6 - University Avenue Guardrail Replacement ProjectMEETING DATE: 10/3/11
ITEM NO: (c)
COUNCIL AGENDA REPORT
DATE: SEPTEMBER 19, 2011
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 11-03 — UNIVERSITY AVENUE GUARDRAIL
REPLACEMENT PROJECT 411-812-0119
A. AUTHORIZE THE TOWN MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH MIDSTATE BARRIER INC. IN
AN AMOUNT NOT TO EXCEED $175,380.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY IN AN AMOUNT
NOT TO EXCEED $15,000.
RECOMMENDATION:
1. Authorize the Town Manager to execute a construction contract with Midstate Barrier Inc. in
an amount not to exceed $175,380.
2. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $15,000.
BACKGROUND:
The Town's adopted Capital Improvement Program designates funding for various infrastructure
repair and replacement projects. This is consistent with the Town's goals to improve public
safety and to improve the quality of Town streets.
A section of University Avenue between Blossom Hill Road and Lark Avenue traverses along
Vasona Lake. This section of the road is narrow and confined by steep embankments on both
sides of the road. There are retaining walls on the west side of the road supporting the hillside
and an earth embankment on the east side of the road towards Vasona Lake. A metal beam
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by:
Assistant Town ManageryTown Attorney ,finance
N:\PPW\MANAGEMENT\COUNCIL\COUNCIL REPORTS\2011 Reports\October 3\11 03 University Ave guardrail award.docx
PAGE 2
SEPTEMBER 19, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 11-03 — UNIVERSITY AVENUE GUARDRAIL REPLACEMENT
PROJECT 411-812-0119
BACKGROUND (con't):
guardrail was installed at the edge of University Avenue along the Vasona Lake embankment
several years ago to act as a safety barrier and prevent vehicles from driving off the road. Over
the years, there have been numerous accidents involving motorists hitting this guardrail resulting
in a variety of minor repairs. Road safety standards have changed and the existing guardrail
does not meet current road safety standards.
DISCUSSION:
This project removes and replaces all sub -standard and damaged metal beam guardrails on
University Avenue along Vasona Lake with new metal beam guardrails that meet the current
Federal and State road safety standards. The height of the new metal beam guardrail will be 30"
from the edge of the roadway (existing guard rail is approximately 26" high). In addition, the
new metal beam guardrails are designed to better absorb the shock of vehicular collisions and
enhance the safety of the road.
At the August 15, 2011 Town Council meeting, the Council approved plans and specifications
for this project and authorized staff to advertise the project for bids. Bid sets were sent to seven
firms, all of whom expressed an interest in potentially performing this work.
On September 14, 2011, one bid was received for this project (Attachment 1). Staff reviewed the
bid, which is below the Engineer's estimate, and determined that Midstate Barrier Inc. is the
most responsible entity and is most responsive to the Town's formal bid process.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a construction
contract in an amount not to exceed $175,380. Due to the variables associated with this
particular type of construction and unforeseen circumstances during the course of construction, it
is further recommended that the Town Council authorize staff to execute future change orders to
the construction contract as necessary, in an amount not to exceed $15,000, for additional
quantities of work that may exceed those included in the contract.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
FY 20011/12 Fiscal Impact
411-812-0119
TOTALS
� ,ni r •s� �e .a
TOTAh EXPENDITURES B
Construction
Contingency
TOTALS
Attachment:
1. Bid Summary
PAGE 3
SEPTEMBER 19, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 11-03 — UNIVERSITY AVENUE GUARDRAIL REPLACEMENT
PROJECT 411-812-0119
FISCAL IMPACT:
There are sufficient funds for this project as demonstrated in the table.
UNIVERSITY AVENUE GUARDRAI_
PROJECT 411 812 0119
Available Expended/ Proposed
Budget Encumbered Contract
Funding To Date Amount
$ 175,380
15,000
$ 190,380
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