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04 Staff Report - Council Committee Appointments_ NOl' ~<;"},. •11,1< (/J',:'~~ "$G~1' DATE: TO: FROM: COUNCIL AGENDA REPORT DECEMBER 11,2008 MAYOR AND TOWN COUNCIL GREG LARSON,TOWN MANAGER MEETING DATE:12/15/2008 ITEM NO: PREPARED BY: SUBJECT:ADOPT COUNCIL COMMITTEE APPOINTMENTS EFFECTIVE JANUARY, 2009 RECOMMENDATION: Adopt Council Committee Appointments effective January,2009. DISCUSSION: Mayor Mike Wasserman has appointed Council Members to Town boards and committees and various regional commissions,boards,and committees as shown on the attached Council Committee Appointment Roster (Attachment No.1). Also attached is a list of Council Ad Hoc Committee Assignments (Attachment No.2).As Council is aware,ad hoc liaison assignments are made with the concurrence of the Town Council.Ad hoc assignments have been classified into three categories:I)Policy Guidance to Town Staff;2)Town Representation on Community Initiatives;and 3)Mayor and Vice Mayor Assignments. Council Members assigned to provide policy guidance to staff work with staff as needed on projects and/or events which are complex,have a long time horizon and/or may have a significant impact on the community.The time horizon of the project is such that periodic policy check-ins with assigned Council liaisons are important to keeping the proj ect moving forward to the point where a recommendation can be made to the full Council.Ad hoc assignments are expected to sunset once the project/event has been completed.Assignments may be changed or added during the course of the year depending on specific needs or issues. P~le~U~ PAMELA S.JACOBS Assistant to the Town Manager PSJ:pg N:\MGR\AdmlnWorkFiles\2008 Council RepOlts\2009 Council Committee Appointments.doc Reviewed by:__Assistant Town Manager Town Attorney __Clerk Administrator __Finance __Community Development PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT:COUNCIL COMMITTEE APPOINTMENTS EFFECTIVE JANUARY,2009 DECEMBER 12,2008 "Town Representation on Community Initiatives"is a category for assigmnents to initiatives which have been generated by other agencies in the conununity and in which the Town has been invited to participate.Given the active engagement of this community,there are many initiatives in which Council members are invited to participate and that are underway at anyone point in time.Initiatives that rise to the level of an ad hoc liaison assigmnent are those where,in the Council's judgment,formal representation to the effort by the Town government would be of benefit to the community.In this category,two assigmnents are being made this year:.Character Education Task Force and CASA (Community Against Substance Abuse). "Mayor and Vice Mayor Assigmnents"reflect prior Council practice and/or direction.This includes the assigmnent to the Mayor and Vice Mayor to serve as liaisons to the Youth Commission by periodically meeting with the Chair and Vice Chair. The Council Committee Appointment Roster will be effective January 2009 and has been updated to reflect the appropriate contact information and meeting time and place.Staff will work with the Council Committee appointees as needed to assist them with committee assigmnents. FISCAL IMPACT: None. Attachments: 1.2009 Council Committee Appointment Roster 2.2009 Council Ad Hoc Liaisons!Assigmnents TOWN OF LOS GATOS 2009 COUNCIL COMMITTEE APPOINTMENTS (Effective January,2009) Internal Committee Appointments Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule *Conceptual The Town Conceptual Barbara Spector Monthly Town of Los Gatos Bud Lortz,Director Development Advisory Development Advisory Diane McNutt 2nd Wed Council Chambers of Community Committee**Committee advises prospective 4:30p.m.110 E.Main St Development applicants ofwhether projects Los Gatos,CA (408)354-6872 are consistent with Town 95032 policy prior to initiating the development review process. The committee also identifies and lists problems with the proposal that need to be addressed in the review process *Council Policy The purpose ofthe Town Barbara Spector As Needed To be determined Greg Larson,Town Committee Council Committee is to Diane McNutt as needed Manager review and recommend Town (408)354-6832 Council policy Jenny Haruyama, Assistant to the Town Manager (408)399-5768 ~ ~ M:;;;:.., ..... *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:IMGRIADMINWORKFILESI2008 MISC12009 COUNCIL COMMITTEE APPOINTMENTS.DOC December 15,2008 Page 1 of 15 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule *Finance Committee The Town Finance Committee Barbara Spector As Needed To be detennined Greg Larson,Town is responsible for