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2011040403 - Allocation of Community Grant Funds and Community Development Block Grant Funds (CDBG)for FY2011/12MEETING DATE: April 4, 2011 ITEM NO: COUNCIL AGENDA REPORT DATE: March 30, 2011 TO: MAYOR AND TOWN COUNCIL FROM: GREG LARSON, TOWN MANAGER SUBJECT: CONSIDER ALLOCATION OF COMMUNITY GRANT FUNDS FOR FISCAL YEAR 2011/12 AND FISCAL YEAR 2012/13, INCLUDING: A. REFER ALLOCATION OF FISCAL YEAR 2011/12 AND FISCAL YEAR 2012/13 GENERAL FUND GRANTS TO THE FISCAL YEAR 2011/12 AND FISCAL YEAR 2012/13 OPERATING BUDGETS; AND B. ADOPT A RESOLUTION ALLOCATING FISCAL YEAR 2011/12 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS. RECOMMENDATION: Consider the allocation of Community Grant funds for FY 2011/12 and FY 2012/13, including: 1. Refer the allocation of FY 2011/12 and FY 2012/13 General Fund grants to the FY 2011/12 and FY 2012/13 Operating Budget processes; and 2. Adopt a resolution allocating FY 2011/12 Community Development Block Grant (CDBG) funds (Attachment 3). BACKGROUND: The Community Grant program provides grants to nonprofit agencies through Town General Fund and federal Community Development Block Grant (CDBG) funding sources. Human services and CDBG capital project applications are reviewed by the Community Services Commission for recommendation to the Town Council; the Arts and Culture Commission reviews arts, cultural, and educational service agency applications. The grant application process is on a two-year cycle; the applications discussed in this report are requesting funds for both FY 2011/12 and FY 2012/13. Allocations made for the first year are generally repeated in the second year, contingent on the availability of funds. Federal CDBG regulations, however, require that a public hearing be held, and a new resolution adopted, each fiscal year; therefore, the CDBG allocations to be made by resolution will be for one year only. PREPARED BY: Regina A. Fallcner, Con N:\CSD\TCRPTS\201 I TCRPTS\Community Grant Allocation2011-12.aocx Reviewed by:Pe -1) Assistant Town Manager Clerk Administrator Finance Services Director Town Attorney ommunity Development PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2011/12 March 30, 2011 The Community Grant funding process is rigorous. In January, nonprofit agencies submitted applications to be considered for grant funding. The applications were reviewed first by an Evaluation Committee of the Arts and Culture Commission, and by the full Community Services Commission, which each developed a draft funding recommendation. At their regular March Commission meetings, each Commission heard from representatives of the nonprofit agencies and considered its respective draft funding recommendation. The Community Services Commission meeting included a public hearing, as required by federal CDBG regulations. Timing of Council Actions All Community Grant allocations become part of the Operating Budget. Council considers these allocations at its first meeting each April to meet county and federal CDBG deadlines. The grant amounts are then incorporated into the proposed Operating Budget for the public budget hearing in May. Any requests for increased General Fund support should be referred to the May public budget hearings. As noted above, the grant process is on a two-year cycle. Allocations for FY 2011/12 will become part of the draft FY 2011/12 Operating Budget and considered as part of the May 2011 public budget hearings. Allocations for FY 2012/13 will become part of the draft FY 2012/13 Operating Budget and considered as part of the May 2012 public budget hearings. The CDBG grants must be adopted by resolution, in compliance with federal CDBG regulations; they will also then be incorporated in the draft Operating Budget. The draft resolution for FY 2011/12 is Attachment 3. A new resolution for FY 2012/13 will be brought to Council for its consideration in April 2012. DISCUSSION: Human Service Agencies A summary of the recommended funding to human service agencies is Attachment 1. The Town received twelve applications for funding in the Human Services category. Summaries of these applications are Attachment 4. The Community Services Commission was asked to maintain a status quo funding for CDBG- funded agencies (a total of $24,640) and to reduce the funding for General Fund -funded agencies from a total of $96,870 in FY 2010/11 to $90,000 in both FY 2011/12 and FY 2012/13. Two agencies that received funding in FY 2010/11, Teen and Family Counseling Center and Second Harvest Food Bank, did not request funding for FY 201,1/12 or FY 2012/13. The Commission recommends that the agencies that received funding in FY 2010/11 receive status quo funding for FY 2011/12 and FY 2012/13, with the exception of Live Oak Adult Day Services. This agency is funded through CDBG, which has sufficient funds available for the next fiscal year to increase its grant level to the amount requested, $13,094 (an increase of $624). PAGE 3 MAYOR AND TOWN COUNCIL SUBJECT: ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2011/12 March 31, 2011 The Commission received funding requests from several new agencies as well. It recommends that both Counseling and Support Services for Youth (CASSY) and TeenForce receive their requested grant amounts. In their discussion, Commission members cited the importance of supporting local nonprofits that serve the youth of the community. CASSY provides counseling services at Los Gatos High School, formerly provided by Teen and Family Counseling Center, and TeenForce assists youth with job search skills. The Commission recommends General Fund funding in the amount of $1,110 for the Santa Clara Family Health Foundation, which requested CDBG funds. Our local representative for the U.S. Department of Housing and Urban Development (HUD), which administers the CDBG program, has stated that ongoing insurance premiums, for which the Santa Clara Family Health Foundation is requesting funding, may not be paid for with CDBG funds. General Fund grants do not have this restriction. This agency has applied for funding before, and the Commission would like to show its support of its work. Arts/Cultural/Educational Agencies A summary of the recommended funding to arts, cultural, and educational agencies is Attachment 2. The Town received five applications for funding in the Arts/Education category. Summaries of these applications are Attachment 4. The Arts and Culture Conunission was asked to round down funding from a total of $8,160 in FY 2009/10 and 2010/11 to a total of $8,000 in FY 2011/12 and FY 2012/13, a $160 decrease. For FY 2011/12, the Commission recommends that Los Gatos Community Concert Association, Photographic Guild of Los Gatos, and St. Luke's Sunset Concert Series be funded at FY 2010/11 levels. Next, it recommends that the grant to the Festival Theatre Ensemble be increased $100 from its FY 2010/11 amount, from $900 to $1,000. The Commission felt that a minimum grant amount of $1,000 should be adhered to. The Commission further recommends that, in light of the excellent past performance of the Art Docents, and because it works in the priority arena of education, the grant to the Art Docents should be $4,000, an increase'of $100 from its request (though a decrease of $260 from its FY 2010/11 allocation). Finally, the Commission • recommends no grant funding for its Arts Plan projects, as it is eligible for $10,900 in Art Cat donation funds. For FY 2012/13, the Commission will be considering a recommendation that the $4,000 grant to the Art Docents be maintained and that the balance of available grant funding, $4,000, be allocated to the Commission's Arts Plan projects, if needed. The final recommendation of the Commission for FY 2012/13 will be brought to the Council as part of the May budget package. CDBG Funding The majority of the CDBG money that the Town receives must be used for the provision of affordable housing, and eligible capital projects. The Town may no longer use any CDBG funds PAGE 4 MAYOR AND TOWN COUNCIL SUBJECT: ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2011/12 March 31, 2011 for administrative expenses. The