06 Staff Report - General Plan UpdateDATE:
TO:
FROM:
COUNCIL AGENDA REPORT
June 12,2008
MAYOR AND TOWN COUNCIL
GREG LARSON,TOWN MANAGER
MEETING DATE:6/16/08
ITEM NO:
SUBJECT:ADOPT A RESOLUTION AUTHORIZING THE TOWN MANAGER TO
ENTER INTO AN AGREEMENT WITH DESIGN,COMMUNITY AND
ENVIRONMENT (DC&E)TO PREPARE THE GENERAL PLAN UPDATE
RECOMMENDATION:
Adopt a Resolution authorizing the Town Manager to enter into an agreement with Design,
Community and Environment (DC&E)to prepare the General Plan Update.
BACKGROUND:
On February 4,2008,the Council approved the preliminary work plan and schedule for the
General Plan Update.The Council also discussed options for a General Plan Advisory
Committee.The Council selected the option that utilizes the existing nine member General Plan
Committee (GPe)with up to 10 "at-large"members to provide the broad community
representation desired by the Council.
DISCUSSION:
Staff sent proposals to seven consultants to prepare the General Plan Update.Staff received one
proposal that combines the efforts of two firms,Design,Community and Environment (DC&E)
and RBF Consulting.DC&E will be the lead consultant and RBF,who was the lead consultant
for the General Plan Update completed in 2000,will prepare portions of the environmental
analysis.
DC&E prepared the Open Space,Parks and Trails Inventory and is currently preparing the
Housing Element for the Town.DC&E offers extensive experience working with communities
in their General Plan and long-range planning processes.Due to their extensive experience in
both comprehensive planning and environmental review,DC&E is able to offer joint
\:S,((lL(0-10
PREPARED BY:Bud N.Lortz
Director of Community Development
N:DEV'CNCLRPTS l008'DeE GP lipdate Contr.lct.TC.rpll.doc
Reviewed by:Assistant Town Manager Town Attorney
Clerk Administrator Finance -vL---Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT:GENERAL PLAN AMENDMENT AGREEMENT
June 16.2008
management ofboth a General Plan and its required environmental documentation,which allows
efficiency in production and effective coordination between the two documents.DC&E has
worked on General Plan updates and related EIRs for dozens of communities throughout
California,including San Carlos,Monte Sereno,Walnut Creek,Santa Cruz,Butte County,Yolo
County,Oroville,Tracy,Truckee,Livermore and Calistoga.
DC&E's proposal focuses on the key issues of sustainability,needs of youth and seniors and
recreation as identified by the Town Council.The proposed scope of work includes extensive
opportunities for public participation and outreach,community workshops,community panels
and General Plan Advisory Committee (GPAC)meetings will be conducted to inform the public
of the General Plan's components and to solicit input.To promote broad representation at public
meetings,DC&E will conduct special outreach to the youth and senior communities.
As requested by the Council,the recreation component of the update will be accelerated and
initiated at the outset of the Update.This does not affect the cost or timing of the overall project.
The General Plan Update and EIR will be completed by May 2010,as previously discussed by
Council.
The estimated cost to complete the proposed scope of work described in this proposal is
$711,247.A contingency of$20,736 is proposed to fund facilitation of four additional GPAC
meetings and two Planning Commission/and or Town Council meets if necessary.A general
contingency fee of$36,599 is included to fund any unanticipated services.The base amount plus
contingencies totals $768,582.The contingency fees will only be utilized if necessary,but have
been included to allow the Town Manager to authorize limited additional costs in order to
complete the project within the proposed schedule.
CONCLUSION:
Staff has concluded that DCE provides the best fit,capacity and professional expertise for
preparation of the General Plan Update within the established time frame.During preparation of
the Recreation Inventory,DC&E repeatedly proved their ability to produce a quality product
within challenging time constraints.
ENVIRONMENTAL ASSESSMENT:
Approval of the DCE contract and initiation of the General Plan Update is not a project as
defined by CEQA.An environmental assessment will be conducted for the update and will be
presented to the Planning Commission and Town Council with the Draft General Plan.
FISCAL IMPACT:
Funding for the General Plan Update will come from the General Plan Update Fund.Sufficient
funds are available is this account.
PAGE 3
MA YOR At"JD TOWN COUNCIL
SUBJECT:GENERAL PLAt"J AtvlENDMENT AGREEMENT
JUlie /6.2008
Attachments:
I.Resolution
2 Scope of Work
3.Agreelnent
N:DEVCNCLRPTS 1008 DCE GP Update Contract.TC.rpt t.doc
RESOLUTION
RESOLUTION AUTHORIZING THE TOW MANAGER TO EXEC "TE AN
AGREEMENT WITH DESIGN,COMMUNITY AND ENVIRONMENT
TO PREPARE AJ'1 UPDATE TO THE GENERAL PLAN
WHEREAS,the Town of Los Gatos desires to conduct an update to the General Plan;
and
WHEREAS,Design,Community and Environment is the most qualified finn to prepare
the General Plan Update because of their extensive experience preparing General Plans for
jurisdictions throughout California;and
WHEREAS,David Early,Design,Community and Environment's Principal-in-Charge
for this project,has extensive applicable experience preparing General Plan Updates for
jurisdictions throughout California.
RESOL VED,by the Town Council that the Town Manager is authorized to execute an
agreement with Design,Community and Environment for preparation of the General Plan
Update for $711,247 plus contingencies for a total of$768,582.
PASSED AND ADOPTED at a regular meeting of the Town Council held on the 16 th
day of June,2008,by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
ATTACHMENT 1
SIGNED:
lsi Barbara Spector
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS,CALIFORNIA
ATTEST:
lsi Jackie Rose
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS,CALIFORNIA
N:\DEV\RESOS\DCE GP Update.reso.cc.doc
2
~ProPosQI [or Services
Submitted to
Town of Los Gatos May 2,2008
DESIGN,COMMUNITY &ENVIRONMENT
PRINTED ON RECYCLED PAPER r ..
A'ITACHHENT 2
_IProposal [or Services
TOWN OF Los GATOS
GENERAL PLAN UPDATE AND EIR
Submitted to
Town of Los Gatos May 2,2008
DESIGN,COMMUNITY &ENVIRONMENT
1625 SHATTUCK AVENUE,SUITE 300
BERKELEY,CALIFORNIA 94709
in association with
RBF Consulting
Kimley·Horn Associates,Inc.
H.T.Harvey &Associates
LSA Associates.Inc.
TEL:5108483815
FAX:510 848 4315
TABLE OF CONTENTS
I.
2.
PROJECT UNDERSTANDING .
TEA QUALIFICATIONS 11
Figure 1:Organization Chart........13
3.WORK SCOPE .
Table 1:Work Program Summary
.......................43
...............................44
4.MEETINGS.PRODUCTS AND SCHEDULE ..
Figure 2:Project Schedule.
81
85
S.COST ESTIMATE ..
Table 2:Cost Estimate .
CONSULTANT TEAM QUALIFICATIONS
Design,Community &Environment,Inc.
RBF Consu~ing
Kimley-Hom Associates,Inc.
H.T.Harvey &Associates
LSA Associates.Inc.
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
87
89
TOWN OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
"
PROPOSAL FOR SERViCES
DESIGN,COMMUNITY &ENVIRONMENT
PROJECT UNDERSTANDING
Located near the edge of the Santa Clara Valley,Los Gatos is nestled in the
foothills of the Santa Cruz Mountains and surrounded by a diverse and scenic
landscape.Los Gatos is one of the oldest communities in Santa Clara County
and has maintained its unique.village-like character since being settled in
1840.Today,the Town of Los Gatos has a distinct and attractive built envi-
ronment,with a vibrant downtown and historic core.
