public Works Inspector Temp/Hourly 20 $36.46 $38.28 $40.19 $42.20 $44.31 $46.53 9670 Senior Electrician Temp/Hourly 23 $38.57 $40.50 $42.53 $44.66 $46.89 $49.23 9831 Senior Library Page 02 $16.49 $17.31 $18.18 $19.09 $20.04 $21.04 9725 Special Event Attendant 25 $15.75 $16.54 $17.37 $18.24 $19.15 $20.11 Reflect General Increase of 2.5%. Updated: December 2016 Class Code TOWN OF LOS GATOS SALARY SCHEDULE FOR MAINTENANCE AND PUBLIC WORKS TEMP/HOURLY CLASSIFICATIONS EFFECTIVE JANUARY 01 2017 Classification Title 9600 Maintenance Assistant Range AF1 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 02 (4747) $15.75 $16.54 $17.37 $18.24 $19.15 $20.11 9630 Parks & Maint Worker Trainee Temp 03 (5060) $21.54 $22.62 $23.75 $24,94 $26.19 $27.50 9620 Parks & Maintenance Worker Temp 04 (5262) $26.35 $27.67 $29.05 $30.50 $32.03 $33.63 9610 Ticket Booth Attendant 05 (4548) $12.92 $13.57 $14.25 $14.96 $15.71 $16.50 Reflects General Increase of 2.5%. Updated: December 2016 Town of Los Gatos Salary Schedule for Town Council and Management Effective July 01, 2017 Class Code 2113 Classification Title Assistant to Town Manager Minimum Annual Salary $ 80,325 Maximum Annual Salary $ 123,577 2110 _ Assistant Town Manager $ 122,918 $ 189,105 2420 Building Official $ 94,853 $ 145,928 2190 Clerk Administrator $ 71,760 $ 110,400 2400 Community Development Director $ 122,918 $ 189,105 2180 Community Outreach Coordinator $ 71,760 $ 110,400 2010 Deputy Attorney $ 80,325 $ 123,577 2130 Economic Vitality Manager $ 71,760 $ 110,400 2300 Finance & Admin Services Director $ 113,944 $ 175,299 2310 Finance and Budget Manager $ 90,091 $ 138,602 2200 Human Resources Director $ 113,944 $ 175,299 2800 Library Director $ 102,223 $ 157,267 2820 Library Division Manager $ 66,447 $ 102,226 2900 MIS Manager $ 94,853 $ 145,928 2600 Parks & Public Works Director $ 122,918 $ 189,105 2645 Parks & Public Works Operations Manager $ 80,325 $ 123,577 2630 Parks & Public Works Superintendent $ 94,853 $ 145,928 2412 Planning Manager $ 94,853 $ 145,928 2510 Police Captain $ 106,608 $ 164,012 2510 Police Captain inc. 7.5% Post Pay $ 114,604 $ 176,313 2500 Police Chief $ 122,918 $ 189,105 2515 Police Lieutenant $ 103,463 $ 159,173 2515 Police Lieutenant inc. 7.5% Post Pay $ 111,222 $ 171,111 2545 Police Records Manager $ 71,760 $ 110,400 2650 Senior Civil Engineer $ 90,091 $ 138,602 2000 Town Attorney (Council Appointed) - $ 198,135 2620 Town Engineer $ 107,335 $ 165,131 2100 Town Manager (Council Appointed) - $ 203,000 1000 Town Council $150 Stipend and $50 auto allowance per month, for a total compensation of $2,400 per year Reflects General Increase of 2.5%. Management salaries reflect a range of 35% to the top of the range. Updated: December 2016 TOWN OF LOS GATOS SALARY SCHEDULE FOR CONFIDENTIAL CLASSIFICATIONS EFFECTIVE JULY 01 2017 Ti`1 c,c,, Classification Title :r. eta -�� _ FLSA Non -Exempt Range CF1 07 (2511) STEP 1 $34.89 STEP 2 $36.63 STEP 3 $38.46 STEP 4 $40.38 STEP 5 $42.40 STEP 6 $45.10 3300 Accountant/Finance Analyst 3000 Administrative Analyst Non -Exempt 07 (2511) $34.89 $36.63 $38.46 $40.38 $42.40 $45.10 3115 Administrative Technician Non -Exempt 04 (2373) $30.40 $31.92 $33.52 $35.20 $36.96 $39.39 3190 Deputy Clerk Non -Exempt 01 (2138) $24.04 $25.24 $26.50 $27.83 $29.22 $31.26 3500 Executive Assistant to Chief of Police Non -Exempt 03 (2322) $28.89 $30.33 $31.85 $33.44 $35.11 $37.45 3100 Executive Assistant to Town Manager Non -Exempt 05 (2398) $31.16 $32.72 $34.36 $36.08 $37.88 $40.35 3015 Human Resources Specialist Non -Exempt 02 (2276) $27.58 $28.96 $30.41 $31.93 $33.53 $35.79 3180 Office Assistant Non -Exempt 01 (2138) $24.04 $25.24 $26.50 $27.83 $29.22 $31.26 3301 Payroll Specialist Non -Exempt 06 (2465) $33.45 $35.12 $36.88 $38.72 $40.66 $43.27 Reflects General Increase of 2.5% Confidential employees receive a 5% differential rate above the rate on this salary schedule Updated: December 2016 Unrepresented_ 16-17_17-18 