Community Services Commission recommends that these funds be allocated as shown in Exhibit A to Attachment 2. The majority of these funds would be allocated to Americans with Disability Act (ADA) compliance projects at Town facilities, as follows: • Live Oak Manor Park. Construct an asphalt pathway through the park to allow ADA- compliant access to park amenities such as the playground area, basketball court, and picnic area. $92,976 would be transferred to this project from a prior project that received alternate funding, and $15,000 in new funding would also be allocated. Civic Center ADA Compliance. Phase I of a multi -phase project to make the Council Chambers and the entrance to the Town Clerk/Town Manager area ADA-compliant. Should funding for FY 2011/12 be decreased at the federal level, the Commission recommends that the decrease be reflected in this program;$82,152 is recommended. The remainder of the funding would be for administration of the Town's Housing Conservation Program, which provides income -eligible homeowners with low -interest loans to perform eligible home repairs. This program is administered by the Santa Clara County Office of Affordable Housing, under contract to the Town. The Commission does not recommend funding for Senior Housing Solutions. The agency is requesting monies to partially fund acquisition of a single-family home in Los Gatos that would be converted to a group home for seniors. In their discussion, Commission members cited the fact that the agency is also requesting Los Gatos Redevelopment Agency (RDA) funds for the project. While both RDA and CDBG funds may be used for eligible property acquisition, of the two only CDBG funds may be used for ADA compliance projects; Commission members felt that the proposed ADA compliance projects should be allocated the available CDBG funds. CDBG Program Update The Town'is eligible to receive CDBG funds through an arrangement called an Urban County, in which Los Gatos, other smaller municipalities, and Santa Clara County "pool" their populations in order to reach the federal threshold of 200,000. The Town signs a 3-year Joint Powers Agreement (JPA) with the County in order to remain in the Urban County and receive CDBG funds. The current JPA expires September 30, 2011. Santa Clara County, which is the legal recipient of the CDBG funds under the Urban County arrangement, is proposing to make several major, changes to the program. The changes are aimed at reaching the County's goals of making administration of the CDBG program as cost- effective and efficient as possible, and responding to an anticipated loss of staff resources. The proposed changes include: PAGE 5 • MAYOR AND TOWN COUNCIL SUBJECT: ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2011/12 March 31, 2011 ▪ The County would administer the entire CDBG program; no funding decisions would be made by local municipalities. Nonprofits would apply for funding under one process, rather than applying to each local municipality. Evaluation criteria could be put in place to facilitate a geographically balanced set of projects from year to year. ■ Municipalities, like the Town, would apply in the same process for CDBG funding for public projects, like ADA compliance projects. ■ Funding recommendations would be made by the Housing and Community Development Cornrnittee, which has two representatives from each municipality. The final funding decisions would be made by the Board of Supervisors. ■ The minimum grant amount would be set at $10,000. ▪ Local municipalities would no longer have separate Housing Rehabilitation Programs; the County would provide those services county -wide. At this point, the proposal is preliminary. Staff has been, and will continue to remain, actively involved in discussions with staff of the County and the other Urban County municipalities to determine the potential impacts of this proposal. As a smaller municipality, Los Gatos does not have the option of participating in the CDBG program on its own, so it must either continue to participate in the Urban County in some new form, or withdraw from CDBG funding. Los Gatos is requesting that this matter be discussed at the next West Valley Mayors and Managers meeting for a potential collective response to preserve as much local funding and support as possible. ENVIRONMENTAL ASSESSMENT: The recommended actions are not a project defined under CEQA and no further action is required. FISCAL IMPACT: Approval of the Community Services Commission's recommendation would result in a decrease in General Fund spending of $6,780 from the current allocation. Approval of the Arts and Culture Commission's recommendation would result in a decrease of $160. Attachments: 1. Human Services Agencies Funding Recommendations FY 2011/12 and FY 2012/13 2. Arts/Cultural/Educational Agencies Funding Recommendations FY 2011/12 and FY 2012/13 3. Draft Resolution of the Town Council of the Town of Los Gatos Allocating Community Development Block Grant (CDBG) Funds to the Town of Los Gatos for Fiscal Year 2011/12 (Exhibit A) 4. Application summaries PAGE 6 MAYOR AND TOWN COUNCIL SUBJECT: ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2011/12 March 31, 2011 Distribution: Arts and Culture Commission members Community Services Commissionmembers A Place for Teens Art Docents of Los Gatos Catholic Charities of Santa Clara County Counseling and Support Services for Youth (CASSY) Festival Theatre Ensemble Live Oak Adult Day Services Live Oak Senior Nutrition & Service Los Gatos Community Concert Association Next Door Solutions to Domestic Violence Parents Helping Parents Photographic Guild of Los Gatos SJSU Foundation/The Health Place St. Luke's Sunset Concert Series Santa Clara County Office of Affordable Housing Santa Clara Family Health Foundation Senior Housing Solutions Support Network for Battered Women TeenForce United Way Silicon Valley Attachment 1 *Application was received after submission deadline N:\CSD\GRANTS\FY 2011-12\grant sure nary $ Sa.UB.IJ Sa3p1.10S - TviAIL $ OCQD - I��o�gnS 0 0 0 O R+ U? 0 0 0 n 0 0 0 er? • 1 o CAn •y t 0 ed. (D � O CD 0 0 69 69 69 69 a�01P ° ll d0c Q o !IUU. c, 0 C< � CD CD 'rS <-r O on p 'II O N Cfct 0, 0 `' �p 0 b C 0 P- 0 ft 0 o CD(D ° 0 0 i 0 00 69 69 69 69 69 69 69 69 69 69 69 ST.1001 JOT aol?Id V �+ N N - ND i--, r, N )-+ CA.) --II �. N N 1 s.O1 N (h 4 (..4.) r+ r-+ 01 O O 00 4 -P W 00 P 1 W 0▪ 1 1 00 00 (h W i \D 1-+ LA O r, -1 --1 01 O O r+ -P N 01 4 O 0 0 0 0 0 O O 0 0 0 O O O O 6A - 69 69 69 69 00 69 69 69 69 69 69 69 69 69 69 69 N - • N r VO N r--+ N )-- - A 4. N 1 O\ N N 4 0\ r-, a1 CDin®1 00 i -P W ®0 P i V"ND 0 D Ol i 0 "cal "(JD i VD .P 0 J J J O 00 O N -A N 01 Ch O ® O 0 0 O 0 O O 0 0 0 0 0 Cf3 69 69 69 69 69 69 69 69 69 69 69 69 69 69 69 69 69 A - N r✓ N N 1--' 1--‘ w. I-, 01 CZ LP) .---...1 lh ( 41 O 00 : ' (!1 O O (h OO ® I i 0 0 "CD CD i CD01 4 01 0 0 0 0 ®1 1/41; 1/4.0 O ®1 O O 0 4. - (h O 0 O O W 49, -P O VD 0 0 0 0 VD 0 O O O O f� 00 69 69 69 69 00 69 69 69 69 69 69 00 69 64 69 Fes+ _ N ' V 69 r-+ r‘ N rr-+ O O W- O N ch -P �-+ Q1 -' 01 O O O w © -P O a1 1-- N 00 ch 4.) O �0 01 01 J O O O O r--< N 4 N 01 O (h •� -P O 0 0 0 0 0 0 0 0 0 0 0 O CD O le -el N N ft. CD CD Feea - N N 0 - - �, G� N 0 OD S01.130 SOf THIS PAGE INTENTIONALLY LEFT BLANK Attachment 2 N:\CSD\GRANTS\FY 2011-13\grant summary * 74" 0- 0 co CD 0 0 owl cra a: AD phi cr O :' cr) CD o CDZ b 4 a ° ° .o • 0 a4 �' ° 4 0 �' w °, et -ti 5 g ii 0 c CD CD 0 ccDD v) n = R CD 4.1 ° e t eD CD CD CD C N rn cn r„ C o O P 0 y �' 0-, �• o p 0 n r 0. E 0 0 69.69 69 69 c> 69 0 CD cn r0 0 01 0 a o 0 0 1 E O 0 N 0 O O On 6i9 69 ,, 69690 69 PL. co i-r O O O .0 0 O O O o o 0 69 69 69 69 69 • CD -,--, — O N o0 O O O O 0 6A 69 69 69 Xu�Id Saiy CD a • 0 0 0 5 0 0- 0 0 t7 5. 