Loading...
24 AddendumCOUNCIL AGENDA REPORT DATE: April 13, 2001 TO: MAYOR AND TOWN COUNCIL ((r5A FROM: TOWN MANAGER MEETING DATE: 4/16/01 ITEM NO. 1.4 AP 1T)22UM SUBJECT: CONSIDER APPEAL OF THE DECISION OF THE PLANNING COMMISSION TO APPROVE A CONDITIONAL USE PERMIT FOR A MASTER PLAN OF HILLBROOK SCHOOL AND TO APPROVE AN ARCHITECTURE AND SITE APPLICATION TO DEMOLISH AN EXISTING CLASSROOM BUILDING AND TO CONSTRUCT A NEW CLASSROOM BUILDING ADJACENT TO THE OLD BUILDING ON PROPERTY ZONED HR-1. PROJECT APPLICATION PRJ-99-062 (CONDITIONAL USE PERMIT) PROJECT APPLICATION PRJ-99-063 (ARCHITECTURE AND SITE) PROPERTY LOCATION: 300 MARCHMONT DRIVE PROPERTY OWNER/APPLICANT: HILLBROOK SCHOOL APPELLANTS: MARTIN D. DERMER AND MICHAEL W. TAYLOR REMARKS: The attached letters (Attachments 43 though 45) were received following completion and printing of the staff report on this matter. Attachments: 1. - 42. Previously Submitted. 43. Letter from Waltraut Rathjens (one page), received April 13, 2001 44. Letter from J. Peter & Susan Dennis (one page), received April 13, 2001 45. Letter from Arthur & Elaine Myers (three pages with five page attachment), received April 12, 2001 BNL:SD N: \D E V\CNCLRPTSU00 MARCH. add. wpd PREPARED BY: BUD N. LORTZ DIRECTOR OF COMMUNITY DEVELOPMENT Reviewed by: Attorney Revised: 4/13/01 5:03 pm Reformatted: 7/14/99 April 6, 2001 Los Gatos Town Council 110 East Main Street Post Office Box 949 Los Gatos, CA 95031 Dear Honorable Council Members, 697 More Avenue Los Gatos, CA 95030 1 3 2(11 -TOWN OF LOS GATOS OFFICE Of TOWN CLEI( @C 11/rt--- I am writing to you as a concerned Hillbrook School supporter to ask you to approve the Hillbrook School master plan and pending conditional use permit. I live, shop, and vote in Los Gatos. I have been a citizen of Los Gatos for more than 25 years. I am an active participant in and contributor to the economic and social life of the community. My grandson attends Hillbrook School. I believe the school is an important and vital community resource that should be nurtured and supported. The Hillbrook School community has worked hard to meet the requirements of the Planning Commission and Town Council, as well as to reduce the traffic concerns of the neighbors of the school. Please take care of the rich community resource that is Hillbrook School. Please approve Hillbrook's plans at the Town Council meeting on April 16, 2001. Respectfully, Waltraut Rathjens Jaw Attachment 43 April 11, 2001 Los Gatos Town Council 110 East Main Street Post Office Box 949 Los Gatos, CA 95031 Dear Honorable Council Members: We are writing to you as concerned Hillbrook School supporters to encourage your approval of the Hillbrook School Master Plan and pending conditional use permit. As a school community, we have worked hard to meet the requirements of the Planning Commission and Town Council, as well as to reduce our neighbors' traffic concerns. For us personally, driving at or below the posted speed limits, being extra courteous to the Marchmont area residents and reducing trips to the school have become second nature. Even our children have learned to point out cars leaving driveways so that we may be considerate and stop for them. Our hope is that the children's needs are thought of in equal measure. While we do not live in Los Gatos (though we desperately tried to purchase a home in Los Gatos when moving here) our children attend school at Hillbrook, we do the majority of our grocery shopping and make substantial retail purchases in Los Gatos, and even participate in your fabulous Holiday Parade. We ask you to approve Hillbrook School's plans at the Town Council meeting on April 16, 2001. c-rely, . Peter Dennis 20760 Kittridge Road Saratoga, CA 95070 408-872-2930 Susan M. Dennis Attachment 44 0 Los Gatos Town Council 110 East Main Street Los Gatos, CA 95031 APR 12?� �-G TOWN OF LOS GATOS OFFICE OF TOWN CLERK April 12, 2001 RECEIVED APR 1 2 2001 TOWN OF LOS GATOS Re: Hillbrook School, 300 Marchmont Drive PIANNINC•DEPARTMENT Project Application PRJ-99-062 Conditional Use Permit Project Application PRJ-99-063 Architecture & Site Dear Council Members: During the earlier years of residing on Marchmont Drive, -the Hillbrook School had been a very good neighbor, and Marchmont Drive had been a pleasant neighborhood, well kept, a good place to raise our children. We all share in this community. However, enroll- ment numbers for Hillbrook School have increased considerably over the years, and the world appears to run at a faster pace resulting in vehicles moving in and