11 - Parking Lot 6 Soil Treatment and Disposal.pow N o,~ MEETING DATE: 04/05/10
ITEM NO:
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cos ~G~p.~os COUNCIL/AGENCY AGENDA REPORT
DATE: MARCH 22, 2010
TO: MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGNECY
FROM: GREG CARSON, TOWN MANAGER/EXECUTIVEbIRECTOR
~~
SUBJECT: PPW JOB NO. 07-16A -PARKING LOT 6 SOIL TREATMENT AND DISPOSAL
411-817-0702
A. ADOPT RESOLUTION DECLARING GALEB PAVING INCORPORATED
TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT AND
AWARD A CONSTRUCTION CONTRACT IN AN AMOUNT NOT TO
EXCEED $56,300.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY 1N AN AMOUNT
NOT TO EXCEED $6,000.
C. AUTHORIZE RESERVE ALLOCATION IN THE AMOUNT OF $62,300
FROM THE PARKING RESERVE TO 411-817-0702 FOR PARKING LOT
6.
D. AUTHORIZE BUDGET ADJUSTMENT IN THE AMOUNT OF $62,300
TO 411-817-0702.
RECOMMENDATION:
1. Adopt Resolution (Attachment 1) declaring Galeb Paving Incorporated to be the
lowest responsible bidder on the project and award a construction contract (Exhibit
A) in an amount not to exceed $56,300.
2. Authorize staff to execute future change orders to the construction contract as
necessary in an amount not to exceed $6,000.
3. Approve an additional transfer in the amount of $62,300 from the parking reserve to
411-817-0702 for Parking Lot 6.
4. Approve a budget adjustment in the amount of $62,300 to 411-817-0702-82405.
BACKGROUND:
Parking Lot 6, located along West Main Street between Victory Lane and Lyndon Avenue, was
reconstructed and resurfaced in the Fall of 2009 and successfully opened for public use prior
to the holiday season. ~`'
PREPARED BY: TODD CAPURSO
Director of Parlcs and Public Worlcs
Reviewed by: ~ Assistant Town Manager/Deputy Director
own Attorney/General Counsel Cleric Administrator/Secretary
Finance Community Develop~Ilent
N.\PPW\MANAGEMENT\COUNCIL\COUNCIL REPORTS\2010 Reports\April S\07-I6%p~ikinglot6.soil.disposaLdocA~~ w.. ~ ~,.,~.~~v
PAGE 2
MARCH 22, 2010
MAYOR AND TOWN COUNCIL
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: PPW JOB NO. 07-16A -PARKING LOT 6 SOIL TREATMENT AND
DISPOSAL 411-817-0702
BACKGROUND (cont'd~:
Prior to this project, the Town's Redevelopment Agency acquired the adjacent property located
at 224 West Main Street for the purpose of adding space to -this parking lot and the overall
expansion of downtown parking capacity and the eventual development of a mixed-use project
including affordable housing. The acquisition of this property allowed for the expansion and
improvement of Parking Lot. 6 within a single project.
DISCUSSION:
During the construction of the expanded parking lot, it was determined that the soil under the
property located at 224 West Main Street was contaminated and could not be disposed of
through normal methods. Additional .soils testing was necessary to determine the best treatment
and disposal method. To keep the parking lot project schedule on-time, the excess soil from this
property was moved to a separate location and the parking lot project was completed.
Staff worked with the geotechnical consultant and after additional testing, it was determined that
this excess soil can be treated with cement which neutralizes the contaminants in the material
and can then be disposed of in normal ways and would not have to be off-hauled to a designated
disposal site. Subsequently, staff prepared a scope of work for the treatment and disposal of this
soil in coordination with the geotechnical consultant.
For projects with a construction cost of less than $100,000, the Town's informal bid process does
not require public advertising nor the preparation of plans and specifications for a project. This
informal bid process allows staff to prepare a scope of work, solicit bids from three contractors,
and award the contract to the lowest bidder. The Town successfully utilizes this process for
small scale and uncomplicated projects.
Three bids were solicited by the Town Engineer for the Parking Lot 6 Soil Treatment and
Disposal Project. Bids for this project were received on March 5, 2010 as follows:
• Galeb Paving Incorporated
• Duran & Venables Incorporated
• Joseph J. Albanese, Incorporated
$56,300
$60,000
$72,000
Staff reviewed the bids and determined that Galeb Paving Incorporated is the most responsible
entity and is responsive to the Town's informal bid process. Staff recommends the Town
Council adopt the attached Resolution declaring Galeb Paving Incorporated to be the lowest
responsible bidder on the project, and award a construction contract to this company in an
amount not to exceed $56,300.00. It is further recommended that the Towri Council authorize
staff to execute future change'orders to the construction contract in an amount not to exceed
$6,000.
PAGE 3
MARCH 22, 2010
MAYOR AND TOWN COUNCIL
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: PPW JOB NO. 07-16A -PARKING LOT 6 SOIL TREATMENT AND
DISPOSAL 411-817-0702
CONCLUSION:
StafF recommends the Town Council adopt the attached Resolution declaril7g Galeb Paving
Incorporated to be the lowest responsible bidder on the project and award a construction contract
to this company in an amoluit not to exceed $56,300.
It is further recommended that the Town Council authorize staff to execute future change orders
to the construction contract in an amount not to exceed $6,000.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
FISCAL IMPACT:
There are sufficient funds available for this project as demonstrated in the table below.
