1998-046 - Authorizing the Town Manager to execute agreement amendment with the Los Gatos Chamber of Commerce of Fiscal Year 1997/98RESOLUTION 1998 - 46
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS AUTHORIZING
THE TOWN MANAGER TO EXECUTE AN AGREEMENT AMENDMENT WITH THE
LOS GATOS CHAMBER OF COMMERCE FOR FISCAL YEAR 1997/98 SERVICES
THE TOWN COUNCIL OF THE TOWN OF LOS GATOS RESOLVES AS
FOLLOWS:
That the Town Manager is authorized to execute the Agreement Amendment (Exhibit
A) with the Los Gatos Chamber of Commerce, an affiliate of the San Jose Metropolitan Chamber
of Commerce, for FY 1997/98.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town
of Los Gatos, California, held on the 20th day of April, 1998, by the following vote:
COUNCIL MEMBERS:
AYES: Randy Attaway, Joanne Benjamin, Steven Blanton, Jan Hutchins,
Mayor Linda Lubeck
NAYES: None
ABSENT: None
ABSTAIN: None
SIGNED: � 4—
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
- n
)(%Cv1Q
CLERK OF THE TOWN OF LGATOS
LOS GATOS, CALIFORNIA
csd08:A:\Resos \cs0420.00
FIRST AMENDMENT TO AGREEMENT FOR COMMUNITY SERVICES
BY AND BETWEEN THE TOWN OF LOS GATOS
AND THE TOWN OF LOS GATOS CHAMBER OF COMMERCE
FISCAL YEAR 1997 -98
This first AMENDMENT TO AGREEMENT is entered into this day of
1998, and is effective as of the Ist day of July, 1997, by and between TOWN OF LOS
GATOS, a municipal corporation ( "TOWN') and THE TOWN OF LOS GATOS CHAMBER OF
COMMERCE ( "CONTRACTOR ").
WHEREAS, TOWN and CONTRACTOR executed an Agreement for Community
Services dated September 23, 1997; and,
WHEREAS, the Town Council has approved an allocation of funds for Fiscal Year
1997 -98 to CONTRACTOR;
AGREEMENT:
IT IS THEREFORE AGREED by the parties that Exhibit B (Scope of Services) of
the Agreement be amended as follows:
1. Replace Section 2, categories A, B and C, through page two, paragraph 2, up
to sentence 3, with the following:
A. General Community Brochure - This brochure is to be a generic glossy
brochure, 11" X 17" fold over with two folds, finished size of 8 1/2" x 3 3/4" with
twelve 8 1/2" X 3 3/4" panels of photography, copy and map. The outside three
panels to contain a full bleed photo on the outside with a key attraction phrase, a
short directory of contents and a welcome paragraph. Three panels to contain a map
of Los Gatos including two inset maps (one preferably the map being developed by
the Town Signage program to be posted at entry points to the downtown and a second
to be a Bay Area map with freeways showing town location). Six panels to be
devoted to a minimum of twelve color photos with generic copy regarding:
Accommodations, Attractions, Entertainment, Fine Dining, Historic Sights,
Sightseeing, Visitor Services, Recreational Opportunities, etc. (this is a change from
the 9 1/2" x 1 V two sided brochure as mentioned in the contract). This brochure will
and not require frequent revision.
B. Dining (and Shopping) Guide - This Guide to be a generic glossy insert, 8" x
3.5" glossy card stock, designed to go with the General Community Brochure. Due
to frequent changes in this category, the Guide will have a short shelf life and need
updating every six months.
C. Lodeing/Conference Facilities Guide - This Guide to be a generic glossy insert
similar to the Dining (and Shopping) Guide, requested only by people planning to
attend conferences and/or stay overnight.
D. Cultural Arts Guide - This companion piece to be planned by the Town of Los
Gatos Arts Commission with donation of design, layout and pre -press work provided
by the Chamber for possible inclusion for printing for next fiscal year.
2. Replace the first three sentences with the following wording:
The Chamber will consult with the Town on the progress of the brochure and
inserts prior to and during development. The Town will have final "check-
off' approval of all materials prior to the final printing and will authorize
$4,500 for payment upon final check -off. The Town will pay one -half of the
$3,000 for the normal 50% printer deposit for the brochure and, prior to June
30, 1998, must receive an invoice for the balance of the $4,500 for the
completed brochure and inserts.
3. Replace Section 2 of outlined box on page two of Exhibit B - Scope of
Services with the following:
2. Brochure and Inserts
A. General Community Brochure 7,500 copies $3,000
B. Inserts 1,000 copies $ 750
i. Dining & Shopping Guide 1,000 copies $ 750
ii. Lodging/Conference/Recreation
iii. Cultural Arts Guide (design &
2
4. The terms and conditions of the original Agreement except as herein expressly
amended shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment to the Agreement for
Community Services on the date written above, effective July 1, 1997,
APPROVED AS TO FORM:
Orry P. Korb, Esq.
Town Attorney
ATTEST:
Marian V. Cosgrove
Town Clerk
APPROVED AS TO CONTENT:
Regina A. Falkner
Community Services Director
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TOWN OF LOS GATOS:
David W. Knapp
Town Manager
LOSGATOSCHAMBER
OF COMMERCE
Kent Cooper
Chairman of the Board