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2003-119 - Approving Maintence Agreement And Authorizing Town Manager To Execute Contract Between Town And Dynix , Inc. For Library Information System Maintenance.
RESOLUTION 2003 -119 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS APPROVING MAINTENANCE AGREEMENT AND AUTHORIZING TOWN MANAGER TO EXECUTE CONTRACT BETWEEN TOWN AND DYNIX, INC. FOR LIBRARY INFORMATION SYSTEM MAINTENANCE. WHEREAS, A. On September 1, 1997, Los Gatos Public Library purchased maintenance service for its integrated computer system from Ameritech Library Services, Inc. (now Dynix, Inc.). During the first years of the contract, fees were under $25,000, and thus fell under the Town Manager's purchasing authority. B. Annual fees have increased, reflecting the fact that the equipment is now older and out of warranty. Additionally, the Library now owns more equipment than in the past. C. For the fiscal year 2003 -2004, the maintenance fee is in the amount of $36,242.70, and is brought to the Council pursuant to the Town Code section 2.50.130(a) and the Town purchasing policies. D. The 2003 -2004 maintenance fee was budgeted in the Library's Circulation Program budget under account 8550- 61503. Sufficient funds are available to fund this agreement. RESOLVED, Council hereby adopts resolution approving the Library's Dynix Maintenance Agreement (Exhibit A hereto) and authorizes the Town Manager to execute the contract between the Town and Dynix, Inc. for Library information system maintenance. 1 PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 20' day of October, 2003 by the following vote: COUNCIL MEMBERS: AYES: Steve Glickman, Diane McNutt, Joe Pirzynski, Mike Wasserman, Mayor Sandy Decker. NAYS: None ABSENT: None ABSTAIN: None SI 'MAY OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTES'T': CLERK OF THE TOWN OF L GATOS LOS GATOS, CALIFORNIA 2 SOFTWARE, HARDWARE & PERIPHERAL PREFERRED MAINTENANCE AGREEMENT BETWEEN DYNIX, INC Los Gatos Public Library Return to: Barbara Caradine 400 West Dynix Drive Provo, UT 84604 Section TABLE OF CONTENTS I. Provisions for Maintenance Services ....................................... ............................... 2 II. Terms ........................................................................................ ............................... 2 III. Subcontractors .......................................................................... ............................... 2 IV. Diagnosis of Problems .............................................................. ............................... 2 V. Maintenance Responsibilities ................................................... ............................... 3 VI. Conditions of DYNIX's Obligation ......................................... ............................... 5 VII. Obligations of THE LIBRARY ................................................ ............................... 6 VIII. Nondiscrimination .................................................................... ............................... 6 IX. Charges and Payments ............................................................... ..............................7 X. Termination .............................................................................. ............................... 8 Exhibits Software Maintenance Rates Hardware Maintenance Rates Peripheral Maintenance Rates 60/40 Maintenance Rates Telecommunications Maintenance Rates 1 LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 MAINTENANCE AGREEMENT OFFICE OF THE TOWN CLERK AGR THH ORD REC tlso This Agreement is made and entered into this 1" day of September 2003, by and between DYNIX INC (hereinafter referred to as "DYNIX "), a Utah corporation having its offices at 400 West Dynix Drive, Provo, UT 84604 -5650, and Los Gatos Public Library (hereinafter referred to as "THE LIBRARY "), having its office at 110 East Main Street, CA 95030. The term "Dynix" shall refer to the company, its agents, and its sub - contractors. I. PROVISIONS FOR MAINTENANCE SERVICES DYNIX agrees to furnish as specified herein services to maintain the Software, CPU Hardware, and Peripheral Devices described below as the "System" and THE LIBRARY hereby purchases maintenance service for the System upon the terms and conditions set forth herein. II. TERMS This Maintenance Agreement shall commence on the 1st day of September 2003 and shall continue for a period of one (1) year. Subject to mutual agreement by both DYNIX and the LIBRARY, this Maintenance Agreement may be renewed by the LIBRARY for additional 1 year terms upon the LIBRARY paying the then current annual fee assessed by DYNIX. Such mutual agreement may be demonstrated by DYNIX billing the LIBRARY for such annual fee and the LIBRARY paying such fee. III. SUBCONTRACTORS DYNIX hereby accepts full responsibility for the obligations outlined by this Agreement. THE LIBRARY agrees that DYNIX may sub - contract some or all of the performance of its duties provided for herein, provided that THE LIBRARY approves of the sub - contractor. Nothing in this paragraph shall b e interpreted as authorizing the assignment of this Maintenance Agreement by DYNIX. IV. DIAGNOSIS OF PROBLEMS DYNIX shall maintain technical personnel stationed at its Utah facility for purposes of providing a telephone customer service to report problems and discuss questions about operations. For diagnosis of problems, DYNIX support personnel shall be able to dial THE LIBRARY's CPU directly. 2 LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 V. MAINTENANCE RESPONSIBILITIES A. Maintenance on Licensed Software 1. Products c overed b y t he S oftware. M aintenance p ortion o f t his A greement Software Maintenance Plan exhibit. 2. DYNIX will provide all fixes, minor enhancements, releases, or upgrades to the Licensed Software at no additional charge to THE LIBRARY. Such fixes, minor enhancements, releases, or upgrades shall be provided with available documentation for successful installation and implementation. 3. DYNIX shall provide corrections to the License Software at no additional cost to THE LIBRARY for any error, malfunction, or defect of the Licensed Software, except as provided for in paragraph 7 below. A more detailed description of the services provided can be found in the current description of Dynix Services brochure. 4. Unscheduled Software maintenance and LIBRARY consultations shall be provided during the following hours: Mon -Fri 6:00 a.m. to 6:00 p.m. Mountain Standard Time 5. Holidays excluded from unscheduled Software maintenance service include: New Year's Day Easter Memorial Day Independence Day Labor Day Thanksgiving Day Friday after Thanksgiving Day Christmas Day 6. DYNIX shall provide assistance for emergency problems at all hours including weekends and holidays. -Emergency assistance is more completely described in the current Description of Dynix Services brochure. 