2010100404 - Ross Recreation Equipmentto ~`N~ F MEETING DATE: 10/04/10
ITEM NO:
cos cAtos COUNCIL AGENDA REPORT
DATE: SEPTEMBER 20, 2010
T0: MAYOR AND TOWN COUNCIL
FROM: GREG CARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 10-03 PARKS AND PLAYGROUND EQUIPMENT UPGRADE
PROJECT
AUTHORIZE THE TOWN MANAGER TO EXECUTE A CONSTRUCTION
SERVICES AGREEMENT WITH ROSS RECREATION IN AN AMOUNT
NOT TO EXCEED $108,096.
RECOMMENDATION:
Authorize the Town Manager to execute a construction services agreement with Ross Recreation
in an amount not to exceed $108,096.
BACKGROUND:
The adopted Capital Irnprovement Program (CIP) for FY 2010/11 - 2014/15 designates funding
for various infrastructure improvement projects in order to improve and enhance the quality of
life ui the community. Park Playground Equipment Improvements is one of the projects
included in the Town's approved CIP budget. This project will bring the playground equipment
at Bachman, Belgatos, and Blossom Hill Parks into compliance with current ADA guidelines and
consumer products safety standards. The FY 2010/11 Capital Budget designates funding in the
amount of $162,000 for the completion of these improvements.
DISCUSSION:
The playground equipment located at Baclunan, Belgatos, and Blossom Hill parks is between 15
and 20 years old, and no longer meets current ADA and consumer products safety requirements.
In order to meet the new standards, the equipment must be either retrofitted or replaced. Due to
liability issues, retrofitting play lots can be performed only by the original manufacturer or their
authorized distributor. Other manufacturers may be technically qualified to perform the
retrofitting work, but are not willing to absorb the liability associated with the original design of
`~Q
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by:~~~_Assistant Town Manager ~wn Attorney Clerk Administrator
~~inance Community evelopment
N:\PPW\MANAGEMENT\COllNCIL.\COUNCIL REPORTS\2010 Reports\October 4\Playgrou~rd Upgrade Projectdocx ~N~ ~MJy~~~~~'~~•
PAGE 2
OCTOBER 4, 2010
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 10-03 PARKS AND PLAYGROUND EQUIPMENT UPGRADE
PROJECT
DISCUSSION (cont'd
the play lots. As an alternative, reconstruction of the play lots was also considered. This would
allow for multiple manufacturers and designers to compete for the project. However, this would
require a complete redesign of each play lot as well the removal and replacement of all play
equipment. The cost of reconstructing all play lots at these tlu-ee parks would easily exceed
$300,000. For this reason, staff proposes a sole source approach to this project and has worked
with the original designer/manufacturer to obtain acost-effective proposal for this work.
The playground equipment currently installed at each of these parks was manufactured by
Landscape Structures and installed by Ross Recreation. Ross Recreation is the exclusive
distributor for Landscape Structures play equipment in Northern California. Over the past
decade, it has become industry standard that modifications to play lots (additions, repairs, etc.)
are only performed by the original firm that created the layout and design for the each play lot.
The original designer maintains primary responsibility for the functionality of the play lot.
Ross Recreation has been providing recreational materials and services to the Town for several
years and is familiar with the Town's standard specification format, provides fast and efficient
service, and as stated above is the only authorized distributor for Landscape Structures in
Northern California. As a result, staff did not seek other vendor quotations. Further, staff
recommends the Town Council approve this equipment upgrade project and equipment purchase
in the amount of $108,096 from Ross Recreation.
The upgrade for each of playground is estimated to be completed by December 2010. The cost
estimate for each playground upgrade is as follows (See attached cost proposal Exhibit A):
• Bachman Park - $32,248.89
• Belgatos Park - $26,694.75
• Blossom Hill Park - $49,151.88
A community meeting was held August 4, 2010 at Blossom Hill Park for the purpose of
reviewing proposed improvements for all three parks. Additionally, all three of these park's
neighborhoods were invited to attend and give their input regarding the proposed improvements.