69 b9 u 4 N 01 soluD so'J jo sIuaaoQ py � b9 CT 69 (J..) O O 69 O 0 0 0 O O O 69 69 69 Oo O O 0 O 69 69 69 69 O O O 0 O O O O O uo9U�OIIV to O r-+ THIS PAGE INTENTIONALLY LEFT BLANK Attachment 3 RESOLUTION NO. 2011- RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS ALLOCATING COMMUNITY DEVELOPMENT BLOCK. GRANT (CMG) FUNDS TO THE TOWN OF LOS GATOS FOR FISCAL YEAR 2011/12 WHEREAS, the Town of Los Gatos receives Community Development Block Grant funds from the U.S. Department of Housing and Urban Development through the County of Santa Clara as a non -entitlement city pursuant to the provisions of Title I of the Housing and Community Development Acts of 1974 and 1977, as amended; and WHEREAS, the Community Services Commission held a public hearing and received public testimony, and adopted a funding recommendation to the Town Council; and WHEREAS, the Town Council considered the Community Services Commission's funding recommendations at a regularly scheduled council meeting on April 4, 2011; and WHEREAS, the Town has been notified that the CDBG allocation for Fiscal Year 2011/12 is $130,616. RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara, State of California, that the Town Council finds that CDBG funds are available for Fiscal Year 2011/12; and BE IT FURTHER RESOLVED, that the Town Council adopts the recommendation of the Community Services Commission; and BE IT FURTHER RESOLVED, that the Town Council does hereby authorize the expenditure of $130,616 to those CDBG programs set out in Exhibit A, attached and incorporated herein; and BE IT FURTHER RESOLVED, that the Town Council does hereby authorize staff to make administrative adjustments to the total expenditure amount, and to the allocation to the Americans with Disabilities Act (ADA) compliance project at the Civic Center, to reflect the final funding allocation provided by the U.S. Department of Housing and Urban Development 'through the County of Santa Clara. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 4th day of April, 2011 by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA N;\CSD\TCRPTS\Resolutions\2011\CDBG allocation 2011-12.docx Exhibit A N:\CSD\GRANTS\FY 2011-12\grant summary TO 0 7 63 N 0\ O c.n Q1 0 r 69 69 69 69 69 69 69 69 69 69 69 69 69 69 i 0\ 69 69 69 69 69 69 69 69 4J t-, ,-+ — N . O O O <n W <A O �J VI O O O 0 0 O O O 1 O i i 0 69 Lit 69 69 69 69 69 69 (J.)N vi O --- C> O 69 Vl O O O i N i 10 Ot pU11Od fisfs D C 0 0 ,. . d 0 p 0 Z a `� pi 0 P- 0. 0 '� C n o E co g r• 0 0 Cf a 69 69 69 69 69 0 LO J O I 0 0 0 69 69 69 69 69 N �l O J O O O 69 63 69 69 69 N — O W 1 (.3\P � O O i 4 . O 69 69 69 69 rd W � 1 69 \ J 32!A S �alcln� uo!p ,oIIy- 0 0 -� 0 o o t, On 0 0 o ® z3 ® 0 N 0 ti ~ o ® p� AD ® N f 0 q THIS PAGE INTENTIONALLY LEFT BLANK Attachment 4 Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Project: Project/Program: A Place for Teen's Teen Services Program Manager: Mike Loya Agency: Name of Agency: A Place for Teens Site Address: 4 New York Ave,, Los Gatos, CA 95030 Name of Executive Director: Mike Loya Project Description: Provide brief description.of agency, agency goals, and agency services, List direct services and quantity below. Direct Services Service FY 2011/12 (proposed) FY 2012/13 (proposed) FY 2009/10 (adopted) FY 2010/11 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid -year) Daily Facility Usage 302 Days of Service 350 Days of Service 285 Days of Service 302 Days of Service 285 Days of Service 302 Days of Service Restructuring Plan 340 Days of Service 365 Days of Service New Plan . New Plan New Plan New Plan Workshops/Classes 90- Increase due to new Structure 130 25 35 30 1 Alternative Teen Choices 68 Music Events — Open Every weekend 85 60 0 62 3 Workability/Training 70 Teen Employment Opportunities 70 0 0 0 Program Funding; FY 2011-13 (requested) FY 2009-11 (adopted) Clients; FY 2011- 13 (proposed) FY 2009-11 (actual) Town annual funding amount $15,000 $20,000 Undup annual LG clients 850 432 Total annual program budget $395,00 $186,000 Total undup annual clients 450 324 Town.$ as % of annual total 3,9% 10,75% LG clients as % of annual total 85% 82% Annual services per LG client 100% . 100% Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary • Project: Project/Progrann: Art Education Services to Los. Gatos Union School District Program Manager: Frances Barnes Agency: Name of Agency Art Docents of Los Gatos, Inc. Site. Address: 17000 Roberts Road, Los Gatos, CA 95.032 Name of Executive Director Julia Moss, President Project Description: Provide brief description of agency, agency goals, and agency services, List direct services and quantity below. Direct Services Service FY 2011/12 (proposed) FY 2012/13 (proposed) FY 2009/10 (adopted) FY 2010/11 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid -year). Sequential art 44:8 448 420 448 420 258 appreciation lessons • Hands-on art technique 131 131 136 131 136 28 lessons Professional Guest- 5 • 5 5 5 5 0 Artist visits Annual Student Art 1 1 1 1 1 0 Show Program Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Clients: FY 2011- 13 (proposed). FY 2009-11 (actual) Town annual funding amount • $3.900 $4,260 Undup annual LG clients 3030 288 per year per year Total annual program budget $52,608 $58,182 Total undup annual clients 3030 2828 per year per year Town $ as % of annual total 7.4%. 7/3% LG clients as % of annual total 100% 100% Annual. services per LG client 9 9 Application for Community Grant Funding General Instructions Page 1 Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Project: Project/Program: CASSY at Los Gatos High School Program Manager: Liz Schoeben, MFT Agency: Name of Agency: CASSY Site Address: 20 High School Court, Los Gatos, CA 95030 Name of Executive Director: Liz Schoeben, MFT Project Description: Provide brief description of agency, agency goals, and agency services. List direct services and quantity below. Direct Services Service FY 2011/12 (proposed) FY 2012/13 (proposed) FY 2009/10 (adopted) FY 2010/11 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid -year) Psychotherapy Sessions 2128 2128 Classroom presentations 15 15 Staff trainings 5 5 Staff Consultations 36 36 Community Education Presentations 2 2 Program Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Clients: FY 2011- 13 (proposed) FY 2009-11 (actual) Town annual funding amount $10,000 Undup annual LG clients 1144 Total annual program budget $150,000 Total undup annual clients 1144 Town $ as % of annual total 6.67% LG clients as % of annual total 100% Annual services per LG client 4 Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Project: Project/Program: Long Term Care Ombudsman Program Program Manager: Wanda Hale Agency: Name of Agency: Catholic Charities of Santa Clara County Site Address: 2625 Zanker Road, Suite 200, San Jose, CA 95134-2107 Name of Executive Director: Gregory Kepferle Project Description: The mission of the Long Term Care Ombudsman Program is to seek resolution of problems and advocate for the rights of residents in long term care facilities with the goal of enhancing the quality of life and care for residents in these facilities. The LTC Ombudsman Program promotes the interest, well being and rights of long term care facility. residents. LTC Ombudsmen protect and help improve the quality of care and life for the frailest of our senior and disabled population. Many of these residents have contributed to the community and the economy in the past, and now need the help Ombudsmen can provide. Living in a long term care facility is often not the first choice for anyone but for residents who have to live in a facility it is important that they know their rights. Each resident has the right to shape their own long term care experience. Often, long term care residents lack the ability to exercise their rights, or voice complaints about their circumstances. The Ombudsman Program has a unique role. The Program specifically serves residents in long term care facilities with unimpeded legal and confidential access to these residents 7 days a week. As independent advocates, the Long Term Care Ombudsman Program is the only certified, unrestricted organization that can go into long term care facilities on a resident's behalf. The primary purpose of the Long Term Care Ombudsman Program is to receive, identify, investigate and impartially resolve complaints made by, or on behalf of residents of long term care facilities. The resident is at the center of the provision of long-term care services as a consumer. The Ombudsman Program reinforces the centrality