7. (a) DYNIX shall have no obligation to provide assistance in correcting errors or problems arising in connection with any modifications or alterations to the Licensed Software which have been made by or on behalf of THE LIBRARY without DYNIX's express written consent; or for any destruction, alteration or suspension of software operation due to natural disaster, communication line failure, f ailure b y T HE L IBRARY t o p erform w eekly s aves o f a 11 DYNIX accounts, or actions or decrees of governmental bodies. LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 (b) IN NO EVENT SHALL DYNIX BE LIABLE FOR LOSS OF PROFIT, LOSS OF GOOD WILL OR ANY SPECIAL OR CONSEQUENTIAL DAMAGES SUFFERED BY LICENSEE OR ANY OTHER PERSON, FIRM OR ENTITY AS A RESULT OF ANY ACT OR FAILURE TO ACT ON THE PART OF DYNIX IRRESPECTIVE OR WHETHER SUCH LOSS OF PROFIT, LOSS OF GOOD WILL OR OTHER SPECIAL OR CONSEQUENTIAL DAMAGES WAS DISCLOSED TO DYNIX OR COULD HAVE BEEN REASONABLY FORESEEN BY DYNIX. 8. THE LIBRARY may request that DYNIX perform standard services such as maintenance or installations of new Software released during times outside those identified in paragraph four (4) above. THE LIBRARY will be billed at the then published rate for the time required to performs such services. B. Maintenance on CPU Hardware Agreement. 1. Items included are detailed in Hardware Maintenance Plan exhibit of the 2. Unscheduled on -site remedial maintenance shall be 'performed after notification that equipment is inoperative or malfunctioning. DYNIX shall provide THE LIBRARY with a designated point of contact and shall make arrangements to enable maintenance personnel to receive such notification. 3. Hours of remedial maintenance are detailed in Exhibit B Schedule 1. THE LIBRARY may change or extend the hours of maintenance coverage upon written agreement by DYNIX with payment of the then current charges by THE LIBRARY. 4. All parts necessary for unscheduled on -site remedial maintenance shall be furnished a t n o a dditional c harge t o T HE L IBRARY, o n a n e xchange b asis. Only n ew p arts or refurbished like new parts shall be used. C. Maintenance of Peripheral Devices 1. Products covered by the Peripheral Maintenance portion of this Agreement are listed in the Peripheral Maintenance Plan, Sixty- Forty' Maintenance Plan and Telecommunications Maintenance Plan exhibits. 2. Maintenance for terminals or peripherals may be terminated by either party on the anniversary of the contract. Maintenance may continue for all items originally covered or either party may discontinue maintenance for specific pieces of equipment. 3. Equipment w hich h as b een a bused o r u sed c ontrary t o t he manufacturer's specifications is not covered by the maintenance contract and the full cost of repairs will be borne by THE LIBRARY. LOS GATOS PUBLIC LIBRARY 4 Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 4. If maintenance on peripherals is allowed to lapse, or if THE LIBRARY wishes to cover equipment not currently covered purchased more that 30 days previously, DYNIX may assess a one time charge equal to the repair debit before accepting the item for coverage. 5. . If THE LIBRARY requests a loaner unit while their piece of equipment is being repaired, THE LIBRARY is responsible for the loaner fee and freight to and from THE LIBRARY. Loaners are based upon availability. VI. CONDITIONS OF DYNIX'S OBLIGATIONS All maintenance services of any nature rendered by DYNIX hereunder shall be limited to the System and shall be contingent upon THE LIBRARY's proper use of the System in the application for which the System is intended. VII. OBLIGATIONS OF THE LIBRARY A. THE LIBRARY shall be responsible for maintaining a sufficient staff to handle normal day -to -day operation and support for the System, including but not limited to such tasks as back -ups and report handling. It is acknowledged and understood that the maintenance and support service to be provided by DYNIX hereunder is not intended to supplant THE LIBRARY's day -to- day operation and support for the System. B. THE LIBRARY shall provide DYNIX full and free access to each item of Equipment to allow DYNIX to provide maintenance service thereon and a suitable place in which to perform such service shall be made available to DYNIX. THE LIBRARY shall provide DYNIX all access to the System which DYNIX believes necessary or desirable for the performance of any unscheduled on -site remedial maintenance services.. A designated representative of THE LIBRARY shall be in the building whenever DYNIX personnel are present. C. THE LIBRARY shall provide suitable environmental' conditions, including space, heat, light, ventilation, cooling, electrical power, current and grounding, over voltage protection and the like for the System to be maintained properly hereunder. D. THE LIBRARY shall notify DYNIX immediately following discovery of any error, defect or nonconformity in the License Software and THE LIBRARY shall, not perform, nor attempt to perform, or cause to be performed, maintenance or repair to the Licensed Software covered hereunder during the term of this Maintenance Agreement except with the prior written or oral approval of DYNIX. E. THE LIBRARY shall be responsible for maintaining (1) a telephone within operational reach of the central equipment, (2) an auto - answer, 2400/9600/14.4K baud modern attached to a port for the exclusive use of DYNIX, and (3) an "outside" phone line for the modem 5 LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 to be used in dial -up diagnostics and maintenance. The cost of procuring and maintaining this line in good operating condition shall be borne by THE LIBRARY. VIII. NONDISCRIMINATION Neither DYNIX, nor any officer, agent, employee, servant or subcontractor of DYNIX shall discriminate in the treatment or employment of an individual or groups of individuals on the ground of race, color, religion, national origin, age, sex or physical disability unrelated to job performance, either directly, indirectly or through contractual or other arrangements. IX. CHARGES AND PAYMENTS A. The maintenance charges outlined in Exhibit E of this Maintenance Agreement are due and payable for installed modules by THE LIBRARY 30 days prior to the start of each maintenance period. THE LIBRARY must pay on an annual schedule: B. Charges for on -site remedial maintenance provided other than during the hours of contracted maintenance or for other services which are not included in the monthly maintenance charges are due and payable thirty (30) days from the date of invoice. C. There shall be no additional maintenance charge for: 1. Unscheduled on -site remedial maintenance begun during the contracted hours of maintenance and extending one hour beyond. 2. Travel expenses or per diem expenses. 