5 - Wedgewood Avenue ImprovementsCOUNCIL AGENDA REPORT
DATE: SEPTEMBER 29, 2011
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
MEETING DATE: 10/17/11
ITEM NO:
5
SUBJECT: PPW JOB NO. 10-04 — WEDGEWOOD AVENUE IMPROVEMENTS
(MULBERRY DRIVE TO GRANADA WAY)
A. AUTHORIZE THE TOWN MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH DURAN & VENABLES INC. IN
AN AMOUNT NOT TO EXCEED $864,373.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY IN AN AMOUNT
NOT TO EXCEED $80,000.
C. AUTHORIZE A REVENUE AND EXPENDITURE BUDGET
ADJUSTMENT IN THE AMOUNT OF $45,000 TO 471-812-0112.
RECOMMENDATION:
1. Authorize the Town Manager to execute a construction contract with Duran & Venables Inc.
in an amount not to exceed $864,373.
2. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $80,000.
3. Authorize a revenue and expenditure budget adjustment in the amount of $45,000 to 471-
812-0112.
BACKGROUND:
The Town's adopted Capital Improvement Program designates funding for various infrastructure
repair and replacement projects. This is consistent with the Town's goals to improve public
safety and to improve the quality of Town streets.
PREPARED BY:
TODD CAPURSO
Director of Parks and Public Works
Reviewed by: Assistant Town Manager
Town Attorney
' Finance
N:\PPW\MANAGEMENT\COUNCIL\COUNCIL REPORTS\201 1 Reports\October 17\10-04-Wedgewood Avenue Imp award,docx
PAGE 2
SEPTEMBER 29, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 10-04 — WEGEWOOD AVENUE IMPROVEMENTS
(MULBERRY DRIVE TO GRANDA WAY)
BACKGROUND (cont.):
This project will install a new storm drain system along the south side of Wedgewood Avenue,
and will fill the open drainage ditches that'are currently on that stretch of road. Sidewalks will
be constructed along the south side of Wedgewood Avenue to connect the existing sidewalks at
Mulberry Drive to Granada Way. The design will follow a style of sidewalks meandering along
the roadway so it preserves the look and feel of the surrounding area. Some non-native trees will
be removed as part of this project and new trees will be planted in the planter areas between
sidewalks and curbs. There will be sections of small retaining walls constructed to accommodate
the construction of new sidewalks. The retaining walls will be made of wood and steel beams to
preserve the rustic look of the surrounding area.
DISCUSSION:
At the September 6, 2011 Town Council meeting, the Council approved plans and specifications
for this project and authorized staff to advertise the project for bids.
On October 5, 2011, two (2) bids were received for this project (Attachment 1). Staff reviewed
the bid, which is below the Engineer's estimate, and determined that Duran & Venables Inc. is
the most responsible entity and is most responsive to the Town's formal bid process.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a construction
contract in an amount not to exceed $864,373. Due to the variables associated with this
particular type of construction and unforeseen circumstances during the course of construction, it
is further recommended that the Town Council authorize staff to execute future change orders to
the construction contract as necessary, in an amount not to exceed $80,000, for additional
quantities of work that may exceed those included in the contract. The construction of this
project is anticipated to start in November 2011 and be completed by May 2012.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
PAGE 3
SEPTEMBER 29, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 10-04 — WEGEWOOD AVENUE IMPROVEMENTS
(MULBERRY DRIVE TO GRANDA WAY)
FISCAL IMPACT:
The table below shows the project revenues and expenditures.
FY 20011/12 Fiscal Impact
471-812-0112
Budget Adjustment ( from
Traffic Mitigation Fund)
TOTALS
TOTAL EXPENDITURE
Design
Construction
Contingency
TOTALS
Attachment:
1. Bid Summary
Available
Budget
Funding
Expended/ Proposed
Encumbered Contract
To Date Amount
$ 924,375 $ 21,158 $ 944,373
$ 45,000
$ 969,375
TEG
$ 21,158 $ 944,373
21,158
$ 864,373
80,000
$ 944,373
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