of the resident. The care setting in which the vulnerable and dependent resident is placed has its own priorities and constraints. The balance of power is tilted towards the provider, and one of the functions of the Long-term care Ombudsman is to correct this tendency. The effect of cumulative visitation, at unannounced times throughout a year, raises the level of staff accountability to care for all of the residents. Direct Services Service FY 2011/12 (proposed) FY 2012/13 (proposed) FY 2009/10 (adopted) FY 2010/11 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid- year) Unduplicated resident contacts 440 440 440 440 1,182 569 Site visits to long term care facilities 132 132 132 132 266 136 Complaint investigations 40 40 40 40 63 27 Community Education 1 1 1 1 Program Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Clients: FY 2011-13 (proposed) FY 2009-11 (actual) Town annual funding amount 7,000 7,370 Undup annual LG clients 440 1,182 Total annual program budget 342,614 337,199 Total undup annual clients • 11,000 11,000 Town $ as % of annual total 2% 2,2% LG clients as % of annual total 4% 10,75% Annual services per LG client 1 1 Community Services Dept Town of Lvs Gatos Received FY 2011/12 & FY 2012/13 Community Grant Program , (JAN 2 8 2011 Application Summary Project: Project/Program: Los Gatos Shakespeare Festival Program Manager: Leslie Wright Agency;• Name of Agency Festival Theatre Ensemble Site Address: Oak Meadow Park, Los Gatos Name of Executive Director: Leslie Wright CSi3 Project Description: Provide brief description of agency, agency goals, and agency services. List direct services and quantity below. Performances of Shakespeare's Twelfth Night, Macbeth, and an old classic, Char^.ley's Aunt will be on our festival stage in Oak Meadow Park. We will also be holding our fundraiser, "Fight for a Cure," and our Shakespeare Day Camp for 8-15 year -olds on the festival stage in the park, Direct Services Service FY 2011/12 (proposed) FY 2012/13 (proposed) FY 2009/10 (adopted)(adopted) FY 2010/11 FY 2009/10 (actual) FY 2010/11 (actualmid- year) Performances 13 13 12 13 12 13 Program Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Town annual funding amount $1,800 $900 Total annual program. budget $ 35,225 $33,100 Town $ as % of annual total 5 2.7 Clients: FY 2011-13 (proposed) FY 2009-11 (actual) Undup annual LG clients 1100 915 Total undup annual. clients 2500 2200 LG clients as % of annual total 44 42 Annual services per LG client 2 2 Application for Community Grant Funding General Instructions Page 1 Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Project: Project/Program: Adult Day Care Program Manager: Mary Kelley Agency: Name of Agency: LIVE OAK ADULT DAY CARE • Site Address: 111Church Street, Los Gatos, CA 95030 Name of Executive Director: Colleen IIudgen Project Description: Provide brief description of agency, agency goals, and agency services, List direct services and quantity below. Direct Services Service FY 2011/12 (proposed) FY 2012/13 (proposed) FY 2009/10 (adopted) FY 2010/11 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid -year) Days of Service 1400 I400 1400 1400 1928, 657 Days of Respite 1400 1400 1400 1400 1928 657 Noon Meals 1400 1400 1400 1400 1928 657 Breakfast 1400 . 1400 1400 1400 1928 657 Program Funding: FY 2011-13 (requested) FY 2009-11 (adopted) •Clients: FY 2011- 13 (proposed) FY 2009-11 (actual) Town annual funding amount $13,094 $12,470 Undup annual LG clients 20 52 Total annual program budget $1,032,934 $1,032,934 Total undup annualclients .20 52 Town $ as % of annual total %1.27 %1,21 ' LG clients as % of annual total %38 %38 Annual services per LG client 37,07 37,07 Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Agency: Name of Agency Live Oak Senior Nutrition and Service Center Site Address: 111 Church, Los Gatos, Ca 95130 Name of Executive Director: Diana Brown Project Description: Brief description of Agency: Live Oak Senior Nutrition and Service Center (LOSNSC) is a tax exempt, non-profit corporation that provides nutritious meals and .socialization services to senior citizens of Los Gatos and the greater West Valley Area. Our services are provided for people aged sixty and older, regardless of their race, religious affiliation or sexual orientation. LOSNSC serves meals at three different locations: Villa Vasona Residences, the Neighborhood Center and the Los Gatos United Methodist Church. Agency goals: Provide for nutrition, socialization, referral and limited transportation needs for the at -risk senior population of Los Gatos and surrounding region. For the past two years. the Live Oak Senior Nutrition and Service Center has served over 200 unduplicated Los Gatos clients (each year). The Santa Clara County Social Services Agency did a survey of the Live Oak participants which in.dicated'that 55% "do not have enough money to purchase food" and 69% "eat alone most of the time." Direct Services Service FY 2011/12 (proposed) FY 2012/13 (proposed) • FY 2009/10 (adopted) FY 2010/11 (adopted) FY 2009/10 (actual) . FY 2010/11 (actual mid -year) 1. Meal Service Congregate 15,000 15,000 . 12,000 12,000 10,451 5154 2. Transportation 1,000 1,000 1,000 1,000 818 493 1 Progams and Entertainment 450 brs/week 450 hrs/week 360 360 915 952 - 4. Homebound Assistance 300 300 280 280 . 360 275. * County of Santa Clara reduces yearly contract funding by $11,793 of town grant, leaving 18,027 net from town ljPage Town of.os Gatos FY 2011/12 & FY 201.2/1.3 Community Grant Program • Application Summary Program: Los Gatos Community Concerts Agency: Los Gatos Community Concert Association Los Gatos High School Theatre 20 Higli School Court Los Gatos, CA ' Kevin Hayashi, President • 408-204-0674 Community Services Dept Received (JAN 2 5 2011 cSD Project Description: A concert series consisting. of four top quality musical performances each year presented for the local community at a very affordable cost. At least three free encore. performances will be provided at a local venue to a community group as outreach, Direct Services Service FY 2011/12 (proposed) • FY 2012/13 (proposed) FY 2009/10 (adopted) FY 2010/1 1 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid - year) Musical Concert Performance 4 4 4 4 4 4 Free outreach encores 2 2 1 1• I I • Program Funding: FY 20 I 1-13 (requested) FY 2009- I 1 (adopted) Town annual funding amount $1,250.00 $1,000.00 Total annual program budget $28,325.00 $25,648.00 Town $ as % of annual total • 4% 4% Clients: FY 201 I -13 (proposed) FY 2009-1 I (actual). Undup annual LG clients 230 • 210 Total undup annual . clients 400 370 LG clients as % of annual total 58% 57% Annual services perLG - client • 4 4 Application For Community Grant Funding General Instructions Page 1 Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Project: Project/Program: Los Gatos Senior Residence Project Program Manager: Bob Campbell Agency: Name of Agency Senior Housing Solutions Site Address: 168 Belcrest Drive, Los Gatos, CA Name of Executive Director Bob Campbell Project Description: Provide brief description of agency, agency goals, and agency services. Senior Housing Solutions began as Project Match in Santa Clara County, California in 1977. The purpose was to "match" seniors, who owned their home but had very little income, with seniors seeking affordable rentals. In 1985, recognizing the alarming incidence of suicide amongst seniors, we designed the Senior Group Residence Program. This program was founded on the premise that increased social interaction would decrease depression and suicide amongst seniors. The program leased a 6 bedroom single-family home is San Jose and rented the bedrooms out to seniors. The program proved so successful it was featured on the news magazine 20/20 in 1989 (video available upon request). By 2001 when the "match" program sunset we had six houses located in Santa Clara County and had served over 1,600 low-income seniors. Now the agency focused only on low-income seniors and only on the Senior Residences. Between 2002 and 2004, the agency redefined itself and focused all our efforts on enhancing our unique housing model to increase