3. Time spent by maintenance personnel after arrival at the site awaiting the arrival of additional maintenance personnel and/or delivery of parts, tools, or their required material after a service call has commenced. D. Any increase charges for hardware and peripheral maintenance during the term of this Agreement will reflect actual increased charges. E. THE LIBRARY shall give DYNIX at least sixty (60) days written notice of intention to move the System central site equipment or any portion thereof covered by this Agreement from the installation site(s) first set forth above or any subsequent relocation site as approved by DYNIX. If the System (or any portion thereof) is moved without the express approval of DYNIX, it shall not continue to be maintained by DYNIX under this Agreement. DYNIX or its authorized p ersonnel s hall s upervise a ny d ismantling a nd p acking o f t he S ystem o r a ny p ortion thereof, and shall perform inspection and reinstallation at the new location. THE LIBRARY shall furnish all labor required for the side mantling, packing, unpacking and the placement in the new location. Charges for supervising, inspecting, installing, removing or reinstalling shall be billed to 6 LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 THE LIBRARY at a rate not to exceed the rates charged by DYNIX to third parties possessing a System comparable to the System during the applicable calendar quarter. This does not apply to terminals, wands, lasers, and slave printers. X. TERMINATION A. Termination of Purchases and Software License Agreement. If the Purchase or Software License Agreements are breached by THE LIBRARY or terminated for any reason, DYNIX shall have the right to terminate this Agreement without prejudice. B. Default. Each party has a right to terminate this Agreement in the event of default which is incapable of cure or which, being capable of cure, has not been cured within thirty (30) days after receipt of notice of such default. C. Rights and Obligations on Termination. In the event this Agreement is terminated, each party shall return to the other all data, materials, and other properties of the other party then in its possession or control. IN WITNESS WHEREOF, the parties have caused this Agreement, which shall inure to the benefit of and be binding upon the successors of the respective parties, to be signed and entered as of the date first mentioned above. DYNIX, INC. Its: Customer Account Coordinator APPROVED AS TO FORM: Orry Korb, Town Attorney TOWN OF LOS GATOS/ LOS GATOS PUBLIC LIBRARY Its: ATTEST: Marian V. Cosgrove, Town Clerk 7 LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 Los Gatos Public Library Invoice #: Customer ID Number: 319 Date Audit Prepared: 811912003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 N d X Invoice Exhibit'Detail 8 1 HORZN LIC SER CORE +2 026 -050 Software Maintenance 87.21 1,046.52 Line QTY Description Location Serial # Months Unit Price Total 87.21 1,046.52 9 50 SEAT LIC 026 -050 12 1 1 CHECKPOINT LIC FW -1 100 12 $174.33 $2,091.96 1 1 CHECKPOINT LIC FW -1 100 12. 174.33 2,091.96 2 1 HORZN LIC CAT 026 -050 12 115.64 1,387.68 2 1 HORZN LIC CAT 026 -050 12 115.64 1,387.68 3 1 HORZN LIC CIRC 026 -050 12 115.64 1,387.68 3 1 -_, HORZN LIC CIRC 026 -050 12 115.64 1,387.68 . 4 1 HORZN LIC PAC 026 -050 12 92.57 1,110.84 4 1 HORZN LIC PAC 026 -050 12 92.57 1,110.84 5 1 HORZN LIC IPAC 026 -050 12 150.00 1,800.00 5 1 HORZN LIC IPAC 026 -050 12 150.00 1,800.00 6 1 HORZN LIC INV 026 -050 12 $115,64 $1,387.68 6 1 HORZN LIC INV 026 -050, 12 115.64 1,387.68 7 1 HORZN LIC ACQ CORE +2 026 -050 12 92.83 1,113.96 7 1 HORZN LIC ACQ CORE +2 026 -050 12 $92.83 $1,113,96 8 1 HORZN LIC SER CORE +2 026 -050 12 87.21 1,046.52 8 1 HORZN LIC SER CORE +2 026 -050 12 87.21 1,046.52 9 50 SEAT LIC 026 -050 12 5.67 3,402.00 9 50 SEAT LIC 026 -050 12 5.67 3,402.00 10 1 SYBASE LIC SQL SRVR SITE 12 227.03 2,724.36 10 1 SYBASE LIC SQL SRVR SITE 12 227.03 2,724.36 11 1 RPA LIC 026 -050 12 66.10 793.20 11 1 RPA LIC 026 -050 12 66.10 793.20 12 1 SIP LIC DB SERVER +1 STATION 12 93.75 1,125.00 12 1 SIP LIC DB SERVER +1 STATION 12 93.75 1,125.00 Page 1 of 15 WWi';` ?:::'[ :::::.,,. .arc 1111 ::. Software Maintenance SubTotal $19,370.88 Discount 15% 0.00 TOTAL $19,370.88 Page I of 1.5 Los Gatos Public Library Invoice #: Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 Server Maintenance Invoice,Exhibit Detail Line QTY Description Location Serial # Months Unit Price Total 6 1 SUPPORT MAINT OS TIER 2 Sun Firewall Server 12 173.33 2,079.96 7 1 1 TALLY PRINTER T21.55 PS 2998169 12 $37.50 $450.00 1 1 TALLY PRINTER T2155 PS 2998169 12 37.50 450.00 2 1 DELL SERVER 2400 733 PER QUOTE iPac Server 2GGH101 6 63.67 382.02 2 1 DELL SERVER 2400 733 PER QUOTE iPac Server 2GGH101 6 63.67 382.02 3 1 SUN SERVER 0450 PER QUOTE 035H4797 12* 234.17 2,810.04 3 1 SUN SERVER 0450 PER QUOTE 0351-14797 12 234.17 2,810.04 4 1 SUN SERVER FW PER QUOTE FW03430070 12 71.67 860.04 4 1 SUN SERVER FW PER QUOTE FW03430070 12 71.67 860.04 5 1 SUPPORT MAINT OS TIER 2 Sun Database 12 216.67 2,600.00 Server 5 1 SUPPORT MAINT OS TIER 2 Sun Database 12 216.67 2,600.00. Server 6 1 SUPPORT MAINT OS TIER 2 Sun Firewall Server 12 173.33 2,079.96 6 1 SUPPORT MAINT OS TIER 2 Sun Firewall Server 12 173.33 2,079.96 7 1 SUPPORT MAINT OS TIER 2 Dell WebPac Server 12 173.33 2,079.96 7 1 SUPPORT MAINT OS TIER .2 Dell WebPac Server 12 173.33 2,079.96 Server Maintenance SubTotal $11,262.02 Discount 0% ($0.00) TOTAL $11,262.02 Page .3 of 1.5 Los Gatos Public Library Invoice #: Customer ID Number: 319 Date Audit Prepared: 8/1912003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 60/40 Maintenance Plan Invoice Exhibit Detail Line QTY Description Location . Serial # Months Unit Price Total 39.00 3 1 HP PRINTER LASERJET 110OXI USPG011521 12 1 1 HP PRINTER LASERJET 11.00X1 USP0J11489 • 12 $5.38 $64,56 1 1 HP PRINTER LASERJET 1100X1 USPG011489 12 5.38 64.56 2 1 MULTITECH MODEM EXT 33K SERIAL 6746169 12 3.25 39.00 2 1 MULTITECH MODEM EXT 33K SERIAL 6746169 12 3.25 39.00 3 1 HP PRINTER LASERJET 110OXI USPG011521 12 5.38 64.56 3 1 HP PRINTER LASERJET 1100X1 USPG011521 12 5.38 64.56 4 1 INTERMEC WAND 12868 Need Serial # 12 3.30 39.60 4 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 5 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 5 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 6 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 6 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 7 1 INTERMEC DECODER 9730 PC 057781 12 4.78 57.36 7 1 INTERMEC DECODER 9730 PC 057781 12 4.78 57.36 8 1 INTERMEC WAND 1.286E - Need Serial # 12 3.30 39.60 8 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 9 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 9 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 10 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 10 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 11 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 11 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 12 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 12 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 Page 4 of 15 Los Gatos Public Library Invoice #: Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 N 1 �G' 60/40 Maintenance Plan Invoice Exhibit Detail 11-ine