Adopted in 2000,the Town's existing General Plan has provided Los Gatos
with clear and effective policies and guidance.As the Town looks to the fu-
ture,however,there are new issues that will be important for the Town to
proactively address.The Town's Request for Proposals (RFP)to initiate a
General Plan Update and EIR is an opportunity for Los Gatos to adopt new
goals,policies and implementation actions,as well as to further refine its ex-
isting policies.
This chapter presents the Design,Community &Environment (DC&E)
team's understanding of the key issues involved in the update of the Los
Gatos General Plan and EIR,an overview of the team's approach to the proc·
ess and a summary of the team's relevant strengths and experience.
A.Key Issues
DC&E has carefully considered the key issues associated with the Los Gatos
General Plan Update and EIR and recognizes the need to maintain many of
the goals and policies from the existing General Plan while addressing impor-
tant new and emerging issues.The following presents the DC&E team's un-
derstanding of the key issues to be addressed in the General Plan,based on
our experience working in Los Gatos,our review of the RFP and recent dis-
cussions with Town staff.
1.Sustainability and Green Building
Central to achieving a healthy community is striking a balance between the
protection,enhancement and sustainability of both the natural and built envi-
ronments and other community needs.The Town of Los Gatos is admirably
committed to sustainability and the General Plan Update is an important op-
PROPOSAL FOR SERVICES
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TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
portunity to establish new sustainable policies,ideas and goals.Already on
the forefront of promoting resource conservation and pollution prevention)
the Town of Los Gatos is a certified Green Business,a member of the Silicon
Valley Energy Program and a signer of the Mayor's Climate Protection
Agreement.The Town of Los Gatos not only offers a Green Business Pro-
gram,but it also has several programs in place to regulate buildings and hill-
side development,the use of solar panels)water conservation)waste reduction
and the maintenance of good air quality.
In support of this commitment to sustain ability,the General Plan Update
will include a substantial addition to the Conservation Element,as well as
other Elements,in order to proactively address key environmental issues such
as sustainable living and green building practices.David Early,DC&E's
Founding Principal and the lead facilitator for this project,has been a leader
in sustainability and environmental planning in the Bay Area since the early
1990s,when he served as the chair of Urban Ecology.Today,DC&E is
working on a range of projects promoting green policies,including an Envi-
ronmental Management Element as part of the San Carlos General Plan Up-
date,a Water Efficient Demonstration Garden for the Santa Clara Valley Water
District,and Smart Growth Design Guidelines for SANDAG.
2.Youth and Senior Needs
The Town of Los Gatos has a strong and cohesive community and the Gen-
eral Plan Update provides an opportunity to help ensure that the needs of all
its residents are met,including the needs of youth,seniors and families.As
part of the Town's General Plan Update process,DC&E will facilitate
"Community Panels"aimed specifically at youth and seniors to solicit their
participation and insight.These panels will be distinct from,but complemen-
tary to,the community-wide workshops held throughout the process.This
forum will allow the community to focus on a specific segment of the popula-
tion and work together to identify issues and solutions.
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PROPOSAL FOR SERVICES
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3.Recreation and Open Space
The Town of Los Gatos is dedicated to preserving and enhancing its open
space areas,establishing a system of regional and neighborhood parks,devel-
oping trails for pedestrians and bicyclists,as well as providing playing fields
and other facilities for community use.All of these amenities are in high de-
mand,well-used and loved by Los Gatos'active population.
DC&E is currently completing a Parks,Open Space and Trails Inventory for
the Town of Los Gatos that identifies and describes all of the recreational
facilities within the town.As part of this process,DC&E worked closely
with Town staff and local recreation leagues to record and evaluate the com·
munity's available sports fields.The information gathered during the prepa-
ration of this inventory will be essential to the update of the General Plan
Recreation Element.DC&E's extensive familiarity with Los Gatos and its
public,quasi-public and private recreation facilities,including ball fields,
parks,playgrounds,courts,country clubs and pools makes us ideally suited to
formulate effective recreation policies.This strong understanding will ensure
that all Los Gatos residents have adequate access [Q the open space and sports
facilities that are so important to the community.
Particularly,the role and character of the downtown as the historic and
quaint center of the Los Gatos community will be a key component of the
community's vision.Defining a long-term vision for this commercial and
social gathering place will be central to a successful General Plan Update.
4.Community Visioning
A town·wide visioning process will significantly inform the General Plan
Update and help guide the resulting goals and policies identified in it.From
the historic commercial and social gathering place of downtown Los Gatos,
to the established neighborhoods,to the natural environment of neighbor-
hood parks and regional open space areas,engaging in a discussion about the
community's vision and guiding principles will inform the updated General
Plan's framework.The community's commitment to environmental stew-
ardship and how the community wants to address changing environmental
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GENERAL PLAN UPDATE AND EIR
circumstances will be a critic part of the General Plan Update process.
DC&E's extensive experience conducting visioning processes for communi-
ties throughout the Bay Area will ensure an effective and engaging process.
Specifically,DC&E led the Livennore Vision Project and General Plan Update,
as well as the Truckee General pu.n and EIR,both which resulted in commu-
nity consensus and a strong vision for each General Plan Update.
5.Clarification and Fine-Tuning
Although the 2000 Los Gatos General Plan has served the community well
over the past eight years,the Update process provides an opportunity for the
Town to further clarify)refine and revise those policies that are unclear or
need to be updated.DC&E will work with Town staff to identify and clarify
any ambiguous General Plan policies and will review and replace those im-
plementation strategies that are out of date.In addition to a complete and
extensive analysis of existing General Plan policies and actions,DC&E will
update the General Plan Background Reports to ensure that the General Plan
Update reflects the current needs and condition of the Los Gatos community.
B.The DC&E Approach
In response to the issues identified above,the following section describes the
approach DC&E will take in developing the General Plan Update and EIR.
1.Integrate Sustainability throughout Plan
DC&E's work is founded on the concept of sustainability in all built and liv-
ing systems.All of DC&E's general plans focus on sustainability,with spe-
cial attention to policies and actions regarding alternative transportation,trip
reduction,green building,energy conservation,stormwater quality and other
issues.DC&E envisions environmental sustainability as a cornerstone of the
General Plan Update,incorporated in a fundamental way into each Element,
rather than as a stand-alone Element.We have found that this approach more
effectively promotes sustainability in all of the Town's actions.Therefore,
DC&E proposes updating several elements of the General Plan Update,par-
ticularly the Conservation Element,to provide clear goals and policies with
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PROPOSAL FOR SERVICES
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GENERAL PLAN UPDATE AND EIR
corresponding actions for increasing sustainability in Los Gatos.The General
Plan Update will ensure that Los Gatos continues to serve as a model of sus·
tainability to its surrounding communities.
2.Ensure Effective Public Involvement
General Plan community workshops,community panels and General Plan
Advisory Committee (GPAC)meetings will be valuable opportunities to in-
form the public of the General Plan's components and to solicit input.
DC&E's award-winning expertise in public participation will allow us to de-
velop a public participation program for the General Plan Update project that
is inclusive,educational and results·oriented.Our public workshops are de-
signed to provide residents with efficient background information and to en·
able all participants to provide input on important policy questions.We will
employ a variety of workshop formats and will clearly identify how public
input will shape the contents of the General Plan Update.To promote broad
representation at public meetings,DC&E will conduct special outreach to the
youth and senior communities.
3.Focus on New Issues
The 2000 General Plan is a strong document that has continued to serve the
Los Gatos community well.DC&E recognizes that the Town does not fore-
see the need for a wholesale revision of the existing General Plan and antici-
pates that the General Plan Update will include the revision or refinement of
existing policies,as well as the addition of some new key issues.
As the T own prepares for the next 20 to 30 years,the needs of youth and sen-
ior citizens,the environmental impact of the community,and recreational
opportunities and open space preservation are all essential issues to address
proactively and creatively.To that end,although residents of all ages will be
strongly encouraged to attend the community workshops,separate panels
will also be held specifically for the Los Gatos youth and seniors,providing a
more tailored and collaborative atmosphere to promote the involvement of
all the community'S residents.
