1994-057-Amending Town Council Agenda Format And RulesRESOLUTION 1994 -57
RESOLUTION OF THE TOWN OF LOS GATOS
AMENDING TOWN COUNCIL AGENDA FORMAT AND RULES
WHEREAS, on December 6, 1993 Town Council adopted Resolution No. 1993-
181 establishing Council Agenda Format and Rules; and
WHEREAS, it has become necessary to amend the Agenda Format and Rules
to simplify the agenda process and to facilitate public participation.
THEREFORE, BE IT RESOLVED, the Council Agenda Format and Rules are
established as indicated in the attached.
BE IT FURTHER RESOLVED, that Resolution 1993 -181 is hereby repealed.
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos, California, held on the 4th day of April, 1994 by the following vote:
COUNCIL MEMBERS:
AYES: Joanne Benjamin, Steven Blanton, Linda Lubeck, Patrick O'Laughlin
Mayor Randy Attaway
NAYES: None
ABSENT: None
ABSTAIN: None
SIGNED:
MAYOR O HE TOWN OS GATOS
LOS GATO , CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
MGR068 A: \CNC1RPTS \44-1.RES
Subject: Town Council Agenda
Format and Rules
Approved:
COUNCIL POLICY
TOWN OF LOS GATOS
Enabling
Page 1 of 3 Actions:
Effective
Date: 4/4/94
Revised
Date: 6/15/92
12/6/93
PURPOSE
To establish procedures which standardize the Town Council agenda and insure an orderly
meeting.
POLICY
The following policies have been established:
A. Order of the Agenda
Closed Session
Interviews
Meeting Called to Order
Roll Call
Pledge of Allegiance
Closed Session Report
Appointments
Presentations
Consent Calendar
Verbal Communications
Public Hearings
Other Business (including Bid Awards)
..v,,,,,,,sa,u„ arra- conirrirciecs
Council Reports
Adjournment (No later than midnight without vote)
B. Consent Calendar
The Mayor will ask if any member of the public wishes to comment on any item
on the consent calendar. These items may be heard after "Public Hearings'. Items
removed from the consent calendar at the request of a Council Member shall be
considered for discussion and action after the section of the agenda entitled "Other
Business".
C. Verbal Communications
Presentations shall be limited to five (5) minutes per subject. All items that require
Council action will be referred to staff for review and recommendation at a subsequent
meeting.
D. Adjournment
Council meetings will be adjourned at midnight unless a majority of the Council
Members present vote to extend the adjournment time.
E. Preparation of the A eg nda
The agenda is prepared by staff for the Mayor's approval. In this manner the Mayor
determines the agenda. Any member of the Council may request that the Mayor make
a change or addition to the agenda. At a Council meeting, the Council may also place
or delete an item on an agenda. If A wo o more louneil Memlaers vote ttt £aor a£
in the near future. If the wish of the Councrl is to add an item on t e agen a o
the current meeting, then the Brown Act generally requires a two thirds vote l4} or a
unanimcausoteo£ those present £ less #hart S Council Metribers ire:; pxesett# with a
finding that there is a need to take immediate action and the need for action came to
the attention of the Town after the agenda was posted.
F. Agenda Schedule Preparation Schedule
Friday, 10 days prior to meeting All agenda reports due to Town Manager
Wednesday, Noon, prior to meeting Cut -off for requests for placement of items on
agenda by members of the public
Wednesday, 5:00 p.m., prior to meeting Cut -off for placement of items on the agenda
by members of Town Council
Thursday, prior to meeting Written agenda is finalized and printed.
Agenda packets distributed to Town Council
members.
G. Conduct of Town Council Meetings
The Council shall adopt:
1. Roberf s "Rules of Order," or
2. some other rules of order, or
3. allow the Mayor to conduct the meeting as deemed appropriate so long as all
members of the Town Council concur.
ADMINMANOr AACOUNCn.\TCACENDA Page 2 of 3
H. Reconsideration of Items
No item acted upon by the Town Council will be reconsidered by the Council within
ninety (90) days of the Council action unless the item is requested for reconsideration
by a member of the Town Council. A motion for reconsideration may only be made
at the meeting of the original Council action or at the meeting immediately following
the original action provided the matter appears on the agenda. See schedule in
paragraph F concerning placement of items on the regular agenda by members of the
Town Council.
I. Motions by the Chair
The Chairperson of the meeting may make or second motions.
The Mayor may restate, or ask that the maker restate, all motions immediately prior
to any vote.
APPROVED AS TO FORM:
;Town Attorney
ADMINMAN01 AACOUNCIL \TCAGENDA Page 3 of 3