1998-072-Execute An Agreement With Rob Bien, William Frost And Associates For Consulting Services For The General Plan UpdateRESOLUTION 1998 -72
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH
ROBERT BEIN, WILLIAM FROST AND ASSOCIATES FOR CONSULTING SERVICES
FOR THE GENERAL PLAN UPDATE
RESOLVED, that the Town of Los Gatos Town Council has determined that an update
to the 1985 General Plan is necessary; and
RESOLVED, that the Town has started the General Plan update process with the
successful 1997 General Plan Task Force Final Report and the establishment of General Plan Task
Force II; and
RESOLVED, that the Town sent Requests for Proposals to 54 consulting firms for
General Plan update services including General Plan Task Force II facilitation, planning
consultation, data collection, North Forty Specific Plan preparation and environmental review;
and
RESOLVED, that the Town received 11 proposals for the General Plan update services;
and
RESOLVED, that the most qualified proposals for facilitation and General Plan update
services were submitted by Robert Bein, William Frost and Associates; and
RESOLVED, that Project Managers Paul Curtis and Laura Worthington- Forbes have
extensive experience with general plan update processes and RBF has in -house expertise for data
collection; and
RESOLVED, by the Town Council that the TOWN OF LOS GATOS enter into an
agreement for General Plan update services (as listed in the Scope of Work determined by
Council) with Robert Bein, William Frost and Associates (Exhibit A).
FURTHER RESOLVED, by the Town Council that the Town Manager is authorized and
directed to execute the attached agreement for General Plan update services in behalf of the
TOWN OF LOS GATOS.
PASSED AND ADOPTED at a regular meeting of the Town Council held on the 26th
day of May, 1997, by the following vote:
COUNCIL MEMBERS:
AYES: Randy Attaway, Joanne Benjamin, Steven Blanton, Jan Hutchins,
Mayor Linda Lubeck
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED: 1%
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
f
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
05/27/98 10:22 N0. 512 1704
FACILITATOR
Tasks: Meeting with Town Staff
Prepare meeting strategy and agenda
Prepare background reports....,.... ........
Tasks: Meeting Attendaznce
............... $550 per meeting
Meeting Preparation and Follow -Up
Prepare notice and agenda
? Prepare and Distribute Issue Paper /Reports
A Prepare Graphics (Display /Exhibits)
Prepare meeting notes /minutes
& Follow -up of Action Items
%% Follow -up meeting with Town Staff, ...... .............. $1,100 per meeting
NOTE: It is RBF's experience that this is the "typical" cost for a
citizen task force meeting (average 3 hours /meeting); if actual costs
are less because of shorter meetings, combination of Town Staff
meetings, etc., billing will be adjusted accordingly.
Tasks: Meeting Attendance
Meeting Preparation and Follow -Up
-40 Prepare background report
0 Prepare Subcommittee meeting notes
+a Follow -up meeting with Town Staff ...................... $550 per meeting
Budget Summary:
Preparation Meetings with Town Staff
(10 meetings @ $550/ meeting) . ...............................
No Charge
General Plan Task Force II
(10 meetings (9 $1,100/meeting).. ........
................. $11,000
Subcommittee ($550 /meeting)
$6,600
Town of Los Gatos Business License
$75
TOTAL BUDGET $17,675
EXPIM"Y'
05/2 ? /98 10:21
NO. 512 901
GENERAL PLAN UPDATE/EIR/NORTH
FORTY SPECIFIC PLAN BUDGET
TASKS EEE
TASK 1 PROGRAM ORGANIZATION
Sub -Task 1.1: Scoping Meeting $ 2,320
Sub -Task 1.2: Communications $ 4,200
Sub -Task 1.3: Base Maps S 5,000
Total Task 1 $ 11,520
TASK 2 COMMUNM PARTICIPATION PROGRAM (optional)
TASK 3: EXISTING CONDITIONS AND DATA COLLECTION
Sub -Task 3.1:
Field Reconnaissance
S 2,150
Sub -Task 3.2:
Technical Evaluation of Existing General Plan
$
2,775
Sub -Task 3.3:
Data Collection/ Existing Conditions Report
33.1
Geologic /Seismic Hazards
$
23,320
3.3.2
Noise Contour Maps /Analysis
$
5,736
3.3.3
Public Services
$
2,000
3,3.4
Public Facilities
$
10,00()
6 Public Fac. /infras. Financing Alt.
$
5,000
3.3.4.1
Storm Drain Master Plan
4 Phase I - Baseline Data Inventory
$
36,000
41 Phase II - Drainage Deficiency I.D.
$
37,000
S1 Phase III - Alternative Drainage System Eval.
$
9,000
I. Phase IV - Design Report
$
9,000
3.3.5
Trails and Bikeways Master Plan
A Task 1 - Existing Conditions, Inventory/ Res.
$
3,500
+ Task 2 - Analyze Existing & Proposed Dev. Prj.
