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1995-102-Execute An Agreement With Bridge Radio Communications To Purchase And Install Ten Police Mobile Radios And Other Safety Equipment Pursuant To Code 2.50.115RESOLUTION 1995 - 102 ADOPT RESOLUTION AUTHORIZING TOWN MANAGER TO EXECUTE AN AGREEMENT WITH BRIDGE RADIO COMMUNICATIONS TO PURCHASE AND INSTALL TEN (10) POLICE MOBILE RADIOS AND OTHER SAFETY EQUIPMENT PURSUANT TO CODE 2.50.115 WHEREAS, the Town wishes to enter into an agreement with Bridge Radio Communications to purchase and install ten (10) radios, and the installation of other safety equipment; and response; and WHEREAS, the Town sought bids from all known sources, but received only one WHEREAS, the one bidder appears reliable and the price appears reasonable; and NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Los Gatos that the Town Manager is authorized to execute the agreement with Bridge Radio Communications to purchase said radios and install said radios and other safety equipment. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 7th day of August, 1995, by the following vote: COUNCIL MEMBERS AYES: Randy Attaway, Joanne Benjamin, Steven Blanton, Linda Lubeck, Mayor Patrick O'Laughlin. NAYS: None ABSENT: None ABSTAIN: None E SIGNED:' �t MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK OF THE TOWN OF LOS ATOS LOS GATOS, CALIFORNIA TOWN C //L,,ERK��77// AGR: 75 7b IHH: 14 0-53 AGREEMENT TO PROVIDE R`S$" POLICE RADIOS AND INSTALL SAFETY EQUIPMENT aIc): FOR THE TOWN OF LOS GATOS THIS AGREEMENT is made and entered into in the Town of Los Gatos, County of Santa Clara, State of California, by and between the TOWN OF LOS GATOS, a municipal corporation [hereinafter Town], and BRIDGE RADIO COMMUNICATIONS INC. [hereinafter Contractor], as of the 9TH day AUGUST, 1995. RECITALS (A) Quotations were sought by the Town for the purchase described in this Agreement, and Contractor was found to be the lowest responsible supplier for this purchase. (B) Contractor represents that it is a qualified and competent supplier of the items to be purchased under this Agreement. IT IS AGREED AS FOLLOWS: 1. Supolies and Terms. Contractor hereby agrees to deliver to Town at 2988 Meridian Avenue, San Jose, CA 95124 the items and materials described in Exhibit A hereto. The terms and conditions are as follows: a. Price. Town shall pay Contractor the amounts defined in Exhibit A, F.O.B., and which include sales tax and delivery charges. Payment shall be net 30 days from delivery of the police radios and payment for installation of safety equipment shall be net 30 days from completion of the installation of all safety equipment. b. Deli. The delivery of the items and materials shall be no later than 40 days A.R.O. Delivery shall be made between 8:00 a.m. and 4:30 p.m. on weekdays that are not Town holidays. 2. Time of the Essence. Prompt delivery of the items and materials is essential to this Agreement. 3. Eaual Employment. OWortunity. Contractor warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations regarding equal employment opportunity. Contractor shall not discriminate in the employment of any person because of race, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age, or sexual preference, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act. 4. Notice - All notices to be given with respect to this Agreement shall be addressed as follows: To Town: Chief of Police Town of Los Gatos P.O. Box 949 Los Gatos, CA 95021 To Contractor: Bridge Radio Communications Inc. 2988 Meridian Avenue San Jose, CA 95124 5. Waivers. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of the Agreement. 6. Modifications. No modification, waiver, termination, or amendment to this Agreement is effective unless made in writing signed by the Town and the Contractor. 7• v ra ili . If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. parties. $. Entire Agreement. This Agreement sets forth the entire understanding between the IN WITNESS WHEREOF, the Town and the Contractor have executed this Agreement on the date above written. BRIDGE RADIO COMMUNICATIONS INC. By LARRY G. MAGGIO /PRESIDENT APPROVED AS TO FORM: TOWN ATTORNEY N:AMASTER" NTRACrMATFMAL.CON Revived 115/94 2 IC TOWN OF LOS GATOS TOWN MANAGER ATTEST: TOWN CLERK TOWN OF LOS GATOS BID FORM The undersigned hereby submits a bid in accordance with the Notice to Bidders. Information for Bidders, and Specifications of the Town of Los Gatos for: ITEM SPECIFY MAKE AND !MODEL AND /OR SERVICE PROVIDED: io A -5; Model # D44KMA7SA5K or Los G Within five weeks after receipt of order. LIST