2002-166-Approving An Agreement For Professional Services With Bkf Engineers In Connection With The Design Of The Downtown Street Beautification And Improvement Project 02-33RESOLUTION 2002 -166
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES
WITH BKF ENGINEERS
IN CONNECTION WITH THE DESIGN OF THE
DOWNTOWN STREET BEAUTIFICATION AND IMPROVEMENT
PROJECT 02-33
WHEREAS, on June 17, 2002, the Town Council/Redevelopment Agency of the Town of
Los Gatos adopted its budget for the period 2002-2007; and
WHEREAS, the budget includes funding for the Downtown Street Beautification and
Improvement Project; and
WHEREAS, it is necessary for the Council/Redevelopment Agency to secure professional
engineering assistance to complete the final design of the Downtown .Street Beautification and
Improvement Project; and
WHEREAS, the Town Council/Redevelopment Agency has selected the firm of BKF
Engineers to provide the necessary professional ~~gineering assistance to complete the final design
of the Downtown Street Beautification and Improvement Project.
NOW, THEREFORE, IT IS RESOLVED that the Town Council/Redevelopment Agency
of the Town of Los Gatos hereby approves the attached Agreement (Exhibit A) for Professional
Services with BKF Engineers to complete the f nal design of the Downtown Street Beautification
and Improvement Project.
BE IT FURTHER RESOLVED that the Town Manager/Executive Director is hereby
authorized and directed to execute said agreement on behalf of the :Council.
PASSED AND ADOPTED at a regular meeting of the Town Council/Redevelopment
Agency of the Town of Los Gatos held on the 21st day of October, 2002, by the following vote:
COiJNCIL/AGENCY MEMBERS;
AYES: Steven Blanton, Sandy Decker, .Steve Glickman, Joe Pirzynski,
Mayor Randy Attaway.
NAYS : None
ABSENT: None
ABSTAIN: None
SIGNED: / ~
MAYOR OF THE TOWN OF L S GATOS
CHAIR OF THE REDEVELOPMENT AGENCY
LOS GATOS, CALIFORNIA
ATTEST:
CLERK/SECRETARY OF THE ' DEVELOPMENT AGENCY
OF THE Tu'V,VN OF LOS GATOS
LOS GATOS, CALIFORNIA
( ~ F~--rE nF THE T0~~1; c~ LEiih
MGR D~ . ;~~ /'y.
IHH
AGREEMENT FOR ENGINEERING DESIGN CONSUINT SERVICES
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THIS AGREEMENT is entered into this day of ~ESn ~'`. ._~ ~nm by and __
between the Town of Los Gatos, herein called "Town", the Town of Los Gatos Redevelopment
Agency; herein called "Agency" and BKF Engineers engaged in providing Engineering Design
Consulting services herein called the "Consultant".
RECITALS
A. The Town/Agency is considering undertaking activities to develop the Downtown
Street Beautification and Improvement Project.
B. The Town/Agency desires to engage an Engineering Design Consultant to provide
consulting services in conjunction with Project OZ-33 - Downtown Street
Beautification and Improvement Project. because of Consultant's experience and
qualifications to perform the desired work.
C. The Consultant represents and affirms that it is qualified and willing to perform the
desired work pursuant to :this Agreement.
AGREEMENTS
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS.:
1. .Scope of Services. The Consultant shall provide the following services as outlined in the
Consultant's Proposal as shown. (attached hereto as Exhibit A and incorporated by
reference herein).
2, Time of Performance. The services of the Consultant are to .commence upon the execution of
this Agreement and issuance of an Agency purchase order, with completion of the design by
February 28, 2003, as provided for in Consultant's proposal (attached hereto as Exhibit "A" and
incorporated by reference herein).
3. :Compliance with Laws. The Consultant shall use due professional care to comply with .all
applicable laws,. codes, ordinances, and regulations of governing federal, state and local laws.
Consultant represents and warrants to Town/Agency that pit has all licenses, permits,
qualifications and approvals of whatsoever nature which .are legally required for Consultant
to practice its profession. Consultant represents and warrants to Town/Agency that Consultant
shall, at its sole cost :and expense, keep in effect or obtain at all times during the term of this
Agreement any .licenses., permits, and approvals which are legally required for Consultant to
practice its profession. Consultant shall maintain a Town of Los Gatos business license
pursuant to Chapter 14 of the Code of the Town of Los Gatos.
