2005-022 - Authorizing The Town Manager To Execute An Agreement With Shields And Harper And Company For The Purchase Of Equipment Associated With The Fuel System Upgrade At The Town Service Center In The Amount Of $29,827.66RESOLUTION 2005 -022
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER
TO EXECUTE AN AGREEMENT WITH
SHIELDS AND HARPER AND COMPANY
FOR THE PURCHASE OF EQUIPMENT ASSOCIATED WITH
THE FUEL SYSTEM UPGRADE AT THE TOWN SERVICE CENTER
IN THE AMOUNT OF $29,827.66
WHEREAS, The 2004/05 Operating Budget provides for the purchase the Fuel System
Upgrade; and
WHEREAS, staff recommends the purchase of the Fuel System Upgrade from Shields
and Harper and Company; and
WHEREAS, staff prepared a request for proposal and solicited quotations from two
equipment suppliers; and
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Los
Gatos, County of Santa Clara, State of California, that Shields and Harper and Company is
declared to be the satisfactory vendor for the purchase of the Fuel System Upgrade; and
BE IT FURTHER RESOLVED that the Town Manager is hereby authorized and
directed to execute an agreement (Attached as Exhibit A) for the purchase of the Fuel System
Upgrade on behalf of the Town in the amount of $29,827.66.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 21st day of March, 2005, by the following vote:
COUNCIL MEMBERS:
AYES: Steve Glickman, Diane McNutt, Joe Pirzynski, Barbara Spector,
Mayor Mike Wasserman
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS/
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADM NIS TOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
Rc,�o 6,5
AGREEMENT BETWEEN THE TOWN OF LOS GATOS AND
SHIELDS AND HARPER AND COMPANY
FOR THE PURCHASE OF THE
FUEL SYSTEM UPGRADE AT THE TOWN SERVICE CENTER
THIS AGREEMENT is made and entered into in the Town of Los Gatos, County of Santa
Clara, State of California, by and between the TOWN OF LOS GATOS, a municipal corporation
[hereinafter Town], and Shields and Harper and Company [hereinafter Vendor], as of the
day , 2005.
RECITALS
(A) Quotations were sought by the Town for the purchase described in this Agreement,
and Vendor was found to be a responsible supplier for this purchase.
(B) Vendor represents that it is a qualified and competent supplier of the items to be
purchased under this Agreement.
IT IS AGREED AS FOLLOWS:
Supplies and Terms Vendor hereby agrees to deliver to the Town of Los
Gatos Civic Center at 110 East Main Street, Los Gatos, CA 95030 the items
and materials described in (Exhibit A) hereto. The terms and conditions are
as follows:
Price. Town shall pay Vendor the amounts defined in Exhibit A,
F.O.B., and which include sales tax and delivery charges. Payment
shall be net 30 days from delivery.
2. Delivery The delivery of the items and materials shall be no later
than May 1, 2005. Delivery shall be made between 7:00 a.m. and
3:30 p.m. on weekdays that are not Town holidays.
2. Time of the Essence Prompt delivery of the items and materials is essential to this
Agreement.
3. Equal Employment Opportunity Vendor warrants that it is an Equal Opportunity
Employer and shall comply with applicable regulations regarding equal employment opportunity.
Vendor shall not discriminate in the employment of any person because of race, color, national
origin, ancestry, mental or physical disability, medical condition, marital status, sex, age, or sexual
preference, unless based upon a bona fide occupational qualification pursuant to the California Fair
Employment and Housing Act.
Exhibit A
4. Notices All notices to be given with respect to this Agreement shall be addressed
as follows:
To Town:
Town of Los Gatos
Parks and Public Works Department
41 Miles Avenue
Los Gatos, CA 95030
To Vendor:
Shields and Harper and Company
5107 Broadway
Oakland, CA.94611
5. Waivers Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver or a waiver of a subsequent breach of the same or any other provision of the
Agreement.
6. Modifications No modification, waiver, termination, or amendment to this
Agreement is effective unless made in writing signed by the Town and the Vendor.
7. Severability If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
8. Entire Agreement This Agreement sets forth the entire understanding between the
parties.
Contractor shall supply equipment per Town's Request for Proposal Dated February 24, 2005
referenced in Exhibit A.
IN WITNESS WHEREOF, the Town and the Vendor have executed this Agreement on the
date above written.
Town of Los Gatos by:
Debra J. Figone, Town Manager
Vendor:
Signature
Recommend by:
John E. Curtis
Director of Parks and Public Works
Print Name
Approved as to form:
Orry P. Korb, Town Attorney
Attest:
Town of Los Gatos, Los Gatos, California
Marlyn Rasmussen, Clerk Administrator
b2/ 24/ 217175 11: 32 51 btbb8448 SHIELDS HARPER PAGE 01
1 A l elds, Harper & Co. Page 1
AN EMPLOYEE OWNED COMPANY QUOte# 16-523133
TO Town of Los Gatod DATE February 2� 2005
DUE DATE February 24 2005
ADDRESS P 0 Sox 655
LOS Gatos, CA. 95031 ATTN Bruce Smitk
PHONE # (408) 354-
JOB Up -Grade PAX# (408) 354 -E
ITEM
QUAN.
