2004-135-The Duties Or The Elected Town ClerkRESOLUTION .2004 -135
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
ESTABLISHING THE DUTIES
OR THE .ELECTED TOWN CLERK
WHEREAS, on June 7, 2004 the Town Council .adopted Resolution :2004-083
.establishing the compensation of the elected Town Clerk;. and,
WHEREAS, on .June 21, 2004 the Town Council adopted Ordinance 2133 amending the
:duties of the Town Clerk; and,
WHEREAS, the Town Council now wishes to establish the .specific duties relating to the
elected Town Clerk;
NOW THEREFORE, BE IT RESOLVED that the Town Council of the Town of Los
Gatos does hereby establish the specific duties of the elected Town Clerk (attached as Exhibit. A)
effective November 3, 2004.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 1S` day of November, .2004 !by the following vote:
COUNCIL MEMBERS:
AYES:.
NAYS.:
ABSENT:
ABSTAIN:
Sandy Decker,. Diane McNutt, Joe Pirzynski, Mike Wasserman,
Mayor Steve Glickman.
None
None
None
TTEST
CLERK OE TFIE TOWN
LOS GA'I'(_15, CALIFORNIA
SIGNED ~Q
MAYOR OF'THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
~~
ELECTED T'OWI®1 CLERK DUT)CES
1. Once Per Year:
Audit the log far FPPC Form 700 for those designated to be
forwarded to the rPPC. (July}
Review an annual print out. from Clerk's Index of all Town
.Agreements azad Recordings and confirm that an audit has been
performed by staff (January}
Check that all Ordinances have been codified by reviewing the log
file of confirmations received from Municipal Code Company.
(July}
Audit log of all Qath of Office proceedings. (July}
.Audit log for posting of Agenda's (Januazy)
2. nce Eacl~z Six Months: (January &~ July}
Audit the official Town Minute Book to be certain that Town
Council minutes are curlezxt and have been adopted by the Town
CpL1nG11, signed and sealed by the Clerk Administrator. Provide
certification of same to the Town Manager.
AYtdit the Town's official Ordinance Book to be certain that it is
current. Provide certification of same to the Town Manager.
Audit the .log for publications, proof of publications, and payment.
3. Once per quarter:
Certify Cleilc Administrator's quarterly report far permanent .filing
4. When recfuired:
Admizaister oath of Office to sleeted officials
~~hibit A