QTY Description Location Serial # Months Unit Price Total 13 1 INTERMEC WAND 1286B Need Serial # 12 $3.30 $39.60 13 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 14 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 14 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 15 1 INTERMEC WAND 1286B Need Serial # 12 3,30 39.60 15 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 16 1 INTERMEC WAND 12868 Need Serial# 12 3.30 39,60 16 1 INTERMEC WAND 12868 Need Serial # 12 3,30 39,60 17 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 17 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 18 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 18 1 INTERMEC WAND 1286B Need Serial # 12 3,30 39,60 19 1 INTERMEC WAND 1286B Need Serial# 12 3.30 39.60 19 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 20 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 20 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 21 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 21 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39,60 22 1 INTERMEC DECODER 9730 PC 060400 12 4.78 57.36 22 1 INTERMEC DECODER 9730 PC 060400 12 4.78 57.36 23 1 INTERMEC DECODER 9730 'PC 057769 12 4,78 57.36 23 1 INTERMEC DECODER 9730 PC 057769 12 4,78 57.36 24 1 INTERMEC DECODER 9730 PC 060395 12 4.78 57.36 24 1 INTERMEC DECODER 9730 PC 060395 12 4,78 57.36 Page 5 of 1 R D Y N 1 X Los Gatos Public Library Invoice #: Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 60/40 Maintenance Plan Invoice Exhibit Detail Line QTY Description Location Serial # Months Unit Price Total $7.36 32 1 INTERMEC DECODER 9730 PC 057783 12 4.78 25 1 INTERMEC DECODER 9730 PC 060396 12 $4.78 $57.36 25 1 INTERMEC,DECODER 9730 PC 060396 12 4.78 57.36 26 1 INTERMEC DECODER 9730 PC 060391 12 4.78 57.36 26 1 INTERMEC DECODER 9730 PC 060391 12 4.78 57.36 27 1 INTERMEC DECODER 9730 PC 057801 12 4.78 57.36 27 1 INTERMEC DECODER 9730 PC 057801 12 4.78 57.36 28 1 INTERMEC DECODER 9730 PC 057771 12 4.78 57.36 28 1 INTERMEC DECODER 9730 PC 057771 12 4.78 57.36 29 1 INTERMEC DECODER 9730 PC 057766 12 4.78 57.36 29 1 INTERMEC DECODER 9730 PC 057766 12 4.78 57.36 30 1 INTERMEC DECODER 9730 PC 060387 12 4.78 57.36 30 1 INTERMEC DECODER 9730 PC 060387 12 4.78 57.36 31 . 1 INTERMEC DECODER 9730 PC 057772 12 4.78 57.36 31 1 INTERMEC DECODER 9730 PC 057772 12. 4.78 $7.36 32 1 INTERMEC DECODER 9730 PC 057783 12 4.78 57.36 32 1 INTERMEC DECODER 9730 PC 057783 12 4.78 57.36 33 1 INTERMEC DECODER 9730 PC 060393 12 4.78 57.36 33 1 INTERMEC DECODER 9730 PC 060393 12 4.78 57.36 34 1 INTERMEC DECODER 9730 PC 057773 12 4.78 57.36 34 1 INTERMEC DECODER 9730 PC 057773 12 4.78 57.36 35 1 INTERMEC DECODER 9730 PC 057782 12 4.78 57.36 35 1 INTERMEC DECODER 9730 PC 057782 12 4.78 57.36 36 1 INTERMEC DECODER 9730 PC 057774 12 4.78 57.36 36 1 INTERMEC DECODER 9730 PC 057774 12 4.78 57.36 Page 6 of 1.5 Los Gatos Public Library Invoice #: Customer ID Number: 319 N 1 K' Invoice Exhibit Detail Date Audit Prepared: 8/1912003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 60/40 Maintenance Plan (Line QTY Description Location Serial # Months Unit Price Total 37 1 INTERMEC DECODER 9730 PC 057770 12 $4.78 $57.36 37 1 INTERMEC DECODER 9730 PC 057770 12 4.78 57.36 38 1 HP Kit NIC Jetdirect EX Plus SG02963806 ' 12 5.33 63.96 38 1 HP Kit NIC Jetdirect EX Plus SG02963806 12 5.33 63.96 39 1 MULTITECH MODEM EXT 33K SERIAL 6746167 12 3.25 39.00 39 1 MULTITECH MODEM EXT 33K SERIAL 6746167 12 3.25 39.00 40 1 HP PRINTER LASERJET 110OXI USPG011518 12 5.38 64.56 40 1 HP PRINTER LASERJET 110OXI USPGO11518 12 5.38 64.56 41 1 HP PRINTER LASERJET 110OXI USPG011492 12 5.38 64.56 41 1 -HP PRINTER LASERJET 11OOXI USPG011492 12 5.38 64.56 42 1 HP PRINTER DESKJET 9500 MY03MIB12R 12 3.50 42.00 42 1 HP PRINTER DESKJET 950C MY031V11612R 12 3.50 42.00 43 1 HP PRINTER DESKJET 950C MY04K1.60WC 12 3.50 42.00 43 1 HP PRINTER DESKJET 950C MY04K160WO 12 3.50 42.00 44 1 HP Kit NIC Jetdirect EX Plus SG02963789 12 5.33 63.96 44 1 HP Kit NIC Jetdirect EX Plus SG02963789 12 5.33 63.96 45 1 HP Kit NIC Jetdirect EX Plus SG02963791 12 3.50 42.00 45 1 HP Kit NIC Jetdirect EX Plus SG02963791 12 3.50 42.00 60/40 Maintenance Plan SubTotal $2,238.48 Discount 0% $0.00 TOTAL $2,238.48 Page 7 of 15 Los Gatos Public Library Invoice #: Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 Perloheral Maintenance Invoice Exhibit Detail Line QTY Description Location Serial # Months Unit Price Total 9 1 Dell PC Optiplex Config 8GCH101 6 6.10 36.60 1 1 Dell PC Optiplex Config FLCH101 8 $6.10 $48.80 1 1 Dell PC Optiplex Config FLCH1o1 8 6.10 48.80 2 1 Dell PC Optiplex Config 8MCH101 6 6.10 36.60 2 1 Dell PC Optiplex-Config 8MCH101 6 6.10 36.60 3 1 Dell PC Optiplex Config 1JCH1o1 6 6.10 36.60 3 1 Dell PC Optiplex Config 1JCH101 6 6.10 36.60 4 1 Dell PC Optiplex Config JVTJ101 6 6.10 36.60 4 1 Dell PC Optiplex Config JVTJ1o1 6 6.10 36.60 5 1 Dell PC Optiplex Config FHCH101 6 6.10 36.60 5 1 Dell PC Optiplex Config FHCH101 6 6,10 36.60 6 1 Dell PC Optiplex Config 6NCH101 6 6.10 36.60 6 1 Dell PC Optiplex Config 6NCH101 6 6.10 36.60 7 1 Dell PC Optiplex Config JKCH101 6 6.10- 36.60 7 1 Dell PC Opti.p.lex Config, JKCH101. 6 .6.10 36.60 8 1 Dell PC Optiplex Config JGCH101 6 6,10 36,60 8 1 Dell PC Optiplex Config JGCH101 6 6.10 36.60 9 1 Dell PC Optiplex Config 8GCH101 6 6.10 36.60 9 1 Dell PC Optiplex Config 8GCH101 6 6.10 36,60 10 1 Dell PC Optiplex Config FJCH1o1 6 6.10 36.60 10 1 Dell PC Optiplex Config FJCH101 6 6.10 36,60 11 1 Dell PC Optiplex Config CKC14101 6 6.10 36.60 11 1 Dell PC Optiplex Config CKCH101 6 6.10 36.60 12 1 Dell PC Optiplex Config DTTJ101 6 6,10 36,60 12 1 Dell PC Optiplex Config DTTJ101 6 6.10 36.60 Page 9 of 15 Los Gatos Public Library Invoice #: Customer ID Number: 319 Date Audit Prepared: 8/1912003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 Perioheral Maintenance Invoice Exhibit Detail Line QTY Description Location Serial # Months Unit Price Total 13 1 Dell PC Optiplex Config •8VTJ101 6 $6.10 $36.60 13 1 Dell PC Optiplex Config 8VTJ101 6 6.10 36.60 - 14 1 Dell PC Optiplex Config 4STJ101 6 6.10 36.60 14 1 Dell PC Optiplex Config 4STJ101 6 6.10 36.60 15 1 Dell PC Optiplex Config 2WTJ101 6 6.10 36.60 15 1 Dell PC Optiplex Config 2WTJ101 6 6.10 36.60 16 1 Dell PC Optiplex Config FSTJ101 6 6.10 36.60 16 1 Dell PC Optiplex Config FSTJ101 6 6.10 36.60 17 1 Dell PC Optiplex Config 2VTJ101 6 6.10 36.60 17 1 Dell PC Optiplex Config 2VTJ101 6 6.10 36.60 18 1 Dell PC Optiplex Config DGCH101 6 6.10 36.60 18 1 Dell PC Optiplex Config DGCH101 6 6.10 36.60 19 1 Dell PC Optiplex Config 9925NO1 6 6.10. 36.60 19 1 Dell PC Optiplex Config. 