Community members from the Baclunan Park neighborhood were the only residents in
attendance, along with three Park Commissioners. All attendees were supportive of the proposed
improvements for the three parks. Following the August 4 meeting, staff received one additional
phone call from a resident regarding the Blossom Hill Park proposal. The resident also voiced
support of the proposed changes.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a Construction
Services Agreement with Ross Recreation in an amount not to exceed $108,096.
PAGES
OCTOBER 4, 2010
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 10-03 PARKS AND PLAYGROUND EQUIPMENT UPGRADE
PROJECT
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
There are sufficient funds for this project as demonstrated in the table below.
Attachments:
1. Cost Proposal (Exhibit A)
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hops://na4salesforce.com/servlel/servle[.Integration?lid=OlN6000000095 r4&eid=a0960000007jOK9&enc=UTF-8&ic=1&sobjea=Quote
recreation equipment
Equipment Co. Inc.
100 Brush Creek Rd #206
Santa Rosa CA 95404
Phone 707-538-3800
Fax 707-538-3826
Bill To
Town of Los Gatos
P. 0. Box 655
Los Gatos, CA 95031
Quote #
Quote Date
Expiration Date
Project Name
Quote Name
EXHIBIT A
Q-10161
09/01/2010
12/27/2010
Bachman Park
Bachman Upper &
Preschool
Park
Los Gatos, CA
CustomerAuth/PO# Terms Sales erson Est. Shi Date
Net 30 On Materials Shipment Ludy Ogburn //
Part Number Quantity Description Unit Price Extended
Price
Playbooster, 2-5 1.0 Playstructure, Pb, 2-6 -PRESCHOOL AREA: Landscape Structures $6
625.00 $6
625.00
Plan #33461-1-2 (Option 1) , ,
Freight 1.0 Freight -for Preschool Area -Truckload Spacing 8+4 $906.00 $906.00
Installation - of Preschool Area -includes removal and disposal of
xisting non compliant componentr (with concrete footings) and
Installation
1.0 installation of new componentr. Includes upcharge for working
$3,586.00
$3
586.00
hrough existing loose fill surtacing Does not include site preparation, .
,
storage of materials, safety surtacing, or CPSI inspection. Quoted at
Prevailin Wa a Rate.
Playstructure, Pb, 5-12 -UPPER GRADES AREA: Landscape Structures
Playbooster, 5-12 1.0 Plan #33462-1-2 (Option 1) includes parts needed to bring existing $12,163.00 $12,163.00
structure u to current standards
Freight 1.0 Freight-for Upper Grades Area -Truckload Spacing 12+4 $906.00 $906.00
Installation - of Upper Grades Area -includes removal and disposal of
existing non compliant components (with concrete footings) and
Installation 1.0 installation of new componentr. Includes upcharge for working $6,325.00 $6
325,00
hrough existing loose fill surtacing Does not include site prepafation, ,
torage of materials, safety surfacing, or CPSI inspection. Quoted at
Prevailin Wa a Rate. -
Total Weigh NaN LB
Notes: Total Materials $1e,7sa.oo
Sales Tax (9.25%) $1,737.89
Total Freigh $i,siz.oo
SubtOYal $22,337.89
Total Labor $9,911.00
Total Other $o.oo
Total $3z,zas.s9
Approved
Printed
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ht[ps://na4salesfor<e.com/servlet/servlet.inregration?lid=O1N6000000095r4&eid=a0960000007jCmE&enc=UTF-8&IC=1&sobject-Quote 9/1/1012:52 PM
Quote #
Quote Date
Expiration Date
Project Name
Quote Name
rcoss rcecreaclon
~ Equipment Co. Inc.
