2009122117DATE:
TO:
FROM:
SUBJECT:
MEETING DATE: 12/21/09
ITEM NO:
COUNCIL/AGENCY AGENDA REPORT
rji
DECEMBER 7, 2009
MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
GREG LARSON, TOWN MANAGER/EXECUTIVE DIRECTOR rea—
PPW JOB NO. 09-08 LIBRARY UTILITY UNDERGROUNDING PROJECT 821-
2104
ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS
FOR THE LIBRARY UTLITY UNDERGROUNDING PROJECT
AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS.
RECOMMENDATION:
Adopt resolution approving plans and specifications for the Library Utility Undergrounding
Project and authorizing staff to advertise the project for bids.
BACKGROUND:
The construction of the new Library on the east side of Civic Center will require the ,
abandonment of a section of Villa Avenue to accommodate the construction of the new structure.
There are several utilities which cross the proposed site and must be relocated prior to the
construction of the new Library. These utilities include; electric, telephone, cable TV, natural
gas, and water.
In the spring of 2009, the Town hired Giacalone Design Services Inc., a consulting firm, to
participate on the Library design team. Their scope of work includes the preparation of
construction documents for the relocation and undergrounding of all utility lines.
DISCUSSION:
The proposed schedule for the construction of the new Library necessitates that utility
relocations and associated site work be completed prior to the projected start of construction,
anticipated for July 2010.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by: 9, Assistant Town Manager/Deputy Director
Town Attorney/General Counsel Clerk Administrator/Secretary
4./ Finance Community Development
N:\PPW\MANAGEMENT\COUNCIL\COUNCIL REPORTS\2009 reports\December 21\09-08.utility.underground.p&s.doc
PAGE 2
DECEMBER 7, 2009
MAYOR AND TOWN COUNCIL
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: PROJECT 09-08 — LIBRARY UTILITY UNDERGROUNDING PROJECT
821-2104
DISCUSSION (cont'd):
The design team has been working on this utility relocation and undergrounding project in
collaboration with PG&E, Verizon, and Comcast. This project will underground electric,
telephone, and cable TV services under the newly configured Villa Avenue and Fiesta Avenue.
The relocation requires the placement of these utility lines through the Civic Center parking lot,
and reconnection with existing utility services at the west end of Villa Avenue near the Pageant
Grounds entrance.
This project not only relocates utility lines that are within the footprint of the new Library, but it
also enhances the aesthetic elements of the Civic Center area by removing utility poles along
Villa Avenue contained within the project site.
Staff recoininends the Town Council approve the plans and specifications for this project and
authorize staff to advertise the project for bids. Upon Council's approval of plans and
specifications, staff will present a recommendation to award a construction contract at the regular
Town Council meeting to be held January 19t'', 2010.
CONCLUSION:
Staff recommends the Town Council accept the staff recommendations as noted above.
ENVIRONMENTAL ASSESSMENT:
This project as defined under CEQA is Categorically Exempt (Section 15301c). A Notice of
Exemption will not be filed.
FISCAL IMPACT:
The estimated construction cost for this project is $220,000. There are sufficient funds available
for this project in account number 821-2104.
Attachments:
1. Resolution approving plans and specifications for the Library Utility Undergrounding
Project and authorizing staff to advertise the project for bids
Attachment 1
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
APPROVING THE PLANS AND SPECIFICATIONS FOR
PROJECT 09-08 — LIBRARY UTILITY UNDERGROUNDING PROJECT
AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS
WHEREAS, plans and specifications for the Library Utility Undergrounding Project
have been prepared by the Town Engineer and duly filed with the Clerk Administrator/Secretary
of the Redevelopment Agency; and
WHEREAS, public improvements are of benefit to the project area or the immediate
neighborhood of the project area; and
WHEREAS, no other reasonable means of financing such public improvements are
available to the community; and
WHEREAS, the Redevelopment Agency's contribution to the cost of the public
improvement will assist in elimination of one or more blighting conditions in the project area;
and
WHEREAS, the Town Council/Redevelopment Agency of the Town of Los Gatos has
reviewed said plans and specifications.
NOW, THEREFORE, BE IT RESOLVED that the Town Council/Redevelopment
Agency hereby approves the plans and specifications for the Library Utility Undergrounding
Proj ect.
BE IT FURTHER RESOLVED that the Clerk Administrator/Secretary of the
Redevelopment Agency is hereby authorized and directed to advertise the Library Utility
Undergrounding Project for bids in the manner prescribed by the Town Municipal Code.
PASSED AND ADOPTED at a regular meeting of the Town Council/Redevelopment
Agency of the Town of Los Gatos held on the 21st day of December, 2009 by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS/
CHAIR OF THE REDEVELOPMENT AGENCY
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR/SECRETARY OF THE TOWN OF LOS GATOS
LOS GATOS/REDEVLOPMENT AGENCY, CALIFORNIA