9925N01 6 6.10 36,60 20 1 Dell PC Optiplex Config 5925NO1 6 6.10 36.60 20 1 Dell PC Optiplex Config 5925N01 6 6.10 36.60 21 1 Dell PC Optiplex Config BVTJ101 6 6.10 36.60 21 1 Dell PC Optiplex Config BVTJ101 6 6,10 36.60 22 1 Dell PC Optiplex Config 8TTJ101 6 6.10 36.60 22 1 Dell PC Optiplex Config 8TTA01 6 6.10 36.60 23 1 Dell PC Optiplex Config 6VTJ101 6 6.10 36.60 23 1 Dell PC Optiplex Config 6VTJ101 6 6.10 36.60 24 1 Dell PC Optiplex Config GTTJ101 6 6.10 36.60 24 1 Dell PC Optiplex Config GTTJ101 6 6.10 36.60 Page () of 15 Los Gatos Public Library Invoice #: Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 Periaheral Maintenance Invoice Exhibit Detail (Line QTY Description Location Serial # Months Unit Price Total 25 1 Dell PC Optiplex Config 711CH1.01 * 6 $6.10 $36.60 25 1 Dell PC Optiplex Config 7HCH101 6 6.10 36.60 26 1 Dell PC Optiplex Config 4GCH101 6 6.10 36.60 26 1 Dell PC Optiplex Config 4GCH101 6 6.10 36.60 27 1 Dell PC Optiplex Config 3MCH101 6 8.10 36.60 27 1 Dell PC Optiplex Config 3MCH101 6 6.10 36.60 .28 1 Dell PC Optiplex Config 4TTJ101 6 6.10 36.60 28 1 Dell PC Optiplex Config 4TTJ101 6 6.10 36.60 29 1 Dell PC Optiplex Config 3TTJ101 6 6.10 36.60 29 1 Deli PC Optiplex Config 3TTJ101 6 6.10 36.60 30 1 Dell PC Optiplex Config FVTJ101 6 6.10 36.60 30 1 Dell PC Optiplex Config FVTJ101 6 6.10 36.60 39 1 uell F'c optiplex Config 2HCH101 12 3.50 42.00 31 1 Deli PC Optiplex Config 29CH10.1: 12' 3:50 42.00 Peripheral Maintenance SubTotal $1, 52.20 Discount 0% ($0.00) TOTAL $1,152.20 Page 10 of 15% ... �.... Los Gatos Public Library Invoice #: Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 04 - 31 Aug 05 Y PV 1 X Network Maintenance Invoice Exhibit Detail Line QTY Description Location Serial # Months Unit Price Total 1 1 BayStack 3.50- 24:r:5VVCH'24. 10/10 SB LiCK ©FSSR 'i2 •$33.27 $309.24 1 1 BayStack 350-24T SWCH 24 10/10 sSGLKKOPSR 12 33.27 399.24 2 1 BayStack 50 Series 4 port 106a 081 E30216 12 1.84 22.08 2 1 BayStack 50 Series 4 port 10Ba 081 E30216 12 .1.84 22.08 3 1 BayStack 151 24 port 10BaseT H CG1001 E1203 12 16.65 199.80 3 1 BayStack 151 24 port 10BaseT H CG1001E1203 12 16.65 199,80 Network Maintenance SubTotal $621.12 Discount 0% $0.00 TOTAL $621.12 Page 11 of I S MAINTENANCE AGREEMENT OFFICE OF THE TOWN CLERK AGR JHH ORD REC �rgO This Agreement is made and entered into this 1St day of September 2003, by and between DYNM INC. (hereinafter referred to as "DYNIX "), a Utah corporation having its offices at 400 West Dynix Drive, Provo, UT 84604 -5650, and Los Gatos Public Library (hereinafter referred to as "THE LIBRARY "), having its office at 110 East Main Street, CA 95030. The term " Dynix" shall refer to the company, its agents, and its sub - contractors. I. PROVISIONS FOR MAINTENANCE SERVICES DYNIX agrees to furnish as specified herein services to maintain the Software, CPU Hardware, and Peripheral Devices described below as the "System and THE LIBRARY hereby purchases maintenance service for the System upon the terms and conditions set forth herein. II. TERMS This Maintenance Agreement shall commence on the. 1 st day of September 2003 and shall continue for a period of one (1) year. Subject to mutual agreement by both DYNIX and the LIBRARY, this Maintenance Agreement may be renewed by the LIBRARY for additional 1 year terms upon the LIBRARY paying the then current annual fee assessed by DYNIX. Such mutual agreement may be demonstrated by DYNIX billing the LIBRARY for such annual fee and the LIBRARY paying such fee. III.. SUBCONTRACTORS DYNIX hereby accepts full responsibility for the obligations outlined by this Agreement. THE LIBRARY agrees that DYNIX may sub - contract some or all of the performance of its duties provided for herein, provided that THE LIBRARY approves of the sub- contractor. Nothing in this paragraph shall b e interpreted as authorizing the a ssignment of this Maintenance Agreement by DYNIX. IV. DIAGNOSIS OF PROBLEMS DYNIX shall maintain technical personnel stationed at its Utah facility for purposes of providing a telephone customer service to report problems and discuss questions about operations. For diagnosis of problems, DYNIX support personnel shall be able to dial THE LIBRARY's CPU directly. LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 V. MAINTENANCE RESPONSIBILITIES A. Maintenance on Licensed Software 1. Products c overed b y t he S oftware M aintenance p ortion o f t his A greement Software Maintenance Plan exhibit. 2. DYNIX will provide all fixes, minor enhancements, releases, or upgrades to the Licensed Software at no additional charge to THE LIBRARY. Such fixes, minor enhancements, releases, or upgrades shall be provided with available documentation for successful installation and implementation. 3. DYNIX shall provide corrections to the License Software at no additional cost to THE LIBRARY for any error, malfunction, or defect of the Licensed Software, except as provided for in paragraph 7 below. A more detailed description of the services provided can be found in the current description of Dynix Services brochure. 4. Unscheduled Software maintenance and LIBRARY consultations shall be provided during the following hours: Mon -Fri 6:00 a.m. to 6:00 p.m. Mountain Standard Time 5. Holidays excluded from unscheduled Software maintenance service include: New Year's Day Easter Memorial Day Independence Day Labor Day Thanksgiving Day Friday after Thanksgiving Day Christmas Day 6. DYNIX shall provide assistance for emergency problems at all hours including weekends and holidays. Emergency assistance is more completely described in the current Description of Dynix Services brochure. 7. (a) DYNIX shall have no obligation to provide assistance in correcting errors or problems arising in connection with any modifications or alterations to the Licensed Software which have been made by or on behalf of THE LIBRARY without DYNIX's express written consent; or for any destruction, alteration or suspension of software operation due to natural disaster, communication line failure, f ailure b y T HE L IBRARY t o p erform w eekly s ayes o f a 11 DYNIX accounts, or actions or decrees of governmental bodies. 3 LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 (b) IN NO EVENT SHALL DYNIX BE LIABLE FOR LOSS OF PROFIT, LOSS OF GOOD WILL OR ANY SPECIAL OR CONSEQUENTIAL DAMAGES SUFFERED BY LICENSEE OR-ANY OTHER PERSON, FIRM OR ENTITY AS A RESULT OF ANY ACT OR FAILURE TO ACT ON THE* PART OF DYNIX IRRESPECTIVE OR WHETHER SUCH LOSS OF PROFIT, LOSS OF GOOD WILL OR OTHER SPECIAL OR CONSEQUENTIAL DAMAGES WAS DISCLOSED TO DYNIX OR COULD HAVE BEEN REASONABLY FORESEEN BY DYNIX. 8. THE LIBRARY may request that DYNIX perform standard services such as maintenance or installations of new Software released during times outside those identified in paragraph four (4) above. THE LIBRARY will be billed at the then published rate for the time required to performs such services. B. Maintenance on CPU Hardware 1. Items included are detailed in Hardware Maintenance Plan exhibit of the Agreement. 2. Unscheduled on -site remedial maintenance shall be performed after notification that equipment is inoperative or malfunctioning. DYNIX shall provide THE LIBRARY with a designated point of contact and shall make arrangements to enable maintenance personnel to receive such notification. 