CONFCLASS070117 TOWN OF LOS GATOS SALARY SCHEDULE FOR GENERAL/MISCELLANEOUS TEMP/HOURLY CLASSIFICATIONS EFFECTIVE JULY 01 2017 ti?et--iftrTto•I 'Fe 9305 Account Clerk Temp/Hourly 04 $24.04 $25.24 $26.50 $27.83 $29.22 $30.68 9310 Account Technician Temp/Hourly 10 $28.89 $30.33 $31.85 $33.44 $35.11 $36.87 9300 Accountant Temp/Hourly 17 $34.89 $36.63 $38.46 $40.38 $42.40 $44.52 9010 Admin Analyst Temp/Hourly 17 $34.89 $36.63 $38.46 $40.38 $42.40 $44.52 9100 Admin Specialist Temp/Hourly 10 $28.89 $30.33 $31.85 $33.44 $35.11 $36.87 9580 Administrative Assistant Temp/Hourly 05 $26.27 $27.58 $28.96 $30.41 $31.93 $33.53 9105 Administrative Secretary Temp/Hourly 09 $27.59 $28.97 $30.42 $31.94 $33.54 $35.22 9656 Assistant Engineer Temp/Hourly 23 $39.53 $41.51 $43.59 $45.77 $48.06 $50.46 9655 Associate Civil Engineer Temp/Hourly 24 $45.52 $47.80 $50,19 $52.70 $55.34 $58.11 9400 Associate Planner Temp/Hourly 22 $39.38 $41.35 $43.42 $45.59 $47.87 $50.26 9410 Building Inspector Temp/Hrly 23 $39.53 $41.51 $43.59 $45.77 $48.06 $50.46 9112 Clerical Aide Temp/Hourly 01 $12.70 $13.34 $14.01 $14.71 $15.45 $16.22 9430 Code Compliance Officer Temp/Hourly 16 $33.99 $35.69 $37.47 $39.34 $41.31 $43.38 9530 Communication Dispatcher Temp/Hourly 19 $36.61 $38.44 $40.36 $42.38 $44.50 $46.73 9545 Crime Analyst Temp/Hourly 18 $35.32 $37.09 $38.94 $40.89 $42.93 $45.08 9540 CSO Intern Temp/Hourly 03 $21.58 $22.66 $23.79 $24.98 $26.23 $27.54 9532 CSO Temp/Hrly 12 $30.94 $32.49 $34.11 $35.82 $37.61 $39.49 9042 Department Assistant 02 $16.90 $17.75 $18.64 $19.57 $20.55 $21.58 9190 Deputy Clerk Temp/Hourly 04 $24.04 $25.24 $26.50 $27.83 $29.22 $30.68 9660 Engineering Technician Temp/Hourly 13 $31.73 $33.32 $34.99 $36.74 $3858 $40.51 9720 Facility Attendant Temp/Hourly 01 $12.70 $13.34 $14.01 $14.71 $15.45 $16.22 9109 Human Resources Specialist Temp/Hourly 09 $27.58 $28.96 $30,41 $31.93 $33.53 $35.21 9041 Intern I Temp/Hourly 02 $16.90 $17.75 $18.64 $19.57 $20.55 $21.58 9040 Intern II Temp/Hourly 03 $21.58 $22.66 $23.79 $24,98 $26.23 $27.54 9200 IT Technician Temp/Hrly 14 $31.79 $33.38 $35.05 $36.80 $38.64 $40.57 9015 Legal Assistant Temp/Hrly 17 $34.89 $36.63 $38.46 $40.38 $42.40 $44.52 9810 Librarian Temp/Hourly 15 $33.65 $35.33 $37.10 $38.96 $40.91 $42.96 9820 Library Assistant Temp/Hourly 06 $25.65 $26.93 $28.28 $29.69 $31.17 $32.73 9840 Library Clerk Temp/Hourly 04 $24.04 $25.24 $26.50 $27.83 $29.22 $30.68 9850 Library Page Temp/Hourly 01 $12.70 $13.34 $14.01 $14.71 $15.45 $16.22 9900 Network Administrator 21 $37.65 $39.53 $41.51 $43.59 $45.77 $48.06 9180 Office Assistant Temp/Hourly 04 $24.04 $25.24 $26.50 $27.83 $29.22 $30.68 9645 Park Service Officer Aide Temp/Hourly 03 $21,58 $22.66 $23.79 $24.98 $26.23 $27.54 9640 Park Service Officer Temp/Hourly 12 $30,94 $32.49 $34.11 $35.82 $37.61 $39.49 9560 Parking Control Officer Temp/Hourly 04 $24.04 $25.24 $26.50 $27.83 $29.22 $30.68 9550 Police Records Specialist Temp/Hourly 08 $26.91 $28.26 $29.67 $31.15 $32.71 $34.35 9650 Public Works Inspector Temp/Hourly 20 $37.37 $39.24 $41.20 $43.26 $45.42 $47.69 9670 Senior Electrician Temp/Hourly 23 $39.53 $41.51 $43.59 $45.77 $48.06 $50.46 9831 Senior Library Page 02 $16.90 $17.75 $18.64 $19.57 $20.55 $21.58 9725 Special Event Attendant 25 $16.14 $16.95 $17.80 $18.69 $19.62 $20.60 Reflect General Increase of 2.5%. Updated: December 2016 Class Code 9600 9630 Parks & Maint Worker Trainee Temp 9620 Parks & Maintenance Worker Temp 9610 Ticket Booth Attendant TOWN OF LOS GATOS SALARY SCHEDULE FOR MAINTENANCE AND PUBLIC WORKS TEMP/HOURLY CLASSIFICATIONS EFFECTIVE JULY 012017 Classification Title Maintenance Assistant Range AF1 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 • 02 (4747) $16.14 $16.95 $17.80 $18.69 $19.62 $20.60 03 (5060) 04 (5262) 05 (4548) $22.08 $27.01 $13.24 $23.18 $28.36 $13.90 $ 24.34 $29.78 $14.60 $25.56 $31.27 $15.33 $26.84 $32.83 $16.10 $28.18 $34,47 $16.91 Reflects General Increase of 2.5%. Updated: December 2016