4. Sole ResponsibilitX. Consultant shall be responsible for employing or engaging all persons
.necessary to perform the services under this Agreement.
5. Information/Report Handling. All documents furnished to Consultant by the Town/Agency
and all reports and supportive data prepared by the Consultant under this .Agreement are the
Town/Agency's property and shall be delivered to the Town/Agency upon. the completion of
Consultant's services or at the Town/Agency's written request. All reports, information, data,
and exhibits prepared or assembled by Consultant. in connection with the performance of its
services pursuant to this Agreement are confidential until released by the Town/Agency to the
public, and the Consultant shall not make any of the these documents or information available
to any individual or organization not employed by the Consultant orthe Town/Agency without
the written consent ofthe Town/Agency before such release. The Town/Agency acknowledges
that the reports to be prepared bythe Consultant pursuant to this Agreement are forthe purpose
of evaluating a defined project, and Town/Agency's use of the information contained in the
reports prepared by the Consultant in connection with other projects shall be solely at
Town/Agency's :risk, unless Consultant expressly consents to such use in writing.
Town/Agency further agrees that it will not appropriate any methodology or technique of
Consultant which is and has been confirmed in writing by Consultant to be a trade secret of
Consultant.
6. Compensation. Compensation for Consultant's professional services shall not exceed
$203,673, .and payment shall be based upon Town/Agency's approval of each task.
Billing shall be .accompanied by a detailed explanation of the work performed by whom at
what rate. and on what date. Also, plans, specifications, documents or other pertinent materials
shall be submitted :for Town/Agency review, -even if only in partial or draft form.
Payment shall be net thirty (30) days.
All invoices .and statements to the Town/Agency shall reference the Town/Agency's purchase
order number and be addressed as follows:
INVOICES:
Town of Los Gatos
Attn: Accounts Payable
P.O. Box 655
Los Gatos, CA 95030
:STATEMENTS:
Town of Los Gatos
.Attn: Finance Department
P.O. Box 655
Los Gatos, CA 95030
7. Availability of Records. Consultant shall maintain the records supporting this billing for not
less than three years following completion of the work under this Agreement. Consultant
shall make these records available to authorized personnel of the Town/Agency at the
Consultant's offices during business hours upon written request of the Town/Agency.
8. Project Manager. The Project Manager for the Consultant for the work under this
Agreement shall be Natalna Bernardi.
9. Notices. Any noti~~.. required to be given shall be.deemed to~ _:. duly and properly given if
mailed postage prepaid, and addressed to:
John E. Curt1S DAVID LAVELLE
Director of Parks and Public Works PRESIDENT
Town of Los Gatos BKF Engineers
Post Office Box 949 540 Price Avenue
Los Gatos, CA 95030 Redwood City, CA 94063
or personally delivered to Consultant to such address or such other address as Consultant
designates in writing to Town/Agency.
10. Independent Contractor. It is understood that the Consultant, in the performance of the work
and services agreed to be performed, shall act as and be an independent contractor and not
an agent or employee of the Town/Agency. As an independent contractor he/she shall not
obtain any rights to retirement benefits or other benefits which accrue to Town/Agency
employee(s). With prior written consent, the Consultant may perform some obligations
under this Agreement by subcontracting, but may not delegate :ultimate responsibility for
performance or assign or transfer interests under this Agreement. Consultant agrees to testify
in any litigation brought regarding the ubject of the work to be performed under this
.Agreement. Consultant shall be compensated for its costs and expenses in preparing for,
traveling to, and testifying in such matters at its then current hourly rates of compensation,
unless such litigation is brought by Consultant or is based on allegations of Consultant's
negligent performance or wrongdoing.
11. Conflict of Interest. Consultant understands that its professional responsibilities issolely to
the Town/Agency. The Consultant has and shall not obtain any holding or .interest within
the Town/Agency of the Town of Los Gatos. Consultant has no business holdings or
agreements with any individual member of the Staff or management of the Town/Agency or
its representatives nor shall it enter .into any such holdings or .agreements. In addition,
Consultant warrants that it does not presently and shall not acquire any direct or indirect
interest adverse to those of the Town/Agency in the subject of this Agreement, and it shall
immediately disassociate itself from such an interest should it discover it has done so and
shall, at the Town/Agency's sole discretion,. divest itself of such interest. Consultant shall
not knowingly and shall take reasonable steps to ensure that it does :not employ a person
having such an interest in this performance of this Agreement.
