2010060713 - MINUTES OF THE TOWN COUNCIL 5-17-10DRAFT Council/Agency Meeting 06/7/10
Item #
MINUTES OF THE TOWN COUNCIL/PARKING
AUTHORITY/REDEVELOPMENT AGENCY
MAY 17, 2010
The Town Council of the Town of Los Gatos conducted a Special Meeting on
Monday, May 17, 2010 at 5:30 P.M. to facilitate a Closed Session.
CLOSED SESSION BEGAN AT 5:30 P.M.
The Town Council of the Town of Los Gatos conducted a Regular Meeting on
Monday, May 17, 2010 at 7:00 P.M.
TOWN COUNCIL/PARKING AUTHORITY/REDEVELOPMENT AGENCY
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Diane McNutt, Vice Mayor Joe Pirzynski,
Council Member Steve Rice, Council Member Barbara Spector,
Council Member Mike Wasserman
Absent: None.
PLEDGE OF ALLEGIANCE
Brooke Landaiche, C.T. English Middle School led the Pledge of Allegiance.
The audience was invited to participate.
PRESENTATIONS
Proclamations
Civility Awareness Day
• Mayor Diane McNutt proclaimed May, 2010 as Civility Awareness Month.
• Alyce Parsons accepted the proclamation on behalf of the Association of
Image Consultants International (AICI) organization..
• Ms. Parsons thanked the Council and community for their support and
commented that Los Gatos will be acknowledged at the annual AICI
conference in Canada next week.
Presentations/Proclamations -Continued
National Public Works Week
• Mayor Diane McNutt proclaimed the week of May 17, 2010 as Public
Works Week.
• Todd Capurso, Director of Parks and Public Works accepted the
proclamation bn behalf his department.
• Commented on his Department's importance in the community and
commended his team for their hard work.
• Commented that-Parks and Public Works will be hosting their annual
Open House on Wednesday, May 19, 2010 and invited the community to
stop by the corporation yard and take a tour.
Government Finance Officers Association Distinguished Budget
Presentation Award for Fiscal Year 2009/2010
• Mayor Diane McNutt presented the Government Finance Officers
Association Distinguished Budget Presentation Award for Fiscal Year
2009/2010 to the Town of Los Gatos.
• Steve Conway, Director of Finance accepted the award on behalf of the
Town.
• Mr. Conway thanked Council for their support and thanked staff for the
professionah work with the budget process.
CLOSED SESSION REPORT
CONFERENCE WITH LABDR NEGOTIATOR
(Government Code. Section 54957.6)
Town Negotiators (Lead): Rumi Portillo, Human Resources Director
Greg Larson, Town Manager Employee
Organization(s): Management Employees
Confidential Employees Town Employees'
Association (TEA)
Police Officers' Association (POA)
American Federation of State, County
Municipal Employees Local No. 101 (AFSCME)
Mr. Martello stated that direction was given. and no reportable action was taken.
PUBLIC EMPLOYEE APPOINTMENT
(Government Code Section 54957}
Title: Town Attorney
Mr. Martello stated that direction was given and no reportable action was taken.
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TOWN COUNCIL
COUNCIL/TOWN MANAGER REPORTS
Council Matters
Council Member Steve Rice
• Commented that the County's Emergency Preparedness Committee is
launching a new program that will allow residents to receive notices of
issues that may be of :concern to the community as well as any emergency
in the area,
• Invited residents to register their phone numbers at www.alertscc.com to
receive these notifications.
Mayor Diane McNutt
• Reminded the community that there is still time to nominate a senior
resident for the Senior of Distinction Award.
® Commented that the deadline is Friday, May 21, 2010 and more
information can be found on the Town website at www.losgatosca.gov.
Manager Matters
Mr. Larson
• Commented on the success of the first Bicycle Road-eo, a training
opportunity for youth which was held last weekend at the Town Civic
Center.