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT 5
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
The Update will also include a carbon footprint analysis,which will look at
land use and transportation patterns and decisions to calculate the amount of
carhon the Town currently emits.This new section will also include infor-
mation that will help educate the community about other factors impacting
the community's carbon footprint,including the effects of transporting goods
to and from Los Gatos,community energy consumption and the local impact
of other natural resource usage.
4.Create Accessible and User-friendly Documents
All work products prepared for public review will be visually engaging with
clear and concise text.Documents will be designed to communicate informa-
tion visually through maps,charts,photographs,tables and other graphics.
We design our work products to make it easy for the public to understand
key hackground information and analysis.The Working Papers and Alterna-
tives Workbook,in particular,will use maps and other summary graphics to
empower residents to provide informed input on key policy questions.Cre-
ating a document that is detailed,clearly written,richly illustrated and easily
updated will be critical to the successful implementation of the updated Gen-
eral Plan.
5.Comprehensive Team Coordination
In order to ensure a streamlined and effective General Plan and EIR process,
regular coordination will be established and maintained with all key staff
working on the project.DC&E has previously worked with members of this
proposed project team,and has project management and coordination sys-
tems in place to ensure that schedules are maintained,that the format of each
document is consistent throughout each chapter,and that the text is clear,
concise,and written in a consistent style.Additionally,Sarah Sutton,a Prin-
cipal of Landscape Architecrure at DC&E,will advise the team on park and
trail planning,creek protection,green building practices and innovative
stormwater management;and Steve Noack)Principal in Environmental Re-
view)will provide his environmental review expertise and guidance for the
team throughout the EIR process.
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PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
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GENERAL PLAN UPDATE AND EIR
C.Key Strengths
DC&E brings the following key strengths to the General Plan Update and
EIR project.
1.Local Familiarity
DC&E has extensive experience working on the Peninsula,from San Jose to
Burlingame,including work in the neighboring communities of Monte
Sereno and San Carlos.Since DC&E is currently working on the Parks,Open
Spaces and Trails [nventory and the HOI/sing Element Update for the Town of
Los Gatos,we will be able to apply our existing knowledge of the town,as
well as our existing library of Los Gatos geographic data,to the Town's Gen-
eral Plan Update and EIR,which will allow us to start up and complete the
project quickly and efficiently.Additionally,as it will be important to inte-
grate the Housing Element Update with the General Plan Update,having one
firm manage both projects provides for a coordinated and organized effort.
2.Successful Outreach,Participation and Facilitation
DC&E's work is founded on the principle that the success of a project lies
with the ownership and involvement of community members.Together
with Town staff,we will design and implemem a public participation strategy
that is tailored to the unique needs of the Los Gatos community.DC&E has
won numerous awards for its public i.nvolvement processes,including an
award for Best Comprehensive Planning in a Small Jurisdiction from the
Northern California section of the American Planning Association (APA)for
the Liven/lOre Vision Project and General Plan Update for the City of Liver-
more.David Early specializes in facilitating public processes that through
dialogue and consensus building provide decision makers with clear insight to
the needs of the community.
3.Combined General Plan and EIR Expertise
DC&E is one of the few firms that offer high quality,integrated land use
planning and environmental review under the same project management.
This means that we can simultaneously prepare the General Plan Update and
PROPOSAL FOR SERViCES
DESIGN,COMMUNITY &ENVIRONMENT 7
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
the EIR and integrate the two seamlessly and in a cost-effective fashion.
Moreover,we understand the process of creating both the General Plan and
EIR documents,which leads to a General Plan that avoids impacts to the en-
vironment and includes strong,clearly-worded policies to address any identi-
fied impacts.This minimizes the need for extensive mitigation measures in
the General Plan EIR,since the General Plan is largely "self-mitigating."
DC&E has worked on General Plan updates and related EIRs for dozens of
communities throughout California,including Butte County,Yolo County,
Oroville,Tracy,Truckee,Livermore and Calistoga.Moreover,our founding
principal,David Early,teaches the "Practical Guide to Updating the General
Plan"course annually for the UC Davis Extension program.
4.Community Planning
DC&E is familiar with planning for public facilities and civic spaces such as
community centers,libraries and parks.DC&E,with Sara Press as Project
Manager,prepared the Community Center Programmatic Study for the
Monument Community Partnership in Concord,which was a needs assess-
ment and conceptual plan for a new community center,and the West Campus
Master Plan for the Berkeley Unified School District,which evaluated the
District's existing administrative facilities and proposed a range of options for
consolidating uses on a new site.DC&E,managed by Sara Press,also re·
cently worked with the early care and education community in Alameda
County to create a comprehensive plan,the Early Care and Education for All
Plan for First 5 Alameda County,which addresses care and education for in-
fants at birth to five years of age.
5.Existing Conditions Documentation
For most projects we work on,DC&E prepares a background report,in the
form of a Briefing Book,Background Report or Existing Conditions Report,
which presents and summarizes the existing conditions of the jurisdiction or
study area using text,maps and figures.This experience will help us maintain
focus on the key pieces of information that need to be updated in the General
Plan Background Reports and to ensure that the reports include relevant data
and does not confuse readers with extraneous data.Such documents have
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PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
TOWN OF lOS GATOS
GENERAL.PLAN UPDATE AND EIR
been important tools for DC&E's work on the Truckee General Plan Update
for the Town of Truckee,the DO"Jmown Station Area Specific Plan for the
City of Santa Rosa,and General Plan 2025 for the City of Walnut Creek,for
example.
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT 9
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
10
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
2 TEAM QUALIFICATIONS
As prime consultant,DC&E has assembled a highly skilled team to prepare
the Los Gatos General Plan Update for the Town of Los Gatos.Our team
has expertise in conducting preliminary studies,general plan updates,envi-
ronmental reviews.public outreach and workshops.Each firm has sufficient
staff resources and the capabilities necessary to perform the scope of work
outlined in the RFP.
This chapter includes a description of key personnel and their responsibilities,
recent projects that principal staff has worked on and project references.The
organization of the team is shown graphically in the Figure I,Organization
Chart.Complete qualifications and full resumes for all staff assigned to the
project are included in the Qualifications Appendix.
A.DC&E
The following chapter describes the experience and qualifications of DC&E,
including a brief summary of key personnel and relevant project experience.
DC&E was founded in 1995 to provide the type of high-quality,comprehen-
sive planning and environmental review services the Town of Los Gatos
needs for their General Plan Update and EIR.We believe that responsible
planning and design reflect the communities they serve and work in concert
with the natural environment.
As its name implies,DC&E's work is based on three basic principles:
•Design.Almost every planning decision affects our physical environ·
ment.DC&E is committed to ensuring that development projects and
planning policy have positive design implications.
•Community.DC&E believes that planning and design decisions must
reflect local communities'needs.DC&E stresses community involve·
ment and public participation as cornerstones of its work.
•Environment.In order to sustain itself into the future,our society must
find development patterns that respect the natural environment.There-
PROPOSAL FOR SERVICES
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GENERAL PLAN UPDATE AND EIR
fore,DC&E stresses environmental responsibility and stewardship In
planning and design.
1.Project Staff
DC&E will dedicate key personnel to complete the General Plan Update and
EIR.The Lead Facilitator will be our Founding Principal,David Early.Jo-
anna Jansen will be the Senior-in-Charge and Sara Press will be the Project
Manager.Principal,Steve Noack,will act as the EIR advisor and Ricardo
Bressanutti,Katie Hollenbaugh and Leslie Wilson will provide overall project
support.
