M05-28-13 T own Council Meeting 6/17 /13
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MINUTES OF THE TOWN COUNCIL/PARKING AUTHORITY - SPECIAL MEETING
MAY 28, 2013
The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday,
May 28, 2013 , at 7:00 P.M.
CLOSED SESSION
Closed Session began at 5 :3 0 p.m.
MEETING CALLED TO ORDER
The meeting was called to order at 7:00 p.m.
ROLL CALL
Present: Mayor Barbara Spector, Vice Mayor Steve Leonardis, Council Member Marcia Jensen,
Council Member Diane McNutt, and Council Member Joe Pirzynski.
Absent: None.
PLEDGE OF ALLEGIANC E
Ben Baranovsky, Youth Commission Chair led the Pledge of allegiance. The audience
was invited to participate.
PRESENTATION
Government Finance Officers Association Distinguished Budget Presentation Award
Mayor Barbara Spector presented the Government F inance Officers Association
Distinguished Budget Presentation Award to Jennifer Callaway, Budget & Finance
Manager, who accepted the award on behalf of the Town of Los Gatos.
CLOSED SESSION REPORT
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Gove rnment Code Section 54956.9[a])
Tim Morgan v. Town of Los Gatos Workers’ Compensation Appeals Board Case Nos.
ADJ1174549; ADJ6644311; ADJ79541
PUBLIC EMPLOYEE ANNUAL PERFORMANCE EVALUATION
[Government Code Section 54957(b)(1)]
Title: Town Manager
CONF ERENCE WITH LABOR NEGOTIATOR
(G overnment Code Section 54957.6)
Town Negotiator: Rumi Portil lo, Human Resources Director
Unrepresented Employee: Town Manager
Ms. Propp stated that Council met in Closed Session, no action was taken, and there
were no items to report.
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TOWN COUNCIL
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Pirzynski attend ed a Metropolitan Transportation Agency meeting.
- Vice Mayor L eonardis, attended a Memorial Day ceremony at Los Gatos Memorial
Park with Mayor Spector.
- Mayor Spector attended a General Plan Committee meeting regarding affordable
housing overlay areas. A neighborhood outreach meeting has been scheduled for
June 4, 2013, in the Council Chambers.
- Mayor Spector attended a North 40 Advisory Committee.
Manag er Matters
- Advised the deadline to apply for the Transportation and Parking Commission has
been extended to June 5, 2013.
- Introduced the newest Los Gatos/Monte Sereno Police C aptain, Mike D'Antonio.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Accept Fiscal Year 2012/13 Third Quarterly Investment Report (January through
April 2013)
MOTION: Motion by Vice Mayor Steven Leonardis to approve the consent
calendar.
S e conded by Council Member Joe Pirzynski.
VOTE: Motion passed unanimously .
VERBAL COMMUNICATIONS
N o one spoke under verbal communications at this meeting .
PUBLIC HEARINGS
2. Adopt resolution approving the Blossom Hill Park Pathway Improvement Project
For FY 2013/14 Community Development Block Grant (CDBG) Funding and
approving the transfer of FY 2012/13 CDBG Funding from the Civic Center Re -
Use Project to the Blossom Hill Park Pathway Improvement Project
Staf f report made by Todd Capurso, D irector of Parks and Public Works.
Opened and Closed Public H earing
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Public Hearing Item #2 - Continued
MOTION: Motion by Council Member Marcia Jensen to a dopt Resolution
approving the Blossom Hill Park Pathway Improvement Project for
FY 2013/14 Community Development Block Grant (CDBG) funding
and approving the transfer of FY 2012/13 CDBG fun ding from the
Civic Center Re -use Project to the Blossom Hill Park Pathway
Improvement Project.
Se conded by Council Member Joe Pirzynski .
VOTE: Motion passed unanimously .
3. Operating and Capital Budgets
a. Consider the Town of Los Gatos Proposed Opera ting and Capital Budget for
Fiscal Year 2013/2014
b. Consider the Town of Los Gatos Proposed Capital Improvement Program for
Fiscal Year 2013/2018
c. Provide direction regarding inclusion of the following in the Fiscal Year
2013/14 Operating and Capital Budg et:
1. Allocation of Funding for Arts Organizations
2. Funding for Community Resource Officer Intern Pilot Program for Library
3. Funding for CUP Tracking and Story Pole Communications
4. Other Changes or Direction
S taff repo rt given by Jennifer Callaway, B udget & F inance D irector and Greg Larson,
Town Manager .
CIP portion of the staff report given by Todd Capurso, D irector of Park s and Public
Works.
Opened the Public Hearing
Public Comment
George Havelka, C hair of the Arts and Cultur e Commissi on
- Commented about the arts grants and expressed his appreciation to the Town and
the Council.
Sujitha, Director of West Valley Community Service
- T hanked the Council for support ing the program .
- C larified that the support they provide will remain in Los Gatos at a different
location .
Closed the P ublic H earing
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Public hearing Item #3 – Continued
Council Comments
- R equested a quick review of changes in process for Cal PERS .
- E xpressed concern whether the Town has built in the proper safe guards rega rding
the increasing CalPERS rates .
- Questioned if the balance of the $1.7 million from the Vasona sale would go towards
the sports park.