reviewing Mike Wassennan as needed Manager Townfinance issues on an as (408)354-6832 needed basis.It serves as the selection and supervising Steve Conway, committee for the Town's Administrative external auditor Services &Finance Director (408)354-6832 *General Plan The Town General Plan Barbara Spector 2ila &4"'Town of Los Gatos Bud Lortz,Director Committee Committee is responsible for Joe Pirzynski Wednesdays 208 E.Main St,of Community developing land use policy for ofthe month -Room 214 Development General Plan or any specific 5:30p.m.Los Gatos,CA (408)354-6872 plan 95032 *General Plan Update Responsible for making Barbara Spector I st and 3m Neighborhood Bud Lortz,Director Advisory Committee recommendations for updating Joe Pirzynski Thursdays of Center,Large Hall of Community the General Plan which guides the month-208 E.Main Street Development land use decisions through 6:00p.m.Los Gatos,CA (408)354-6872 identification ofgoals and 95032 policies (Two year committee) *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **1fPossible,Mayor and Vice Mayor should be Town Council Representatives N:IMGRIADMINWORKFlLES\2008 MISC\2009 COUNCIL COMMmEE APPOINTMENTS.DOC December 15,2008 Page 2 of 15 External Committee Appointments Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule Association of Bay Area The Association ofBay Area Joe Pirzynski Meet twice To be advised Patricia Jones Governments (ABAG)-Governments (ABAG)-Steve Rice (Alternate)yearly (510)464-7933 General Assembly General Assembly is a patj@abag.ca.gov regional agency that Spring:April represents 9 Bay Area 23 or Kathleen Cha Counties and all cities within (510)464-7922 those Counties.Membership is Fall:October voluntary and Town is a 22 Town Staff Contact member.The ABAG -General Greg Larson,Town Assembly determines the fair Manager share housing allocations to (408)354-6832 each city and county as required by the State.Jenny Haruyama, Assistant to the Town Manager (408)399-5768 *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:IMGRIADMINWORKFILESI2008 MISC12009 COUNCIL COMMITTEE APPOINTMENTS.DOC December 15,2008 Page 3 of 15 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule Emergency Preparedness The Emergency Preparedness Steve Rice Meet 55 West Younger Contact Person: Council Council is comprised of Joe Pirzynski Quarter!y - 1 st Avenue,I st Floor Inna Puentes, representatives from each city (Alternate)Thursday of (Auditorium)Administrative in Santa Clara County who are the month Assistant responsible for coordinating Santa Clara County Emergency emergency preparedness 11:30 a.m.-Office of Services -Santa activities (lunch)-Emergency Clara County 12:00-1:30 Services 55 West Younger p.m.(meeting San Jose,CA Avenue,4th Floor begins)San Jose,CA 95110-1721 February 5 inna.puentes@oes.s May 7 ccgov.org August 6 (408)808-7806 November 5 Town Staff Contacts: Scott Seaman, Chief of Po lice (408)354-6840 Alana Forrest, Police Captain (408)354-6859 *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:\MGRIADMINWORKFILESI2008 MISC12009 COUNCIL COMMITTEE APPOINTMENTS.DOC December 15,2008 Page 4 of15 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule Guadalupe/West Valley The Flood Control Zone Mike Wassennan Quarterly Santa Clara Valley Contact: Water Shed Advisory Advisory Committee ofthe Kevin Rohani,Town 2nd Water District Lin Moore Committee Santa Clara Valley Water Staff (Alternate)Wednesday of Offices Santa Clara Valley District is comprised of the Month -5700 Almaden Water District representatives ofeach city ***Historically,the 1:30-3:30 pm Expressway -5750 Almaden within the watershed,the Guadalupe West Valley BoardRoom Expressway County,and unincorporated Watershed Advisory February 19 San Jose,CA San Jose,CA areas.The duties ofthe Committee has been Mayl3 95118 committee include reviewing comprised of both staff September 9 Imoore@vallevwate and making recommendations and an elected official,November 11 r.org -(408)265- to the Water District Board of in which the alternate 2600 x 2306 Directors and/or District staff representative is a staff regarding the following:person Town Staff Contact: -Existing District flood Todd Capurso, control policies,Director of Parks & -Flood control project Public Works*** activities;(408)399-5770 -Flood control project priority schedules; -Flood control budgets;and -Alternative financing for flood control activities. *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **1f Possible,Mayor and Vice Mayor should be Town Council Representatives N:IMGRIADMINWORKFILESI2008 MISC12009 COUNCIL COMMITTEE APPOINTMENTS.DOC December 15,2008 Page 5 of 15 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule Housing and Community The committee is composed of Steve Rice Meet Monthly 2310 N.1st Street Wendy Garcia Development Advisory city council representatives of Diane McNutt _3 fd (at Charcot)wendy.garcia@ceo. Committee the eight participating non-(Alternate)Thursdays Alder Conference sccgov.org entitlement cities and one 5:30p.m.Room 408/441-4265 member ofthe Board of San Jose Supervisors who is the January 22 Housing and chairperson.The committee (Workshop Community makes policy recommendations Meeting)Development to the Board ofSupervisors on Offices of Santa the planning,monitoring and February 19 Clara County evaluation ofthe HCD March 19 1735 North First Program and the development Street,Suite 265 ofa comprehensive,San Jose,CA coordinated housing and 95112 community development plan.(408)441-0261 Town Staff Contact: Regina Falkner, Community Services Director (408)354-6888 *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:IMGRIADMINWORKFILESI2008 MISC\2009 COUNCIL COMMITTEE APPOINTMENTS.DOC December 15,2008 Page 6 of15 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule League of California The League of California Steve Rice Meet Meeting location at Rebecca Elliott - Cities (Peninsula Cities is a State-wide Diane McNutt quarterly -designation of host relliot@cacities.org Division)organization that represents (Alternate)Dinner city (408)829-2946 the member cities,holds meeting conferences,provides training Town Staff sessions,and lobbies the Contact: legislature.The League Greg Larson,Town Peninsula Division is the Manager regional division ofthe League (408)354-9832 ofCalifornia Cities which discusses and addresses Jenny Haruyama, legis lative issues from a Assistant to the regional perspective Town Manager (408)399-5768 *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:IMGRIADMINWORKFILESI2008 MISC12009 COlJNCILCOMMITTEE APPOINTMENTS.DOC December 15,2008 Page 7 of 15 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule Santa Clara County The Santa Clara County Cities Joe Pirzynski Meet monthly Sunnyvale City Joyce Iwasaki Cities Association -Association Board ofDirectors Barbara Spector -2nd Hall-West Executive Director Board ofDirectors**presents a unified voice for (Alternate)Thursday of Conference Room association members with month 456 Olive Avenue-Santa Clara County respect to regional,state,and 7:00-9:00 Sunnyvale,CA Cities Association federal agency activities that p.m.505 W.Olive impact local government.The Avenue,Suite 749 Board advocates for member January 8 Sunnyvale,CA cities by monitoring regional,February 12 94086 state,and federal legislation March 12 joyce.iwasaki@scc April 9 ca.gov May 14 (408)730-7770 June II September 10 Town Staff October 8 Contact: November 12 Greg Larson,Town Manager (408)354-6832 Jenny Haruyama, Assistant to the Town Manager (408)399-5768 *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:\MGRIADMINWORKFILES\2008 MISC\2009 COUNCIL COMMmEE APPOINTMENTS.DOC December 15,2008 Page 8 ofl5 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule Santa Clara County The City Selection Committee Joe Pirzynski Meets as Sunnyvale City Joyce Iwasaki Cities Association-City makes appointments to Barbara Spector needed (2nd Hall-West Executive Director Selection Committee LAFCO,MTC and the (Alternate)Thursday of Conference Room Santa Clara County Recycling and Waste each month 456 Olive Avenue -Cities Association Reduction Commission,and prior to Sunnyvale,CA 505 W.Olive recommendations to the SCCCA Avenue,Suite 749 County Board ofSupervisors Board Sunnyvale,CA for appointment to the Bay Meeting)94086 Area Quality Management joyce.iwasaki@scc District Board ca.gov (408)730-7770 ToWll Staff Contact: Greg Larson,ToWll Manager (408)354-6832 Jenny Haruyama, Assistant to the Town Manager (408)399-5768 *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:\MGRIADMINWORKFILESI2008 MISC12009 COUNCIL COMMITTEE APPOINTMENTS.DOC December 15,2008 Page 9 of 15 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule Santa Clara Valley Water The Santa Clara Valley Water Mike Wasserman Meet Santa Clara Valley Natalie Dominguez, District Commission District Commission serves in Steve Rice (Alternate)Quarterly-Water District Board an advisory capacity regarding 4tl1 Offices Administrative water-related matters.The Wednesday of 5750 Almaden Assistant Santa Clara Valley Water the month Expressway -Santa Clara Valley District is responsible for the 11:30 lunch;BoardRoom Water District storm drain systems on the meeting at San Jose,CA 5700 Almaden valley floor 11:50 a.m.