David Early,AICP,Founding Principal,will be the Lead Facilitator of the
Los Gatos General Plan Update and EIR project.Mr.Early also acts as the
Principal-in-Charge of all of DC&E's General Plans.Included in these are
previous General Plans and EIRs for the City of Tracy,the Town of Truckee,
the City of Calistoga and the City of Newman.He has also been the Princi-
pal-in-Charge for the Napa County Housing Element Update,General Plan
Amendment and Measure A Reauthorization for Napa County.Mr.Early spe-
cializes in developing and enhancing downtowns in medium-sized cities,writ-
ing general plans that effectively guide smart development decisions,creating
specific plans that couple award-winning urban designs with realistic eco·
nomic development goals,integrating environmental review into the General
Plan update process to minimize the need for mitigation and duplication of
effort.His work emphasizes community participation,meeting facilitation,
and consensus building.He also has extensive knowledge of GIS planning
concepts and has overseen the application of GIS to a number of major pro-
jects.Mr.Early has 20 years of experience in planning and design,and has
master's degrees in both Architecture and City Planning.He is currently a
member emeritus of the California Planning Roundtable,whose mission is to
promote creativity and excellence in planning by providing leadership in ad-
dressing important planning issues in California.
Mr.Early's work has won awards at the local,State and national level for
smart growth,revitalization and specific plans and landscape architecture.
I 2
PROPOSAL FOR SERVICES
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GENERAL PLAN UPDATE AND EIR
FIGURE I
ORGANIZATION CHART
lnlml...·'Il.I."1"1l.1.'.'''~1 •
Curtis Banks
Project Manager
••:•""rll"V -,
Prime Consultant
David Early,AICP Founding Principal,Lead Facilitator
Joanna Jansen,Ale?Senior Associate,Senior-in-Charge
Sara Press,Alep Associate.Project Manager
Sarah Sutton,ASLA Principal,Sustainability Advisor
Steve Noack,AICP Principal,EIR Advisor
I I
:•I (;nor;]-I:ri1"3i1'!'•-
Technical Consultants Traffic Consultants
Laura Worthington.Forbes,Principal.RBF Project Manager Micheal C.Mowery,PE..KHA Project Manager
Richard Beck,REA CEM.Regulatory Services Manager;James M.Daisa.RE ..Traffic Engineer
Hazards and Hazardous Materials Specialist
Deborah K.Fehr,Traffic Modeling SpecialistErikaSpencer,Air Quality/Noise Specialist
Kara Spencer,Environmental Planner;Public Services!
Utilities Specialist
Pal Hegedus,PE.D.WRE.Civil Engineer,Hydrology/Drainage!
Storm Water Specialist
I I
-:.,!'•-Il,['¥\.••-
"V
Biological Consultants Cultural Resources Consultants
Patrick Boursier,Principal.Plant Ecology Advisor Christian Gerike,Principal.Principal-in-Charge
Steve Rottenbom,Principal Wildlife Advisor Andrew Pulcheon,Senior Cultural Resources Manager;
Julie Klingmann,Senior Wildlife Ecologist
Project Manager
Biological Resource Compliance Specialist E.Timothy Jones,Cultural Resources Manager;
Cultural Resources Lead Researcher
Alex Merritt-Smith,Cultural Resources Analyst.
Paleontological Resources Lead Researcher
PROPOSAL fOR SERVICES
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GENERAL PLAN UPDATE AND EIR
These include an award from the Congress for the New Urbanism for the Bay
A rea Regional Smart Growth Strategy for the Association of Bay Area Gov-
ernments and other regional agencies,a National American Planning Associa-
tion award for the Lemoore Downtown Revitalization Plan,a California
Chapter Al'A award for the County of San Luis Obispo Avila Beach Specific
Plan and the Downtown Specific Plan for the City of Larkspur and an Ameri-
can Society of Landscape Architects for the Downtown Specific Plan for the
City of Larkspur.Mr.Early has also taught the UC Extension class on Gen-
eral and Specific Plan preparation annually since 2000.
Joanna Jansen,AICP,Senior Associate,will be the project's Senior-in-
Charge,providing project oversight and meeting facilitation.Ms.Jansen has
been with DC&E for over eight years and currently oversees DC&E's com-
prehensive planning practice.She is responsible for project coordination,
client contact and subconsultant management,ensuring that all work is com-
pleted on-time and on-budget,and meets the highest quality work standards.
At present,she is overseeing work on the Parks,Open Space and Trails Inven·
tory for the Town of Los Gatos,the Los Gatos Housing Element for the Town
of Los Gatos,the Butte County General Plan Update and ElR for BUlle
County and the Oroville General Plan and Development Code Update for the
City of Oroville,among others.She also served as Project Manager on the
Newman General Plan Update and ElR for the City of Newman and key staff
on the award-winning Livermore Visioning Project and Livermore General
Plan for the City of Livermore.
Sara Press,AICP,Associate,will serve as Project Manager for this project,
responsible for day-to-day contact with the Town of Los Gatos and all tech-
nical subconsulrants.Ms.Press is managing the Parks,Open Space and Trails
Inventory and the Housing Element Update for the Town of Los Gatos and has
managed a variety of planning processes since joining DC&E in 2000.She has
extensive experience working on General Plan Updates and EIRs,conducting
research and writing for planning documents,providing Initial Studies and
organizing and facilitating public participation processes and workshops.She
is currently managing the Parks,Open Space and Trails Inventory for the
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Town of Los Gatos,the Los Gatos Housing Element for the Town of Los
Gatos,the Miraflores Housing Development Site Plan and ElR for the City of
Richmond and the Northeast Area Specific Plan and ElR for the City of Sebas-
topol.Additionally,Ms.Press has co-wrote the Urban Design Background
Report for the Walnut Creek General Plan Update for the City of Walnut
Creek and organized and facilitated its workshops.Ms.Press has a Master's
Degree in Geography from the University of Oregon.
Steve Noack)AlCP)Principal)will be an Advisor for environmental issues.
Mr.Noack has over 30 years of experience in land use and environmental
planning,and specializes in managing CEQA-related projects of various sizes
and levels of complexity.Mr.Noack specializes in preparing environmental
documents on a wide range of projects including general plans,campus plan.
ning documents,master development plans and transportation projects.His
expertise includes day-to-day application of the California Environmental
Quality Act (CEQA),the National Environmental Policy Act (NEPA)and
other state and federal environmental regulations.In addition.Mr.Noack
provides planning analysis expertise in land use and socioeconomic studies.
He is currently serving as Principal-in-Charge of DC&E's work on the San
Carlos General Plan and EIR for the City of San Carlos,and the Monte Sereno
General Plan Update for the City of Monte Sereno.Mr.Noack was the Pro-
ject Manager for the Walnut Creek General Plan ElR for the City of Walnut
Creek.Mr.Noack has also managed dozens of Initial Studies and Mitigated
Negative Declarations during his decades of CEQA practice.
Sarah Sutton,ASLA,Principal,will act as an Advisor for sustain ability re-
lated issues on the project including storm water,recreation,open space)
parks,trails and green building.As a LEED~accredited professional,her
work focuses on sustainable design and construction.She has helped the
firm's continuing commitment to environmental stewardship in planning,
design and project implementation and receives frequent invitations to pre·
sent at conferences and to various organizations on the topic.Her experience
includes being a part of the County of Alameda's StopWaste.Org team as an
on-call consultant for Bay-Friendly Landscape Design Resources,which is a ho-
PROPOSAL FOR SERVICES
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listie approach to gardening that works in harmony with the natural condi-
tions of the San Francisco Bay Watershed.Ms.Sutton also has considerable
experience with the design and construction of parks,trails and interpretive
features within sensitive habitats including the Laguna de Santa Rosa Trails
Plan for the Sonoma County Agricultural and Open Space District,and the
Gold Bug Park Facilities Master Plan in Placerville.With this wide-range of
experience with green building and sustainable environmental work,she is
well equipped to offer guidance on sustainability issues regarding the Town of
Los Gatos on their General Plan and EIR.Ms.Sutton holds a degree in Land-
scape Architecture from the College of Environmental Design at the Univer-
sity of California,Berkeley.