If after employment of a person, Consultant discovers it has employed a person with a direct
or indirect interest that would conflict with its performance of this Agreement, Consultant
shall promptly notify Town/Agency of this employment relationship, and shall, at the
Town/Agency's sole discretion, sever any such employment relationship..
12. Equal Employment OpportunitX. Consultant warrants that it is an equal opportunity
employer :and shall comply with applicable regulations governing equal employment
opportunity. Neither Consultant nor its subcontractors do and neither .shall discriminate
against persons employed or seeking employment with them on the basis of age, sex, color,
race, marital status, sexual orientation, ancestry, physical or mental disability, national origin,
religion, or medical condition, unless based upon a bona fide occupational qualification
pursuant to the California Fair Employment & Housing .Act.
13. Insurance. ~
A. Minimum Scope of .Insurance:
i. Consultant .agrees to have and maintain, for the duration of the contract,
General Liability insurance policies insuring him/her and his/her firm to an
amount not less than: one-million dollars ($1;000;000) combined single limit
per occurrence :and two million ($2,000,000) aggregate for bodily injury,
personal injury and property damage.
ii. Consultant agrees to .have and maintain for the duration of the contract, an
Automobile Liability insurance policy ensuring him/her:and his/her staff to
an amount not. less than one million dollars ($1;000,00.0) combined single
limit .per accident for bodily injury and property damage.
iii. Consultant shall ,provide to the Town/Agency all certificates of insurance,
with original endorsements effecting. coverage. Consultant agrees that all
certificates and endorsements are to be received and approved by the
Town/Agency before work commences.
iv. Consultant. agrees to have and maintain, for the duration of the contract,
professional liability insurance in amounts not less than $1,000,000 which is
sufficient to insure Consultant for professional errors or omissions in the
performance of the particular scope of work under this agreement.
B. General Liability;
i. The Town/Agency, .its officers, officials, emp ogees and volunteers. are to be
covered as insured as respects: liability arising out of activities performed by
or on behalf of the Consultant; products and completed operations of
Consultant, premises owned or used by the Consultant. This requirement
does not applyto the professional liability insurance required for professional
errors and omissions.
ii. The Consultant's insurance coverage shall be primary insurance as respects
the Town/Agency, its officers, officials, employees and volunteers. Any
insurance or self-insurances maintained by the Town/Agency, its officers,
officials, employees or volunteers shall be excess of the Consultant's
insurance and shall not contribute with it.
.iii. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the . Town/Agency, its officers, officials,
employees or volunteers.
iv. 'The Consultant's insurance shall apply separately to each insured against
whom a claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
C. All Coverag.,~; Each insurance policyrequired in this l~..m shall be endorsed to state
that coverage shall not be suspended, voided, canceled,. except after thirty (30) days'
prior written notice by certified mail, return receipt requested, has been given to the
Town/Agency. Current certification of such insurance shall be kept on file at all
times during the term of this agreement with the Clerk/Secretary of the
Town/Agency.
D. In addition to these policies, Consultant shall have and maintain Workers'
Compensation insurance as required by California law and shall provide evidence of
such policy to the Town/Agency before beginning services under this Agreement.
Further, Consultant shall ensure that all subcontractors employed by Consultant
provide the .required Workers' Compensation insurance for their respective
employees.
14. Indemnification. The Consultant shall save, keep and hold harmless indemnify and defend
the Town/Agency its officers, agent, employees-and volunteers from all damages, liabilities,
penalties, costs, or expenses in aw or equity that may at any time arise or be set up because
of damages to property or personal injury received by reason of, or in the course of
performing work which may be occasioned by a willful or negligent act or omissions of the
Consultant, or any of the Consultant's officers, employees, or agents or any ubconsultant.
1 S. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall
operate as a waiver of any other right or :remedy that party may have hereunder, nor does
waiver of a breach or default under this Agreement constitute a continuing waiver of a
subsequent breach of the .same or any other provision of this Agreement.
16. Governing Law. This Agreement, regardless of where executed, shall be governed by and
construed to the Taws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior Court of the County of Santa Clara.