-Expressway 1:50 p.m.San Jose,CA 95118 January 28 ndominquez@valle April 22 ywater.org July 22 (408)265-2607 X October 28 2659 Town Staff Contact: Todd Capurso, Director of Parks & Public Works (408)399-5770 *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:\MGRIADMINWORKFILES\2008 MISC\2009 COUNCIL COMMITTEE APPOINTMENTS.DOC December IS,2008 Page 10 of 15 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule Santa Clara Valley The VTA Policy Advisory Joe Pirzynski Meet Monthly Santa Clara Valley Jacqueline Golzio Transportation Authority Committee provides policy Diane McNutt 2nd Thursday Transportation Board Assistant (VTA)Policy Advisory advise to the VTA Board.The (Alternate)of the month Authority Santa Clara Valley Committee VTA Board is comprised of 4:00p.m.3331 N.First,Transportation elected officials from each city Building B -Room Authority (CMP) and the County January 8 B-104 3331 N.First Street February 12 San Jose,CA San Jose,CA March 12 95134-1906 95134 April 9 Jacqueline.golzio@ May 14 vta.org June II (408)546-7977 July 9 August 13 Town Staff September 10 Contact: October 8 Todd Capurso, November 12 Director of Parks & December 10 Public Works (408)399-5770 *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:IMGRIADMINWORKFILES\2008 MISCl2009 COUNCIL COMMITTEE APPOINTMENTS,DOC December 15,2008 Page 11 of 15 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule Solid Waste Management The Solid Waste Management Steve Rice Meet Monte Sereno City Marva Sheehan, Joint Powers Agency Joint Powers Agency (JPA)Barbara Spector Quarterly Hall Joint Powers (JPA)Board of Directors Board ofDirectors reviews (Alternate)1st Thursday 18041 Saratoga-Los Authority issues related to the solid of the month Gatos Road (888)498-7962 waste management franchise,5:00p.m.Monte Sereno disposal,recycling,and yard Town Staff waste agreement February 5 Contact: May 7 Regina Falkner, August 6 Director of November 5 Community Services (408)354-6888 *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:\MGRIADMINWORKFILES\2008 MISC\2009 COUNCIL COMMlTIEE APPOINTMENTS.DOC December 15,2008 Page 12 of15 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule West Valley Sanitation The West Valley Sanitation Diane McNutt Meet 2 0n West Valley Joanna Fuller, District Board of District Board ofDirectors Mike Wasserman Wednesday of Sanitation District District Secretary Directors oversees the treatment of (Alternate)the Month 100 E.Sunnyoaks West Valley sewage for the cities of (4 th Avenue Sanitation District Campbell,Cupertino,Los Wednesday if Campbell,CA 100 E.Sunnyoaks Gatos,Monte Sereno,and needed)95008 Avenue Saratoga 6:00p.m.Campbell,CA 95008 January 14 fuller@westvalleys February II an.org March II (408)378-2407 April 8 May 13 Town Staff May 27 Contact: June 10 Todd Capurso, Director of Parks & Public Works (408)399-5770 *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:\MGRIADMINWORKFILESI2008 MISC12009 COUNCIL COMMITTEE APPOINTMENTS.DOC December 15,2008 Page 13 of 15 Name of Committee Purpose Appointee(s)Meeting Location Contact Person(s) Schedule Treatment Plan Advisory The Treatment Plant Advisory Diane McNutt 200 Thursday San Jose City Hall Monica Perras Committee (West Valley Committee (TPAC)is an advisory of the Month (Room 1047)-200 (Administrative Sanitation District Group to the City Councils and 4:30p.m.East Santa Clara Assistant Representative)the Administrations ofboth the Street To John City ofSan Jose and the City of San Jose,CA Stufflebean,Santa Clara for matters relating Director oftotheSanJose/Santa Clara Water Pollution Control Plant Environmental (Treatment Plant).T Services -City of San Jose) (408)975-2515 *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **1fPossible,Mayor and Vice Mayor should be Town Council Representatives N:IMGRIADMINWORKFILES'2008 MISC'2009 COUNCIL COMMITTEE APPOINTMENTS,DOC December 15,2008 Page 14 of 15 2009 COUNCIL COMMITTEE APPOINTMENTS AD HOC COUNCIL LIAISON ASSIGNMENTS Policy Guidance to Staff Highway 9 Library Advisory Committee Dittos Lane Housing Project Barbara Spector,Diane McNutt Mike Wasserman,Diane McNutt Steve Rice,Joe Pirzynski Town Representation on Community Initiatives Character Education Task Force Community Against Substance Abuse (CASA) Chamber of Commerce Monthly Meeting Council Appointee Perfonnance Review Process West Valley Mayor/Manager Meetings Youth Commission Mike Wassennan Mike Wassennan MayorNice Mayor Assignments Mike Wasserman Mike Wasserman,Diane McNutt Mike Wasserman Mike Wasserman,Diane McNutt >~>~ N *Town Committee -Requires Posting of Agenda 72 Hours Before Meeting **IfPossible,Mayor and Vice Mayor should be Town Council Representatives N:IMGRIADMINWORKFILESI2008 MISC12009 COUNCIL COMMmEE APPOINTMENTS.DOC December 15,2008 Page 15 of 15