6 - CDBG Funds transfer.SOW N p~.
r "~~"~~°°~ s COITNCIL AGENDA REPORT
OS GASO
MEETING DATE: 6/7/10
ITEM NO:
DATE: May 26, 2010
TO: MAYOR AND TOWN COUNCIL
FROM: GREG CARSON, TOWN MANAGER
SUBJECT:. ADOPT A RESOLUTION AUTHORIZING THE TRANSFER OF
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS AND
RELATED BUDGET ADJUSTMENTS
RECOMMENDATION:
Adopt a resolution authorizing the transfer of Community Development Block Grant (CDBG)
funds and related budget adjustments (Attachment 1).
BACKGROUND:
The Town has participated in the Santa Clara Urban County CDBG Program since 1975.
Through this program, the Town receives federal CDBG funds for activities which benefit
primarily very low and low income households, including Americans with Disabilities Act
(ADA) modifications, affordable housing developments, the Housing Conservation Program, and
service programs .administered by local nonprofit agencies.
DISCUSSION:
.Each fiscal year, Council adopts a resolution allocating CDBG funds for that year. 'The total
amount of funds available each year is set by the federal Department of Housing and Urban
Development (HUD).. If any project which is allocated CDBG funds does not use all of those
funds, they must be re-allocated to another project before they maybe used. All of the Town's
CDBG allocations are tracked by Santa -Clara County on a document called the Cash Control
Record, and each is assigned a "project number."
The Town's Cash Control Record currently includes an allocation for ADA-compliant curb cuts
(project LG-09.-41). This project has been completed, and the Parks and Public Works
PREPARED BY: Regina A. F
.Director
Reviewed by: ~_Assistant Town Manager~I'own Attorney
Clerk Administrator Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE TRANSFER OF
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
May 26, 2010
Department would like to re-allocate the remaining balance to another existing project, ADA
compliance work in Oak Meadow Park (project LG-10-41).
Oak Meadow Park is atwelve-acre parlc located at the intersection of University Avenue and
Blossom Hill Road. The park is adjacent to the Los. Gatos Creek Trail. It has a large open turf
area ofapproximately five acres. There is currently adirt/gravel pathway that runs along the
perimeter of this turf area that serves as primary path of travel to the picnic areas and other
amenities located within the park. The surface of this pathway is uneven and is not ADA
compliant, making many of the park's amenities difficult to access by those park users with
wheelchairs, walkers, strollers, or physical limitations.
This project will allow for the construction of a paved, asphalt pathway around the turf area. The
pathway, which will range in width from five to twelve feet, will provide for ADA access of
several group picnic areas, the bandstand area,. and the park restroom facilities. Additionally,
this pathway will provide for full ADA access from the park's parking lot to the Billy Jones
Railroad facilities and the Bill Mason Carousel. This pathway project will also provide for an
ADA accessible connection'to the Los Gatos Creek Trail and Vasona County Park.
Preliminary design has already begun for this project and is expected to be completed over the
summer. Bidding and award will occur during August and September. Construction is
scheduled to occur during. the month of November 2010.
CONCLUSION:
Staff recommends that Council adopt a resolution (Attachment 1) authorizing the transfer of
CDBG funds remaining from project LG-09-41, "Town of Los Gatos. ADA Compliance -Curb
Cuts," to project LG-10-41, "Town of Los Gatos-ADA Compliance -Oak Meadow," and related
budget adjustments. Once approved by Council, the transfer request would be forwarded for
final approval by the County.
ENVIRONMENTAL ASSESSMENT:
The recommended action is not a prof ect defined under CEQA, and no further action is required..
FISCAL IMPACT:
The total cost of the project is estimated at $139;886. Of this, $107,643 would be funded
through the CDBG program, and the remaining $32,243 would be funded through TDA Article 3
FY 10/11 funds.
All CDBG allocations are adopted as part of the Operating Budget. Once the transfer was
approved, budget adjustments in the appropriate operating revenue and expenditure accounts
would be made to reflect the corrected amounts of ADA funding.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE TRANSFER OF
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
May 26, 2010
CDBG allocations that are used for capital projects are also adopted as part of the Capital
Improvement Program budget. Budget adjustments in the appropriate CIP revenue and
expenditure accounts would be made to reflect the receipt of CDBG funds.
The recommended action would have no impact on the General Fund.
Attachments:
1. Draft Resolution of the Town Council of the Town of Los Gatos authorizing the transfer
of Community Development Block Grant (CDBG) funds and related budget adjustments
(Exhibit A).
Distribution:
Judy Borah, Santa Clara County Office of Affordable Housing
Glenda Cracknell, Finance Analyst
Tim Kawasaki, Administrative Analyst
`~~IIIS "AGE
gleTTEleiTI®]`•dALL~'
I.EI' T BLAl`1I~
Attachment 1
RESOLUTION NO. 2010-
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
AUTHORIZING THE TRANSFER OF COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDS AND RELATED BUDGET ADJUSTMENTS
WHEREAS, the Town of Los Gatos receives Community Development Block Grant
funds from the U.S. Department of Housing and Urban Development through the County of Santa
Clara as anon-entitlement city pursuant to the provisions of Title I of the Housing and Community
Development Acts of 1974 and 1977, as amended; and
WHEREAS, the U.S. Department of Housing and Urban Development requires that any
funds remaining from completed projects must be transferred to another project before they maybe
utilized; and
WHEREAS, the Town Council wishes to allocate additional funds to the Capital
Improvement Program project which ensures compliance with Americans with Disabilities Act
(ADA) accessibility requirements in Oak Meadow Park.
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
DOES HEREBY RESOLVE AS FOLLOWS:
The Town Council does hereby authorize the transfer of funds on the Town's Cash Control Report as
set out in Exhibit A, attached and incorporated herein, and the related budget adjustments.
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos, California, held on the 7th day of June, 2010, by the followirig vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
N:1CSD\TCRPTS\Resolutions\2010\CDBG Transfer Oak Meadow.doc
2
Exhibit A
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