its impact on our target population — seniors 60 years of age and older who are functioning independently and whose income is less than $1,000 monthly. During this time we re -structured the agency, developed a 5 year strategic plan and developed a "logic model and evaluation tool" for measuring our impact. To complete the metamorphosis, in 2005 we changed our name to Senior Housing Solutions to better communicate our focus and mission to the community. Since 2004 Senior Housing Solutions has added 9 houses to our housing stock. Today we own a total of 15 houses, 72 units of affordable housing. This represents more than 80% increase in our services to seniors. We have accomplished this growth with a staff of 3 FTE's. Our plan is to open a minimum of 2 houses a year. By 2020 we will have 25 houses in operation offering 172 seniors whose income is less than $1,500 a month truly affordable housing that includes support services. The mission of Senior Housing Solutions is to develop affordable housing to help extremely low-income seniors improve their quality of life. Our innovative model combines shared housing in single-family homes, property management and case management to achieve positive health and quality of life outcomes for independent seniors whose income is less than $18,000 annually. Rent is kept at just 30% of income ensuring our residents will never have to worry about a rent increase beyond their ability to pay. By providing the primary stabilizing factor in a senior's life — housing that they can afford — within a comprehensive program that addresses continued housing security, safety, reduced dependence on family members, increased access to needed services, maintained disposal income, improved social support, daily household and community interaction and emotional support from peers and professional staff, Senior Housing Solutions achieves its primary goal: to have a positive impact on the economic, social, health and psychological needs of our residents. To learn more check us out at www.srhousingsoluitons.org. List direct services and quantity below. This application is for funds for acquisition of a single-family home that we will develop into 5 units of affordable housing. All $105,000 request will be used only for acquisition if funded. Direct Services Service FY 2011/12 (proposed) FY 2012/13 (proposed) FY 2009/10 (adopted) FY 2010/11 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid -year) We are applying for funds for acquisition of property for affordable housing only Program Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Clients: FY 2011- 13 (proposed) FY 2009-11 (actual) Town annual funding amount We are applying for $105,000 Of acquisition funds only Undup annual LG clients 5 Total annual program budget Total undup annual clients 5 Town $ as % of annual total LG clients as % of annual total 100% Annual services per LG client Housing at 30% of income Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Project: Project/Program: The Shelter Next Door Program Manager: Patricia Nanez Agency: Name of Agency: Next Door Solutions to Domestic Violence Site Address: 234 East Gish Road, Suite 200, San Jose, CA 95112 Name of Executive Director: Kathleen Krenek Community Services Dept Received (JAN 2 4 2011 CSD Project Description: Provide brief description of agency, agency goals, and agency services. List direct. services and quantity below. Next Door seeks to end domestic violence in the moment and for all time, addressing all sides of the issue by helping victims to rebuild their lives, building resilience in children who are exposed to domestic violence (DV), and advocating for responsible policy change. To achieve its goals, Next Door provides innovative prevention and intervention services to diverse ethnic and low-income families that include: A 24-hour emergency hotline and shelter; 48 transitional housing units and supportive services at the HomeSafes San Jose and Santa Clara; Support groups; Legal advocacy; Police report follow up; Walk-in crisis counseling and advocacy at its Community Office; Immigrantvictim services; The Language Bank, which provides access to services in 3'7 languages; Dating violence education and support groups for teens; Children's programming; The MAVEN program for older adults; Advocacy teams for victims at the Family Violence Center, Dept. of Family and Children's Services and Ca1WORKS; and Community outreach at schools and' businesses, Direct Services Service FY 2011/12 (proposed ) FY 2012/13 (proposed ) FY 2009/10 (adopted) FY 2010/11 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid -year) 1. Shelter individuals. served: includes food, clothing, medical care, transportation, case management, and youth services. 3 3 3 3 1 2 2. Crisis Counseling Sessions (Hotline); .24-hour emergency hotline provides advice and safety planning. 25 25 30 30 10 16 3. Peer/Group Counseling Sessions 250 250 150 150 363 119 4. Legal Assistance Individuals served: Assistance obtaining temporary restraining orders, court advocacy and accompaniment. 8 8 8 8 5 9 5, Victim Advocacy Contacts and other supportive services: Advocates review police reports and contact victims for Town of Los Gatos and Sheriff; Other Supportive Services include any and all other Next Door services used by Los Gatos residents. 49 49 49 49 33 18 Application for Community Grant Funding General Instructions Page 1 Progratn Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Clients: FY 2011- 13 (proposed) FY 2009-11 (actual) Town annual funding amount $15,000 $11,520 Undup annual LG clients 100/year 89 for 09-10 36 for 1.0-11 * Total annual prograin budget $28,166 ** ' $28,691 ** Total undup annual clients 3,000 3153 in 09-10 Town $ as % of annual total 53% 41% LG clients as %of annual total .3.33% 2.82% Annual services per LG client 4.15 4.93. * This number for the 6 month period does not include the number of hotline callers as Next Door does not count unduplicated individuals for this activity as it is deemed an impact on safety to enquire of callers too much information, including whether or not it is their first time calling. * We have adopted a new manner of calculating the overall budget for this grant. Our new budget is based solely on the number of services that Next Door provides Los Gatos residents as compared to the total number of services Next Door provides all residents. The .new budget is a proportionate number based on those services. Application for Community Grant Funding General Instructions Page 2 Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Project: Project/Program: Community and Family Services Program Manager: Trudy Marsh Grable . Agency: Name of Agency: Parents Helping Parents, Inc, Site Address: 1400 Parkmoor Ave Ste 100, San Jose, CA 95126-3797 Name of Executive Director.: Mary Ellen Peterson, M.A. Project Description: Provide brief description of agency, agency goals, and agency services. List direct services and quantity below. PHP's Community and Family Services program addresses the special needs of children with disabilities and special health care needs and their families through parent education, support, information, consultation and training. By working directly with the children and strengthening their families, children with disabilities and other special needs will reach their full potential and bring value to the Los Gatos community, Direct Services Service FY 2011/12 (proposed) . FY 2012/13 (proposed) FY 2009(10 (adopted) FY 2010/11 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid - year) Community and 'Family Services. program 95 95 109 109 95 55 Program Funding: • FY 2011-13 (requested) ' FY 2009-11 (adopted) Town annual funding amount $1,650 $1,840 Total amival program budget $217,811 $169,656 Town $ as % of annual total <1 % <1 % Clients: . FY 2011-13' (proposed) FY 2009-11 (actual) Undup annual LG clients 95 95 Totalundup annual clients 5,500 5,496 LG clients as % of annual total 1 % 1 % Annual services per LG client 1 1 Application for Community Grant Funding General Instructions Page 1 Town dims Gatos FY 2011/12 & 2012/13 Community Grant Program Application Summary