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Addendum 3DATE: TO: FROM: SUBJECT: MEETING DATE: 05-28-13 ITEM NO: 3 ADDENDUM COUNCIL AGENDA REPORT MAY 24, 2013 MAYOR AND TOWN COUNCIL GREG LARSON, TOWN MANAGER OPERATING AND CAPITAL BUDGETS A. CONSIDER THE TOWN OF LOS GATOS PROPOSED OPERATING AND CAPITAL BUDGET FOR FISCAL YEAR 2013/14 B. CONSIDER THE TOWN OF LOS GATOS PROPOSED CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2013-2018 C. PROVIDE DIRECTION REGARDING INCLUSION OF THE FOLLOWING IN THE FISCAL YEAR 2013/14 OPERATING AND CAPITAL BUDGET: 1. ALLOCATION OF FUNDING FOR ARTS ORGANIZATIONS 2. FUNDING FOR COMMUNITY RESOURCE OFFICER INTERN PILOT PROGRAM FOR LIBRARY 3. FUNDING FOR CUP TRACKING AND STORY POLE COMMUNICATIONS 4. OTHER CHANGES OR DIRECTION REMARKS: A Council member has submitted the following questions regarding the Proposed FY 2013- 2018 Capital Improvement Program. 1. page C-9 -- can we have some detail on the outreach plan? There will be several phases to the community outreach plan associated with the Almond Grove Street Rehabilitation Project. The initial meeting will focus on education. Residents will be informed of the construction options (i.e. concrete, asphalt, and potentially a combination option). For each of the construction material options, unit costs and construction impacts will be detailed as well. The neighborhood residents will be asked to express their preferences for a particular construction option, but that process will occur only after all residents have the full spectrum of information. Pcc' c6 (tth- PREPARED BY: PAMELA JACOBS Assistant Town Manager Reviewed by: Assistant Town Manage Town Attorney /,c.-Finance N:\MGR\AdminWorkFiles\2013 Council Reports\5.28.13 Operating and Capital Budget ADDENDUM .docx PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: OPERATING AND CAPITAL BUDGETS —ADDENDUM May 24, 2013 Staff is proposing to invite all residents and property owners of the potentially affected streets to a large-scale neighborhood meeting. The meeting(s) would be conducted in an informal format. After a brief staff presentation, there would be an extended question and answer period. It is likely that this would take two to three meetings. If possible, staff would like to get a consensus of the participants to bring forward for Council approval prior to entering into the project design phase. If consensus is not possible, staff would bring a recommendation to Council, noting the divided opinion of the community. The community outreach process will begin during the final three months of 2013. 2. page C-18 -- could we have a list of requests in the queue and how long it will take to process them? Parks and Public Works is currently staffed to process approximately two to three traffic calming projects per fiscal year, depending on their complexity. As of two months ago, there was no backlog of traffic calming projects. However, over the last few months, there has been interest expressed by residents in three separate neighborhoods — Alpine, Stoneybrook, and Loma Alta. All three have been asked to gather the required signatures (50% of affected residents). Two of the neighborhoods (Alpine and Stoneybrook) have been able to meet this requirement. Upon further analysis of the traffic speeds and volumes, only one of those two neighborhoods (Alpine) actually qualifies for traffic calming at this time. Staff will address that neighborhood during the first half of the upcoming fiscal year. For the neighborhood that did not qualify (Stoneybrook), staff is working with some residents of that neighborhood and will re -visit the traffic speeds and volumes after the new school year begins in August, likely in September/October. Should that neighborhood qualify, the traffic calming process would begin during the spring of 2014. Staff has not had any recent contact with the representatives of the Loma Alta neighborhood since they were advised they needed additional signatures to qualify. 3. page C-38 -- Is there grant money to pay for the additional EV charging stations? If not, do you anticipate enough EV Town vehicles to justify spending $100,000 at this tine? Staff is not aware of any current grant opportunities that could be used to address the acquisition and installation of EV Charging Stations. There are currently five vehicles in the Town fleet that are all electric. The Town has acquired these vehicles through a low-cost lease. As the fleet turns over, it is likely that the Town will be adding more electric vehicles to the fleet. Additionally, where feasible, the proposed new stations may be able to provide for additional public access as well. Staff is currently evaluating two sites in particular — Balzer Field and the Sports Park — where the access would be for both Town use and the general public as well. Staff has not performed a full analysis of the sites being considered for EV Charging Stations — so it is possible that the work could be completed for less than the amount being proposed in the CIP. PAGE 3 MAYOR AND TOWN COUNCIL SUBJECT: OPERATING AND CAPITAL BUDGETS —ADDENDUM May 24, 2013 4. page C-40 -- when the time comes, could we get some expert consultant help in designing wayfinding signage that is distinctive and clear? This project is being proposed as a 2014/15 project, so it is at least a year away from starting. The proposed amount of funding - $50,000 — would not allow for both wayfinding sign design, procurement, and installation. During the upcoming fiscal year, staff will identify options for identifying and addressing the scope of wayfinding needed for the Downtown to include as part of the 2014/15 CIP budget process. 5. page D-28 -- Is this where the dirt offered by the Albright developers would be used? What quantity is needed? If provided by Albright, does it decrease overall cost? Yes, this is the project in which the Town could benefit by having fill material provided by another adjacent (private) project. Staff has not yet performed a full cost analysis of the financial benefit of having fill material provided by a third party. As an order of magnitude, the benefit is in the area of $50,000, depending on the extent to which the fill material is distributed over the site and compacted appropriately. 6. page C-36 -- If Albright is not approved, what happens to this project? Seems like it ties in with overall improvements that may not happen if development does not go forward If the Albright project is not approved, staff will still be recommending this project to move forward. It is proposed to be funded with Traffic Mitigation (TM) funds, which all developers pay into as required. If Albright moves forward, that project will contribute to the TM fund, which to some extent will offset the cost of this project. However, there are currently sufficient funds in the TM fund and staff recommends proceeding with this project regardless of the decision on the Albright development.