2005-004 - Authorizing The Town Manager To Execute An Agreement With Municipal Maintenance Equipment(Mme) For The Purchase Of One New Schwarze A9000 Street Sweeper In The Amount Of $145,921.00RESOLUTION 2005 -004
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER
TO EXECUTE AN AGREEMENT WITH
MUNICIPAL MAINTENANCE EQUIPMENT (MME)
FOR THE PURCHASE OF
ONE NEW 2005 SCHWARZE A9000 STREET SWEEPER
IN THE AMOUNT OF $145,921.00
WHEREAS, The 2004/05 Operating Budget provides for the purchase of one new Street
Sweeper assigned to the Parks and Public Works Department; and
WHEREAS, Town Code Section 2.50.130 provides for the purchase of equipment
without competitive bidding when the purchase is made through a county or other public agency
contract; and
WHEREAS, staff recommends the purchase of the 2005 Schwarze A9000 Street
Sweeper from Municipal Maintenance Equipment (MME) and
WHEREAS, staff prepared a request for proposal and solicited quotations from three
equipment suppliers; and
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Los
Gatos, County of Santa Clara, State of California, that (MME) is declared to be the satisfactory
vendor for the purchase of the 2005 Schwarze A9000 Street Sweeper; and
BE IT FURTHER RESOLVED that the Town Manager is hereby authorized and
directed to execute an agreement (Attached as Exhibit A) for the purchase of the Street Sweeper
on behalf of the Town in the amount of $145,921.00.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 18th day of January, 2005, by the following vote:
COUNCIL MEMBERS:
AYES: Steve Glickman, Diane McNutt, Joe Pirzynski, Barbara Spector,
Mayor Mike Wasserman
NAYS: None
ABSENT: None
ABSTAIN: None
ATTEST:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS/
LOS GATOS, CALIFORNIA
CLERK A.D ISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
„LERK DEPARTMENT
AGR �� 1
1HH
AGREEMENT BETWEEN THE TOWN OF LOS GA
MUNICIPAL MAINTENANCE EQUIPMENT (1V
FOR THE PURCHASE OF A 2005 SCHWARZE A9000 STI'-SWFEf9R
THIS AGREEMENT is made and entered into in the Town of Los Gatos, County of Santa
Clara, State of California, by and between the TOWN OF LOS GATOS, a municipal corporation
[hereinafter Town], and Municipal Maintenance Equipment [hereinafter Vendor], as ofthe
day January, 2005.
RECITALS
(A) Quotations were sought by the Town for the purchase described in this Agreement,
and Vendor was found to be a responsible supplier for this purchase.
(B) Vendor represents that it is a qualified and competent supplier of the items to be
purchased under this Agreement.
IT IS AGREED AS FOLLOWS:
i. Supplies and Terms Vendor hereby agrees to deliver to the Town of Los
Gatos Parks and Public Works Department at 41 Miles Avenue, Los Gatos,
CA 95030 the items and materials described in Exhibit A hereto. The terms
and conditions are as follows:
(1) Price. Town shall pay Vendor the amounts defined in Exhibit A,
F.O.B., and which include sales tax and delivery charges. Payment
shall be net 30 days from delivery.
(2) Delivery The delivery of the items and materials shall be no later
than May 31, 2005. Delivery shall be made between 7:00 a.m. and
3:30 p.m. on weekdays that are not Town holidays.
2. Time of the Essence Prompt delivery of the items and materials is essential to this
Agreement.
3. Equal Employment Opportunity Vendor warrants that it is an Equal Opportunity
Employer and shall comply with applicable regulations regarding equal employment opportunity.
Vendor shall not discriminate in the employment of any person because of race, color, national
origin, ancestry, mental or physical disability, medical condition, marital status, sex, age, or sexual
preference, unless based upon a bona fide occupational qualification pursuant to the California Fair
Employment and Housing Act.
4. Notices All notices to be given with respect to this Agreement shall be addressed
as follows:
Exhibit A
To Town:
Town of Los Gatos
Parks and Public Works Department
41 Miles Avenue
Los Gatos, CA 9503021
To Vendor:
Municipal Maintenance Equipment
2360 Harvard Street
Sacramento, CA 95815
ATT: Bob Egli
5. Waivers Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver or a waiver of a subsequent breach of the same or any other provision of the
Agreement.
6. Modifications No modification, waiver, termination, or amendment to this
Agreement is effective unless made in writing signed by the Town and the Vendor.
