09 Staff Report - Street Resurfacing of Hillside Streetspow ~ of
tos`~ os
DATE: July 9, 2009
TO
FROM:
SUBJECT
COUNCIL AGENDA REPORT
MAYOR AND TOWN COUNCIL
MEETING DATE: 813109
ITEM NO: 9
GREG LARSON, TOWN MANAGER
SURFACE TRANSPORATION IMPROVEMENT PROGRAM (STIP) 811-0001
ADOPT A RESOLUTION ACCEPTING THE WORK OF GRANITEROCK
COMPANY AND AUTHORIZING THE TOWN MANAGER TO EXECUTE A
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION FOR
RECORDING BY THE CLERK ADMINISTRATOR
PPW JOB NO. 06-03 - STREET RESURFACING OF HILLSIDE STREETS
RECOMMENDATION:
Adopt a Resolution accepting the work of Graniterock Company and authorizing the Town
Manager to execute a Certificate of Acceptance and Notice of Completion for recording by the
Clerk Administrator.
BACKGROUND:
This street resurfacing project placed an asphalt overlay on College Avenue. The Town recently
completed resurfacing of a number of hillside streets in the area above the Civic Center, and this
Surface Transportation Improvement Program (STIP) funded project brings the Town closer to
completing pavu3g of all the roads in this area. The streets that were resurfaced were; Jackson
Street, Oak Hill Way, Grove Street, Orchard Street, Central Avenue, and West Central Avenue.
DISCUSSION:
On October 20, 2008, the Town Council awarded a contract for this project to Graniterock
Company. The contracted work has been satisfactorily completed by Graniterock Company and is
accepted by the Parks and Public Works Department.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by: Assistant Town M r Town Attorney
Clerk Administrato Finance Community Development
N:1PPWIMANAGEMENTICOUNCILICOUNCIL REPORM2009 reportslAugust
3106.01hillsidcpaving.STP.Acceptance.NoticeCompietc. doc
PAGE 2
JULY 9, 2009
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 06-03 - STREE'T' RESURFACING OF HILLSIDE STREETS -
(SURFACE TRANSPORATION IMPROVEMENT PROGRAM (STIP) 811-0001
(DISCUSSION cont'd)
Ten percent of the faithful performance bond will remain in effect for a period of two years to
guarantee any needed repair and/or replacement caused by defective materials and workmanship.
The execution and recordation of the Certificate of Acceptance is now required to finalize the
Town's acceptance of the project. Staff recommends that the Certificate of Acceptance and
Notice of Completion be executed and recorded.
CONCLUSION:
Staff recommends that the Town Council adopt a Resolution accepting the work of Graniterock
Company and authorize the Town Manager to execute a Certificate of Acceptance and Notice of
Completion for recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
FISCAL IMPACT:
The original contract was approved by the Town Council for the amount of $311,200.
Additionally, the Town Council authorized $30,000 in a contingency amount, bringing the total
authorized budget for the project to $341,200.
The project was completed for $315,905 which is within the authorized budget.
HILLSIDE STREET RESURFACING
PROJECT 811-0001
Available
Budget
FY 2008109 Fiscal Impact Funding
GFAR $ 40,636
GRANT FUNDS 272,170
GAS TAX 40,000
TOTALS
Expended/
Encumbered Available
To Date Balance
$
19,074
272,170
40,038
331,282
$ 21,562
$ 352,806 $
TOTAL EXPENDITURES BY CATEGORY:
Consultant
Materials
Project Construction
Staff Labor
10,875
739
315,905
3,763
$21,524
TOTALS S 331,282
PAGE 3
JULY 9, 2009
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 06-03 - STREET RESURFACING OF HILLSIDE STREETS -
(SURFACE TRANSPORATION IMPROVEMENT PROGRAM (STIP) 811-0001
Attnchinentq*
Resolution accepting the work of Graniterock Company and authorizing the Town Manager to
execute a Certificate of Acceptance and Notice of Completion.
Attachment 1
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
ACCEPTING THE WORK OF GRANITEROCK COMPANY
FOR PPW JOB NO. 06-03
STREET RESURFACING OF HILLSIDE STREETS -SURFACE TRANSPORATION
IMPROVEMENT PROGRAM (STIP) AND AUTHORIZING THE TOWN MANAGER TO
EXECUTE A CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
FOR RECORDING BY CLERK ADMINISTRATOR
WHEREAS, on October 20, 2008, the Town Council awarded a contract for the Street
Resurfacing of Hillside Streets Project - PPW Job No. 06-03 to Graniterock Company as the
lowest responsible bidder; and
WHEREAS, Graniterock Company substantially completed the project in conformance
with the Town's bid process and pursuant to Council approval; and
WHEREAS, ten percent of the performance bond provided by Graniterock Company
shall remain in place for two years until October 20, 2010 to guarantee the work; and
WHEREAS, the work on PPW Job No. 06-03 Street Resurfacing of Hillside Streets
Project is hereby accepted as complete pursuant to the plans and specifications for the project.
NOW THEREFORE BE IT RESOLVED, that the Town Manager is authorized and
directed to execute the Certificate of Acceptance and Notice of Completion
BE IT FURTHER RESOLVED, that the Clerk Administrator is directed to transmit this
Certificate of Acceptance and Notice of Completion to the Recorder of Santa Clara County for
recording.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 3rd day of August, 2009 by the following vote.
COUNCIL MEMBERS:
AYES:
NAYS :
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA