2010051711 - Project 09-06 - Los Gatos Library - West Valley Sanitation Services1 WN ~F
,~,,, ~- MEETING DATE: 05/17/10
ITEM NO: ,i I
cos-~ASOS I
COUNCIL/AGENCY AGENDA REPORT
DATE: APRIL 19, 2010
TO: MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: GREG CARSON, TOWNMANAGER/EXECUTIVE DIRECTOR
SUBJECT: PPW JOB NO. 09-06 -LOS GATOS LIBRARY PROJECT 411-821-2501
ADOPT RESOLUTION AUTHORIZING THE TOWN MANAGER/EXECUTIVE
DIRECTOR TO DIRECT PAYMENT OF FEES TO THE WEST VALLEY
SANITATION DISTRICT TO PROVIDE SERVICES TO CONNECT THE NEW
LOS GATOS LIBRARY TO THE SANITARY SEWER SYSTEM IN AN
AMOUNT NOT TO EXCEED $81,715.
RECOMMENDATION:
Adopt a Resolution authorizing the Town Manager/Executive Director to direct payment of fees
to the West Valley Sanitation District to connect the new Los Gatos Library to the sanitary sewer
system in an annount not to exceed $81,715.
BACKGROUND:
The construction of the new Los Gatos Libruy is scheduled to start in 7uly 2010. `I`he design
work for this project was completed in March 2010 and the project is currently advertised
through the Town's formal bidding process. The new Los Gatos Library site has no existing
utility service comiecfions. Additionally, the construction of the new Library will require
relocation of a number of utility facilities to accommodate the new building. Staff has been
working with various utility companies to coorduiate design and provide construction services to
the new Library.
DISCUSSION:
One of the major utility needs of the new Library is sanitary sewer service: The Plans call for the
general building contractor to route sanitary sewer drains to a conrunon "lateral" line. As part of
this work the Library Contractor will relocate approximately 1601ineal feet of 8" sewer line.
The sanitation district will oversee and provide inspection of the connection to the sanitary sewer
system.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by: !'~1 Assistant Town Manager/Deputy Director
Town Attorney/General Counsel Clerk Administrator/Secretary
~l 'finance Community Development
C:\D000ME-r\gungvari\LOCALS-1\Temp1GW Viewer\09.06.nea~.lib~ary. West Valley Sanitation.doc
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APRIL 19, 2010
MAYOR AND TOWN COUNCIL
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: PROJECT 09-06 -LOS GATOS LIBRARY PROJECT 411-821-2501
DISCUSSION (cont'd):
Typically there is fee credit given when new construction includes the removal of buildings
contributing to the sanitary system, but in this case, because the structures were in place and
connected before the permit process was utilized, no record of original fees paid could
established and so no credit could be given by the Sanitation District to the Town. The cost for
connecting to the system, a treatnent plant capacity fee, permit processing fee, plan check and
inspection fee is $81,715. A letter from the Salutation District detailing the fees and explaining
the calculation process (Exhibit A) is included.
CONCLUSION:
Staff recommends the Town Council/Redevelopment Agency adopt the attached Resolution
authorizing the Town Manager/Executive Director to direct payment of fees (Exhibit A) to the
West Valley Sanitation District to connect the new Los Gatos Library to the sanitary sewer
system in an amount not to exceed $81,715.
ENVIRONMENTAL ASSESSMENT:
This project is Categorically Exempt pursuant to Sections 15301 (c), and 15303 (e), and 15304
(b) of the State CEQA guidelines.
FISCAL IMPACT:
Sufficient fiends are available for this agreement as demonstrated in the table below.
._-..:. _ ....-.__ ~~. 3.08Gct~'OSLT13RirSRY1'ROSECl` ...
FY 2007/08 FY 2008/09 FY 2009/10 Expended/ Proposed Remaining
Expenditures Expenditures Available Encumbered Contract Budget
FY 2009/10 Fiscal Impact Budget To Date Amount I3 Approved
Project 411-821-2501 $ 28,669 $ 677,778- $ 17,775,417 $ 2,330,823 $ 81,715 $ 15,362,879
TOTALS
$ 17,775,417 $ 2,330,823 $ 81,715 $ 15,362,879
Attachments:
Resolution authorizing Town Manager/Executive Director to direct fee payment to the West
Valley Sanitaton District to connect the new Los Gatos Library to the sanitary sewer system in
an amount not to exceed $81,715. Fee schedule attached as (Exhibit A).
Attachment 1
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER/EXECUTIVE DHiECTOR
TO DIRECT PAYMENT OF FEES TO CONNECT THE NEW LOS GATOS LHiRARY
TO THE SANITARY SEWER SYSTEM
PPW JOB N0.09-06 -LOS GATOS LIBRARY PROJECT
WHEREAS, the 2009-10 Capital Improvement Program budget includes funding
for the for PPW Job No.09-06 Los Gatos Library Project; and
WHEREAS, sanitary sewer service is needed for this project; and
WHEREAS, underground sewer facilities have to be relocated around the site of
new Library; and
WHEREAS, it is necessary for the Town Council/Redevelopment Agency to
secure the services of West Valley Sanitation District to provide sewer connection service for the
Los Gatos Library Project.
NOW, THEREFORE, BE IT RESOLVED that the Town
Council/Redevelopment Agency of the Town of Los Gatos hereby approves the attached letter of
fee assessment (Exhibit A) with West Valley Sanitation District to provide sanitary sewer
connection services in connection with the Los Gatos Library Project in an amount not to exceed
$81,715.
BE IT FURTHER RESOLVED that the Town Manager/Executive Director is
hereby authorized and directed to pay sewer connection fees on behalf of the Town
CounciURedevelopment Agency.
PASSED AND ADOPTED at a regular meeting of the Town
Council/Redevelopment Agency of the Town of Los Gatos, California, held on the 17th day of
May, 2010 by the following vote:
COUNCIL/AGENCY MEMBERS
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR/SECRETARY OF THE REDEVELOPMENT AGENCY
LOS GATOS, CALIFORNIA
Sanitation District
April 19, 2010
Bruce Smith
Capital Projects Manaser
Town ofLos Gatos
41 Prides Avenue
Los Gatos, CA 95030
RE: Los Gatos Library Project - Fee to bWSD
Mr. Smith:
The fees for the proposed Library project are the followings:
Connection Fee $50,725:?0
Treatment Plant Capacity Fee $29,479.87
Permit Processing Fee $SI0.00
Plan CheLk Fee $500.00
Inspection Fee 500 00
TOTAL $81,715.07
EXHIBIT A
A copy of the April 15, 20101etter from Patrick Salaudro, explaining the Cannection Fee and
Treatment Plant Capacity Fee calculations, is attached for your reference. The plan check fee and
inspection fee are related to the relooation of approximately 1601ineal feet of 8-inch sewer lino For
the Project.
Please malte payment to the Districttn the amount of 581,715.07.
Si cerely,
J t athan 1~. Lee
S for Civil Engineer
Attachment
West Valley Sanitation Distritt of Santa Clara Cnunry
Serving: Cary of Campbell • roevn of los Ca¢os • City of tilonie Serene • City of Sarafoga • Unintorporated Areas
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