3. Hours of remedial maintenance are detailed in Exhibit B Schedule 1. THE LIBRARY may change or extend the hours of maintenance coverage upon written agreement by DYNIX with payment of the then current charges by THE LIBRARY. 4. All parts necessary for unscheduled on -site remedial maintenance shall be furnished a t n o a dditional c harge t o T HE L IBRARY, o n a n exchange b asis. 0 my n ew p arts or refurbished like new parts shall be used. C. Maintenance of Peripheral Devices 1. Products covered by the Peripheral Maintenance portion of this Agreement are listed in the Peripheral Maintenance Plan, Sixty -Forty' Maintenance Plan and Telecommunications Maintenance Plan exhibits. 2. Maintenance for terminals or peripherals may be terminated by either party on the anniversary of the contract. Maintenance may continue for all items originally covered or either party may discontinue maintenance for specific pieces of equipment. 3. Equipment w hich h as b een a bused o r u sed c ontrary t o t he manufacturer's specifications is not covered by the maintenance contract and the full cost of repairs will be borne by THE LIBRARY. LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 4. If maintenance on peripherals is allowed to lapse, or if THE LIBRARY wishes to cover equipment not currently covered purchased more that 30 days previously, DYNIX may assess a one time charge equal to the repair debit before accepting the item for coverage. 5. - If THE LIBRARY requests a loaner unit while their piece of equipment is being repaired, THE LIBRARY is responsible for the loaner fee and freight to and from THE LIBRARY. Loaners are based upon availability. VI. CONDITIONS OF DYNIX'S OBLIGATIONS All maintenance services of any nature rendered by DYNIX hereunder shall be limited to the System and shall be contingent upon THE LIBRARY's proper use of the System in the application for which the System is intended. VII. OBLIGATIONS OF THE LIBRARY A. THE LIBRARY shall be responsible for maintaining a sufficient staff to handle normal day -to -day operation and support for the System, including but not limited to such tasks as back -ups and report handling. It is acknowledged and understood that the maintenance and support service to be provided by DYNIX hereunder is not intended to supplant THE LIBRARY's day -to- day operation and support for the System. B. THE LIBRARY shall provide DYNIX full and free access to each item of Equipment to allow DYNIX to provide maintenance service thereon and a suitable place in which to perform such service shall be made available to DYNIX. THE LIBRARY shall provide DYNIX all access to the System which DYNIX believes necessary or desirable for the performance of any unscheduled on -site remedial maintenance services.. A designated representative of THE LIBRARY shall be in the building whenever DYNIX personnel are present. C. THE LIBRARY shall provide suitable environmental conditions, including space, heat, light, ventilation, cooling, electrical power, current and grounding, over voltage protection and the like for the System to be maintained properly hereunder. D. THE LIBRARY shall notify DYNIX immediately following discovery of any error, defect or nonconformity in the License Software and THE LIBRARY shall not perform, nor attempt to perform, or cause to be performed, maintenance or repair to the Licensed Software covered hereunder during the term of this Maintenance Agreement except with the prior written or oral approval of DYNIX. E. THE LIBRARY shall be responsible for maintaining (1) a telephone within operational reach of the central equipment, (2) an auto - answer, 2400/9600/14.4K baud modem attached to a port for the exclusive use of DYNIX, and (3) an "outside" phone line for the modem 5 LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 to be used in dial -up diagnostics and maintenance. The cost of procuring and maintaining this line in good operating condition shall be borne by THE LIBRARY. VIII. NONDISCRIMINATION Neither DYNIX, nor any officer, agent, employee, servant or subcontractor of DYNIX shall discriminate in the treatment or employment of an individual or groups of individuals on the ground of race, color, religion, national origin, age, sex or physical disability unrelated to job performance, either directly, indirectly or through contractual or other arrangements. IX. CHARGES AND PAYMENTS A. The maintenance charges outlined in Exhibit E of this Maintenance Agreement are due and payable for installed modules by THE LIBRARY 30 days prior to the start of each maintenance period. THE LIBRARY must pay on an annual schedule. B. Charges for on -site remedial maintenance provided other than during the hours of contracted maintenance or for other services which are not included in the monthly maintenance charges are due and payable thirty (30) days from the date of invoice. C. There shall be no additional maintenance charge for: 1. Unscheduled on -site remedial maintenance begun during the contracted hours of maintenance and extending one hour beyond. 2. Travel expenses or per diem expenses. 3. Time spent by maintenance personnel after arrival at the site awaiting the arrival of additional maintenance personnel and/or delivery of parts, tools, or their required material after a service call has commenced. D. Any increase charges for hardware and peripheral maintenance during the term of this Agreement will reflect actual increased charges. E. THE LIBRARY shall give DYNIX at least sixty (60) days written notice of intention to move the System central site equipment or any portion thereof covered by this Agreement from the installation site(s) first set forth above or any subsequent relocation site as approved by DYNIX. If the System (or any portion thereof) is moved without the express approval of DYNIX, it shall not continue to be maintained by DYNIX under this Agreement. DYNIX or its authorized personnel shall supervise any dismantling and packing of the System or any p ortion thereof, and shall perform inspection and reinstallation at the new location. THE LIBRARY shall furnish all labor required for the side mantling, packing, unpacking and the placement in the new location. Charges for supervising, inspecting, installing, removing or reinstalling shall be billed to LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 THE LIBRARY at a rate not to exceed the rates charged by DYNIX to third parties possessing a System comparable to the System during the applicable calendar quarter. This does not apply to terminals, wands, lasers, and slave printers. X. TERMINATION A. Termination of Purchases and Software License Agreement. If the Purchase or Software License Agreements are breached by THE. LIBRARY or terminated for any reason, DYNIX shall have the right to terminate this Agreement without prejudice. B. Default. Each party has a right to terminate this Agreement in the event of default which is incapable of cure or which, being capable of cure, has not been cured within thirty (30) days after receipt of notice of such default. C. Rights and Obligations on Termination. In