$
2,500
+s Task 3 - Master Plan Preparation
S
6,500
& Task 4 - Implementation Strategies
$
2,500
0 Task 5 - Master Plan Document Preparation
$
6,000
+ Task 6 - Meetings and Hearings
$
2,500
Total Task 3.3.5
$
23,500
3.3.6
Traffic /Circulation
$
7,500
� Optional Traffic Counts
3.3.7
Land Use Survey
$
2,500
3.3.8
Housing
$
1,200
3.3.9
Hazardous Materials
$
1,500
3.3.10
Emergencv Response & Recovery
$1,700
Total Task 3
$179,881
0527/98 10:21 N0. 512 D02
TASK 4: PREPARATION OF ADMINISTRATIVE DRAFT GENERAL PLAN
Sub -Task 4.1: Administrative Draft General Plan (includes update of 6 Mandatory
Total Task 4 $ 44,440
TASK s: PREPARATION OF FINAL GENERAL PLAN
Sub -Task 5.1: Final General Plan $ 8,595
Sub -Task 5.2: Public Meetings /Workshops /Hearings $11.550
Total Task 5 $ 20,145
TASK 6: PREPARATION OF ENVIRONMENTAL IMPACT REPORT
(Includes Draft EIR, Final EIR, Meeting Attendance &
Public Hearings) $80,948
Total Task 6 $ 80,948
Task 7: PREPARATION OF NORTH FORTY SPECIFIC PLAN (OPTIONAL)
CUMULATIVE TOTAL FEE $326,934
OPTIONAL TASKS
Task 2: COMMUNITY PARTICIPATION PROGRAM
Sub -Task 2.3: Informational Display $ 4,730
Sub -Task 2.7: News Releases $ 1,500
Total Task 2 (Optional) $ 6,230
TASK 7:
Elements, and adoption of 1 New Elements)
Sub -Task 4.1.1:
Safety Element
$
2,340
Sub -Task 4.1.2:
Noise Element
$
2,000
Sub -Task 4.1.3:
Public Facilities /Infrastructure
$
7,250
Sub -Task 4.1.4:
Traffic /Circulation Element
$
17,500
Sub -Task 4.1.5:
Land Use Element
$
6 500
Sub -Task 4.1.6:
Land Use Alternatives
$
4,500
Sub -Task 4.1.7:
Housing Element Qune 1997)
$
11500
Sub -Task 4.1.8:
Conservation /Historic Preservation Element
$
1,750
Sub -Task 4.1.9:
Update Remaining Elements
S
1, 1 W
Total Task 4 $ 44,440
TASK s: PREPARATION OF FINAL GENERAL PLAN
Sub -Task 5.1: Final General Plan $ 8,595
Sub -Task 5.2: Public Meetings /Workshops /Hearings $11.550
Total Task 5 $ 20,145
TASK 6: PREPARATION OF ENVIRONMENTAL IMPACT REPORT
(Includes Draft EIR, Final EIR, Meeting Attendance &
Public Hearings) $80,948
Total Task 6 $ 80,948
Task 7: PREPARATION OF NORTH FORTY SPECIFIC PLAN (OPTIONAL)
CUMULATIVE TOTAL FEE $326,934
OPTIONAL TASKS
Task 2: COMMUNITY PARTICIPATION PROGRAM
Sub -Task 2.3: Informational Display $ 4,730
Sub -Task 2.7: News Releases $ 1,500
Total Task 2 (Optional) $ 6,230
TASK 7:
North Forty Specific Plan
Task 1.1
Define Project Objectives, Concerns, mid Requirements
$
2,000
Task 1.2
Research of Existing Documents
$
1500
Task 1.3
Field Reconnaissance
$
500
Task 1.4
Base Mapping/ Exhibits
$
1,000
Task 1.5
baseline Infrastructure Analysis
$
4,000
Task 1.6
Baseline Traffic Analysis
$
1,200
Task 1.7
Opportunities and Constraints Analysis
$
1,200
Task 2.1
Workshops with Staff
$ 5,000
05/2'7/96 10:21
N0. 512 D03
Task 2.2
Joint Workshop with Town Council and Planning
Commission
S 1,000
Task 2.3
Personal Interviews
No Charge
Task 2.4
Public Hearings
$ 2,000
Task 2.5
Staff Liaison /Project Management
S 2,000
Task 3.1
Goals and Policies
$ 1,500
Task 3.2
Develop Alternative Land Use Scenarios
$ 3,000
Task 4.1
Land Use and Development Regulations
$ 51000
Task 4.2
Design Guidelines
$ 10,000
Task 4.3
Final Draft Development Regulations and
Design Guidelines
$ 2,500
Task 5.1
Administrative and Public Hearing Drafts
$ 10,000
Task 5.2
Final Specific Plan Document
$ 4,000
4 Reimbursables
$ 2.50
Total Task 7
$ 59,700
CUMULATIVE TOTAL FEE $420,539