ANY EYCEPTIONS TO SPECIFICATIONS NONE nstalled s BID PRICE (FOB Town Hall or Service Center) $_19,800.00 PLUS Sales Tax ® 7.75 % $ 930.00 LESS Trade In $ DNA TOTAL BID PRICE: $ 2_0_4730.00 The undersigned certifies that the Notice to Bidders, Information for Bidders, Bid Form, and Town Specifications have been thoroughly read and understood, including any addenda thereto, and that there are no discrepancies or misunderstandings as to the meaning, purpose or intent of any provision in said documents as to the Town's intent or the interpretation of same. The undersigned further certifies and acknowledges that the material offered in this bid shall be equipped in strict compliance, and shall otherwise be in conformance with the Town's Specifications, Information for Bidders, and Notice to Bidders, and the Town shall have the right to reject any item which does not comply in each and every particular. Bid Form Page 2 NOTE: Submit manufacturer 's descri tive literature and s ecifications with bid. NAME AND ADDRESS OF AGENCY SUBMITTING BID: — Bridge Radio Communications Inc 2988 Meridian Ave. San Jose, Ca. 95124 BY: ' Signature of Authorized Representative President Title June 5 1995 Date NOTE: BIDS MUST BE RECEIVED IN THE OFFICE OF THE TOWN CLERK, PO BOX 949, 110 EAST MAIN STREET, LOS GATOS, CALIFORNIA, 95031 -0949, AT OR BEFORE: 3:00 pm _July 5, 1995 Time Date A:\fommB1DF0RM.MST VEHICLE RADIO SPECIFICATIONS AND VEHICLE EQUIPMENT INSTALLATION SPECIFICATIONS LOS GATOS POLICE DEPARTMENT The Town of Los Gatos will be purchasing (10) ten vehicle radios. All radios must be console mounted and meet or exceed MIL -STD, 810E specifications for protection against temperature, moisture, shock and related features. 2• Minimum of (128) one hundred and twenty eight channels. 3. Factory equipment to include: a. Console mount b. 40 watt output power C. 482 - 512 Frequency range d. 8 character alpha numeric display e. W124 5.0 db gain antenna f W12 Rf pre -amp g. W728 2ppm frequency stability h. radio manuals/operating instructions All options to be factory equipment and not after- market add -ons. 4. Successful vendor shall be factory authorized dealer of the radio purchased and shall have a provision for 24 hour customer service for problems or questions. 5• Distance of successful bidder's service facility to the Town of Los Gatos service center or to the Los Gatos Police Department, is a critical factor. 6. Successful bidder shall stock at least (1) one loaner radio of the model purchased for the Town of Los Gatos . This loaner radio would be used when and if the radio is to be out of service for repair for more than (1) one day. NOTE: VENDOR SHALL SHOW THE LOS GATOS POLICE DEPARTMENT THE LOANER RADIO AND SUPPLY THE MODEL NUMBER AND SERIAL NUMBER OF THE LOANER RADIO. THIS INFORMATION SHALL, BE TYPED ON THE BID. The Los Gatos Police Department shall visually see and inspect the loaner radio when the installation of all other radios are complete. A statement from the vendor is not sufficient information. 7. Bid shall specify an area for at least (3) three police departments that have purchased the radios listed in the bid from the vendor that is submitting the bid to the Town of Los Gatos. This information should include agency, contact name and telephone number. 8. Delivery time shall be stated in number of weeks ARO. 9. All radios bid shall include programming to the Los Gatos Police Department frequencies. 10. Warranty shall be at least (1) year from install date. Vendor shall pay shipping costs on all warranty repairs. Successful bidder is responsible for pickup at and delivery to, the Police Department, of radios under warranty, that are in need of repair. VEHICLE EQUIPMENT INSTALLATION SPECIFICATIONS 1. The following equipment shall be installed by the successful bidder into new Chevrolet Caprice Classics: a. 12 vehicle radios shall be installed with 2 of the radios being transferred from existing vehicles into the new vehicles. b. 11 V7S -CHP Vision Lightbars shall be installed with 1 lightbar being transferred from an existing vehicle onto the new vehicle. C. 12 V7PSSM Master Control Boxes shall be installed with 1 control box being transferred from an existing vehicle to a new vehicle. d. 12 MNCT Microphones. e. 12 C07 RadioiControl Consoles. f. 12 BPI 00 Speaker. g. 12 LF12 Littlite Map Light. h. 12 FHL2 Headlight Flasher. i. I 1 shotgun racks with locks 2. All equipment shall be installed identically in all vehicles. The installer shall supply a schematic of the equipment installation to the Town of Los Gatos upon completion of the installation.