4 - Lark Avenue Traffic Signals Improvement ProjectMEETING DATE: 10/17/11
ITEM NO: Li
COUNCIL AGENDA REPORT
DATE: OCTOBER 9, 2011
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 11-09 — LARK AVENUE TRAFFIC SIGNAL
IMPROVEMENTS PROJECT 471-812-0116
A. AUTHORIZE THE TOWN MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH TENNYSON ELECTRIC INC. IN
AN AMOUNT NOT TO EXCEED $387,847.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY IN AN AMOUNT
NOT TO EXCEED $10,000.
RECOMMENDATION:
1. Authorize the Town Manager to execute a construction contract with Tennyson Electric Inc.
in an amount not to exceed $387,847.
2. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $10,000.
BACKGROUND:
The Town's adopted Capital Improvement Program designates funding for various infrastructure
repair and replacement projects. This is consistent with the Town's goals to improve public
safety and to improve the quality of Town streets.
The improvements to the intersection of Lark Avenue and University Avenue have been under
consideration by the Town for several years. The need for this intersection improvement has
been highlighted as a result of the increase in development projects in the general vicinity.
Engineering studies analyzing the traffic flow and operation of Lark Avenue and University
Avenue intersection have confirmed the need for installation of a new traffic signal at this
intersection.
PREPARED BY:
TODD CAPURSO
Director of Parks and Public Works
Reviewed by: Assistant Town Manager
Town Attorney ' lance
N:\PPW\MANAGEMENT\COUNCIL\COUNCIL REPORTS \2011 Reports\October 17\11-09-LARK-UNIVERSITY SIGNAL award.docx
PAGE 2
OCTOBER 9, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 11-09 — LARK AVENUE TRAFFIC SIGNAL IMPROVEMENTS
PROJECT 471-812-0116
This project will install a new traffic signal system at this intersection along with sidewalk and
ADA ramp construction at corners of the intersection. There will be updated striping and signing
to enhance vehicular and pedestrian safety at this intersection as part of this project. This new
traffic signal will also be interconnected with the existing traffic signal at intersection of Lark
Avenue and Winchester Boulevard to improve the flow of traffic in this general vicinity. The
construction costs for this project will be reimbursed to the Town by the recently approved
Albright Way development project as part of its conditions of approval for off -site roadway and
traffic improvements.
DISCUSSION:
At the September 6, 2011 Town Council meeting, the Council approved plans and specifications
for this project and authorized staff to advertise the project for bids.
On October 5, 2011, two (2) bids were received for this project (Attachment 1). Staff reviewed
the bids, which is below the Engineer's estimate, and determined that Tennyson Electric Inc. is
the most responsible entity and is most responsive to the Town's formal bid process.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a construction
contract in an amount not to exceed $387,847. Due to the variables associated with this
particular type of construction and unforeseen circumstances during the course of construction, it
is further recommended that the Town Council authorize staff to execute future change orders to
the construction contract as necessary, in an amount not to exceed $10,000, for additional
quantities of work that may exceed those included in the contract. The construction of this
project is anticipated to start in November 2011 and completed by April 2012.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
PAGE 3
OCTOBER 9, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 11-09 — LARK AVENUE TRAFFIC SIGNAL IMPROVEMENTS
PROJECT 471-812-0116
FISCAL IMPACT:
There are sufficient funds for this project as demonstrated in the table.
a k Avenue Traffic Signal Lnprovements
PROJECT 471;- 12 01;1
FY 20011/12 Fiscal Impact
471-812-0116
TOTALS
Available
Budget
Funding
$ 415,116
$ 415,116
TOTAL. EXPENDITURES BY.CATEGORY:
Design
Construction
Contingency
TOTALS
Attachment:
1. Bid Summary
Expended/ Proposed
Encumbered Contract
To Date Amount
$ 14,751 $ 397,847
Available:
Balance
$ 2,518
$ 14,751 $ 397,847 $ 2,518,
14,751
$ 387,847
10,000
$ 14,751 $ 397,847
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Town of Los Gatos Parks and Public Works Department
Lark Avenue Traffic Signal & Safety Improvement Project #11-09
Certified Bid Tabulation Bid opening: October 5, 2011 at 10:00 A.M. at the Civic Center
EnOineers_Egtimate -``
- _-
Tennyson Electric Inc.