out of the school at faster and noisier speeds. In April of 2000 the neighbors received a letter from the Head of School, Sarah Bayne, saying "It is our hope that your understand- ing of our future plans and current needs for construction may assist you in small part in tolerating any brief inconvenience it may cause." But, for a previous construction, three years of building in several areas of the school. campus with many, many trucks travelling along Marchmont, and school hours extending into curfew hours hardly com- prised a "brief inconvenience!" (August of 1999 was particularly busy, and we believe that thejHead of School was on vacation at that time and, therefore, unaware of the considerable disturbance.) The residents of the neighborhoods surrounding the school should stand up to be heard and insist that the new Conditional Use Permit to be written by the Town Council/Planning Department will provide for more of the quiet enjoyment of our neighborhood that had existed in the earlier years. We shall all have to give and take, but it is hoped that the final result will be a good compromise for both school and neighborhoods. As noted by two of the Planning Commissioners (Quintana and Muller) in previous Planning Commission Hearings, this is a rare opportunity to change the CUP to bring about this compromise. The residents appreciate the elimination of school parking on Marchmont Drive. However, vehicle speeds and numbers of vehicles have been only somewhat reduced. The obvious visibility of speed monitoring devices and providing parents of the schooZfehildren with advance notice of traffic checks naturally cause drivers to reduce their speeds temporarily, thereby biasing the results in favor of Hillbrook. At the October 25th Planning Commission meeting we were in- formed that all nighttime activities shall conclude by 9 pm. However, no limit to the number of events was specified. This is one of the most important conditions we had hoped for when we filed our Appeal, i.e., a reduction in some extracurricular activities Attachment 45 Re: Hillbrook CG' PRJ-99-062 & o _April 12, 2001 Page 2 by Hillbrook. Residents would like to have the CUP include a definitive number established for the evening/nighttime events. Before further construction begins, the Marchmont residents strongly request that the following stipulations be included in the Conditional Use Permit. e With the exception of the existing overnight activities, there shall be no more than five activities per school year that extend beyond 6 pm (aka evening/nighttime events), and they in turn must end by 9 pm with campus vacated by 9:30 pm. O No weekend activities on the Hillbrook campus by outside groups. • Request Saturday and Sunday use, even by Hillbrook, to be limited to one or two days a month. Exception: Note that while Hillbrook did not so indicate, the Summer School/Camp traditionally convenes the Saturday and Sunday before the start of the program. Then they have a party after the first three weeks. Thisrepeated after the second session of three weeks. For the students' enjoyment of such summer activities, the Marchmont residents want these activities to continue as they have in the past, naturally, at the discretion of the Hillbrook staff. • No basketball or the like to be played until curfew is over a 8 am. Indoor play requested. There are two or three recesses when they can enjoy active outdoor play. ✓ No landscaping power equipment, i.e., leaf blowers, mowers, etc. to be used on six (6) holidays in the Town Code Sec. 16.10.010. Note: Thanksgiving 1999 and 2000 Hillbrook's contractor, Source One, spent the morning of the holidaydoing their work instead of the usual Saturday. Request "Yield" be painted on the pavement outside the gate (North side of Marchmont) because vehicles leaving private property should yield to vehicles on the public street. • No use of outside P.A. system after 6 pm. Music played at school dances held in the gym or events held outside should be kept at a level that does not dis- turb the peace and tranquility of the neighbors close to the campus. • No activities or events shall result in vehicles being parked off campus on surrounding residential streets. • No weekend construction activities (work or deliveries) • The construction work schedule should be limited to week- days starting at 8 am and ending at 5 pm with all con- struction activities (work or deliveries) The construction work schedule should be limited to week- days starting at 8 am and ending at 5 pm with all construction