Ricardo Bressanuti,Project Planner,will be responsible for research,analysis
and report writing,GIS and graphic production,and will also assist with out-
reach and public participation.Since joining DC&E in 2006,Mr.Bressanuti's
major planning and environmental review projects have included the Yolo
County General Plan Update ElR,for which he has served as key staff,the
Newman General Plan Update and EIR,and the Northeast Area Specific Plan
and EIR for the City of Sebastopol.His previous experience includes long-
range planning with the City of Livermore,and planning for part of the Bay
Area Ridge Trail with the East Bay Regional Park District.Mr.Bressanuti
has prepared CEQA and NEPA multidisciplinary documents for complex
land use planning,land development,transportation and other projects.He
also provides stand-alone land use,public services,socioeconomic,fiscal,
growth management and farmland analyses and technical reports.
Katie Hollenbaugh,Project Planner and Urban Designer,will provide plan-
ning and design support.Ms.Hollenbaugh has worked on a variety of plan-
ning and urban design documents and is currently working with Sara Press on
the Parks,Open Space and Trails Inventory for the Town of Los Gatos.She is
also finishing work with Sara Press on Northeast A rea Specific Plan and ElR
for the City of Sebastopol in which she is the primary designer,and is helping
to manage the SNJ-Hoffman and SNJ-Edenvale projects for the City of San
Jose.Before joining DC&E,Ms.Hollenbaugh worked for the National Af-
I 6
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fordable Housing Trust as a Development Analyst and worked on numerous
low-income housing projects across the United States.Ms.Hollenbaugh
holds a Master of Arts in Urban Planning from the Graduate School of De-
sign at Harvard University.
Leslie Wilson,Planner,will provide planning support on the General Plan
and EIR.Ms.Wilson recently joined DC&E to provide research and report-
writing for comprehensive planning and environmental review projects.Her
areas of focus are historic preservation,economic development,social justice
and adaptive reuse.Ms.Wilson is helping to write the Monte Sereno General
Plan Update for the City of Monte Sereno and has recently worked on the
Broadway Plaza Retail Expansion ElR for the City of Walnut Creek.
2.Relevant Experience
DC&E has extensive experience working with communities throughout Cali-
fornia to develop EIRs and General Plans,similar in scope and scale to the
Los Gatos General Plan and EIR projec!.We have also served as a primaty
consultant on the LEED·ND Public Health Criteria Study and LEED-ND Rat·
ing System Development Support for the US Green Building Council (USGBC)
and its partners,in developing the new LEED-ND certification system for
entire neighborhoods.The following section presents a brief description of
DC&E's most relevant projects,along with relevant background information.
Parks,Open Space and Trails Inventory for the Town of Los Gatos.Lo-
cated at the edge of the Santa Clara Valley,Los Gatos is framed by the foot-
hills of the Santa Cruz Mountains and is surrounded by a diverse and scenic
landscape.The area's natural beauty is an important amenity for the Los
Gatos community,and recreational opportunities are essential to the quality
of life for many of its residents.To further this legacy,DC&E prepared a
comprehensive inventory of the parks,open space areas,trails and other pub·
lie,as well as private recreation facilities within the community.The inven-
tory includes a detailed description of each facility'S size,amenities,pro-
gramming,user groups,use restrictions and other key information.DC&E
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also prepared a series of maps indicating the locations of all relevant recrea-
tion facilities,open space areas and trails.
Los Gatos Housing Element for the Town of Los Gatos.DC&E is working
closely with Town staff and the General Plan Advisory Committee (GPAC)
to update the Town's Housing Element to include policies and programs that
respond to both community needs and to California Department of Housing
and Community Development (HCD)requirements.The Housing Element
update will address recent changes in Housing Element law,including Senate
Bill 2 and Assembly Bill 2348.DC&E will conduct a population and housing
analysis,draft housing policy alternatives,and meet with the public to iden-
tify potential housing sites.While Los Gatos is primarily buildout,there is
potential for additional housing in areas in the northern part of Los Gatos
and along Los Gatos Boulevard.DC&E will also conduct the required envi-
ronmental assessment of the draft Housing Element,which is assumed to be
an Initial Study and Mitigated Negative Declaration,to ensure minimal envi-
ronmental impacts.
San Carlos General Plan Update and EIR for the City of San Carlos.
DC&E is working with the City of San Carlos to update its General Plan
which was last comprehensively updated in 1992.The update process will
allow the community to reach consensus on a renewed vision for the City's
future.The Update will build on recent City planning efforts to integrate
economic development and environmental sustainability into land use regula-
tions,and will set the stage for an on-going commitment to Downtown revi-
talization.The Update also includes the development of two new General
Plan elements:a Parks and Recreation Element and an Environmental Man-
agement Element,which will go beyond the State requirements to address an
array of important topics including green building,watersheds and creeks,
tree preservation,energy efficiency and other issues related to sustainability
and environmental stewardship.
Monte Sereno General Plan Update for the City of Monte Sereno.DC&E
prepared a comprehensive revision of the City of Monte Sereno General Plan.
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The updated General Plan reflects changes that had occurred in the City since
the Plan was last updated in 1995,and also provides new guidance to achieve
the community's goals regarding design,circulation and environmental man-
agement.As part of the General Plan Update,DC&E prepared background
materials,a policy alternatives workbook,and facilitated a series of commu~
nity workshops and City Council meetings.
Walnut Creek General Plan Update for the City of Walnut Creek.Walnut
Creek's three-year General Plan update process was a highly collaborative
effort involving City staff,a diverse consultant team,and active participation
by local residents.DC&E worked on several aspects of the project,includ-
mg:
•Leading a series of eight community workshops to present information
and solicit feedback from community members on specific components
of the Plan.
•Preparing a new Urban Design Element for the General Plan,which pro-
vided information on the City's unique features and characteristics that
define its character and urban fabric.
•Preparing visual simulations of new development allowed under the
General Plan.
•Coordinating a team of technical consultants to prepare a series of back-
ground reports on community facilities and services,parks and recrea-
tion,hydrology and water quality,geology and soils,hazardous waste,air
quality,noise,biological resources and cultural resources.
•Assisting in the development of goals and policies in each of these issue
areas listed above.
•Preparing a full EIR on the General Plan.
•Providing staff support to the City during Planning Commission review.
DC&E's work on these multiple aspects of the General Plan Update and EIR
ensured a high-quality,coordinated effort on the project.
Tracy General Plan Update and EIR for the City of Tracy.The City of
Tracy,located in the Central Valley of California,is a rapidly-growing com-
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munity on the outskirts of the San Francisco Bay Area.Over the past two
decades,the city's population has doubled,leading to a number of growth-
related issues such as traffic congestion,increased home prices and loss of the
small-town character.During the General Plan process,DC&E worked with
the City Council,Planning Commission and the public to explore how inno-
vative development patterns such as smart growth,new urbanism and transit-
oriented development could maintain and improve the quality of life in the
community.The issues raised at joint City Council/Planning Commission
wOtkshops and public meetings were directly translated into detailed policies
and actions in the General Plan.One of the cornerstones of the updated Gen-
eral Plan is a comprehensive Community Character Element that addresses
all aspects of design and quality of life.This element identifies an urban
structure comprised of neighborhoods,urban centers,village centers,mixed
use corridors and employment areas,and it includes detailed design guidance
that allows staff,the Planning Commission and City Council to review de-
velopment applications for conformance with General Plan goals.ArcView
Geographic Information Systems (GIS)will be used to manage and analyze
geospatial data for current and future growth scenarios.GIS will also be used
to produce presentation-quality maps for reports and public meetings.
Truckee General Plan Update and EIR for the Town of Truckee.DC&E
prepared the Town of Truckee 2025 General Plan Update and program EIR.