100 Brush Creek Rd #206
Santa Rosa CA 95404
Phone 707-538-3800
C@CYEq~i0t1 eC)UI~}IT1211f Fax 707-538-3826
Town of Los Gatos
P. 0. Box 655
Los Gatos, CA 95031
0-10160 I
X09/o1/zolo ~
12/27/2010
BeI Gatos Park
Bel Gatos Upper/ Lower
Area
Las Gatos, CA
Customer Auth/PO# Terms Sales erson Est. Shi Date
Net 30 On Materials Shipment Judy Ogburn //
Part Number Quantity Description Unit Price Extended
Price
Independents-LSI 1.0 Independents -LSI -UPPER AREA: Landscape Structures Plan
#33465-1-2 (Option 1) $9,525.00 $9,525.00
Freight 1.0 Freight-for Upper Area -Truckload Spacing 12os $906.00 $906.00
Installation 1.0 Installation - of Upper Area -new play equipment in bare soil. Quoted
at Prevailing Wage Rate. $3,144.00 $3,144.00
Playbooster, 5-12
1.0 Playstructure, Pb, 5-12 -LOWER AREA: Landscape Structures Plan
#33463-1-1 (Option 1) includes parts needed to bring existing
structure u to current standards
$6,948.00
$6,948.00
Freight 1.0 Freight -far Lower Area -Truckload Spacing 12+4 $906.00 $906.00
Installation
1.0 Installation - of Lower Area -includes removal and disposal of existing
non compliant components (with concrete footings) and installation of
new components. Includes upcharge far working through existing
loose fill surfacing Does not include site preparation, storage of
materials, safety surfacing, or CPSI inspection. Qu°ted at Prevailing
a e Rate.
$3,742.00
$3,742.00
Total Weigh NaN LB
Notes: Total Materials $16,473.00
Sales TaX (9.25%) $1,523.75
Total Freight $i,siz.oo
Subtotal $19,aos.7s
Total Labor $6,886.00
Total Other $o.oo
Total $26,694.75
Approved
Printed Name:
Page 1 of 1
hops://na4salesforce.<om/servle[/servlet.Integra[ion?lid=O1N6000000096r4&eid=a0960000007j DUH&enc=UTF-8&ic=1&sobject=Quote 9/1/10 12:38 PM
Ross Recreation
y Equipment Co. Inc.
100 Brush Creek Rd #206
Santa Rosa CA 95404
Phone 707-538-3800
r$CI'G'fSt[QPt Ut'~UI~[T'Ir?nt Fax 707-538-3826
BiII To
Town of Los Gatos
P. 0. Box 655
Los Gatos, CA 95031
quote #
Quote Date
Expiration Date
Project Name
Quote Name
Q-10162
09/01/2010
12/27/2010
Blossom Hill Park
Blossom Hill Upper & Tot
~ Ship To ~
Blossom Hill Park
Los Gatos, CA
Customer Auth/PO# Terms Salesperson Est. Ship Date
Net 30 On Materials Shipment ]udy Ogburn //
Part Number Quantity Description Unit Price Extended
Price
Playbooster, 2-6 1.0 Playstructure, Pb, 2-5 -TOT AREA: Landscape Structures Plan $9,153.00 $9,153.00
#34151-1-i (Option 1)
Freight 1.D Freight -for Tat Area -Truckload Spacing 12+4 $906.00 $906.00
Installation - of Tot Area -includes removal and disposal of existing
non compliant components (with concrete footings) and installation of
Installation 1.0 new components. Includes upcharge for working through existing $4,633.00 $4,833.00
loose fill surfacing Does not include site preparation, storage of
materials, safety surfacing, or CPSI inspection. Quoted at Prevailing
a e Rate.
Playstructure, Pb, 5-12 -UPPER GRADES AREA: Landscape Structures
Playbooster, 5-12 1.0 Plan #34152-1-1 (Option 1) includes parts needed to bring existing $20,143.00 $20,143.00
structure u to current standards
Freight 1.0 Freight -for Upper Grades Area -Truckload Spacing 12+8 $1,133.00 $1,133.00
Installation - of Upper Grades Area -includes removal and disposal °f
existing non compliant mmponents (with concrete footings) and
Installation 1.0 installation of new components. Includes upcharge for working $10,274.00 $10,274.00
hrough existing loose fll surfacing Does not include site preparation,
torage of materials, safety surfacing, or CPSI inspection. Quoted at
Prevailin Wa a Rate.
Total Weigh NaNiB
Notes: Total Materials $z9,z96.0o
Sales Tax (9.25%) $z,709.Rs
Total Freight $z,o39.00
Subtotal $3a,oaas7
Total Labor $15,107.00
Total Other $o.oo
Total $a9,lsl.ss
Approved By:
Printed Name:
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