NUE ARE PLEASED TO QUOTE ON THE FOLLOWING
UNIT PRICE
DISCOUNT
TOTAL
SUWMCT TO CONDITIONS PRINTED BELOW.
Tank Gauge
1
1
VEEDER ROOT >:LECTRONICS 848290 - 022 -SC
TLS -350 console with printer including one probe
1750.()
Net
1750.00
module, one s ensor module and one relay module
2
2
VEEDER ROOT ELECTRONICS 847390 -107
V -R In -tank 0.1 C;PK Mag 1 probe 8 ft tank ID
979.()
Net
1958.00
3
1
VEEDER ROOT ELECTRONICS 649600 -000
V - Mag probe install kit gasoline 4 in floats
146A6
Net
146.85
5ft cable
4
1
VEEDER ROOT FCLECTRONZCS 849600 -001
V -R Mag probe: install kit diesel 4 in floats
146. F i
Net
146.85
5ft cable
5
2
VEEDER ROOT ELECTRONICS 312020 -952
V -R Cap and ring,adptr kit 4 inch
S4.()
Net
108.00
6
1-
VEEDER ROOT EL,ECTRONTCS TLS -250 -C
Core TLS - 250 console
5001(
Net
500 .00-
7
2-
VEEDER ROOT ELECTRONICS PROBE -C
Core - Probe
200.1)
Net
400.00-
8
1
VEEDER ROOT ELECTRONICS 40997
Startup service on veeder Root TLS -350
393.{)
Net
393.00
Pixel Management System
9
1
PETRO VEND 20 -8042
Fuel site controller (includes office journal
2284.11)
Net
2284.80
printer Petro Communication Junction box
cover, Memory level 1)
10
1
PETRO VEND SO4141.0
chipkey mi lage reasonability
600.1;0
Not
600-60
11
1
PETRO VEND 20-1478
PC cable
71. , D
Net
71.40
12
1
PETRO VEND COPT
Commercial, outdoor Payment Terminal with LCD
4905..10
Net
4905.30
display, chip key reader, keypad, heater, weather
shield and pedestal,
3.3
3
PETRO VEND 20-4161
2 hose pump Control kit
541.;0
Net
1625.40
14
1
PETRO VEND 20 -6128
phoenix Plus PC Software f /System 2 (Windows)
1420. :5
Net
1420.25
1g
1
PETRO VEND 37993
Startup service on Petro Vend System 11
593.;0
Net
593.00
Dispensers
16
1
CASBQY 9152QTW1
Single product twin hose eu.etion pump with 10:1
4510.:0
Net
4510.00
pulsers, solenoid valve and vapor recovery hood
kits
17
1
GASHOY 91520TWI
Single product twin loose suction pump with 10:1
4415.(0
Net
4415.00
pulsers and solenoid valve
www.ahieldsherper.corn
QUOTATION
bLl L4/ LCIbS 11:.�L �1f7b�Gti�V4b 5t'11tLll5 tiHKl"tK r'Hl7t b1
oa ieids, Harper & Co. Page z
Quote$ 16- 523135
AN EMPLOYEE OWNED COMPANY
TO Town of Log Gatos DATE February 24 2005
DUE DATE February 2� 2005
ADDRESS P 0 SOX 655
Los Gatos, CA 95031 ATTN Bruce Smit)
PHONE# (408) 354 -( 339
JOB Up - Grade FAX # (408) 3S4 631
www.-ghieikisharpar.COM
ITEM
QUAN
INE ARE PLEASED TO QUOTE ON TWE FOLLOWING
UNIT PRICE
DISCOUNT
TOTAL,
SUBJECT TO CONDITIONS PRINTED BELOW.