7. Severability If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
8. Entire Agreement This Agreement sets forth the entire understanding between the
parties.
Contractor shall supply equipment per Town's Request for Proposal Dated December 2, 2004
referenced in Exhibit A.
IN WITNESS WHEREOF, the Town and the Vendor have executed this Agreement on the
date above written.
Town of Los Gatos, by:
Debra J. Figone, Town Manager
Municipal Maintenance Equipment
Signature
Recommend by:
John E. Curtis
Director of Parks and Public Works
Print Name
Approved as to form:
Orry P. Korb, Town Attorney
Attest:
Town of Los Gatos, Los Gatos, California
Marlyn Rasmussen, Clerk Administrator
MJLALME:
Municipal Maintenance Equipment
2360 Harvard Street • Sacramento, CA 95815 - (9F6) 922-1101 - Fax: (916) 922 -1034
1061 H. Shepard Street, Unit E - Anaheim,. CA 92806 - (7 14) 632 -2871 - Fax: (714) 632 -2874
December 27, 2004
Town of Los Gatos
Parks and Public Works
41 miles Ave
Los Gatos, CA 95030
Attention: Steve Regan
We are pleased to provide the following information to the Town of Los Gatos for the
purchase of the Schwarze A9000 9.6 cubic yard capacity or Schwarze A7000 8.4 cubic
yard capacity Regenerative Air Power Sweeper.
Per our recent meeting and in field the Town of Los Gatos has .determined
the need for speck equipment to meet operational requirements for the Town of Los
Gatos.
I have attached a copy of a recent bid and purchase order Number 24758 dated 6/24/2004
from tho City of Fremont for (2) Schwarze A9000 Street Sweepers for your review. The
City of Fremont bid price was $132,794.00 each plus sales tax.
The Town of Los Gatos may wish to purchase an additional Schwarze A9000 or A7000
utilizing a cooperative purchase with the City of Fremont. The Town of Los Gatos
specified options for the sweeper and chassis will be added to the proposal and any
options, which were in the City of Fremont specifications but not required by the Town
of Los Gatos will be removed.
Thank you for your interest in this fine product. We appreciate the opportunity to offer
the Schwarze A9000 and A7000 Street Sweepers for your review. Should you have any
questions or need additional information, please call.
Sincerely,
Municipal Maintenance Equipment, Inc.
i
Bob Egli '
Vice president
"Customer Satisfaction is Our Goal" Exhibit A
Town of Los Gatos
Page 2
The price for the proposed cooperative purchase utilizing the City of.Fremont Bid per
their Purchase Order Number 24758 dated 6/24/2004 plus the deleted and added options
to meet The Town of Los Gatos requirements will be as follows.
One (1) 2005 Schwarze A9000 mounted on a 2005 Freightliner M2 Chassis per the Town
of Los Gatos specifications.
Unit Price
Sales Tax 8.25%
Total delivered price
$138,300.00
11,409.75
$149,709.75
One (1) 2005 Schwarze A7000 mounted on a 2005 Freightliner M2 Chassis. per the Town
of Los Gatos specifications.
Unit Price
Sales Tax 8.25%
Total delivered price
$130,580.00
10,772.85
$141,352'.85
In order to meet Town of Los Gatos chassis engine specification requirements (225 HP),
we have included in our bid pricing a CAT C7 230 HP chassis engine and Allison 3000,
RDS Transmission. The CAT C7 230 HP engine exceeds the torque rating of the Allison
2000 transmission specified.
If a CAT C7 210 HP chassis engine with Allison 2500 RDS is acceptable in lieu of
the 230 HP engine with Allison 3000 RDS please deduct $3,500.00 from unit price.
Please see attached clarifications page to Town of Los Gatos specification requirements
Delivery 90 -120 days A.R.O.
F.O.B. Los Gatos, CA.
Price includes. training
Municipal Maintenance Equipment will provide registration and exempt vehicle license
plates
Sincerely,
Municipal Maintenance Equipment, Inc.