Project: Project/Program: Junior Photography Contest Program Manager: Joanne Brice Community Services Dept Received (FEB 0 2 2011 Agency: Name of Agency Photographic Guild of Los Gatos Educational Fund Site Address: 15900 Blossom Hill. Road Los Gatos, CA 95032-4832 Name of Executive Director Charles Schmidt csD Project Description: Provide brief description of agency, agency goals, and agency services. List direct services and quantity below: The Junior Photography Contest has been presentedin Los Gatos for the past 42 years. The mission is to encourage students to learn the skill of photography, promote their creativity, stress personal responsibility, and to nurture their feelings of self-worth. Direct Services Service Number of Services Provided FY 2011-13 (proposed) FY 2009-11 (adopted) FY 2009-11 (actual mid - year) Junior Photography Contest 1/YR. 1/YR. NA Program Funding: FY 2011.13 (requested FY 2009-11 (adopted) Town funding amount $1,000/YR $1,000/YR Total program budget Administrative only $1,198 $1,668 Town $ as % of total 83% 60% Clients: FY 2011-13 (proposed) FY 2009-11 (actual) Undup LG clients ' 140 (estimate) 140 Total undup clients 349 (estimate) 349 LG clients as % of total 60% (estimate) 60% Services per LG client $7 (est.) $7 Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Project: Project/Program: Public Art Program Manager: Regina Falkner Agency: Name of Agency Town of Los Gatos Site Address: 110 E. Main Street, Los Gatos, CA Name of Executive Director Project Description: Provide brief description of agency, agency goals, and agency services. List direct services and quantity below. Of the four focus areas included in the Arts and Culture Commission's Arts Plan, the Public Art section focuses on increasing the number of public art displays through four specific projects. The following description serves as general direction for the projects, with the understanding that the details may change as the projects are further developed and implemented. I. Forbes Mill Footbridge Revitalization Project i. Goal Recondition and revitalize the Forbes Mill Footbridge Mural by replacing existing art with new art created by current youth from the Los Gatos community within the theme of Capturing Life in Los Gatos. ii. Background The Forbes Mill Footbridge Mural is made of 156 panels, painted by the youth of Los Gatos, with art reflecting the history and character of the Town. The project originated in 1994 and was completed in stages, with the final stage reaching completion in 2006. At this time, several panels have reached a state of disrepair, thus the Arts and Culture Commission's Forbes Mill Footbridge Sub -Committee is recommending the following project as a way to revitalize this piece of public art while keeping the original purpose of incorporating art from youth in our community at the forefront. iii. Guidelines 1. Youth from the Los Gatos Community, in second to fifth grade would be invited on a come first served basis to sign up for a summer art workshop through Los Gatos -Saratoga Recreation Department. The goal of the workshop would be for the youth to receive professional guidance and coaching on techniques used in art, and to create a two-dimensional piece of artwork to be displayed on the Footbridge. 2. Art will reflect the theme, Capturing Life in Los Gatos, with images depicting subject matter such as history, flora and fauna, architecture and the arts of Los Gatos. 3. Youth may create more than one piece of artwork, though only one piece from each youth will be selected for display. 4. Selection decisions on the art will be made by a selection committee comprised of Arts and Culture Commissioners. 5. The completed artwork would then be transferred to a digital image that would be produced on a two by three foot panel and affixed to the Footbridge. Panels may be displayed vertically or horizontally on the bridge. 6. The exact criteria and guidelines for artwork are yet to be determined. Medium and artistic technique could vary each summer as new panel installations take place. 7. Artwork may not display any sort of sponsorship, endorsement or advertisement for a local business or private venture of any kind. 8. No more than thirty panels would be replaced at any one time. Though the summer sessions may take place in multiple sessions, all thirty pieces of artwork would be installed at one time. 9. Panels in a state of disrepair would be replaced first, with placement consideration given so that the new panels are dispersed sporadically and not in one cluster. 10. An explanation of the revitalization project would be incorporated into the design of the bridge and would likely be displayed on the walls at either/both ends of the bridge. 11 The Town has been previously approached by members of the Los Gatos Morning Rotary to clean and maintain the bridge. Should the group choose to extend this agreement and continue maintenance, a plaque or message acknowledging their contribution could also appear on the fore mentioned walls. 12. All youth and their guardians will be asked to agree to terms set forth by the Town that are yet to be determined. Such terms would include: duration of display/life expectancy of approximately five years, procedures to be followed should the piece be damaged or weathered beyond repair, Artist's rights, Town rights, and retirement/decommissioning. Once artwork is removed from the bridge, the panel would be offered to its artist. iv. Preparation for the Revitalization Project 1. Town staff will attempt to contact the artists whose artwork is currently displayed on the bridge and inform them of the revitalization project. 2. An event will be held at the amphitheater near the Footbridge to celebrate the current artwork and introduce the revitalization project to the community. Invitees will include: past artists, local art groups, and the greater Los Gatos community. 3. Local advertising will be used to inform the community of the revitalization project, schedule for youth to participate in upcoming art camps for the bridge and the fore mentioned celebration event. v. Fiscal Impact 1. A "materials fee" of $75-$100 will be assigned to each LGS Recreation camp participant to cover the cost of the teacher, class materials and partial panel materials 2. The cost of the materials for each panel, including the panel itself, UV/graffiti coating, and hardware to secure it to the bridge would not exceed $200, for a total of $6,000 per installment session. This cost could be offset by the "materials fee" attached to the LGS Recreation art camp. 3. Each panel being replaced, and the borders of all of the panels would need to be initially repainted one solid color, and each remaining panels would need to be similarly painted prior to new art panel installation. It is suggested that this cost be included in the Town's annual budget, as a maintenance cost for the bridge as this upkeep would be necessary, independent of the proposed project. II. Public Art Banner Program i. Goal Enrich the atmosphere of Downtown Los Gatos by incorporating public art created by local artists into the Town's existing banner program. ii. Artists 1. Qualified artists will be sought through a Call for Artists process. 2. To qualify, an artist must be a Los Gatos Resident, defined by those with a Los Gatos address including county residents, and at least sixteen years of age. iii. Guidelines for Art 1. Subject matter for the submitted art must fit the approved theme. Themes in consideration are: The History and Arts of Los Gatos, and The Flora and Fauna of Los Gatos. 2. Artists may submit up to four entries. 3. All art must be submitted digitally, in a print ready format including final colors and proportionately sized to fit the final scale. iv. Banners 1. Banners are exactly 30 x 60. The image must be smaller, to accommodate space for standardized "Los Gatos" title bar which will appear on each final banner. The dimensions are yet to be determined. 2. A diagram of the banners will be provided in the Call for Artists information packet and will include the layout of the "Los Gatos" title bar, 3. Final banners will be double sided, with the same image appearing on both sides. 