18
2
WESTERN FIBERGLASS DMA1123 - 171
Mspenser moLmt assy box
332.':)
Net
665.40
19
1
WESTERN FIBERGLASS DM9808
Shear valve bracket:
34.fk
Net
34.94
20
2
WESTER" FIBERGLASS DM850819
DMA door access kit /8 in X 19 in
103.:.3
Net
206.76
21
2
WESTERN FIBERGLASS DM9901
Splashguard
34..a
Net
68.44
22
2
VEEVER ROOT E5LECTRONICS 847990 - 001
Stand -alone dispenser pan sensor (SB989 kit w /brk)
208. 5
Net
416.50
23
3
ENVIRON FEB -6300
3 in penetrat: ion fitting
21.( )
Nat
64.80
24
6
ENVIRON FEB -3157
1 in flex entry boot w /1/2 in & 3/4 in inserts
20.11)
Net
124.80
25
2
SUNK' SERVICES INC ACB013
Parasealant (526 sealant 10 oz tube
5. "1
Net
11.48
26
2
OPW 10BHMP - 5830
1 in male double poppet emergency valve
85."5
N ot
171.50
27
1
OPW 60VSP - 1001
1 in x 1 -1/2 in vapor shear valve w /poppet
73.:;)
Net
73.29
28
3
TITEFLEX 110165.24 -0180
1 -1/2 in x 113 in M X MS flex connector
50.1 &
Net
7.51.92
EVR Equipment
29
1
OP 1C - 21000 r))ZVR
5 gal Jill shill contort bucket CI base w /drain vlv
245.,!2
Net
245.52
50
1
OPW 1C- 210OC -PEVR
5 gal vapor .Ipill coat bucket CT base w /n.o drn vlv
242.16
Net
242.06
31
1
OPW 61VSA- 10:30 -EVR
Vapor swivel adaptor bronze, bronze
159.17
Net
159.07
32
1 1
oPW 61S.ALP- 1020 -EVR
Fuel fill swivel adaptor low profile bronze
117.!7
Net
117.57
33
1
OPW'634TT- 7085 -EVR
Fuel, top se-11 08Lp tight fill
18.!3
Net
18.33
34
1
OPW 1711'x' - EVR
ZVR vapor recovery cap
19.:1
Net
19.71
35
3
OPW F$A
Face seal adaptor
35. 7
Net
105.81
36
1
OPW VPN4X4
4 in x 4 in nipple (vapor bucket)
12.;2
Net
12.72
37
1
OPW F'PN4x5
4 in x 5 -1/2 in nipple (fill bucket)
13.,E
Net
13.48
38
1
OPW 61JSIC -44CB
Jack screw kit f /cast iron base spill bucket
29.;3
Net
29.23
39
1
OPW CISO- 4000 -EVR
346.!3
Net
346.53
4 in overfill valve, two point
40
1
HUSKY 4885
pressure vacuum vent - threade'd.
70.:1
Net
70.31
www.-ghieikisharpar.COM
02/24/2005 16 :07
5106588448 SHIELDS HARPER PAGE 03
Harper & Co. Page 3
AN EMPLOYEE OWNED COMPANY Quote# 16- 523133
TO = Town O£ Lod Gatos
ADDRESS Q 0 Box 655 _ _. _
Los Gato9, CA 95031
JOB Up -Grade
DATE February 2q , 2005
DUE DATE February 21. .2005
ATTN Bruce Smit).
PHONE# (408) 254-c)39
FAX # (408) 354-1131
TOTAL
02/24/2005 16:07 51Ub5dd44d 5H1tL1J5 HAKF'LN I U4
( �L>Aelds, Harper & Co. Page 4
AN EMPLOYEE OWNED COMPANY Quote# 16- 523135
TO Town of Loa Gatoo DATE Feb 2.1,2005
DUR DATE February 2.1, 2005
ADDRESS P 0 Box 655 , -
Los Gatos, CA 95031
JOB Up - Grade
ATTN Bruce Smit:
PHONE # (408) 354 -6839
FAX N (408) 354 -1431
TERMS & CONDITIONS
This proposal /quotation is subject to the specific terms and conditions contained in the Seller's r, 'edit application form.
When accepted, this proposal onnstitutes a contract subject to those terms and conditions and 1: the approval of
Seller's credit department. Full or partial payment may be required before delivery. Prices sho%A i do not include taxes,
This proposal /quotation and the terms and conditions contained in the Purchaser's credit applic:: ion is the entire
undertaking of the parties for the subject matter hereof. There are no promises, agreements, or understandings, oral or
written, not specified herein. Actual quantities needed to complete a project are the responsibil -y of the Buyer and
may vary from those shown In this quotation.
F.O.B.
Factory with freight ogtiMated at 250.00
APPROXIMATE DELIVERY
Four weeks
TERMS: a ys
BY
Bill chn
PRINT NAME
DATE:
011 A pproved Credit
F $ 107
i OAKLANDACA$481 1
(510) 60-91 (10) 658 -844$ 300
oakland @shieldaharper.com
❑ 731 WEST ANGUS AVE.
ORANGE, CA 9286$
(714) 28 FAX 27 1 41 8 2 8 8.0253 Fi67
orange @shleldsharper.com
2699 DEL MONTE 266 SOU I H SARAH AVE.
WEST SACRAMENTO CA 95691 FRESNO f I 1 93706
(916) 37 FX(9161) 3 2.6894 340 ( 26�Fi 101 59 ( 800
266 5371
saoramanto @shieidsharper.com fr, :no @shieldsharper.com
280 GR O STREET, UNIT 11 3602 E. S UTHr=AN AVE, SUITE #3
RENO, NV 89502 PHOENIX �2 85040 t
(776) 329-786 (602) 43Fi I K (60)$338.6594 020
FAX 1 75) 3290996.
rena shleldsherpar.00m pl )enix@shleldsherper.com
PROPOSAL ACCEPTED BY X
www.shieldshar per, corn QUOTATION