17. Termination of AQreernent. The Town/Agency and the Consultant shall have the right to
terminate this agreement with or without cause by giving not less than fifteen (1S) days
written notice of termination. In the event of termination, the Consultant shall deliver to the
Town/Agency all plans, files, documents, reports, performed to date by the Consultant, In
the event of such termination, TownLAgency shall pay Consultant an amount that bears the
same ratio to the maximum contract price as the work delivered to the Town/Agency bears
to completed services contemplated under this Agreement pursuant to {Exhibit A) hereto,
unless such termination is made for cause, in which event, compensation, if any, shall be
adjusted in light of the particular facts and circumstances involved in such termination.
18. Amendment. No modification, waiver, mutual termination, or amendment ofthis Agreement
is effective unless made in writing and signed by the Town7Agency and the Consultant.
19. Dis utes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, including costs of appeal.
20. Entire Agreement. This Agreement, including .(Exhibits A), constitutes the complete and
.exclusive statement of the Agreement between Town/Agency and Consultant. No terms,
conditions, understandings or .agreements purporting to modify or vary this Agreement,
unless hereafter made in writing and signed by the party to be bound, shall be binding on
either party.
Ilv WITNESS WHEREOF, the Town/Agency and Consultant have executed this Agreement
as of the date indicated on page one (1).
TOWN/AGENCY OF THE
`TOWN OF LOS GATOS, by:
Debra J. 1 e
Town Manager/Executive Director
Recommended by:
John urtis
Dire t of Parks and Public Works
Bk~' ~IV~ iNEE /Ls , 1nlC .
(Company)
.Approved as to Form:
Orry P .orb
n .Attorney/General Counsel
ATTEST.:
Clerk/Secretary of the Redevelopment.Agency
Los Gatos, California
Ma ' ov
(Print Name)
1~ ~ ~.
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October 3, 2002
ENGINE€'RS Job# 20026100-PP
SURVEYORS
P LA'N N E R S Mr. Kevin Rohani
Town Engineer
Town of Los Gatos
Parks and Public Works Department
41 Miles Avenue
Los Gatos, CA 95031
Subject: Town of Los Gatos Downtown Street Improvements
Town Project #02-33
Proposal for Engineering and Surveying Services
Dear Mr. Rohani:
BKF Engineers is pleased to present our proposal for :preparing plans, specifications
and cost estimates for your downtown street improvements, Town Project #02-33.
Our proposal is based on information you have provided, including a downtown
streetscape concept plan and .maps tied in with your request for proposals. VJe also
received information at our meeting. on .September 30, 2002, regarding the scope of
work for the project.
We understand this is the first phase of potentially three phases of work. The three
phases would roughly correspond to the following:
Phase I replace curb, gutter and sidewalk as appropriate along Santa Cruz Avenue
and incorporate additional landscaped bulb-outs,. planters and pedestrian crossings as
depicted on the streetscape concept plan dated January 26, 1996. We will also
investigate existing drainage patterns and identify drainage deficiencies.
Improvements to address the capture of drainage along existing bulb outs and planters
will be identified. Phase I will include the development of the Gateway conceptual
plan.
Phase II would include the .design of the Main Street improvements and the Gateway
.improvements at Santa Cruz Avenue/Highway 9 and Santa Cruz Avenue/Wood Road.
The improvements along Main Street will include the replacement of curb, .gutter, and
sidewalk utilizing the Town's aesthetic sidewalk pattern. The installation of planters
and bulb-outs are proposed along Main Street to complete the downtown streetscape
concept plan. Also included in Phase II work would be traffic signal modifications at
981 Bidder Park Drive Main Street. and University Avenue.
Suite 100
San lose
:California 95131-2305
.phone 408.467.9ioo
fax 408.467.9199
www.bkf com Exh1 b1 t A
Phase III will consist of utility upgrades, including drainage upgrades not completed
in Phase I and II. Paving of Santa Cruz Avenue and Main Street will performed in
Phase III.
The scope of our proposal is limited to Phase I related work as outlined below:
Task 1-Base :Sheet Preuaration
We will prepare digital aerial photos of Santa Cruz Avenue and Main Street corridors.
