Library� ox MEETING DATE: 2/6/12
ITEM NO:
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t - .e•.`& COUNCIL AGENDA REPORT
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DATE: JANUARY 26, 2012
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON TOWN MANAGER
SUBJECT: PPW JOB NO. 09 -06 — LOS GATOS LIBRARY PROJECT 411 -821 -2501
AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK
OF BOGARD CONSTRUCTION INC. AND AUTHORIZE RECORDING BY
THE CLERK ADMINISTRATOR.
RECOMMENDATION
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
accepting the work of Bogard Construction Inc. and authorize recording by the Clerk
Administrator.
BACKGROUND
The adopted FY 2009/10 Capital Improvement Program and Budget designated funding in the
amount of $18.5 million for the construction of a new Los Gatos Library facility. The new
library is a 30,000 square -foot, two -story building located at 100 Villa Avenue on the southeast
corner of the Civic Center.
Community meetings, stakeholder focus groups, environmental design charrettes, and public
hearings all provided opportunities for community input into the design, material selections,
floor plans, and site plan for the new library. The new library includes many environmentally
and energy - efficient systems.
As authorized by the Town Council, staff undertook a pre- qualifying process for selection of
building contractors for this project beginning in December 2009. This use of this process
provided the Town with a comprehensive group of qualified contractors to participate in the
project bidding. As a result of this effort, a total of 24 building contractors were pre - qualified
and deemed eligible to submit bids on the project.
P
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by: rS I Assistant Town Manager Town Attorney Finance
N:\ PPW\ MANAGEMENT \COUNCIL \COUNCIL REPORTS\2012 ReportsWebruary 6 \09 -06 Library project Bogard ConstYinal.Acceptance.docx
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JANUARY 26, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 09 -06 — LOS GATOS LIBRARY PROJECT 411- 821 -2501
BACKGROUND (cont'd.)
At its regular meeting held on March 15, 2010, the Town Council approved plans and
specifications for this project and authorized staff to advertise the project for bidding. A pre -
construction meeting was held with the general contractors who had been pre - qualified for this
project on April 22, 2010. The bid package for this project included the following five add
alternatives that were designed as enhancements to the Library project and could be included in
the final contract award if the bids received were lower than project cost estimate as determined
by staff. The addition of these add- alternatives to the project also allowed for the possibility to
increase the project LEED certification from Silver to Gold. The approved add - alternatives
included:
1. Pageant Grounds access improvements
2. Landscape improvements (additional stone pavers and benches)
3. Specialty light fixture for color capability
4. 15 kw photovoltaic array on upper clerestory roof
5. 20 kw additional photovoltaic array on main roof
On May 14, 2010, ten bids were received for this project. Staff reviewed the bids, and after
tabulation of the bid results determined that Bogard Construction Company was the lowest
responsible bidder and was awarded the construction contract.
DISCUSSION
Construction commenced on July 26 2010 on this very complex structure and was substantially
completed, with a temporary certificate of occupancy being issued, on November 30 2011.
Final construction was completed on January 15 2012.
The goal to achieve at least LEED Silver certification was surpassed and the new building has
achieved LEED Gold. The new library includes many environmentally sustaining and energy -
efficient systems. The finished building is stunning by any measure and an example of a
successful project.
Ten percent of the faithful performance bond will remain in effect for a period of two years to
guarantee any needed repair and /or replacement caused by defective materials and workmanship.
The execution and recordation of the Certificate of Acceptance for the work performed by
Bogard Construction with an amount of $15,061,811 is now required to finalize the Town's
acceptance of the project.
CONCLUSION
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of Bogard Construction Inc. and
authorize recording by the Clerk Administrator.
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JANUARY 26, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 09 -06 — LOS GATOS LIBRARY PROJECT 411- 821 -2501
ENVIRONMENTAL ASSESSMENT
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT
This project was completed within the Council approved budget, as demonstrated by the fiscal
table below.
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