the event this Agreement is terminated, each party shall return to the other all data, materials, and other properties of the other party then in its possession or control. IN WITNESS WHEREOF, the parties have caused this Agreement, which shall inure to the benefit of and be binding upon the successors of the respective parties, to be signed and entered as of the date first mentioned above. DYNIX, INC. TOWN OF LOS GATOS/ LOS GATOS PUBLIC LIBRARY Its: Customer Account Coordinator Its: APPROVED AS TO FORM: Orry Korb, Town Attorney ATTEST: Marian V. Cosgrove, Town Clerk LOS GATOS PUBLIC LIBRARY Software, Hardware & Peripheral Maintenance Agreement September 01, 2003 Los Gatos Public Library_ Invoice #: Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 Software Maintenance Invoice Exhibit Detail (Line QTY Description Location Serial # Months Unit Price Total 1 1 CHECKPOINT LIC FW -1 100 12 $174.33 $2,091.96 1 1 CHECKPOINT LIC FW -1 100 12 174.33 2,091.96 2 1 HORZN LIC CAT 026 -050 12 115.64 1,387.68 2 1 HORZN LIC CAT 026 -050 12 115.64 1,387.68 3 1 HORZN LIC CIRC 026 -050 12 115.64 1,387.68 3 1 HORZN LIC CIRC 026 -050 12 115.64 1,387.68 4 1 HORZN LIC PAC 026 -050 12 92.57 1,110.84 4 1 HORZN LIC PAC 026 -050 12 92.57 1,110.84 5 1 HORZN LIC IPAC 026 -050 12 150.00 1,800.00 5 1 HORZN LIC IPAC 026 -050 12 150.00 1,800.00 6 1 HORZN LIC INV 026 -050 12 $115.64 $1,387.68 6 1 HORZN LIC INV 026 -050. 12 115.64 1,387.68 7 1 HORZN LIGACQ CORE +2 026 -050 12 92.83 1,113.96 7 1 HORZN LIC ACQ CORE +2 026 -050 12 $92.83 $1,113.96 8 1 HORZN LIC SER CORE +2 026 -050 12 87.21 1,046.52 8 1 HORZN LIC SER CORE +2 026 -050 12 87.21 1,046.52 9 50 SEAT LIC 026 -050 12- 5.67 3,402.00 9 50 SEAT LIC 026 -050 12 5.67 3,402.00 10 1 SYBASE LIC SQL SRVR SITE 12 227.03 2,724.36 10 1 SYBASE LIC SQL SRVR SITE 12 227.03 2,724.36 11 1 RPA LIC 026 -050 12 66.10 793.20 11 1 RPA LIC 026 -050 12 66.10 793.20 12 1 SIP LIC DB SERVER +1 STATION 12 93.75 1,125.00 12 1 SIP LIC DB SERVER +1 STATION 12 93.75 1,125.00 Page 1 of IN :;%. �-App Software Maintenance SubTotal $19,370.88 Discount 15% 0.00 TOTAL $19,370.88 Page 2 of 1.1; Los Gatos Public Library Invoice #: Customer ID Number: .319 Date Audit Prepared: 8/1912003 Maintenance Billing Period: 01 Sep 03, - 31 Aug 04 Y N 1 X- Server Maintenance Invoice Exhibit Detail' Server Maintenance SubTotal $11,262.02 Discount 0% ($U 00) TOTAL $11,262.02 Page .3 of 15 Line QTY Description Location Serial # Months Unit Price Total 1 1 TALLY PRINTER T2155 PS 2096169 12 $37.50 $450.00 1 1 TALLY PRINTER T2155 PS 2998169 12 37.50 450.00 2 1 DELL SERVER 2400 733 PER QUOTE iPac Server 2GGH101• 6 63.67 382.02 2 1 DELL SERVER 2400 733 PER QUOTE iPac Server 2GGH101 6 63.67 382.02 3 1 SUN SERVER 0450 PER QUOTE 035H4797 12 234.17 2,810,04 3 1 SUN SERVER 0450 PER QUOTE 0351-14797 12 234.17 2,810.04 4 1 SUN SERVER FW PER QUOTE FW03430070 12 71.67 860.04 4 1 SUN SERVER FW PER QUOTE FW03430070 12 71.67 860.04 5 1 SUPPORT MAINT OS TIER 2 Sun Database Server 12 216.67 2,600.00 5 1 SUPPORT MAINT OS TIER 2 Sun Database Server 12 216.67 2,600.00. 6 1 SUPPORT MAINT OS TIER 2 Sun Firewall Server 12 473.33 2,079.96 6 1 SUPPORT MAINT OS TIER 2 Sun Firewall Server 12 173.33 2,079.96 7 1 SUPPORT MAINT OS TIER 2 Dell WebPao Server 12 173.33 2,079.96 7 1 SUPPORT MAINT OS TIER 2 Dell WebPao Server 12 173.33 2,079.96 Server Maintenance SubTotal $11,262.02 Discount 0% ($U 00) TOTAL $11,262.02 Page .3 of 15 x+11 D Y N 1 X� Los Gatos Public Library Invoice #: Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 60/40 Maintenance Plan Invoice Exhibit Detail (Line QTY Description Location Serial # Months Unit Price Total 1 1 HP PRINTER LASERJET 110OXI usPC011489 12 $5.38 $64.56 1 1 HP PRINTER LASERJET 1100X1 USPGO11489 12 5.38 64.56 2 1 MULTITECH MODEM EXT 33K SERIAL 6746169 12 3.25 39.00 2 1 MULTITECH MODEM EXT 33K SERIAL 6746169 12 '3.25 39.00 3 1 HP PRINTER LASERJET 110OX1 USPG011521 12 5.38 64.56 3 1 e HP PRINTER LASERJET 1100X1 USPG011521 12 5.38 64,56 4 1 INTERMEC WAND 12868 Need Serial # - 12 3.30 39.60 4 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 5 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 5 1 INTERMEC WAND 1286B Need Serial # 12 3,30 39.60 6 1 INTERMEC WAND 12868 Need Serial # 12 3,30 39.60 6 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 7 1 INTERMEC DECODER 9730 PC 057781 12 4.78 57.36 7 1 INTERMEC DECODER 9730 PC 057781 12 4.78 57.36 8 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39,60 8 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 9 1 INTERMEC WAND 1286B Need Serial# 12 3.30 39.60 9 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 10 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39,60 10 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 11 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 11 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39,60 12 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 12 1 INTERMEC WAND 1286B Need Serial# 12 3,30 39,60 Page d of 15 Los Gatos Public Library Invoice #: Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 60/40 Maintenance Plan Invoice Exhibit Detail Line QTY Description Location Serial # Months Unit Price Total 39.60 14 1 INTERMEC WAND 1286B Need Serial # 12 13 1 INTERMEC WAND 1286B Need Serial # 12 $3.30 $39.60 13 1 INTERMEC WAND 1286B Need Serial # 12 • 3.30 39.60 14 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 14 1 INTERMEC WAND 1286B Need Serial# 12 3,30 39.60 15 1 INTERMEC WAND 1286B Need Serial # 12 3,30 39.60 15 1 INTERMEC WAND 12866 Need Serial # 12 3.30 39.60 16 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 16 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 17 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 17 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39,60 18 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 18 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 19 1 INTERMEC WAND 1286B Need Serial # 12 3,30 39.60 19 1 INTERMEC WAND 12868 Need Serial # 12 3.30 39.60 20 1 INTERMEC WAND 1286B Need Serial # 12 3,30 39.60 20 1 INTERMEC WAND 1286B Need Serial # 12 3.30 39.60 21 1 INTERMEC WAND 1286B Need Serial # 12 3,30 39.60 21 1 INTERMEC WAND 1286B Need Serial # 12 3,30 39,60 22 1 INTERMEC DECODER 9730 PC 060400 12 4.78 57.36 22 1 INTERMEC DECODER 9730 PC 060400 12 4.78 57,36 23 1 INTERMEC DECODER 9730 PC 057769 12 4.78 57,36 23 1 INTERMEC DECODER 9730 PC 057769 12 4,78 57,36 24 1 INTERMEC DECODER 9730 PC 060395 12 4.78 57.36 24 1 INTERMEC DECODER 9730 PC 060395 12 4.78 57,36 Page 5 of 15 F ix Los Gatos Public Library Invoice #: Customer ID Number: 319 Invoice Exhibit Detail Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 60/40 Maintenance Plan Line QTY Description Location Serial # Months Unit Price Total 57,36 33 1 INTERMEC DECODER 9730 PC 060393 12 4.78 25 1 INTERMEC DECODER 9730 PC 060396 12 $4.78 $57.36 25 1 INTERMEC DECODER 9730 PC 060396 12 4,78 57.36 26 1 INTERMEC DECODER 9730 PC 060391 12 4.78 57.36 26 1 INTERMEC DECODER 9730 PC 060391 12 4.78 57.36 27 1 INTERMEC DECODER 9730 PC 057801 12 4.78 57.36 27 1 INTERMEC DECODER 9730 PC 057801 12 4.78 57.36 28 1 INTERMEC DECODER 9730 PC 057771 12 4.78 57.36 28 1 INTERMEC DECODER 9730 PC 057771 12 4.78 57,36 29 1 INTERMEC DECODER 9730 PC 057766 12 4.78 57.36 29 1 INTERMEC DECODER 9730 PC 057766 12 4.78 57.36 30 1 INTERMEC DECODER 9730 PC 060387 12 4.78 57.36 30 1 INTERMEC DECODER 9730 PC 060387 12 4.78 57.36 31 1 . INTERMEC DECODER 9730 PC 057772 12 4.78 57.36 31 1 INTERMEC DECODER 9730 PC 057772 12. 