A topographic map from an aerial survey will be provided for the proposed project
limits along both Santa Cruz Avenue and Main Street. This topographic map can be
used for Phase I, II and III work. The topographic map supplemented with field
surveys will be used to develop base sheets for Phase I design work including the
drainage and truck turning analysis. The base sheets will be prepared at 1 "=20' scale
with the ability to enlarge to 1 "=10' for detailing.
Task 2 -Data Collection
We will perform additional field surveys to gather necessary elevations at conform
areas. This additional survey work will primarily be performed after the conceptual
layout is developed.. This will allow the designers to accurately identify the critical
vertical and horizontal points to be .surveyed.
Task3 - Drainage Analysis and' Design
We will evaluate the existing drainage for storm drainage systems serving Santa Cruz
Avenue .and-the .adjoining cross .streets. Existing systems will be evaluated between
Santa Cruz Avenue .and Los Gatos Greek. Overland flow patterns will be identified
and the flow capacity of the existing storm drain system will be established. The
drainage patterns of the existing and proposed bulb outs and planters will be
evaluated. Based on the drainage analysis, we will :determine the need for additional
drainage inlets and piping for the Phase I street improvements. A drainage report will
be provided which addresses the required drainage measures. A proposed drainage
design will be developed based on the drainage report recommendations, Drainage
systems required to avoid the reconstruction of Phase I improvements will be
implemented into the Phase I contract documents. Our drainage-design, will attempt
to minimize disruption of recently constructed concrete improvements. Drainage
facilities serving Santa Cruz Avenue but required to be constructed on side streets .and
parallel streets will be delineated on the Phase I contract drawings.
Task 4 -Utility Design and Phasing
The underground utilities will be evaluated along Santa Cruz .Avenue.-This work will
include documenting existing utilities based on owner drawings, surface features and
survey information. 'The relocation of utilities will be identified .and coordinated with
utility owners. Relocation work to be performed which may involve the replacement
of sidewalk, curb and gutter will be identified as Phase I work. The remainder of the
utility relocation work will be scheduled prior to the Phase III repaving of Santa Gruz
Avenue.
Task 5 - Phase I Contract Documents
We will prepare construction documents to replace damaged or autdated curb, gutter
and sidewalk .along Santa Cruz Avenue between the Highway 9 Caltrans right of way
and Wood Road. Standard sidewalk segments will be reconstructed with the Town's
asthetic sidewalk pattern. The contract documents will address completing the
conceptual streetscape plan with the construction of the remaining bulb-outs and
planters. Based on preliminary site walks, significant stretches of curb, gutter and
sidewalk will remain. During the conceptual design phase, the concrete improvements
to be reconstructed and the proposed bulb outs and planters will be identified and
subsequently detailed for construction in the contract documents. Stage construction
plans will be prepared to address the various modes of transportation and construction
schedule constraints. The contract documents will also include landscaping and
irrigation design for Santa Cruz Avenue.
Task b -Design Review of Existing Plans .and Conditions
The existing intersections and mid-block crossings .along Santa Cruz Avenue will be
evaluated to determine if .adequate room has been provided for truck turning
movements. Improvements to improve deficient intersections will be .incorporated
.into the contract documents.
The existing design for Bachman Avenue and Grays Lane, which was prepared by
another civil engineering .firm, shall be reviewed. Vehicular turning movements,
grading, drainage improvements and the compatibility of concrete improvements will
be assessed. If required, changes will be recommended to achieve a feasible and
functional design.
Task 7 -Gateway Conceptual Plans
VJe have been provided with conceptual drawings for the Santa Cruz
Avenue/Highway 9 intersection and the Wood Road/Santa Cruz Avenue intersection.
These two intersections are the gateway entrances to Los Gatos' Downtown. We will
prepare two updated conceptual designs for each intersection which would
compliment the Santa Cruz Avenue streetscape features. Developing the gateway
conceptual design during this phase will promote the continuity of the streetscape
beautification theme. Our design work will include meeting and coordinating with
Town staff, performing site visits to collect photos for display, developing 2
alternates at each intersection at '/8"=1', and preparing an "Image Board" for
presentations. Meetings will be scheduled with Caltrans to discuss the feasibility of
the proposed :gateway alternatives. .Based on our discussions with Caltrans,
alternatives which are not feasible; will be eliminated. For this phase, we do not
anticipate developing the :gateway conceptual design further for public hearings.
