2011060604 - Norcal Concrete - Curb, Gutter, and Sidewalk ReplacementMEETING DATE: 6/6/11
ITEM NO: 1 i
COUNCIL AGENDA REPORT
DATE: MAY 25, 2011
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 10-08 — FY 2010/11 CURB, GUTTER AND SIDEWALK
REPLACEMENT PROJECT 411-813-9921
A. AUTHORIZE THE TOWN MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH NOR -CAL CONCRETE
COMPANY IN AN AMOUNT NOT TO EXCEED $223,072.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY IN AN AMOUNT
NOT TO EXCEED $25,000.
RECOMMENDATION:
1. Authorize the Town Manager to execute a construction contract with Nor -Cal Concrete
Company in an amount not to exceed $223,072.
2. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $25,000.
BACKGROUND:
The adopted Capital Improvement Program designates funding for curb, gutter, and sidewalk
replacement projects. This is consistent with the Town's goals to improve public safety and to
improve the quality of Town streets.
One of the primary causes of damage to curbs, gutters, and sidewalks is tree root growth. The
Town has many mature trees that were planted years ago, and despite their many positive
attributes, have outgrown their respective planter areas and their roots continue to cause damage
to the Town street infrastructure. Their roots have grown under curbing, sidewalks, and in some
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by: Assistant Town Manager 118 Town Attorney
Clerk Administrator 4c'F ance Community Development
N:\PPW\MANAGEMENT\COUNCIL\COUNCIL REPORTS\2011 Reports\June 6\10.08.curb.gutter.sidewalk.award.docx
PAGE 2
MAY 25, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 10-08 — FY 2010/11 CURB, GUTTER AND SIDEWALK
REPLACEMENT PROJECT 411-813-9921
BACKGROUND (cont'd):
cases, under the roadway, causing uplifts and extensive damage, which result in uneven surfaces
and present safety concerns.
DISCUSSION:
At the May 2, 2011, Town Council meeting, the Council approved plans and specifications for
this project and authorized staff to advertise the project for bids.
This project will repair and replace damaged curbs, gutters and sidewalks throughout the Town.
Locations for repair and replacement work were identified over the past year by the Parks and
Public Works Department staff and were also determined by service calls the Town received
from residents. In conjunction with the replacement of hazardous and damaged concrete, tree
roots will be pruned and root barriers placed to minimize further damage to new curbs, gutters
and sidewalks.
On May 25, 2011, five bids were received for this project (Attachment 1). Staff reviewed the
five bids received and determined that Nor -Cal Concrete Company is the most responsible entity
and is most responsive to the Town's formal bid process. Staff recommends the Town Council
award the construction contract to Nor -Cal Concrete Company. Staff also would recommend the
Town Council approve a contingency amount of $25,000 for this contract.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a construction
contract in an amount not to exceed $223,072. Additionally, due to the variables associated with
this particular type of construction and unforeseen circumstances during the course of
construction, it is further recommended that the Town Council authorize staff to execute future
change orders to the construction contract, as necessary, in an amount not to exceed $25,000 for
additional quantities of work that may exceed those included in the contract.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
PAGE 3
MAY 25, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 10-08 — FY 2010/11 CURB, GUTTER AND SIDEWALK
REPLACEMENT PROJECT 411-813-9921
FISCAL IMPACT:
There are sufficient funds for this project as demonstrated in the table.
Available]
Budhet'
FY2010/11 Fiscal Impact
411-813-9921
TOTALS
?Construction
`Contingency
TOTALS
Attachments:
1. Bid Summary
_tended/:::.
Encumbered
Funding ! To Date_._.
$ 278,035 I $
278,035
Proposed
Contract
Amount
$ 248,072
248,072
25,000
248,072 1
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ATTACHMENT 1
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P.O. Box 521
Suisun, CA 94585
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Iltem No. JDescription
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R&R Rolled Curb (Aft Type)
R&R Rolled Curb (Town Std.)
R&R Vertical Curb (Town Std.)
R&R Valley Gutter
New Rolled Curb (Town Std.)
Curb Transition (Town Std.)
R&R Driveway Apron
R&R Inlet
R&R Inlet with Hood
R&R Inlet Apron
Demo. Concrete
Tree removal
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