PARI{ING LOT 6
PROJECT 411-817-0702
Available Expended/ Available Proposed
Budget Encumbered Funding Balance Contract/ Available
FY 2009/10 Fiscal Lupact Funding To Date Source If Approved Planned Exp. l3alancc'
PARI{1NG RESERVE $ 1,522,510 $ - $ (62,300) $ - $ - $ 1,460;210`
Parking Lot 6 381,336 379,750 62,300 63,886 62,300 1,586
'TOTALS $ 379,750 $ 62,300
TOTAL, EXP~NDITU~2ES BY ~CATI;GbRI': _
Consulting Services $ 35,053
Consh•uctimi 337,752 $ 56,300
Contingency 6,000
Materials L,211
Staffing 5,734
'TOTALS $ 379,750 $ 62,300
Attarhma.ntc•
1. Resolution awarding a construction contract (Exhibit A) to Galeb Paving Incorporated in
an amount not to exceed $56,300.
Attachment 1
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
AWARDING A CONSTRUCTION CONTRACT TO
GALEB PAVING, INCORPORATED
FOR PPW JOB NO. 07-16A
PARKING LOT 6 SOIL TREATMENT AND DISPOSAL PROJECT
WHEREAS, bids were sought in conformance with State and Town law for PPW
Job No.07-16A -Parking Lot 6 Soil Treatment and Disposal Project; and
WHEREAS, Galeb Paving, Incorporated submitted a bid which the Town
Council/Redevelopment Agency deems to be responsive to the Town's solicitation.
NOW, THEREFORE, BE IT RESOLVED by the Town
Council/Redevelopment Agency of the Town of Los Gatos, County of Santa Clara, State of
California, that Galeb Paving, Incorporated is declared to be the lowest responsible bidder for
PPW Job No. 07-16A -Parking Lot 6 Soil Treatment and Disposal Project.
BE IT FURTHER RESOLVED that the Town Manager is hereby authorized
and directed to execute a construction contract (Attached as Exhibit A) for said project on behalf
of the Town in an amount not to exceed $56,300.
BE IT FURTHER RESOLVED that staff is authorized to execute future change orders,
as necessary, in an amount not to exceed $6,000.
PASSED AND ADOPTED at a regular meeting of the Town Council/Redevelopment
Agency of the Town of Los Gatos, California, held on the Sty' day of April, 2010 by the following
vote:
COUNCIL MEMBERS:
AYES:
NAYS
ABSENT:
ABSTAIN:
SIGNED: MAYOR/CHAIR OF THE REDEVELOPMENT
AGENCY OF TIIE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR/SECRETARY OF THE REDEVELOPMENT AGENCY OF THE
TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
Exhibit A
CONTRACT
THIS AGREEMENT is between the Town of Los Gatos (hereinafter referred to as
("Owner") and Galeb Paving Inc. hereinafter referred to as ("Contractor"). Owner and
Contractor, for the consideration hereinafter named, agree as follows:
A. SCOPE OF WORK
Contractor shall furnish all materials and perform all of the work for the construction of PPW
Job No. 07-16A -Parking Lot 6 Soil Treatment and Disposal Project; in accordance with the
Contract Documents.
B. CONTRACT PRICE
As frill compensation for furnishing all materials and for doing all the work contemplated and
embraced in this Contract, also for all loss or damage arising out of the nature of the work
aforesaid, or from the actions of the elements, or from any unforeseen difficulties or obstructions
which may arise or be encountered in the prosecution of the work until its acceptance by Owner,
and for all risks of every description connected. with the Worlc, also for all expenses incurred by
or in consequence of the suspension or discontinuance of work, and for well and faithfully
completing the Worlc, and the whole thereof, in the manner and according to the Contract
Documents, Owner shall pay (fifty six thousand three hundred dollars) $56,300, which shall
supersede any other amount specified in the Contract Documents.
C. CONTRACT DOCUMENTS
All .rights and obligations of Owner and Contractor are fully set forth and described in the
Contract Documents. All parts of the Contract Documents are intended to be correlated so that
any work called for in one part and not mentioned in the other, or vice versa, is to be executed
the same as if mentioned in all said documents. The Contract Documents are defined in Part I,
Section 1-1.01(A) of these Specifications and are incorporated herein by reference the same as
though set out in full.
D. BEGINNING OF WORK
Following the execution of this Contract and the approval of bonds and insurance policies and
certificates, Owner shall issue a Notice to Proceed with the Worlc. Commencing work or the
entrance of equipment or materials on the site of the Worlc by Contractor before receipt of the
Notice to Proceed is at the sole risk and expense of Contractor and the Contractor shall be fully
liable for any damage or injury sustained by Owner or third persons resulting there from.
E. TIME OF COMPLETION
The Worlc called for herein shall be fully completed in thirty (30) working days of Contractor's
receipt of the Notice to Proceed.
F. CORRECTION OF WORK AFTER ACCEPTANCE AND FINAL PAYMENT BY
TOWN
Contractor shall remedy any defects due to faulty materials and/or workmanship and pay for any
damages to other work and/or existing facilities resulting there from which shall appear within a
period of 2 years from the date of recording of the Notice of Completion.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of this
day of , 2010.
TOWN OF LOS GATOS, by:
Greg Larson, Town Manager
RECOMMENDED BY:
Todd Capurso
Director of Parlcs and Public Worlcs
APPROVED AS TO FORM:
Michael Martello, Interim Town Attorney
ATTEST:
Jackie Rose, Clerk Administrator
Galeb Paving, Incorporated, by:
(Signature)
(Print Name)
(Address)
(City, State, Zip)
(Contractor's License Number)