4.78 57.36 32 1 INTERMEC DECODER 9730 PC 057783 12 4.78 57.36 32 1 INTERMEC DECODER 9730 PC 057783 12 4.78 57,36 33 1 INTERMEC DECODER 9730 PC 060393 12 4.78 57.36 33 1 INTERMEC DECODER 9730 PC 060393 12 4.78 57.36 34 1 INTERMEC DECODER 9730 PC 057773 12 4.78 57.36 34 1 INTERMEC DECODER 9730 PC 057773 12 4.78 57.36 35 1 INTERMEC DECODER 9730 PC 057782 12 4.78 57.36 35 1 INTERMEC DECODER 9730 PC 057782 12 4,78 57.36 36 1 INTERMEC DECODER 9730 PC 057774 12 4.78 57.36 36 1 INTERMEC DECODER 9730 PC 057774 12 4.78 57.36 Page 6 of i 5 Cw Los Gatos Public Library Invoice #: Y 1`J 1 X Invoice Exhibit Detail Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 60/40 Maintenance Plan Line QTY Description Location Serial # Months Unit Price Total 42.00 45 1 HP Kit NIC Jetdirect EX Plus 8G02963791 12 3.50 37 1 INTERMEC DECODER 9730 PC 057770 12 $4.78 $57.36 37 1 INTERMEC DECODER 9730 PC 057770 12 4.78 57.36 38 1 HP Kit NIC Jetdirect EX Plus SG02963806 12 5.33 63.96 38 1 HP Kit NIC Jetdirect EX Plus SG02963806 12 5.33 63.96 39 1 MULTITECH MODEM EXT 33K SERIAL 6746167 12 3.25 39.00 39 1 MULTITECH MODEM EXT 33K SERIAL 6746167 12 3.25 39.00 40 1 HP PRINTER LASERJET 1100X1 USPGO11518 12 5.38 64.56 40 1 HP PRINTER LASERJET 1100X1 USPG01.1518 12 5.38 64.56 41 1 HP PRINTER LASERJET 1100X1 USPGO11492 12 5.38 64.56 41 1 HP PRINTER LASERJET 1100X1 USPG011492 12 5.38 64.56 42 1 HP PRINTER DESKJET 950C MY03M11312R 12 3.50 42.00 42 1 HP PRINTER DESKJET 9500 MY03M1B12R 12 3.50 42.00 43 1 HP PRINTER DESKJET 9500 MY04K160WC 12 3.50 42.00 43 1 HP PRINTER DESKJET 9500 MY04K160WO 12 .3.50; 42.00 44 1 HP Kit NIC Jetdirect EX Plus • SG02963789 12 5.33 63.96 44 1 HP Kit NIC Jetdirect. EX Pius . SG02963789 12 5.33 63.96 45 1 HP Kit NIC Jetdirect EX Plus 8602963791 12 3.50 42.00 45 1 HP Kit NIC Jetdirect EX Plus 8G02963791 12 3.50 42.00 60/40 Maintenance Plan SubTotal $2,238.48 Discount 0% $0.00 TOTAL . $2,238.48 Page 7 of 15 Fill vA'01 Los Gatos Public Library Invoice #: Invoice Exhibit Detail Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 Perioheral Maintenance Line QTY Description Location Serial # Months Unit Price Total 1 1 Dell PC Optiplex Config FLCH101 8 $6.10 $48.80 1 1 Dell PC Optiplex Config FLCH101 8 6,10 48.80 2 1 Dell PC Optiplex Config 8MCH101 6 6.10 36.60 2 1 Dell PC Optiplex Config 8MCH101 6 6.10 36.60 3 1 Dell PC Optiplex Config 1JCH101 6 6.10 36.60 3 1 Dell PC Optiplex Config 1JCH101 6 6.10 36,60 4 1 Dell PC Optiplex Config JVTJ101 6 6.10 36.60 4 1 Dell PC Optiplex Config JVTJ101 6 6.10 36.60 5 1 Dell PC Optiplex Config FHCH101 6 6.10 36.60 5 1 Dell PC Optiplex Config FHCH101 6 6.10 36.60 6 1 Dell PC Optiplex Config 6NCH101 6 6.10 36.60 6 1 Dell PC Optiplex Config 6NCH101 6 6.10 36.60 7 1 Dell PC Optiplex Config JKCH101 6 6.10' 36.60 7 1 Dell PC Opti,p.lex. Config XCH101. 6 .6.10 36.60 8 1 Dell PC Optiplex Config JGCH101 6 6,10 36.60 8 1 Dell PC Optiplex Config JGCH101 6 6.10 36.60 9 1 Dell PC Optiplex Config 8GCH101 6 6.10 36,60 9 1 Dell PC Optiplex Config 8GCH101 6 6.10 36.60 10 1 Dell PC Optiplex Config FJCH101 6 6.10 36.60 10 1 Dell PC Optiplex Config FJCH101 6 6.10 36.60 11 1 Dell PC Optiplex Config CKCH101 . 6 6.10 36,60 11 1 Dell PC Optiplex Config CKCH101 6 6.10 36.60 12 1 Dell PC Optiplex Config DTTJ101 6 6.10 36.60 12 1 Dell PC Optiplex Config DTTJ101 6 6,10 36,60 Page R of 1 5 Los Gatos Public Library Invoice # : Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 Periaheral Maintenance Invoice Exhibit Detail Llne QTY Description Location Serial # Months Unit Price Total 36.60 15 1 Dell PC Optiplex Config 2WTJ1o1 6 13 1 Dell PC Optiplex Config '8VTJ1o1 6 $6.10 $36.60 13 1 Dell PC Optiplex Config 8VTJ1o1 6 6,10 36,60 14 1 Dell PC Optiplex Config 4STJ101 6 6,10 36.60 14 1 Dell PC Optiplex Config 4STJ1o1 6 6.10 36.60 15 1 Dell PC Optiplex Config 2WTJ1o1 6 6.10 36,60 15 1 Dell PC Optiplex Config 2WTJ101 ' 6 6,10 36,60 16 1 Dell PC Optiplex Config FSTJ101 6 6.10 36.60 16 1 Dell PC Optiplex Config FSTJ101 6 6.10 36.60 17 1 Dell PC Optiplex Config 2VTJ101 6 6,10 36.60 17 1 Dell PC Optiplex Config 2VTJ101 6 6.10 36.60 18 1 Dell PC Optiplex Config. DGCH1o1 6 6,10 36.60 18 1 Dell PC Optiplex Config DGCH101 6 6,10 36.60 19 1 Dell PC Optiplex Config 9925NO1 6 6.10. 36.60 19 1 Dell PC Optiplex Config. 9925NO1 6 6.10 36.60 20 1 Dell PC Optiplex Config 5925N01 6 6.10 36.60 20 1 Dell PC Optiplex Config 5925NO1 6 6.10 36,60 21 1 Dell PC Optiplex Config BVTJ101 6 6.10 36.60 21 1 Dell PC Optiplex Config BVTJ101 6 6,10 36.60 22 1 Dell PC Optiplex Config 8TTJ1o1 6 6.10 36.60 22 1 Dell PC Optiplex Config 8TTJ1o1 6 6,10 36.60 23 1 Dell PC Optiplex Config 6VTJ101 6 6.10 36.60 23 1 Dell PC Optiplex Config 6vTJ1o1 6 6,10 36.60 24 1 Dell PC Optiplex Config GTTA01 6 6.10 36,60 24 1 Dell PC Optiplex Config GTTJ101 6 6,10 36,60 Page q of 1 S Los Gatos Public Library Invoice #: W* Invoice Exhibit Detail Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 03 - 31 Aug 04 Peripheral Maintenance (Line QTY Description Location Serial # Months Unit Price .Total 25 1 Dell PC Optiplex Config. 71CH101 6 $6.10 $36.60 25 1 Dell PC Optiplex Config 7HCH101 6 6.10 36.60 26 1 Dell PC Optiplex Config 4GCH101 6 6.10 36,60 26 1 Dell PC Optiplex Config 4GCH101 6 6,10 36,60 27 1 Dell PC Optiplex Config 3MCH101 6 6.10 36.60 27 1 Dell PC Optiplex Config 3MCH101 6 6.10 36,60 28 1 Dell PC Optiplex Config 4TTJ101 6 6.10 36.60 28 1 Dell PC Optiplex Config 4TTJ101 6 6.10 36.60 29 1 Dell PC Optiplex Config 3TTJ101 6 6.10 36.60 29 1 Dell PC Optiplex Config 3TTJ101 6 6.10 36.60 30 1 Dell PC Optiplex Config FVTJ101 6 6.10 36.60 30 1 Dell PC Optiplex Config FVTJ101 6 6.10 36.60 31 1 Dell PC Optiplex Config 2HCH101 12 3,50 42.00 31 1 Deli PC Optiplex Confg 2H'CH101. 12• 3.50 42.00 Peripheral Maintenance Sub Total . $1,152.20 Discount 0% ($0,00) TOTAL $1,152.20 NO 10 of 15 Los Gatos Public Library Invoice # : Customer ID Number: 319 Date Audit Prepared: 8/19/2003 Maintenance Billing Period: 01 Sep 04 - 31 Aug 05 Y N 1 9C Network Maintenance Invoice Exhibit Detail (Line QTY Description Location Serial # Months Unit Price Total III 1 1 Bays ack 3 ;50- 24T:8WCN'.24 1Q110 SSGL4<KOPSR 12 •$33.27 $399'24 1 1 BayStack 350 -24T SWCH 24 10/10 SSGLKKOPSR 12 33.27 399.24 a 1 BayStack 50 Series 4 port 1 OBa 081 E30216 12 1.84 22.08 2 1 BayStack 50 Series 4 port 1 OBa 081 E30216 12 1.84 22.08 3 1 BayStack 151 24 port 1'OBaseT H CG1001 E1203 12 16.65 199.80 3 1 BayStack 151 24 port 1 OBaseT H CG1oo1 E1203 12 16.65 199.80 Network Maintenance SubTotal $621.12 Discount 0% $0.00 TOTAL $621.12 Page 1 > of 1.5