M01-28-12 Town Council Retreat Council Retreat 2/21/12
Item #5b
MINUTES OF THE TOWN COUNCIL RETREAT
JANUARY 28, 2012
The Town Council of the Town of Los Gatos conducted a Town Council Retreat on
Saturday, January 28, 2012, at the Police Operations Building, 15900 Los Gatos
Boulevard, Los Gatos, California 95030.
MEETING CALLED TO ORDER - 8:50 A.M.
ROLL CALL
Present: Mayor Steve Rice, Vice Mayor Barbara Spector, Council Member Steven
Leonardis, Council Member Diane McNutt, and Council Member Joe Pirzynski.
Absent: None
DISCUSSION TOPICS
Budget Update
Jenny Haruyama, Assistant Finance Director, presented the budget update.
Budget Priorities
Greg Larson, Town Manager, introduced the session and described the process for
adjusting the priorities.
The following changes were directed by a majority of the Council:
Move from Tier 3 to Tier 2:
Conducting sergeant salary level/compaction analysis.
Move from Tier 2 to Tier 1
Shift funding for street sweeping.
Move from Tier 2 to Tier 3:
Pursuing service maintenance revenues.
Implementing 9-8s/closed Fridays.
Reducing library programs.
Reduce library collections.
Eliminate community outreach position
Move from Tier 1 to Tier 3:
Implement library day closure.
Eliminate or reduce GF grant funding.
Move from Tier 1 to Tier 2:
Eliminate community service officer position.
Reduce PPW administrative support
Reduce parks maintenance.
Reduce streets/sign maintenance.
Restructure library management.
Reassign and eliminate building inspector position; extension of notice period
remains Tier 1.
Reduce planning staff.
Reduction of emergency preparedness and dispatch consolidation funds.
Council requested that staff review training and travel budgets to ensure they are not
excessive.
Staff commented that Council direction on the budget adjustments will be used in
developing the proposed FY 2012/13 budget.
Council commented that the items in Tier 2 should still be considered in budget
development if necessary.
Strategic Goals Update and Discussion
Greg Larson, Town Manager, presented the Staff Report.
Council requested the following revisions to the FY 2012-2014 Strategic Goals:
Remove construction of library since that project has been completed.
Revise the reference in the General Plan goal to the “next” two years, rather than
the “first” two years.
Review the goal regarding affordable housing following decisions related to
Redevelopment Agency dissolution.
Revise the goal regarding the North Forty to read “Complete” rather than
“Facilitate development process and.”
Revise the goal regarding ongoing capital funding for infrastructure to: Explore
and present funding mechanisms for ongoing street maintenance.
Revise the goal regarding the sports park to remove “Develop master plan and.”
Revise the goal regarding the police services contract to read: Conduct mid -
contract review and update of contract with Monte Sereno for police services to
reflect needs and resources.
Council suggested letting the need for a Business Improvement District rise from the
business community and for staff to work with the Chamber of Commerce to address
the need given the demise of the Redevelopment Agency.
Council requested that staff bring to Council items 3 and 4 of the guiding principles for
re-use of the former library space.
Council requested that staff schedule a special meeting for Council to discuss a vision
for the North Forty that will be shared with the North Forty Advisory Committee.
VERBAL COMMUNICATIONS
Ms. Quintana commented on preserving library hours, the importance of street
maintenance, her willingness to pay for street maintenance, the interpretation of the
density bonus law, the need to coordinate the North Forty plan with the Boulevard Plan,
the importance of considering what the developer might need to make the process
successful, and need to obtain community input on the reuse of the former library
space.
Mr. Hudes commented on being impressed with the retreat process and looking at
economic vitality to generate revenue, and an approach and vision for the North Forty.
OTHER BUSINESS
There was no other business for this meeting.
ADJOURNMENT
The meeting adjourned at 12:38 p.m.
Attest:
/s/Mazarin A. Vakharia
Clerk Administrator