• Reminded the community that Tuesday, May 18, 2010 is the deadline for
submitting applications to the Youth Commission for their Youth Friendly
Business program.
• Commented the Town Clerk Department is accepting "Vote by Mail"
ballots through June 8, 2010.
• Commented that the deadline to submit Board and Commission
applications is Friday June 11, 2010 and invited the community to apply to
serve on one of the Town's Boards and Commissions.
Did You Know...?
Jenny Haruyama, Finance Budget Manager .
• Presented information to the community on the Town's giving program.
• Commented that the program is designed to enhance Town services.
• Commented that more information can be found on the Town's website at
www.losgatosca.gov.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
Accept Investment Report for Third Fiscal Quarter 09/10 (January
through March, 2010)
2. Adopt ordinance effecting a zone change from RM:5-12:PD to R-1:8, to
construct ten. single gamily houses for property located at: 517 and
615 Blossom Hill Road and Placer Oaks Road (APNS 529-16-073, 529-
14-012, and 067) ORDINANCE 2190
3. Agreement between the Town of Los Gatos and BayTSP
a. Authorize the Town Manager to finalize and execute an agreement
between the Town of Los Gatos and BayTSP for licensing of Software
and use of dedicated space for law enforcement purposes
b. Accept an in-kind donation from BayTSP of office space and
technology use
4. Adopt resolution to amend the Joint Powers Agreement for the
Administration of the Santa Clara County Congestion Management
Program dated December 1, 1994 (JPA) RESOLUTION 2010-048
5. Reservoir Road (APN: 529-31-041) Adopt resolution accepting work
of Sienna Oaks, LLC, and authorizing the Town Manager to execute
Certificate of Acceptance and Notice of Completion for recording by
the Clerk Administrator RESOLUTION 2010-049
6. PPW.Project No. 09-10 - FY 2009/10 Street Repair and Resurfacing
Program 411-811-9901 Adopt a resolution approving plans and
specifications for the Street Repair and Resurfacing (cape seal).
project and authorize staff to advertise the project for bids
RESOLUTION 2010-050
7. Landscaping and Lighting Assessment Districts 1 & 2
a. Adopt resolution preliminarily approving the Engineer's Report for
Fiscal Year 2010/11 RESOLUTION 2010-051
b. Adopt resolution of intention to order the levy and collection of
assessments far Landscape and Lighting No. 1 -Blackwell Drive
Benefit Zone RESOLUTION 2010-052
c. Adopt Resolution of Intention to order the levy and collection of
assessments for Landscape and Lighting District No. 1 -Kennedy
Meadows Benefit Zone RESOLUTION 201.0-053
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Consent Items -Continued
Item #7 -Continued
d. Adopt Resolution of Intention to order the levy and collection of
assessments for Landscape and Lighting District No. 1 -Santa Rosa
Heights Benefit Zone RESOLUTION 2010-054
e. Adopt Resolution. of Intention to order the levy and collection of
assessments for Landscape and Lighting District No. 1 - Vasona
Heights Benefit Zone RESOLUTION 2010-055
f. Adopt Resolution of Intention to order the levy and collection of
assessments for Landscape and Lighting District No. 1 - Hillbrook
Drive Benefit Zone RESOLUTION 2010-056
g. Adopt Resolution of Intention to order the levy and collection of
assessments for Landscape and Lighting District No. 2 -Gemini Court
Benefit Zone RESOLUTION 2010-057
8. Hazardous Vegetation Abatement
a. Adopt resolution declaring hazardous vegetation {brush) a public
nuisance and providing for abatement RESOLUTION 2010-058
b. Set June 21, 2010 as a .public hearing to hear protest on this annual
program
9. PPW Job No. 10-12 -Proposition 1 B Funded Curb, Gutter, and
Sidewalk Repair and Replacement Project 411-813-9921. Adopt
resolution approving plans and specifications for the Proposition 1 B
funded Curb, Gutter; and Sidewalk Repair and Replacement Project
and authorize staff to advertise the project for bid.