Although the previous General Plan was less than ten years old,rapid growth
led the Town to initiate an update.The first phase of the General Plan Up-
date consisted of an extensive public outreach effort,including a community-
wide survey,publication of an existing conditions "Briefing Book",and a se-
ries of public workshops to update the General Plan's Vision.DC&E carried
the Vision into Phase II of the project,which included a further series of pub-
lic workshops to develop a preferred land use alternative,as well as specific
policies regarding key issues like housing,economic diversification,and
community character.The results of both phases of the project were incor-
porated into the updated General Plan and were relied upon during the com-
pletion of the EIR.
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Northeast Area Alternatives Report and Northeast Area Specific Plan and
EIR for the City of Sebastopol.DC&E worked with the Sebastopol com-
munity to create three alternative development scenarios for Sebastopol's
northeast area,which is a gateway to the city accommodating a mix of light
industrial and retail uses.Key issues addressed included appropriate land use
and zoning,quality urban design,the circulation system,a diverse economy
and open space amenities.Building on that work,DC&E is now preparing a
Specific Plan and EIR for this same area.Both processes have included multi-
ple public workshops as well as focus group meetings with area property and
business owners.The Specific Plan will address community goals such as
creating a vibrant pedestrian-friendly area,integrating with the adjacent
downtown,connecting with the open space amenity of the Laguna de Santa
Rosa,respecting local floodplain conditions,and providing services and jobs
for local residents.The Specific Plan will include a SmartCode,which will
allow for flexibility in use while providing building and streetseape design
that is consistent with Sebastopol's small town character.
Ozone Working Group Meeting Facilitation for Bay Area Air Quality
Management District.DC&E facilitated bi-monthly meetings to help the
Ozone Working Group in the preparation of the 2005 Ozone Strategy,which
establishes a plan for bringing Bay Area into compliance with the State one-
hour air quality standard for ozone.The meetings provided a means for
members of the public,interested organizations and government agencies to
be involved at all stages of the planning process.DC&E assisted with the
preparation and facilitation of the meetings and helped create a consensus
among approximately 50 stakeholders regarding air quality issues in the Bay
Area.The BAAQMD Board of Directors adopted the 2005 Ozone Strategy in
January 2006.
Bay Area Regional Smart Growth Strategy for the Association of Bay Area
Governments and other regional agencies.DC&E led an interactive public
workshop process that served as the core effort for the creation of ABAG's
Smart Growth Strategy for the Bay Area.DC&E led two workshops in each
of eight of the Bay Area's nine counties,at which participants worked with
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an interactive computer model in real·time to allocate new development geo-
graphically and assess the transportation,environmental and land use impacts
of various growth scenarios.After the workshops,DC&E and its subconsul-
tants used the results to formulate a smart growth strategy that paints a pic-
ture of how the Bay Area can accommodate new growth in a sustainable fash-
ton.
Technical Services and Training for Build It Green.Build It Green is a non-
profit organization promoting healthy,energy and resource-efficient build-
ings in California.Since buildings in the u.S.are responsible for 39 percent
of C02 emissions annually,use 71 percent of the nation's electricity,and ac-
count for 70 percent of all landfill waste,green buildings are a critical compo-
nent of a climate change program.Sarah Sutton of DC&E leads the landscape
architecture sections of Build It Green's Certified Green Building Professional
Training program.Through this program,she gives lectures and presenta-
tions to educate architects,planners and developers on site planning issues,
particularly how they impact energy and resource performance in buildings,
as well as sustainable design and construction.Ms.Sutton highlights specific
strategies to reduce landfill waste,nurture the soil,conserve water,protect
water and air quality,conserve energy and create wildlife habitat by designing
with an understanding of our local ecosystems.
LEED-ND Public Health Criteria Study and Rating System Support for
the US Green Building Council (USGBC).DC&E has served as a primary
consultant to the US Green Building Council (USGBC)and its partners,the
Congress for the New Urbanism (CNU)and the Natural Resources Defense
Council (NRDC)in developing the new LEED-ND (Leadership in Energy
and Environmental Design -Neighborhood Development)certification sys-
tem for entire neighborhoods,which will be similar to the existing LEED
Green Building Rating System~for individual buildings.Our work included
research on the linkages between the built environment and on-the-ground
public health outcomes,focusing on how neighborhood design can improve
public health by encouraging walking and bicycling,enhancing pedestrian
and bicycle safety,decreasing air pollution and enhancing public spaces to
2 2
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improve security.DC&E's research served as a basis for setting standards and
thresholds for the LEED-ND system.In addition,DC&E supported USGBC
and its partners during the public review of the draft rating system by sum-
marizing and responding to public comments,working with a is-member
committee to finalize the rating system and developing a reference guide that
can be used to pilot test the product.
[DEAscape for the City of Roseville.DC&E prepared a master plan for
IDEAscape,a one-acre outdoor Interactive Demonstration Environmental
Area adjoining the City of Roseville's new LEED~-certified Roseville Utility
Exploration Center in Mahany Park,which is a 225-acre community park
that receives well over 500,000 visitors a year.In support of the Exploration
Center's LEED certification,the outdoor demonstration area will incorporate
and illuminate principles of sustainabiliry,including energy efficiency,water
conservation,watershed management,composting,material lifecycles,and
wildlife habitat.The IDEAscape Master Plan provides a vision for creating a
vibrant and inspiring educational experience, including practical take-home
messages of how to reduce dependence and impacts on our natural resources.
IDEAscape will include interactive elements such as a solar panel grove,shade
and roof variation demonstrations,irrigation and climate adaptation planting
beds,a materials lifecycle zone,a composting demonstration,a global climate
story grove,and more.The project will utilize native and drought tolerant
plant materials,customized educational structures,and attractive,recycled
construction materials to provide a beautiful and functional educational rooL
3.Project References
•City of Tracy,Bill Dean,209-831-6427
•City of Sebastopol,Kenyon Webster,Planning Director,707-823-6167
•City of Roseville Parks &Recreation,Tara Gee,Senior Landscape Archi-
tect,916-774-5253
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B.RBF COIlSltltil'g
RBF Consulting (REF)is a California consulting firm with experienced envi-
ronmental specialists,professional planners,urban designers and engineers.
Founded in 1944,RBF has 15 offices located in California,Nevada and Ari-
zona,including San Jose,Walnut Creek,Oakland and Sacramento.Providing
Technical Studies for the EIR and General Plan Elements,they have a staff of
over 1,000 employees.Their range of services includes Environmental Ser·
vices,Policy Planning,Land Planning and Urban Design,Transportation
Planning,Engineering,Surveying and Mapping,and Media Services.RBF has
developed an outstanding record for environmental analysis,community sen-
sitivity,and infrastructure evaluation and design that is recognized by public
agencies throughout California.
l.Project Staff
Tricia Schimpp,AICP,Project Manager.Ms.Schimpp will serve as the Pro-
ject Manager and primary contact for RBF,coordinating the resources of the
firm in developing existing conditions reports and specific sections of the
EIR.She brings over 25 years of experience as a private and public urban and
environmental planning consultant.Previously,Ms.Schimpp worked as
Planning Director for the City of Maitland,Florida where she was responsi-
ble for implementing the City's first General Plan.After moving to Califor-
nia,she participated in General Plan Updates for the Cities of Pacifica,Daly
City,Sunnyvale,and Calistoga.Ms.Schimpp has also provided consulting
services to cities in the Bay Area,most recently with the cities of Belmont,
Cupertino,and Palo Alto,where she was responsible for current and ad-
vanced planning projects and the public hearing and environmental review
report process.Additionally,Ms.Schimpp is an expert in the CEQA and
NEPA compliance.
