Complete Streets Project (Pilot Green Bike Lanes)MEETING DATE: 03/03/15
ITEM NO: f
COUNCIL AGENDA REPORT
DATE: FEBRUARY 19, 2015
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: COMPLETE STREETS PROJECT 411-812-0123 (PILOT GREEN BIKE LANES)
STAFF RECOMMENDS THAT THE TOWN COUNCIL CONSIDER:
A. AUTHORIZING THE TOWN MANAGER TO EXECUTE A
CONSTRUCTION AGREEMENT WITH CHRISP COMPANY IN AN
AMOUNT NOT TO EXCEED $49,100.
B. AUTHORIZING STAFF TO EXECUTE FUTURE CHANGE ORDERS
TO THE CONSTRUCTION AGREEMENT IN AN AMOUNT NOT TO
EXCEED $4,900.
C. PROVIDING ADDITIONAL DIRECTION TO STAFF ON
LOCATIONS AND MATERIALS
RECOMMENDATION:
Staff recommends that the Town Council consider:
1. Authorizing the Town Manager to execute a construction agreement with Chrisp Company in
an amount not to exceed $49,100.
2. Authorizing staff to execute future change orders to the construction agreement in an amount
not to exceed $4,900.
3. Providing additional direction to staff on locations and materials.
BACKGROUND:
The Town's adopted FY 2014/15-2018/19 Capital Improvement Program (CIP) Budget
designates funding for a Complete Streets pilot project. Transportation design has changed from
a focus on moving vehicles only to a multi -modal approach to vehicles, mass transit, pedestrians,
and bicycles. The Complete Streets project is meant to implement a pilot project to provide the
Town with information to guide the future planning of Complete Streets projects.
At the October 7, 2014 Town Council Meeting, staff provided a report to the Town Council on
Complete Streets and requested that the Council provide guidance on the scope of a Complete
Streets pilot project. Acknowledging that bicycle safety is a significant concern, staff
recommended the pilot project focus on green bicycle lanes. Council concurred and directed
staff to focus the pilot project on green bicycle lanes around school areas.
PREPARED BY:
MATT MORLEY i�,'G IA-2-4t 4
Director of Parks and Public Works v
Reviewed byy Assistant Town Manager "Town Attorney $C Finance
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: COMPLETE STREETS PROJECT 411-812-0123 (PILOT GREEN BIKE LANES)
FEBRUARY 19, 2015
DISCUSSION:
After Council direction, staff continued outreach efforts to identify best practices. This included
participation in a webinar with a consulting firm specializing in bicycle transportation solutions,
as well as visits to both San Jose and Palo Alto where installations exist. Both site visits were
educational, with Palo Alto providing the greatest amount of information by far. A summary of
information taken from these efforts include:
• Best practices are heading towards a focus on dashed green bicycle lanes at conflict areas
with vehicles. Continuous green bicycle lanes outside of conflict areas have mixed
review when balancing effectiveness with cost. Specifically, there is some thought that
the continuous green lanes lose the attention of drivers, while the appearance of green
leading up to and including conflict areas provides a change that grabs the drivers'
attention.
• Material selection is important and preferences may vary by community. Additionally, in
Palo Alto, the more expensive materials have not necessarily been the preferred
alternative. Notably, new solutions continue to emerge, leading to staff s
recommendation to try several to see how they work in Los Gatos.
• Green bicycle lanes require adequate roadway dimensions. Ultimately reconfiguration of
the roadway to include standard bicycle lane widths can create a larger project with more
expense. For the purpose of this pilot, staff has avoided locations that require significant
reworking of the road layout.
Staff has worked with the Transportation and Parking Commission and the Bicycle Advisory
Committee to develop a green bike lane pilot project around school areas in Los Gatos. To
maximize the project impact, the right -turn lanes at and onto arterial street intersections, which
become conflict areas between bicyclists and vehicles, provide opportune locations for the pilot
project. Focused implementation at these areas will help to mitigate the risk, allow for the
greatest amount of green bicycle lanes within the allotted budget as well as provide the most
economical ongoing cost of maintenance. The intersections selected for the pilot project include
Blossom Hill Road at Roberts Road and Los Gatos Boulevard at Roberts Road and Nino
Avenue.
In addition to the Town Commissions, staff reviewed the proposed project with the Safe Routes
to School committee. This committee includes representatives from schools as well as parents.
Response from this group was very positive. In addition to the recommended intersections, staff
provided information on the intersection of Blossom Hill and Los Gatos Boulevard, Blossom
Hill and Cherry Blossom, the entire stretch of Los Gatos Boulevard from Blossom Hill to Los
Gatos Saratoga Road (Highway 9), and Blossom Hill Road from Roberts to Oak Meadow Park.
Many of these locations considered require modifications to the lane layouts to work. Successful
implementation of the pilot and resulting feedback will serve to assist with prioritization of these
locations for future projects.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: COMPLETE STREETS PROJECT 411-812-0123 (PILOT GREEN BIKE LANES)
FEBRUARY 19, 2015
DISCUSSION (cont'd):
After discussions with several neighboring cities on the best performing products for green bike
lanes, staff is recommending that the green bike lane pilot project test two types of thermoplastic
paint products, a recycled glass product, and a liquid resin product. Two types of products are
not being tested — basic traffic paint due to a lack of resilience and a slick surface and a tennis
court type slurry installed in San Jose, which provides a surface with much less contrast, is less
resilient than other surfaces, and was not recommended by the installing contractor.
An informal bid process was conducted for the thermoplastic and liquid resin product. The
project plans and specifications were sent to three vendors and two bid houses. On February 17,
2015, one informal bid was received. Staff reviewed the bid received for the thermoplastic and
liquid resin product (Attachment 1) and has determined that Chrisp Company, with a bid price of
$49,100, is a responsible entity and that its bid is responsive to the Town's informal bid process.
Staff solicited bids through a request for quotes process for the recycled glass product, as this
cost was estimated to be below the Town's $25,000 informal bid requirements. A separate
construction agreement will be executed with D&M Traffic Services in the amount of $21,400
under the Town Manager authority.
Following installation, staff will conduct outreach to stakeholders and users to gather feedback
on the green bike lane concept, the materials used, and the locations. The information will
provide guidance for potential future projects.
CONCLUSION:
Staff has designed this pilot project to provide optimal exposure to the public on multiple
materials and the concept in general and to set Town staff up for gathering feedback.
Staff recommends that the Town Council consider authorizing the Town Manager to execute a
construction agreement with Chrisp Company in an amount not to exceed $49,100 and
authorizing staff to execute future change orders to the construction agreement in an amount not
to exceed $4,900.
ENVIRONMENTAL ASSESSMENT:
This project is Categorically Exempt pursuant to Section 15301 (c) of the State CEQA
Guidelines. A Notice of Exemption has been filed.
PAGE 4
MAYOR AND TOWN COUNCIL
SUBJECT: COMPLETE STREETS PROJECT 411-812-0123 (PILOT GREEN BIKE LANES)
FEBRUARY 19, 2015
FISCAL IMPACT:
There are sufficient funds for this project, as shown in the below fiscal table.
FY2014/15 Fiscal Impact
411-812-0123
TOTALS
Construction
Contingency
TOTALS
Attachment:
1. Certified Bid Tabulation
Available
Budget
Funding
$ 100,000
100,000
Expended/ Proposed
Encumbered Contract
To Date Amount
$ 68 $ 54,000
68 $ 54,000
49,100
4,900
54,000
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