The attached spreadsheet has been organized to follow these tasks and to further
delineate sub-tasks. We believe that the described scope correctly captures all of the
work requested and will assist the town in moving forward with completion of the
desired Santa Cruz Avenue and Main Street streetscape improvements.
We have assumed that the Santa Cruz .Avenue sidewalk, curb, gutter, planters and
bulb-out replacements will .all be included in one set of plans, although the work will
be phased to provide appropriate access and minimal disruption during construction.
Sidewalks will be installed to include the town standard Villa Hermosa brick pattern.
No construction administration work is included in this proposal. The Town Standard
Specifications will be utilized along. with special provisions to be prepared by BKF.
We assume the Town will prepare bidding.documents for the project.
Please call if you have any questions regarding our proposal. Thank you again for the
opportunity to serve the Town of :Los Gatos.
Very truly yours,
BKF Engineers,
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PROPOSAL October 3,.2002.
Job # 20026100-PP
Town of Los Gatos Downtown Street Improvements (Town Project #02-33) $KF ENGINEERS
Santa Cruz Avenue (Between Highway 9 and Woods Road,) 981 AiDDER PARK DR.
PHASEI SUITE 100
LOS GATOS, CALIFORNIA SAN JOSE, CA 95131
SCOPE OF SERVICES
Task 1 Base Sheet Preparation
Task 2 Data Collection
Task 3 Drainage Analysis and Design
Task 4 Utility Design and Phasing
Task 5 Phase I Contract Documents
Task 6 Design Review of Existing Plan s and Conditions
Task 7 Gateway Conceptual Plan
PIC CREW 'PM ENGR III ENGR II ENGR I TECH CLER TOTALS
TASK 1 3 20 15 24 10 6 42 0 120
TASK 2 1 64 13 4 26 20 0 0 128
TASK 3 1 0 40 44 88 73 8 0 254
TASK 4 0 0 S 14 44 20 18 0 104
TASK 5 1'2 0 49 40 139 142 90 4 476
TASK 6 0 0 18 0 62 10 10 0 100
TASK 7 0 0 16 4 0 0 0 0 20
SUBTOTAL 17 84 159- 130 369 271 168 4 1202
HOURLY RATE- 1'55 190 125: 107 95 83 80 46
HRS X RATE 2,636 - 15,960 1.9,875 13,910 35,055 22,493 13,440 184
$1:23, 552
Subconsultanta
Callander Associates (.Landscape Architects)
Irrigation Design 13,500
Landscaping Design 1.1,000
Streetscape Design 22;000
Community /Staff Meetings 7,500
Phase I Contract Drawings 54,000
Gateway Conceptual Plan 11,000
Zeiger Engineers 2,800
Aerial Geodetics (Aerial Mapping) 8.,500
Subtotal $76,300
Direct Cost:
Reproduction, mileage & deliveries (estimated @ 2%) 2,471
Computer 150 Hours C '$9.00 Hr. 1,350
Subtotal 3,821 ~ _ $3,821
TOTAL BUDGET $203.,:673
Assumptions.:
1. It is assumed that no structural engineering or geotechnical work will be required.
2. It is assumed that a Caltrans Encroachment Permit is explicitly excluded.
3. Town of Los Gatos shall coordinate and negotiate construction access with businesses
4. Construction support and construction staking is explicitly excluded.
TASK 1 Base Sheet .Preparation
TASK 1.1 Establish Aerial'Photogrammetry Limits
TASK 1.2 Establish and Set Photo Control Points
TASK 1.3 Develop Project Base Sheets at 1 "=20' scale
TASK 1.4 Update aerial base sheets with topographic information provided in Task 2
TASK 1.5 Supplement base sheets with record /right of way drawing information
PIC CREW PM ENGR 111 ENGR II ENGR I
TASK 1.1 1 3
TASK 1.2 20 3 12
TASK 1.3 4 4
TASK 1.4 2 4 10 6 6
TASK 1.5 1 2
SUBTOTAL 3 20 15 24 10
HOURLY RATE 155 190 1'25 107 95
HRS X RATE 465 3;800 1,875 2,568 '950
TASK 2 Data Collection
TECH CLER
8
30
4
6 42
83 80
498 3,360
Total Task 1
TASK 2.1 Obtain and review existing record drawing information
TASK 2.2 Gather right of way record maps
TASK 2.3 Request and collect utility record drawings
.TASK 2.4 Perform field visit to verify existing conditions and limits of work
TASK 2.5 Survey existing storm drain facilities
TASK 2.6 Perform topographic survey to establish elevations at store fronts and conform areas
TASK 2J Provide supplemental survey for design to verify existing improvements
PIC CREW PM ENGR III .ENGR II ENGR I TECH
TASK 2,1 1 2 6: 8
TASK 2.2 _ 2 _ 4
TASK 2.3 1 3 4
TASK 2.4 2 4 6 ~ 4
TASK 2;5 16 2 , .. 4
TASK 2.6 24 2 4
__
-TASK 2.7 _ 24 2 3
SUBTOTAL 1 64 13 4 26 20 0
HOURLY RATE 155. 190 ` - 125 1:07 95 83 80
HRS X RATE 155 - 1:2,1:60- 1,,625 428 2,470 1,660 0
Total Task 2
0
46
0
CLER
0
46
0
TOTALS
4
35
16
58
7
120
13, 516
$13,516
TOTALS
17
6
8
16
22
30
29
128
18,498
$18,498
TASK 3: Drainage Analysis and Design
TASK 3.1 Obtain Town, USGS, FEMA and Water District Maps
TASK 3.2 Establish tributary drainage areas and sheds affecting project limits
TASK 3.3 Delineate storm drainage system throughout drainage shed
TASK 3.4 Perform drainage analysis for existing and proposed conditions
TASK 3,5 Collect Water District water level data for Los Gatos Creek
TASK 3.6 Identify deficiencies within project limits
TASK 3,7 Develop .proposed drainage system for project area
TASK 3.8 Establish necessary drainage improvements for design incorporation into Phase I work
TASK 3.9 Prepare drainage report summarizing findings
TASK 3,10 Review drainage pattern and develop drainage design for existing bulb outs and planters
TASK 3.11 Develop drainage design for contract drawings
PIC CREW PM ENGR III 'ENGR II ENGR I TECH CLER TOTALS
TASK 3.1 1 2 3
TASK 3.2 2 8 4 14
TASK 3.3 1 14 10 25
TASK 3,4 4 24 16 15 59
TASK 3.5 1 4 5
TASK 3.6 4 14 8 26
TASK 3.7 1 3 6 20 8 38
TASK 3.8 2 8 4 14
TASK 3,9 20 6 4 30
TASK 3.10 1 4 8 13
TASK 3.11 1 8 10 8 27
SUBTOTAL: 1 0 40 44 88 73 8 0 .254
HOURLY RATE 155 190 125 107- 95 83 80 46
HRS X RATE 155 0 5.,000 4,708 8,360. 6:,059 640 0 24,922
Total Task3 $24,922
TASK 4: Ufiility Design and';Phasing
TASK 4.1 Supplement base sheets with utility record drawing information
TASK 4:2 Perform field visit to verify utility disposition and identify surface structures
TASK 4.3 Identify required utility modifications throughout project limits including street roadway
TASK 4.4 Attend utility meetings & coordinate relocation requirements & schedules with utility companies
TASK 4.5 Incorporate disposition of existing and proposed utility work in Phase I contract drawings
PIC ,CHEW PM ENGR III ENGR II ENGR I .TECH CLER TOTALS
TASK 4.1 1 4 1'6 12 33
TASK 4.2 1 6 10 17
TASK 4.3 2 10 12
