3 - EOPtOWN OF MEETING DATE: 6/7/10
'- ITEM NO:
~;.~,~~,
ios sop`oe COUNCIL AGENDA REPORT
DATE: May 21, 2010
TO: MAYOR AND TOWN COUNCIL
FROM: GREG CARSON, TOWN MANAGER i~~~
SUBJECT: APPROVE REVISED TOWN OF LOS GATOS EMERGENCY OPERATIONS PLAN
(EOP)
RECOMMENDATION:
Approve revised Town of Los Gatos Emergency Operations Plan (EOP).
BACKGROUND:
The Town of Los Gatos implemented an EOP in 1999 and was updated in April of 2009 by Town
Council action. A series of changes and additions have been made based on need and feedback received
during planning and training of Emergency Operations Center (EOC) personnel. These changes also
respond to several of the Strategic Goals set forth by the Town Council for 2010-2012.
DISCUSSION:
The revisions to the Emergency Operations Plan far 2010 include the following:
• All contact phone numbers and websites in Appendices A, B, D, G, and H were verified and
updated as needed.
• Appendices O and P (Dam Failure and Wildfire Evacuation Plans) were added to enhance the
response, communication and evacuation route information to those residents in vulnerable
areas.
• Appendix M (Volunteer Management) was added to improve volunteer coordination of disaster
service workers and spontaneous volunteers.
• Appendix Q (Emergency Response Supplies and Equipment) was added to identify vendors,
conh~actors and retail establishments to assist the Town when existing resources have been used
or are not available in the Town's inventory.
PREPARED BY: Sc R. Seaman Chief of Police
U:\F.mergency Management\Coun~ReportE~N06. ] O.doc
Reviewed by: _~~Assistant Town Manager (' ~tI'dwn Attorney
Clerk Administrator Finance mmunity Development
PAGE2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTION APPROVING REVISIONS TO THE TOWN OF LOS GATOS
EMERGENCY OPERATIONS PLAN
January 20, 2010
• The EOC roster (page 32-33 of the EOP) was revised to reflect changes in Town staff and re-
allocation based on practicality and opportunities to assign new talent and experience to
appropriate positions in the EOC.
• The EOC position checklists were reviewed and revised to reflect practical applications, reduce
redundancies and increase the use of consistent language as appropriate.
• Appendices O and P regarding wildfire and dam failure were added. Resident outreach and
education will occur through the Town website, neighborhood meetings and other methods
deemed appropriate by staff. The evacuation route maps will be available in hard copy in the
Clerk's Office.
CONCLUSION:
The Police Department is primarily responsible for maintaining and updating the EOP and may
periodically provide Council with updates as appropriate.
RECOMMENDATION:
Staff recommends that the Town Council approve the revised Emergency Operations Plan.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
There is no anticipated fiscal impact. Future revisions of the EOP and Appendices, in addition to staff
training will be conducted as part of the regular duties of the Support Services Captain and Personnel
and Community Services Sergeant in the Police Department. Failure to comply with the Emergency
Operations Plan as it relates to Incident Command System standards could affect the Town's ability to
obtain future disaster relief funding in the event of a natural disaster.
Attachments:
Emergency Operations Plan Sections I and II (Appendices)
Distribution:
General