7275 National Dr., #A2
Livermore, CA 94550-8868
Jos. J. Albanese, Inc.
PO Box 667
Santa Clara, CA 95052-0667
Item No, IDescription .... -,:Quantity
Unit
Uar6Pfice..- Itetn.Cpstn4
- Unit Price
. 'Item Cast .k-
Unit lPries .
Rein Cost .i
1
Mobilization
1
LS
20000.00 `-20,000.00
29,500.00
29,500.00
25,000.00
25,000.00
2
Traffic Control
1
LS
20'000.00 40;000,00 :
18,500.00
18,500.00
17,000.00
17,000.00
3
Clearing & Grubbing
1
LS
,150l0tt00'31w15 000,00x =
22,000.00
22,000.00
8,500.00
8,500.00
4
Erosion Control
1
LS
t'000:00 0& 5 000A0-4
5,000.00
5,000.00
4,200.00
4,200.00
5
Saw Cut
183
LF
44-2-0045- 366,00-s;
2,00
366.00
7.00
1,281,00
6
Remove and Dispose of Existing PCC Curb
and Gutter
146
LF
.25 3,650.00
20.00
2;920.00
26.00
3,796.00
7
Remove and Dispose of Existing PCC
Sidewalk/Curb Ramp
1,116
SF
V47 04:00
5.00
5 580.00
3.00
3 348.00
8
Remove and Dispose of Existing AC
Pavement Section
594
SF
$-g7.50a`sa:. )z`_c4.955,0Ori
10.00
6,940.00
7.00
4 158.00
9
Remove and Dispose of Existing Storm
Drain Inlet
1
EA
12'45 0:Q0'- 2;5Q0.00 )
600.00
600.00
3,500,00
3,500.00
10
Remove and Dispose of Existing Storm
Drain Line and Plug Ends
1
LS
«3,000;001..--�.�,000:00- i-
2,800.00
2,800.00
3,000.00
3,000.00
11
Remove Existing Striping, Pavement
Legend, and Arrows and install Type II
Slurry Seal on All Removal Areas
1
LS
fit--
$0;00000. _ 1 00x
8,500.00
8,500.00
79,000.00
79,000.00
12
Remove and Dispose of Existing Tree
1
EA
1 Q00Q0; 4t 000.0045
900.00
900.00
1,500.00
1,500.00
13
Remove and Dispose of Existing Sign
3
EA
,'�t26000&? - 750,00
200.00
600.00
300.00
900.00
14
Restore Sidewalk Area (from streetlight�'�'-
removal)
1
LS
2;50000i M2500,00_
1,900.00
1,900.00
5,000.00
5,000.00
15
Irrigation/Landscape Modification
1
LS
7500:00 �750000-V-
4,500.00
4,500.00
9,000,00
9,000.00
16
Asphalt Concrete Type A
31
TONS
'41275100t Mk625.09%
285.00
8,835.00
265.00
8,215.00
17
Aggregate Base Class II
31
TONS
200i00 1.6,200A0
250.00
7,750.00
170.00
5,270.00
18
Concrete Curb and Gutter
150
LF
0. 50.00 . T;500'0tt it
40.00
6,000.00
62.00
9,300.00
19
Concrete Sidewalk/Curb Ramp
1,313
SF
P §750; s MOO -AM
8.00
10,504.00
10.00
13,130,00
20
Truncated Domes
5
E'
*€750:o0 n; 53'750A0" 0
1,200.00
6,000.00
575.00
2,875.00
21
Storm Drain Inlet
1
EA
5 500.901, 5;000.Q0; t'
2,580.00
2,580.00
8,750.00
8,750.00
22
12". HDPE Pipe