- Questioned if the Twin Oaks Planned Development has already been approved or is
it coming to the Planning Commission a nd C ouncil.
- I nquired if the Public Facilities Capital Project in the Capital Budget includes better
audio visual equipment for the Council Chambers.
- Expressed concerns about the presence of a Library Police Intern in the teen area
of the library.
- Questio ned if the Town’s School Resource O fficer posit i on is still full time.
- Questioned when staff would anticipate beginning the new progr am and the
timeframe that staff would report back to C ouncil.
- Expressed concern with the community survey listed in the bu dget and the cost and
staff time associated with it.
Mr. Larson
- C larified the changes relating to CalPERS :
o I ncreases and decrease s will go from a 15 -year rolling p eriod to a 5 year
fixed period.
o The amoritization will cha nge from a 30 -year rolling amoriti zation to a 30 year
fixed amoritization.
o These changes have led to projected significant rate increases for
jurisdictions across the State starting 2015 -2016, and those increases have
been included in the five year forecast.
- Clarified two a dditional change s that may be e nacted over the next 6 months :
o T he discount rate , which is currently 7.5%, may be dropped to 7.25 % or
7.0 %. Dropping the discount rate translates to higher costs to the local
jurisdictions.
o T he mortality rates are being reassessed for retire es over the next 30 year
period .
o The Town has made assumptions to the negative on all four changes in
terms of the five year fo recast.
- C larified that $6 million of the Vasona land sale was set aside in a reserve that
could only be used for a sports park fa cility. Of the $1.7 million being transferred,
approximately $300,000 remains for the pedestrian bridge.
- Clarified that funds have been allocated for improvements to the equipment for
KCAT broadcast of Council meetings; it does not include specific changes for
audience experience in the Chambers.
- C larified that staff recommends a one year pilot program for the Library Police
Intern .
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Public Hearing Item #3 – Continued
Mr. Larson - Continued
- Clarified that the s chool d istrict s provide funding for the schoo l resource office r , and
i t is a full time position.
- Commented that staff recommends reporting back to Council at mid -year budget
and then again in May 2014 with a recommendation on the Library Intern Program .
Ms. Baily
- C larified that the Twin Oaks app l ica tion is in process but there are no anticipated
dates for hearings.
Ms. Jacobs
- C larified that staff would propose to partner with International City Managers
Association in their National Citizens Survey which would keep the cost down to
approximately $1 3,000 -$15,000 .
Ms. Long
- C larified that the City of Mountain View has a similar program that uses a
C ommunity Resource Officer as a positive presence in the library.
- Clarified that the intern would work at the Library Monday -Friday from 2pm -5pm and
the rem aining four hours would be spent training with the School Resource Officer .
Capt ain D'Antonio
- C larified that the interns would be dres s ed the same a C ommunity Services Officer ,
they do not have police powers; they supple ment the police , and they interact with
the teens and youth to be another set of eyes.
MOTION: Motion by Council Member Joe Pirzynski to :
- D irect presentation of the final budget and CIP program to
the Council for final actions with the following changes and
additions and recommended voti ng on those cha nges and additions
individually .
- D irect staff to include corrections regarding the missing
human service grants, as recommended by the Community and
Senior Services Commission (West Valley Community Service and
Live Oak Adult Day Care.)
Se co nded by Council Member Diane McNutt.
VOTE: Motion passed unanimously.
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Public Hearing Item #3 – Continued
MOTION: Motion by Council Member Marcia Jensen to allocate the full
remaining $12,000 of art grant funds to the A rts and C ulture
C ommission for fulfi l lment of the arts plan , as indicated on page 9
of staff report .
Se conded by Council Member Diane McNutt.
VOTE: Motion passed unanimously.
MOTION: Motion by Council Member Joe Pirzynski to approve one time
funding of $30,000 for Community Resource Officer Intern Pilot
Program for the Library as indicated on page 7 of staff report.
Se conded by Council Member Diane McNutt.
VOTE: Motion passed unanimously .
MOTION: Motion by Council Member Diane McNutt to approve funding of
$55,000 for CUP Tracking and Story Pole Communication as
indicated on pages 7 and 8 of staff report .
Se conded by Vice Mayor Steven Leonardis.
VOTE: Motion passed unanimously .
MOTION: Motion by Council Member Diane McNutt to approve t he Town's
2013 -15 Strategic Goals .
Se conded by Council Member Joe Pirzynski.
VOTE: Motion passed unanimously .
MOTION: Motion by Council Member Marci a Jensen to delete the survey
from the 2013 -14 Budget .
Se conded by Council Member Joe Pirzynski.
VOTE: Motion passed unanimously .
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Public Hearin g Item #3 – Continued
MOTION: Motion by Council Member Joe Pirzynski to direct presentation
of the final proposed FY 2013 -14 Operating Budget and 2013 -15
CIP Budget to one of the June , 2013 meetings.
Se conded by Council Member Diane McNutt.
VOTE: Motio n passed unanimously .
OTHER BUSINESS
- Mayor Spector and Mr. Larson thanked the staff and Council for their work on the
budget.
ADJOURNMENT
The meeting adjourned at 8:32 p.m.
Attest:
/s /Jackie D. Rose,
Interim Clerk Administrator