Laura Worthington-Forbes,responsible for quality control and the secon-
dary contact,will provide overall project quality control and technical review
of all work prepared by RBF staff.Laura Worthington-Forbes has 23 years of
experience providing project management,oversight,and issue analysis for
large,complex,and politically sensitive environmental and planning projects
24
PROPOSAL FOR SERVICES
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for a wide range of public and private development clients.Her experience
includes urban and mixed-use projects,military base reuse and conversion,
residential development,office and retail centers,transportation.related envi-
ronmental impact analyses,hazardous materials and waste management and
assessment.Included in her recent projects are the \'(/atsonville General Plan
EIR,Ellis Specific Plan E1R in Tracy,Los Gaws General Plan E1R and the
MofJeu Towers Subsequent E1R in Sunnyvale.She is expecienced in project
management,interagency coordination,consensus planning and conflict reso-
lution,public hearing facilitation and presentation,task coordination,sched·
uling,and budget management.
2.Relevant Experience
Cerritos General Plan Update/EIR for Orange County.RBF recently
completed a comprehensive update to the City's 1988 General Plan,which
was adopted by the City Council in January 2004.Presently,the City is ap-
proximately 99 percent developed.The comprehensive General Plan Update
involved a process of both consolidating and updating the City's existing 1988
General Plan.The goal was to reorganize the 14 existing General Plan ele-
ments into the seven mandated elements (Land Use,Circulation,Housing,
Noise,Safety,Conservation and Open Space),along with several additional
optional elements (Economic Development,Growth Management,Air Qual-
ity and Urban Design).In addition,RBF prepared a Program EIR to provide
the environmental baseline for future environmental review in the City.
Hitachi Campus and Santa Teresa Transit Village Storm Water Manage-
ment Plan for the City of San Jose.RBF prepared a Storm Water Manage-
ment Plan (S\'ifMP)to support the Master Planned Development Permit for
the Hitachi Campus and Santa Teresa Transit Village redevelopment project.
The SWMP identifies measures necessary to satisfy ational Pollutant Dis-
charge Elimination System (NPDES)permit requirements for the redevelop-
ment of the site.These requirements include both post.construction Best
:Management Practices (B"MPs)for the entire site and measures to satisfy the
recently adopted Hydromodification Plan (HMP)to mitigate for the in-
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creased impervious area within the 149 acres of the Santa Teresa Transit Vil-
lage.
The HMP requires that the project not increase the erosion potential of the
receiving stream over the pre-project condition.Meeting this requirement
was demonstrated by long duration flow simulations of pre-and post-project
conditions to identify appropriate measures to match pre-project discharge
flow durations above ten percent of the pre-project two-year flow.The
SWMP provides preliminary design analysis of two detention basins to meet
the HMP requirement,one in each of two drainage areas.The analysis in-
cluded hydrologic computer simulations spanning 50 years based on hourly
rainfall used to calculate hourly runoff.The project included coordination
with the City and park planners to allow the basins to be integrated into fa-
cilities with dual function of storm water detention and park uses.
General Plan Update,Housing Element,and EIR for the City of Artesia.
The City of Artesia was incorporated in 1959 as a General Law City.It is
fully developed and undergoing revitalization and redevelopment.The Gen-
eral Plan and Housing Element were last updated in 1993 and 2003,respec-
tively.In order to be proactive in guiding growth and development over the
next 15 years,the City selected REF to assist with the preparation of a Gen-
eral Plan Update.This project requires extensive data collection and analysis,
formulation and organization of goals,policies and objectives,and the coor-
dination of interagency meetings and public participation events to arrive at a
strategy for the IS-year plan.The project is anticipated to continue through
October of 2007 to update the following elements:Land Use,Circulation,
Housing,Open Space,Conservation/Environmental Resource Management,
Noise,Safety and Seismic,Economic Development/Redevelopment and En-
vironmental Impact.
Watsonville General Plan EIR for the City of Watsonville.REF is prepar-
ing the ElR for the City of Watsonville's General Plan Update (GPU).Lo-
cated in the south end of Santa Cruz County in the Pajaro Valley,Watson-
ville is surrounded by some of the most productive agricultural land in Cali-
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fornia.The General Plan Update represents an important crossroads for
\'Vatsonville.Due to limited vacant land for new development and a severe
shortage of affordable housing,citizens passed Nleasure U,a voter initiative to
annex nearly 600 acres for future housing and mi.xed-use development.The
General Plan Update will recommend a preferred land use for these annexed
lands,as well as infill strategies within the City to accommodate a projected
demand of 12,000 new jobs and over 12,000 new residents.
Critical issues to be addressed in the EIR include the jobs/housing balance,
parks,open space,transportation and circulation.In addition to looking at
these and other key planning issues,the EIR is also analyzing the locally ap·
proved Sphere of Influence Amendment that would substantially expand
housing and employment opportunities.RBF is providing ongoing input to
the City and GPU Steering Committee to ensure that the EIR is adequate and
legally defensible.The General Plan EIR will address a number of critical
environmental issues in the area including unstable soils,wetlands and flood-
plains,transportation,noise and safety,particularly as they relate to the \'Vat-
sonville airport.
3.Project References
•Town of Los Gatos,Bud Lortz,Community Development Director,408-
354-6872
•City of Santa Clara,Kevin Riley,Community Development Director,
408-615·2200
•City of Sunnyvale,Trudi Ryan,Planning Officer,408-730-7444
C.Kimley-Honl Associates,Inc.
Addressing transportation on this project,Kimley-Horn Associates,Inc.
(Kimley-Horn)is a full-service consulting engineering firm,with over 2,300
employees in 63 offices nationwide.Their staff is experienced in solving
complex design and planning issues for both private and public clients and has
the capability to address all phases of a project,from early planning through
final design and construction administration.Kimley-Horn has provided
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transportation planning services for numerous mid-size to major EIRs.These
projects range from environmental assessments for highway projects to large~
scale residential and office/R&D developments.Kimley-Horn also provides
services during the EIR process including CEQA and NEPA processes,miti-
gation monitoring programs and requirements to produce a defendable envi-
ronmental impact report.
1.Project Staff
Michael C.Mowery,P.E,will be the Kimley-Horn Project Manager.Mr.
Mowery has ten years of experience in various engineering faculties including
work in the fields of transportation planning,traffic engineering,traffic op~
erations,performance monitoring and ITS systems planning.Mr.Mowery
specializes in transportation impact evaluations for environmental planning
documents including CEQA required EIR and Initial Study documentation.
His engineering background ranges from traffic impact studies to corridor
plans,from traffic calming and "safe routes to schools"projects,as well as
many other project disciplines.In addition,Mr.Mowery has been the Project
Manager of consultant efforts to complete bi-annual efforts to update the
Congestion Management Program document of approximately half of the
nine Congestion Management Agencies in the San Francisco Bay Area and
has led the effort for the past three years to monitor the Bay Area Freeway
and Highway Network to determine the most congested locations which are
published and tracked by both regional and statewide agencies.He is also
proficient in the latest versions of transportation industry software,including
the Highway Capacity Software,Synchro,AutoCAD,Traffix,CCTA LOS
software,as well as TransCAD,Maptitude,and ArcView modeling and GIS
software.
James M_Daisa,P.E.,will be the Traffic Engineer on the project.Mr.Daisa
is a Professional Traffic Engineer in California,with 18 years of experience in
transportation planning and traffic engineering.Me.Daisa specializes in new
urbanist community planning,large area and corridor plans,multi-modal
street design,downtown revitalization,and pedestrian and transit-oriented
development.He developed multi-modal street design guidelines for Metro,
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TOW1\.OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
Portland's regional government published in "Creating Livable Streets:Street
Design Guidelines for 2040"which received an award from the Environ-
mental Protection Agency in 1998.He also developed the Santa Clara Valley
Transportation Authority's "Best Practices for Integrating Transportation
and Land Use :Manual,"a state-of·the·practice research project that integrates
multi-modal street design,urban design,and land development practices in
transit·oriented areas.Mr.Daisa has worked on numerous general plans and
specific plans,pedestrian,rail,and transit·oriented development,downtown
revitalization,and transponation plans throughout California,Oregon and
Washington.He has worked on transportation planning and parking projects
for existing urbanized areas undergoing change,infill,development,or inten·
sification.He is responsible for developing circulation plans,street design
guidelines/standards,transit plans,streetscapes,pedestrian and bicycle net-
works,station design,transit streets and technical analysis.Two of the Gen-
eral Plans that Mr.Daisa has prepared have won recent awards from the
American Planning Association,the City of Arcata and the City of Pittsburg.