TASK 4.4 2 4 8 4 18
TASK 4:5 2 6 4 6 6 24
SUBTOTAL 0 0 8 14 44 20 18 0 104
HOURLY RATE. -155 190' 125 t07 95 83 80 46
H:RS X RATE. 0 '0 1,000 1,498 4,1.80 1,660 1.,440 0 9,778
Total Task 4 $9,778
TASK 5: 'Phase t Contract Documents
TASK 5.1 Attend .project meetings to confirm project objectives (assumes 3 meetings)
TASK 5.2 Attend community /business notification meetings for Phase I work (assumes 3 meetings)
TASK 5.3 '.Prepare and update.project and construction schedules
TASK 5.4 Coordinate work among #eam members
TASK 5.5 Establish limits of concrete reconstruction and proposed improvements
TASK 5.6 Prepare demolition plans and street improvement plans
TASK 5.7 Evaluate and delineate grading requirements
TASK 5.8 Prepare stage construction plans (vehicular., ped, bicyclists and parking)
TASK 5.9 Develop construction details
TASK 5.10 Prepare contract specifications
TASK 5.11 Develop construction cost estimate
TASK 5.12 Perform complete in-house quality assurance and control of contract documents
TASK 5.13 Submit 65% contract documents to Town for review
TASK 5.14 Review, resolve and incorporate 65% contract documents comments
TASK 5.15 Submit 95%° contract documents to Town :for review
TASK 5.16 Review, resolve and incorporate 95% contract documents comments
TASK 5.17 Perform complete in-.house quality assurance and control of bid documents
TASK 5 18 Submit bid documents to Town of Los Gatos for advertisement
TASK 5.19 Provide bid assistance during Phase I advertisement
PIC CREW PM ENGR III ENGR'll ENGR I TECH CLER TOTALS
TASK 5.1 5 5
TASK 5.2 6 6
TASK. 5.3: 2 5 7
TASK 5.4 4 6 10
TASK 5.5 1 4 4 g
TASK 5.6 4 10 32 40 24 110
TASK. 5.7 5 14 24 32 18 93
TASK 5.8 2 16 10 10 38
TASK 5,9 1 4 6 6 6 23
TASK 5.10 3 16 4 23
TASK 5.11' 1 10 4 15
TASK 5.12 6 2 8
TASK 5.1:3 1 _ 2 3
TASK 5.14 2 8 14 20 12 56
TASK 515 2 2 4
TASK 5.16 1 4 10 16 10 41
TASK- 5 17 _._ __
4 2
g
TASK 5.18 1 2 3
TASK 5:t9 __
2 _. 4 6 4
16
SUBTOTAL 12 0 49 40 139 142 90 4 476
HOURLY RATE 155 1,90 1'25 107 95 83 80 46
HRS X RATE 1,860 0 6,125 4.,280 13;205 11,786. 7,200 184 44,640
Total Task 5 $44.,640
TASK 6: Design Review of'Existing Plans and Conditions
TASK 6.1 .Perform truck turning analysis at intersectionsclong Santa Cruz Avenue
TASK 6,2 Evaluate intersection deficiencies due to constraints
TASK 6,3 Recommend intersection modifications to facilitate vehicular turning
TASK 6,4 lncorporate acceptable design recommendation into contract drawings
TASK 6.5 Obtain and review existing contract drawings for Bachman and Grays Lane
TASK 6.6 Perform site visit to confirm existing conditions
TASK 6.7 Confirm conformance to Phase I contract documents
TASK 6.8 Establish revisions & submit proposed change order revisions to
Town of Los Gatos for Town incorporation
PIC GREW PM ENGR III ENGR II ENGR i TECH CLER TOTALS
TASK 6.1 1 10 11
TASK 6.2 3 8 11
TASK 6.3 2 6 4 12
TASK 6.4 1 10 6 6 23
TASK 6.5 6 4 10
TASK 6,6 2 8 10
TASK- 6.7 1 4 5
TASK 6.8 2 12 4 18
SUBTOTAL 0 0 18 0 62 10 10 0 100
HOU'RLY.RATE 1.55 190- 125 107 95 83 80 46
HRS X RATE 0 0 2,250 0 5;890 830 800 0 9.,770
Total Task 6 $9,770
TASK 7; Gateway Conceptual Plan
TASK 7.1 Attend meeting with Town staff to establish preferences for gateway features (assumes 2 meetings)
TASK 7.2 Coordinate and attend .meeting with Caltrans (assumes 2 meetings)
TASK 7.3 Coordinate with Caltrans and Town to establish. acceptable gateway features
PIC CREW PM ENGR III ENGR II ENGR I TECH CLER
TASK 7:1 4
TASK 7.2 6
TASK 7.3 _ -6 4
SU$TOTAL 0 0 _16 4 D 0 0 0
HOURLY RATE- 1'.55 190.. - 125 107 95 83 80 46
HRS X RATE 0 0 2,OOp 428 D 0 0 0
Total Task 7
TOTALS
4
6
10
20
2,428
$2,428