RESOLUTION 2010-059
TOWN COUNCIL/REDEVELOPMENT AGENCY
10. Approve Council/Agency minutes of May 3, 2010
11. PPW Job No. 09-06 -Los Gatos Library Project. 411-821-2501 Adopt
resolution authorizing the Town Manager/Executive Director to direct
payment of fees to the West Valley Sanitation District to provide
services to connect the new Los Gatos Library fo the sanitary sewer
system, in an amount not to exceed $81.,715. RESOLUTION 2010-060
MOTION: Motion by Vice Mayor Joe Pirzynski to approve Consent
Items #1-11.
Seconded by CounciF Member Barbara Spector.
VOTE: Motion passed unanimously.
VERBAL COMMUNICATIONS
Ms. Hamilton
• Commented about the success of the fund raising telethon called the
Venue-A-Thon which was held at the KCAT studios last. weekend.
• Thanked Council and the community for their support to help raise money
for the Venue which supports youth activities in Town.
• Thanked the KCAT staff for their support to make the event a success.
Mr. Dubois
• Commented on the success of the first Venue-A-Thon and stated that the
community helped to raise over $10,000 for the Venue which supports a
safe place for the youth in the community.
• Commented that the Town has offered to match the funds raised for a
Place for Teens (The Venue) and that the Venue Board is very thankful for
their support.
• Thanked Council, KCAT and the community for their support.
Mr. Larson
• Commented that in February, 2010 the Town Council approved a grant
agreement with A Place for Teens that provides $50,000 in matching
funds and that it includes not only the contributions made at the Venue-A-
Thon, but contributions made through the end of June, 2010.
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Verbal Communications -Continued
Mr. Fagot
• Thanked the Council, the merchants, and the community for their support
to make the Venue-A=Thon a success..
Closed Verbal Communications
PUBLLC HEARINGS
12. Operating and Capital Budgets
a. Consider the Town of tos Gatos Proposed Operating and Capital
Budget for Fiscal -Year 2010-2011 '
b. Consider the Town of Los Gatos Proposed Capital Improvement
Program for Fiscal Year-2010-2015
c. Rescind Resolution 1995-27 affirming The Architectural
Standards/Hillside Committee
Staff report made by Greg Larson, Town Manager, Steve Conway, Director of
Finance, and Jenny Haruyama, Budget Finance Manager.
Staff report on the proposed 2010-2015 Capital Improvement Project Budget
made by Todd Capurso, Director of Parks and Public Works.
Council Comments
• Questioned if staff's plan is to bring up the Pavement Condition. Index
(PCI) for the residential areas.
• Expressed concerns about the streets in the Almond Grove area and the
intersection of Highway 9 and University Avenue.
• Questioned if there is something more that can be done at the intersection
within the next year, given the fact we have the grant funding.
• Questioned if staff could re-prioritize Town funding to focus more on the
residential streets, specifically the Almond Grove area.
• Questioned the streets that are included as part of the Almond Grove
area.
• Questioned if there. are plans for repairing Royce Street.
• Expressed concern about the Glenridge area and stated that the streets
are in need of repair.
• Commented on the importance of an outreach program to inform the
neighbors of the Town's plans for the Almond Grove area.
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Public Hearing Item #12 -Continued
Council Comments -Continued
• Suggested that the open drainage issue on Hernandez Avenue be studied
to determine what repair options are available and suggested that the
Town provide outreach. to the neighbors.
• Questioned the estimated time ~of completion for the Pollard Road Bridge.
• Suggested that there be neighborhood outreach with the renovation for
Bachman, Blossom Hill and Bel Gatos Park playground improvements.
• Questioned if concrete options verses asphalt options will be explored 'as
part of the Almond Grove study.
• Questioned if the Oak Meadow ADA project will get done this year.