128
LF
.10000 W*1280000S-1
140.00
17,920.00
205.00
26,240,00
23
Adjust Existing Water Valve to Finishedr
Grade
2
EA
1,5000 t
650.00
1,300.00
1,000.00
2,000.00
24
Sign Only
1
EA
�-74 00.00W 7300i00 Y`s
250.00
250.00
400.00
400.00
25
Sign and Post
5
EA
50000 250000/
400.00
2,000.00
635.00
3,175.00
26
Thermoplastic Striping - Detail 9
1 590
LF
1A8.00:441 At4,770.01M
1.00
1,590.00
1.00
1,590.00
27
Thermoplastic Striping - Delall 22
•
LF
` 0 3''71'2r5 00
I'0
2.00
1,856.00
2.00
1,856.00
28
Thermoplastic Striping - Detail 29
r
LF
MOM ''0 0:00
4.00
1,280.00
4.00
1,280.00
29
Thermoplastic Striping - Detail 37B
100
LF
a 3.00 W*300.004`5'
2.00
200.00
2.00
200.00
30
Thermoplastic Striping - Delall 38
519
LF
x 40(1 : 2;07&001
2.00
1,038.00
2.00
1,038.00
31
Thermoplastic Striping - Detail 388
195
LF
W3;00.0 Wk5135.00igt
2,00
390.00
2.00
390.00
32
Thermoplastic Sinning - Detail 39
1,745
LF
4i'00.„- ; 16;98fk00 x
1.50
2,617.50
2.00
3,490.00
33
Thermoplastic Striping - Detail 39A
100
LF
- 53iQ0 : L 300:0Q 5i
1,50
150.00
2.00
200.00
34
Thermoplastic Striping - Detail 39A
42
LF
3001fW -'i 120I00` ,
1.50
63.00
2.00
84.00
35
Thermoplastic Striping.- 4" White
42
LF
'.03.00 5 i 1s12800'k10
1,00
42.00
2.00
84.00
36
Thermoplastic. Striping - 12" White
335
LF
01A;00M. 5& 040000i
3.00
1,005.00
4.00
1,340.00
37
Pavement Le. end. ._ _.
SF_
0.00B PP4;230;00ru.
3.50
. 1,480.50
4.00
1,692.00
38
Remove and Dispose of Existing Streetlight
Pull Box
1
EA
6,50 500'00 `
250.00
260.00
650.00
650.00
39
Replace and Relocate Streetlight Pull Box
1
EA
760 00 i5000
1,200.00
1 200,00
650.00
850.00
40
Remove and Salvage Existing Streetlight
2
EA
750004 .M1130(011-0
900.00
1,800.00
850.00
1,300.00
41
Remove and Dispose of Existing Streetlight
Foundation
2
EA
" '
na600: , ) 0 00 -.
300.00
600.00
615.00
1,230.00
42
Concrete Work Pad
130
SF
afam A t56000
10.00
1,300.00
25.00
3,250.00
43
Signal Controller and Cabinet
1
EA
3000;00' Zz035;000:005-.
34 600.00
34,600.00
35,000.00
35,000.00
44
Controller Foundation
1
EA
2160000E5 f2600001:
2,650.00
2,650.00
2,600.00
2,600.00
45
Type III-AF Service. Equipment and
Cabinets
1
EA
,000 0 5 5 0 :004M
4,500.00
4,500.00
5,500.00
5,500.00
46
Type ill-AFFoundation
1
EA
2000'00_' 2;000I007
2,150.00
2,150.00
1,000.00
1,000.00
47
Iterls Vantage Edge2 Video Detection
System (all equipment)
1
LS
000; - !