Bob Egli
Vice President
MINA E
Town of Los Gatos Chassis /Sweeper Specifications with
Clarifications
Sweeper Specifications
1. John Deere Power Unit Shall be Rated at 115 Horse Power, Turbo
Charged, Tier Two Compliant, with Fuel Water Separator and Sound Attenuated
2. Power Unit shall be Equipped with High/Low Engine Oil Shut Down Includes low
coolant level shutdown
3. Throttle Control for rear Engine shall be Linear Actuated
4. Debris Body Minimum 7.3 Cubic Yards Capacity A9000 9.6 cubic yards / A7000 8.4
cubic yards
5. Body White Powdered Coated or Emron
6. Dump Configuration Either Raker Bar or Standard Dump Is Acceptable
7. Amber Strobe Mounted Top Rear of Body With Limb Guard
8. LED Arrow Stick Mounted on Rear Door with Cab Controls (Federal Signal or
Whelen, Dealer Specific Model) Whelen Model TAL 85
9. Two Rear Work Lights shall be on the Outside of the Rear Door
10. Body Wash Deluge System
11. Hopper Interior Shall be Coated with an Anti- Wear /Anti -Seize Coating or Polly lined
12. In Cab Hopper Dump
13. Blower Housing shall be Sound attenuated
14. Water Pump shall be Either Cat 290 or Electric Motor Driven Roller Type
15, Minimum Water Capacity shall be 220 Gallons 250 Gallon Capacity
16. High output Water System
17. Standard Pickup Head with No Broom Heavy Duty Carbide Runners Warranted for
Two Years
MME
3
18. Sweeper shall Have Sweeps in Reverse and Automatic Resume Option
19. Gutter Brooms shall Have in Cab Adjustments for Down Pressure and Tilt In-cab
adjustment for down pressure not available
20. Left and Right Gutter Broom Work Lights
21. Each Gutter Broom,shall Have Lateral Flexibility to Swing 15" Under the Chassis to
Scrub Heavy Debris
22. Center Deflector shall be Provided to Direct Debris thrown by the Gutter Brooms Into
the Path of the Pickup Head
23. Water System shall Incorporate a Front Spray Bar Mounted Under the Chassis Front
Bumper
24. Sweeper shall Have an Auxiliary Hand Hose with Extension Tubes for Cleaning
Remote Areas Mounted on the Sweeper Rear Door
25. Auxiliary Hand Hose Shall be Hydraulically Operated
26. Hand Hose Shall 8" in Diameter and Minimum of 10' long
27. Leaf Bleeder Door Electronically or Manually Actuated
28. Self Dumping Air Filter Separator
29. Tool Box
30. Sweeper Shall Be PM "10" Certified
31. All.External Lights Shall be LED Type Wherever Possible
32. Colored Video camera, camera shall be mounted at the rear sweeper door, video
monitor shall be dash mounted in cab Safety Vision Color System with swivel bracket
for monitor
MME
Chassis Specifications
33: CAT C7 225 HP Diesel Engine (Electronic) 230 HP
34. Allison 2000 Automatic Transmission (Electronic) Allison 3000 R.DS
35. 12,000 lb. Front Axle w/12,000 lb. Front Springs
36. 21,000 IN Rear Axle, Two Speed
37. 23,000 Rear Fiat Leaf Springs w /Helper Spring and Radius Leaf
38. Chicago Rawhide (Scot) Oil Wheel Seals — Front & Rear
39: Integral power assisted steering'w /cruise control, 19" steering wheel, dual gauges
18" steering wheel
40.- Air Brake Dryer
41. Air Brakes, Cam Type, Q -Plus w /15.2 CFM Air Compressor — Air Tanks mounted between rails
13.2 CFM air compressor
42. Anti -Lock Brake System, Automatic Slack Adjusters & Front Shock Absorbers
43. Adjustable, High Back Air Seats - Driver.and Passenger (Bostrom Talladega)
44. Alternator - 130 Amp
45. AM/FM Stereo Radio with Weather band and Clock
46. (6) 11Rx22.5 14 Ply Tubeless Radial Tires - Duals in Rear
47. (6) 10 Hole Disc Wheels - 22.5 x 8.25, Hub'Piloted (Painted White)
48. Tinted Glass
49. Dome Light
50. External Grab Handles — Left & Right w /standard Interior Grab Handles
51. Mirrors - Western type
52. Electric Intermittent Windshield Wipers with Washers
MME
53. Dual Gauges: Voltmeter, Coolant Temperature, Oil Pressure, Tachometer, Hour Meter,
Transmission Temperature
54. Frame — 5/16" x.3" x 10 -1/8" Steel; 50,000 PSI; 12.501 SM; 625,000 RBM
55. 50 Gal. Fuel Tank
56. Air Conditioner
57. Freightliner installed Dual Steering w /Dual Gauge Package.
58. Color: White (N077OHN) N0006HN
59. Heated, electric adjustable break away mirrors
60. Vendor shall Provide Shortest Possible Turning Radius for Conventional Truck Chassis
MME