Mr. Capurso
• Commented that the Town's goal, is to bring up the PCI to over 70 for all
three categories relating to the Town's streets.
• Clarified that construction for the University Avenue intersection
improvement project is scheduled to begin in fiscal year 2010/11.
• Clarified that more work needs to be done on both the collector streets
and residential streets, but most of the grant opportunities will only allow
funding for work on arterials or collector streets.
• Clarified that the' only option to maintain the residential streets is to use.
Town funds.
• Clarified that there will be a study done this year to determine a plan. on
how to approach the concrete streets in the Almond Grove areas.
• Clarified that the majority of the Almond Grove residential streets
are made of concrete construction,. which lends itself to expensive
preventive maintenance,
• Commented that one option may be to reconstruct the streets~since there
are varying depths of concrete. Even if reconstructed, the streets may not
be sufficient to handle the current traffic use.
• Commented that Almond Grove also has some asphalt streets that need
immediate attention and those streets will have patch work done this
summer.
Public Hearing Item #12 -Continued
Mr. Capurso -Continued
• Clarified that staff is in the process of determining a plan for Royce Street.
• .Clarified that the goal is to identify the scope and financial magnitude of
the Almond Grove area improvement project and to develop an
implementation plan.
• Clarified- that the Pollard Road Bridge is scheduled as a 2010/11 project,
-the lead is the City of Saratoga, and that the project is 80% funded at this
point.
• .Clarified that the original Oak Meadow.ADA project had a relatively
modest scope and has been expanded since acquiring additional funding
and that the project will be completed this year.
Mr. Larson
• Clarified that staff's direction is to make Almond Grove a priority for the
next two years, focusing on studies to determine the concrete versus
asphalt improvement options.
• Confirmed that staff will not know the magnitude of the cost until the
concrete verses asphalt issues have been determined. Confirmed that the
millions of dollars needed to fund the work will most likely not be eligible
from grant funding or from the Town's traffic mitigation funds, so staff will
have to look for a considerable re-allocation of capital funds or the sale of
some vital assets to provide the funding.
• Clarified that the project will be coming back to Council over the course of
the next year with updates and funding possibilities.
Open Public Hearing
IVIr. Miller
• Commented about the condition of the streets in the.Almond Grove area
and stated that outreach and communication to the Almond Grove and
Gienridge area residents is a great idea.
Closed Public Hearing
Mr. Larson
• Clarified that Council can direct any changes to either the Capital
Improvement Project plan or the Operating Budget and with a majority
concurrence staff would bring any changes back to Council on June 7,
2.010 for final approval..
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Public Hearing Item #12 -Continued
Council Discussions.
• Direction was given to move forward with staff recommendations for the
one-time funding as stated in the staff report and in the Proposed
Operating and Capital Budget for Fiscal Year 20.10-2011 and in the Gatos
Proposed Capital Improvement Program for Fiscal Year 2010-2015.
MOTION: Motion by Council Member Steve Rice to rescind
Resolution 1995-27 affirming the. Architectural
Standards/Hillside Committee.
Seconded by Council Member Barbara Spector.
VOTE: Motion passed unanimously.
TOWN COUNCIL
OTHER BUSINESS
13. Introduce ordinance adding a new chapter to the Los Gatos Town
Code entitled "Neighborhood Preservation"
Staff report made by Michael Martello, Interim Town Attorney.
Open/Close Public Comment
MOTION: Motion by Vice Mayor Joe Pirzynski to introduce
ordinance adding a new chapter 30 to the Los Gatos Town
Code entitled "Neighborhood Preservation" to be read in title
only,. further reading waived.
Seconded by Council Member Steve Rice.
VOTE: Motion passed. unanimously.
ADJOURNMENT
Meeting adjourned i.n memory of Saratoga City Council Member Susie
Nagpal.
Attest:
Jackie D. Rose, Clerk Administrator
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