4. Banners will be digitally created by a 3rd party vendor using the print ready files submitted by the artists during the selection process. v. Art Selection 1. A selection committee will meet to select five to ten banners. 2. The committee reserves the right to postpone the project should the entries not meet the committee's expectations. 3. The committee will review the submissions and make selections based on the above outlined guidelines. 4. The committee will be comprised of Arts and Culture Commissioners, community members, business and arts organizations, and staff. 5. The selection committee will be made up of no more than a total of nine members. vi. Locations Selected banners will be displayed in and around Plaza Park, on the corner of Main Street and N. Santa Cruz Avenue, on poles currently equipped for hanging banners. vii. Fiscal Impact Banners are estimated at $600 per banner including: banner materials, digital image printing, installation hardware, labor to install/de-install the banners on existing banner poles, and artist honorarium. The total costs for five to ten banners would range from $3,000 to $6,000 depending on number of selected banners III. Public Art Displays i. Goal Increase the number of public art displays by installing one to two pieces of public art every two years. ii. Guidelines As a part of the expansion plan, staff will develop a list of approved Public Art locations. Upon choosing approved art locations, there would then be a Call for Artists with specific requirements for an appropriate piece for the approved location(s). Art would be selected in accordance with the Town's Public Art Selection Policy. IV. Art in the Council Chambers Sister City Program i. Goal Coordinate one Art in the Council Chambers show to include art from a Sister City ii. Guidelines The AICC curator is exploring options for this program. It will likely include one installation of art in an AICC show created by artists from a sister city to the Town. Community Services Dept Received S ,N a 12011 Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Pregra CSD Application Summary Project: Project/Program: Sunset Concerts Program Manager: Ted Lorraine & Susie Fleming, Concert Committee co-chairs Agency: Name of Agency: Saint Luke's Episcopal Church [fiscal agent for project] Site Address: 20 University Avenue, Los Gatos, CA 95030 Name of Executive Director: The Reverend David R. Breuer, Rector Project Description: Provide brief description of agency, agency goals, and agency services. List direct services and quantity below. To present high quality chamber music four -concert series by world -class artists at a broadly affordable price to enrich the community's life and well-being. Direct Services Service FY 2011/12 (proposed) FY 2012/13 (proposed) FY 2009/10 (adopted) FY. 2010/11 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid - year) Concert Series — Feb., Mar., Apr., & May 4 concerts, 1/month 4 concerts, 1/month 4 concerts, 1/month 4 concerts, 1/month 4 concerts, 1/month 4 concerts, 1/month Program Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Townannual funding amount $1,000 $1,000 Total annual program budget $20,500 $20,500 Town $ as % of annual total 4.9% 4.9% Clients: FY 2011-13 (proposed) FY 2009-11 (actual) Undup annual LG 150 150 clients Total undup anneal 300 300 clients LG clients as % of annual total 50% 50% Annual services per LG client 2 2 Application for Community Grant Funding General Instructions Page 1 Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Project: The Health Place Nurse Managed Center: Dr. Jayne Cohen, Director, The Valley Foundation School of Nursing: Agency: Name of Agency; The Valley Foundation School of Nursing Site Address: One Washington Square, San Jose, CA 95192-0025 Name of Executive Director; Dr. Jayne Cohen, Director ommunfty Services Dept Received (JAN 312011 CSD Project Description: Provide brief description of agency, agency goals, and agency services. List direct services and quantity below, This is a two year renewal request to support The Health Place, a San Jose State University Valley Foundation School of Nursing Nurse Managed Center, located in the Town of Los Gatos. The .project includes (5) programs for older adults; (1) in home visitation services for the frail elderly ineluding general health assessments; (2) Blood Pressure screening and monitoring during home visits and for the community at large; (3) One on one health education and community based education; (4) Information and referral services; (5) Consultation for agencies delivering services ( for clients, family members and caregivers), In addition new services that will be provided in collaboration with the Los Gatos Saratoga Recreation Department include: (1) Weekly free exercise classes for older adults; (2) Supportive nutritional education services, (3) Weekly educational sessions (Healthy Bites)- forming a'''A day Healthy Senior Activity weekly program to be held at the recreation department building, Other indirect collaborations the agency provides is participation.in planning and information gathering for the Los Gatos Senior Consortium, partnering with the Health Trust's Healthy Steps Program and general networking with local senior agencies. Direct Services Service FY 2011/12 (proposed) FY 2012/13 (proposed) FY2009/10 (adopted) FY 2010/11 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid -year) Home Visitation 300-400 300-400 400 300-400 400 - Report In progress Blood Pressure Monitoring 850 850 850 850 850 Report in progress Educational Programs 18 18 18 18 18 Report in progress Physical Fitness Programs 24 24 NA NA NA Not reported as of 12/2010 Consultations 200-300 200-300 400 200-300 400 Report in progress Application for Com nunity Grant Funding General Instructions Page 1 Program Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Clients: FY 2011- 13 (proposed) FY 2009-11 (actual) Town annual funding amount 36,958 29,231 Undup annual LG clients 240+ 1668 Total annual program budget 36,958 29,231 Total undup annual clients 240+ 1668 Town $ as % of annual total 100% 100% LG clients as % of annual total 80%-100% 1668 Annual services per LG client 240 11-12 *2009-2011 data through 12/10, Application for Community Grant Funding General Instructions Page 2 Town of Los Gatos FY 2011/12 & FY.2012/13 Community Grant Program Application .Summary Project: Project/P.rogram: Healthy Kids Program Program Manager: Emily Hennessy Agency: Name of Agency: Santa Clara Family Health Foundation Site Address: 210 East Hacienda Avenue, Campbell, CA, 95008 Name of Executive Director: Kathleen King Project Description; Provide brief description of agency, agency .goals, and agency services. List direct services and quantity below. Direct Services Service FY 2011/12 (proposed) FY 2012113 (proposed) FY 2009/10 (adopted) FY 2010/11 (adopted) FY 2009/10 • (actual) FY 2010/11 (actual mid -year) Provide health coverage to low-income children 6,155 children 5,110 children 8,671 children 8,742 children 7,298 children 7,62.7 children Program Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Clients: FY 2011- 13 (proposed) FY 2009-11 (actual) Town annual funding amount 296,184/yr 0 Undup annual LG clients 287 296 Total annual program budget 7,326,014/yr 8,744,463/yr Total undup annual clients 6,155 7,298 Town $ as % of annual total 4% 0% LG clients as % of annual total 4.7% 4.1 % Annual services per LG client $1,032/yr $1,032/yr THIS PAGE INTENTIONALLY LEFT BLANK Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Proj Let: Project/Program: Program Manager: Agency: Name of Agency Site Address: =0 , Name of Executive Director: Project Description: Provide brief description of agency, agency goals, and agency services. List direct services and quantity below. ,_eege}drs4`cssoi� Direct Services Service FY 2011/12 (proposed) (p' P ) FY 2012/13 (proposed) FY 2009/10 (adopted) ( p ) FY 2010/11 (adopted) F etual � :. � FY 2009/10 (actual)'` FY.2010/11 (actual mid - "'"` er) Year)(Q•uar�er•)� Part-time Job placements 100 100 n/a 35 n/a 15 Summer Intern Jobs 15 25 n/a 0 n/a 0 - new Foster Youth Jobs 10 20 n/a 0 n/a 0 - new Hard Skills Training 160 180 n/a 35 n/a 15 Soft Skills Training 40 60 n/a 0 n/a 0 - new Program. Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Clients: FY 2011- 13 (proposed) FY.2009-11 (actual) Town annual funding amount $5000 0 Undup annual LG clients 142 30 Total annual program budget $58,163 (Op Expenses) $62,954 Total undup annual clients 177 35 Town $ as % of annual total 9% of operating expenses n/a LG clients as % of annual total 80% 85% Annual services per LG client 1,9 2 TOWN OF LOS GATOS 6A FY 2011/12 and FY 2012/13 Application for Community Grant Funding General Instructions Page 1 Provide brief description of agency, agency goals, and agency services. Mission: TeenForce is a self-sustaining non-profit organization that helps teens (ages 13 — 20) gain work experience. We provide work readiness training, skills development and job placement services. Our staffing agency model makes it convenient and cost-effective for employers to hire teens and generates revenue to support our activities. Teens in ourprogramgain confidence and skills, while improving adult/teen relationships. Teens become healthy, caring and responsible young adults who have important roles in the community. Services: We have 3 main Job placement programs, all underpinned by "hard and soft" skills training (described later in the proposal). ® Part-time job placement, primarily fo.r youth of high school age (this is the subject of this grant proposal) • Summer internship program — more robust work experience targeted to youth ages 17 — 20 (high school graduates and junior college students) • Foster youth jobs program — a pilot program in 2011 to provide work experience for youth in foster care Goals: Our primary goal is to help youth build assets and gain work experience. Our primary financial goal is to prove that our model can be self-sustaining in Los Gatos. This occurs whenour net earned income from staffing placements is sufficient to cover our operating cost. After that, we seek to replicate the model in other communities, with a focus on low -to -moderate income areas. Project: Agency: Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Project/Program: 211 Santa Clara County (211 SCC) Program Manager: Kim Ferm, 211 SCC Director COmmunity Services Received (JAN De2,8 2011 CSD Name of Agency: United Way Silicon Valley (UWSV) Site Address: 1400 Parkmoor Avenue, Suite 250, San Jose, CA 95126 Name of Executive Director: Carole Leigh Hutton, President & CEO Project Description: Provide brief description of agency, agency goals, and agency services. List direct services and quantity below, UWSV Description: Everyone deserves opportunities to have a good life: a quality education that leads to a stable job, enough income to support a family through retirement, and good health. United Way Silicon Valley's work is focused on the building blocks for a good life: Education - Helping Children .and Youth Achieve Their Potential; Income - Proinoting Financial Stability and Independence; and Health - improving People's Health, Advancing the common good is less about helping one person at a time and more about improving systems to help the community as a whole. We are all connected and interdependent. We all win when a child succeeds in school, when families are financially stable, when people are healthy. UWSV goals: United Way Silicon Valley's goal is to create long-lasting changes by addressing the underlying causes of these problems. Living united means being a part of the change. It takes everyone in the community working together to create a brighter future. UWSV services: UWSV services include: 211 Santa Clara County, Alternative Education Collaborative, Financial Stability Partnership, Earn ft! Keep It! Save It!, Bank on San Jose, Credit Coaching, and Emergency Assistance Network. This proposal is intended to support the UWSV program: 211 Santa Clara County (211 SCC). 211 SCC is a toll -free 3-digit calling code set aside for the public for health and human service information and referrals. The service is available 24/7 in .over 170 languages, with calls being answered by trained and certified call specialists. Information Is also available through the website at www.211SCC.org. 211 SCC offers information on a broad range of services, including housing and shelter assistance, financial literacy, child and elder care, after school programs, and mental health and other health resources. In addition, 211 SCC call centers can connect volunteers to community projects, and in -kind item donations to agencies where their gifts may be best utilized. In participation with the Santa Clara County Office of Emergency Preparedness, 211 SCC is being integrated into the regional disaster response plans. During times of wide -spread emergenciesor disaster, 211 SCC provides the public with critical information about evacuation routes, food and shelter and other vital. Direct Services (211 Santa Clara County) 211 Santa Clara County is a confidential and servlce when possible, caller's zip code information is collected. The website does not track geography. 211 Santa Clara County Is a tool that Is used by case workers, program managers and other professionals, and employers in assisting their clients or employees In Identifying and accessing health and human service needs. Direct Services Service Number of Services Provided 211 Santa Clara County FY 2011/12 (proposed) FY 2012/13 (proposed) FY 2009/10 (adopted) FY 2010/11 (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid -year) All Los Gatos residents have free 211 SCC access from cell phones, pay• phones and all other land lines 28,592 28,592 28,592 28,592 28,592 28,592 All Los Gatos residents have free 211 SCC website access, if they have Internet service. www.211soc.org N/A N/A N/A N/A N/A N/A All Los Gatos residents have free TTY access to 211 SCC by calling 866- 390-6845. As needed As needed As needed As needed As needed As needed Program Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Clients: FY 2011-13 (proposed) FY 2009-11 (actual) Town annual funding amount $ 5,000 $2,400 Undup annual LG clients N/A N/A Total annual program budget $707,391* 707,391* Total undup annual clients N/A N/A Town $ as % of annual total .7% .3% LG clients as % of annual total N/A N/A Annual services per LG client N/A N/A * This is an estimate. Organizational and program budgets for FY 11-12 will not be complete until May/June 2011 Town of Los Gatos FY 2011/12 & FY 2012/13 Community Grant Program Application Summary Community Services Dept Received (FEB �S Q11 CSD Project: Project/Program:YWCA Support Network Program Program Manager: Sandy Davis, Director- YWCA Domestic Violence Dept. Agency: Name of Agency: YWCA Silicon Valley Site Address: 375 S. Third Street, San Jose, CA 95112 Name of Executive Director Keri ProcunierMcLain, CEO Project Description: Provide brief description of agency, agency goals, and agency services. List direct services and quantity below. The YWCA Silicon Valley- Domestic Violence Department will provide Los Gatos residents with essential domestic violence services including: 24hour toll -free bilingual crisis line (English/Spanish), individual and group counseling; support groups, short and longterm therapy, legal advocacy, children's play therapy, community outreach and education and emergency residential shelter. Direct Services Service FY 2011/12 (proposed) FY 2012/13 (proposed) FY 2009/10 (adopted) FY 2010/11 . (adopted) FY 2009/10 (actual) FY 2010/11 (actual mid -year) DV Services to Residents of Los Gatos (counseling, legal advocacy, crisis intervention) 110 110 110 110 161 35 Program Funding: FY 2011-13 (requested) FY 2009-11 (adopted) Clients: FY 2011- 13 (proposed) FY-2009-11 (actual) Town annual funding amount $6,000 $4,600 Undup annual LG clients 36 31 Total annual program budget $1.,045,034 $1,010,229 • Total undup annual clients 1100 1100 Town $ as % of annual ' total .6% .5% LG clients as % of annual total 3.2% 2.8% Annual services per LG client 25 25 Application. for Community Grant Funding General Instructions Page 1 THIS PAGE INTENTIONALLY LEFT BLANK