personnel off campus by 5:30 pm Re: Hillbrook CUP PRJ-99-062 & 3 Page 3 April 12, 2001 • No off-loading of construction equipment or materials on surrounding residential streets • The emergency access road to Ann Arbor Drive shall be opened only for construction access as part of the approved construction plan for an Architecture and Site application. It shall not be used at any time for school or public use. • All Hillbrook School associated vehicles shall observe the 15 MPH speed limit where posted • Request a six month Formal Review of the CUP • Cap the enrollment at present number of 315 Require carpooling, vanpooling, or shuttle bus service to cap the number of vehicles at 100 for students and 50 for staff. Limit vehicle traffic generated by Hillbrook school to 250 vehicles (round trip) during the morning commute and 250 vehicles (round trip) during the afternoon cummute. If more than five evening/nighttime events are required or de- sired, Hillbrook School can follow the example set by Los Gatos Academy who has its school plays and fundraisers held off campus at West Valley College. Contrary to what some of the Hillbrook parents and/or staff have said, the Marchmont residents do not want to see Hillbrook School closed. It is crucial that the Council understand the tre- mendous burden the neighborhood has been shouldering for many years. It is time the administration at Hillbrook School accept its responsibilities to do something meaningful and lasting to settle the problems generated by the excessive volume of daily school traffic, to respect the concerns of neighbors regarding evening/nighttime events by maintaining acceptable levels of noise, ending the events at the stated hour, and to be aware of the tremendous disruption to the Marchmont and Ann Arbor neigh- borhoods when the construction begins at the school. ' Channel 7 News reported on November 10, 2000 that the Pleasant Police have Loaned citizens Radar guns in an attempt to control speeders in their neighborhoods. It has been done in Tracy and has been a success in other California cities. Thank you for your study of this difficult problem. The support of the Council is appreciated. Respectfully, I /) Arthur & Elai a Myers 293 Marchmont Drive Los Gatos, CA 95032-5658 356-7411 AI/ /l b ro 0 lz C lam' /- PRT Acid en clUrii A -6rof "1-1/c 57-v w4.5 p(or for'"ed dy anJ SQ777 VQ/0l,nu,? r/sk o{ L/1 Ca 1j S o Vh e o f c zLS of &i? iewig Couoc//) eve /A, 54 'G o 1.11 c v c Le VI 5 v y1'I 6Y i a r c/a Z" A.. for e cott ✓em( J1 ce of '6'!?e v)e{�Y�eY-S of 2 l owv7 Counc/'(. 15 Minute Blocks Between 7:30 and 8:30 0 N O O N ■ FEB 13 Total ■ APR 3 Total seJ3 qaf Jo aagwnN 0 l 0 1 ci 0 0 co Time in 15 Minute blocks /, DAPR 3 OUT 00. c! c'! 414. •!! S • '!! 6b• !! Sg„ 'O! c`'O! S!• O °QO! 414 • '6' 061, 4!• 00. S4 S! 000 Sg 4!• Oe S4 't9 Time in 15 Minute Blocks 2 _3, Z L) Z mmCe W W a u. 0 0 ■ APR 6 OUT 6, 2001 Traffic in 15 Minute Intervals February 13, 2001 Traffic vs. Apri Time in 15 Minute Blocks o ~ tD ce a O P coM � P� ,0 W� to CD N. O CO F. P W V� ��� 0 � M OOMc04NOM F. P P V P F. fl \ Y l0M P �� N V� � /�'(�N7R Y! Q� `I OI co OI (O ,,,. P P �O co QI �D O - g toPMfec re vt Q,- tococo A1ncoNNf�co�o)stto��tA';.N1.(OIoa) 212 �R�NR ORNchNMN O APR 4 Total I NOF2co�g8P 8v.cOMv0,1f0d.0.0-t co to co 7.N CO 01 co 01"d c0<OhNp N P ga� 88 88co d P O MN'•tN� ce �� 8 4 � I�P�PO��pPoln'�7'c00d'00P00000000000000000000000 8 � FEB 13 Total I OOCONMtogW 15 I ins-,M0)U)N.co (0coh(0(0 V,.cr..0)cod'�sP I 14 Nit@MN�f~�NN(c) e- CT)CO P(42c00 co APR 6 OUT I 000.—NNONFtoo Na':_)MCOPtoNstd'cod'W� V'Nt.00to.4 15 NMN�t`'totocotTMtostto0 492 z cOPMOOF. V. (p cD NOONOhOOR;(0e-et tPcotoI�'tTNcO�tie.0D00Pcn�NN142 <0NP1-000,01MIn PO 492 APR 5 OUT oPNNMNg)4coNONNNNNMtovNv.MPMtov0NNd'Nhc0.V-folk.• (CG0vtot�rnrncoco 487 APR 5 IN PNtocO74�atoMM.-MMCO0NNNtntnP1.COco.-toONNMNc9jM��T0�t�0)st I 15 NNcai�°it` (PO APR 4 OUT 0N1-.Ngig)1--toM,NOMNOMNPPN(0N01NNc01.0N4--0)tohIntc-,,(c) 10 co0totnco cnao (NI to.4 i Z wPOOOto0c4).@)coPMNNNc7NOPMNto a. V'tootot--PMNNtoMNcaFi@Rto0tocOcoNcogi8jNc"t cD APR 3 OUT POONNNeticOst.-McotoMtiPd'etPMVN•t000000000000000000000000 r_ O APR 3 IN P<tN'QWOgicOMOPM‘9,d'MOCOPMM(ON`11-00000000000000000000000 cp to (4 FEB 13 OUT O0Nc0 0) N0)PPN Cr) toMPI�Oc0,Mstd'MPNtotoNPN.stOOc0 7,^ MNnn0--Nc0OM0 iN FEB 13 IN 00c07-.1.N('.1Ocnc0d'0PcoO1- (Ni Mc0 Lc) MNMMtoOPtod'.4.MM0c00M 2P-s' c`ltid'toOc0stNco0 i .E ()4829 j=tDtitLFLt"tncot666666a) 8,‘848284848 8L8 '2;007-7-' 848V8-8v.8-8 =-6i6Ni;mvvP414L46 8-.8 ' 8 M 878 (,°to'Dr' 1�a2wco. 810 ,0 't—°