29,900.00
29,900.00
35,000.00
35,000.00
35"00050.;at35
48
Pole (Octaflute)
1
EA
-2 500001 1 2,500 00,
2,250.00
2,250.00
2,600.00
2,600,00
49
Pole (Type 1-9)
4
EA
u200010051i5'f0.000:00s
2,945.00
11,780.00
1,100.00
4,400,00
50
Pole (15TS)
1
EA
4000 00`1 ;000`A0014
1,900.00
1,900.00
3,000.00
3,000.00
51
Pole (24-4-100)
1
EA
,10,000.406 .10000,00=4
8,700.00
8,700.00
19,000.00
19,000.00
52
Pole. (29.5.100)
1
EA
10000.00 at0000_001'
11,100.00
11,100.00
22,000.00
22,000.00
53
Pole Foundation (Octa8ule)
1
EA
f2y00000{ -rn2000005
1,176.00
1,175.00
1,950.00
1,950.00
54
Pole. Foundation (Type 1-B)
4
EA
11 500;00 5//100600
1,000.00
4,000.00
1,300.00
5,200.00
55
Pole Foundation (15TS)
1
EA
2 000i0011000i00'V
1,100.00
1,100.00
2,250.00
2,250.00
56
Pale. Foundation.(24-4-100)
1
EA
T4,00005 ' .4,000A0 7.4;
4 800.00
4 800.00
3,200.00
3,200.00
57
Pole Foundation.(29-5-100)
1
EA
54 (oo:oo 1 ' 4,000i40
5,700,00
5,700.00
3,200.00
3,200.00
58
SIC & Service Conduit (jack/drill or-"'-'-
pavement fill)
773
LF
'I 010.,
30.00
23,190.00
85.00
65,705,00
59
Conductors and Conduit (ack/drill or
pavement fill)
179
LF
, , .;
9 , 4541 0
25.00
4,475.00
64.00
11,456.00
60
Conductors and Conduit (dirt fill)
120
LF
30.9Q" 1000,0Q.
20.00
2,400.00
52.00
6,240.00
81
Pull Box #5
8
EA
g4550A05. - 4,400:00u ;
550.00
4,400.00
520.00
4,160.00
62
Pull Box #6
4
EA
30600005s 2400.001441,
600,00
2,400.00
650.00
2,600.00
63
Pull Box#6E
1
EA
40'7500011
05000540
700.00
700.00
975.00
975.00
64
LED Luminaire (40-LED)
4
EA
: 1'000000
4;00000�4
850.00
3,400.00
1,050.00
4,200.00
65
Signal Heads - 12" 3-Section (LED)
16
EA
4000A0=--:
;5t16;00000 i
975.00
15,600.00
1,000.00
16,000.00
66
12" Signal Head Backpiates
16
EA
41300450=
4;800:00_4'.
80.00
- 1,280.00
65.00
1,040.00
67
Signal Head Monts
9
EA
400i011ti
t a.3;600.00:as
225.00
' 2,025.00
98.00
882.00
68
Pedestrian Signal Head (LED)
6
EA
4800300
44,800A0-
640,00
3,840.00
910.00
5,460.00
69
Pedestrian Signal Head Mounts
5
EA
300004
mucoox
150.00
750.00
98.00
490.00
70
Pedestrian Push Button and Sign
6
EA
4a400.004
` 112;400:00 ;=
250.00
1,500.00
260.00
1,560.00
71
Sign (mast -arm mounted)
3
EA
i15400004
1120000'
425.00
1,275.00
455.00
1,365.00
72
Sign (pole mounted)
1
EA
A000040
` W400:00 = .
400.00
400.00
400.00
400.00
73
Adjust Existing Cable Pull Box to Finished
Grade
1
EA
b0 g0 .,
�b0,00 , v
300.00
300.00
400.00
400.00
74
Adjust Existing Telephone Pull Box to
Finished Grade
1
EA
_500:OOs
,,.__5 0.Q0
350.00
350.00
450.00
450.00
75
Adjust Existing PG&E Vault to Finished
Grade
1
EA
5100005v
n0 W000
1,150.00
1,150.00
1,450.00
1,450,00
76
Number Electrical Equipment
1
LS
ilidokbot
1 1.00000
1,500.00
1,500.00
775.00
775.00
77
PG&E Electrical Coordination
1
LS
1`4000;00)
.T 15800: /6M
500.00
500.00
1,275.00
1,275.00
78 -
Verizon Telephone Line Connection
Coordination
1
LS
5150000=
,f000.00
500.00
500.00
1,275.00
1,275.00
tea=
0.40 S_
TOTAL
�. �
397,64T80s:
387,847.00
542,920.00
Attachment 1
This certi ies that all bids were received and opened on October 5, 2011, and that t its is a copy of the
bid tabulation with bids corrected for errors in addition dr multiplication. By:
1
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