Deborah K.Fehr,P.E,will be the Traffic Modeling Specialist.Ms.Fehr has
ten years of experience in the preparation of traffic impact analyses and mas·
ter plans,general plans,specific plans,traffic operations analysis,corridor
studies,parking studies and master plans,noise studies,modeling and other
transportation-related projects.Her traffic and transportation experience in·
cludes both public and private sector projects,which range in size from a sin·
gle.use commercial development to master planned communities.?\Irs.Fehr's
responsibilities have included obtaining entitlements and right-or-way per-
mits,collecting utility data for design projects,and presentations to public
agencies.She is one of KHA's traffic modeling specialists and is called upon
frequently to answer questions and review models prepared by others.Some
of the public-sector projects she has been involved with include a county-wide
mass emergency evacuation study,development of a roadway design stan-
dards manual,design of the outside plan communication infrastructure for an
international airport,designing a signal for an urban interchange,and the
preparation of the transportation element for the \'(/atsonville General Plan
Update.
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT 29
TOWN OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
2.Relevant Experience
Watsonville General Plan Update and EIR for the City of Watsonville.
Kimley-Horn prepared the transportation element for the General Plan Up-
date and subsequently prepared the EIR.The update developed the City's
transportation goals,policies,and implementation programs,evaluating 2030
land use projections,and updating the City's Major Streets Master Plan.The
Watsonville General Plan included new guidance for Context Sensitive De·
sign of major streets in support of zoning changes that emphasize mi..'(ed~use,
transit-oriented,higher density,walkable land uses in high traffic volume and
transit corridors.
Santa Cruz Master Transportation Study for the General Plan Update for
the City of Santa Cruz.Kimley Horn was retained by the City of Santa Cruz
to develop a long-range Master transportation Study to be included in their
General Plan Update.The study develops solutions for transit,transporta·
tion system management,pedestrian systems,bicycle systems,neighborhood
traffic management,and livable street design.The objective of the Master
Transportation Plan is to dramatically change Santa Cruz's travel characteris~
tics over time to emphasize alternatives to driving.The plan addresses trans~
portation in a unique way,developing solutions for each type of trip such as
visitor/tourist,school,work,personal/social,and shopping.Transportation
solutions placed priorities on transit,transit-oriented development (village
concept),livable streets,pedestrian environment,bicycles,transportation sys-
tems management,and travel demand management.Strategies are developed
for each transportation concept and integrated together in a cohesive citywide
plan.
City of Arcata General Plan Update -Circulation and Air Quality Ele·
ments for the City of Arcata.Kimley-Horn staff was retained by the City of
Arcata to prepare the circulation and quality elements of their General Plan
Update.Arcata is a city of about 16,000 people located on the north coast of
California.Population rises significantly during the school year as Arcata is
the home of Humboldt State University.The circulation and air quality ele-
30
PROPOSAL FOR SERVICES
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TOW!'.OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
ments were funded through a grant from the North Coast Unified Air Qual-
ity District in an attempt to improve the non-attainment status of the area.
The study consisted of development of a mode split travel demand model;
development of transportation and land use programs which reduce the need
for automobile travel and encourage the use of alternatives modes such as
walking,biking,and transit;and use of the travel demand model to analyze
alternative land use and transportation system scenarios,including a scenario
with increased transit service.Preparation of the circulation and air quality
elements of the General Plan including formation of the City'S vision,goals,
objectives,and policies.The General Plan update successfully outlined Ar-
cata's future transportation system reflecting a slow growth vision maintain·
ing the small "university town"atmosphere and the environmentally-
sensitive values of the residents.This plan won the American Planning Asso-
ciation "Comprehensive Plan Award"in 2001.
Foster City General Plan Circulation Element/Transportation Plan for
the City of Foster City.Kimley-Horn staff prepared the General Plan Circu-
lation Element for the City of Foster City.The project involved evaluation
of various land use and network configurations.A travel demand model was
used for the alternative analysis and the study included development,and cali-
bration of the model,and analysis of various land use and network alterna-
tives.Additionally,Kimely.Horn evaluated various freeway ramp configura-
tions to SR 92 and analyzed traffic impacts to a residential neighborhood
close to the freeway.
UCSC Long Range Development Plan (LRDP)and EIR for the City of
Santa Cruz.Kimley·Horn was responsible for preparing the transportation
element for both the Long Range Development Plan {LRDP)and its associ-
ated EIR.The transportation element of the LRDP evaluated on-campus
transportation options and established a concept and policy framework for
addressing the campus'multi-modal transportation and parking systems.The
system included new roads and connections to serve the growth areas of the
campus,new campus access points,internal connections to improve pedes.
trian,bicycle and transit circulation,the development of a central parking and
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT 3 I
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
transit hub concept,traffic calming of the campus core roadways,and identi-
fication of future parking facilities.The programmatic EIR evaluated on·and
off-campus traffic conditions for buiJdout of the LRDP.The traffic analysis
assessed near-term and long-term conditions on a citywide basis as well as
highway operations on Routes 1 and 17.
3.Project References
•City of San Ramon,Lisa Bobadilla,Transportation Division Manager,
925-973-2651
•City of Watsonville,Maria Esther Carranza-Rodriguez,Principal
Engineer,831-728-6095
•Cal trans District 2,Scott White,Office of System Planning,530-229-0518
D.H.T.Harvey &Associates
\'(Iith more than 35 years of extensive project experience in the South Bay,
H.T.Harvey &Associates (HT Harvey)is an ecological consulting firm that
specializes in providing expert ecological services to public agencies and pri-
vate companies on biological issues.Headquartered in Los Gatos,their firm
has been preparing biological sections of EIRs and Environmental Impact
Statements (EISs)since the passage of the CEQA and the NEPA.The com-
plexity of these documents,and the methods of analyses,has greatly increased
and improved since these pioneering efforts.HT Harvey helps identify criti-
cal resources to avoid,analyze impacts and design effective mitigations.Their
environmental assessment work ranges from projects relatively small in na·
ture such as bridge crossings or small developments,to large projects such as
specific plans or county general plans that affect hundreds of thousands of
acres.HT Harvey also specializes in the Habitat Conservation Planning
process.
HT Harvey's specific responsibilities on the Los Gatos General Plan Update
will focus on the preparation of the biological resources section of the Exist-
ing Conditions Background Report.This work is anticipated to include data
collection,mapping and describing biotic and regulated resources including
)2
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
TOWN OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
potential habitat for special-status plants and animals,and also regulated habi-
tats such as wetlands and riparian habitats.This information will be used in
the Opportunity and Constraints Analysis and will subsequently be incorpo-
rated into the Existing Setting section of the EIR.As the environmental
process moves forward in parallel track with the General Plan process,their
firm will craft mitigation measures for the Draft EIR.HT Harvey's staff will
also be available on an as-needed basis to attend Community Workshops and
Public Hearings.
1.Project Staff
Patrick Boursier is a Principal in the Plant Ecology group of HT Harvey
with a Masters in Rangeland Science,and a Ph.D.in Plant Ecophysiology
from UC Davis.For this project,Dr.Boursier will fulfill the management
role as Principal on the Los Gatos General Plan Update and also serve as Sen-
ior Plant Ecologist and regulatory specialist for the project.At HT Harvey,
Dr.Boursier is responsible for addressing botanical topics and issues-related
CEQA/NEPA,and resource agency permitting associated with special-status
species and 404/401/SAA wetland/riparian habitats.With over 15 years of
consulting experience,Dr.Boursier has managed hundreds of projects includ-
ing EIRs,constraints analyses,impact assessments,resource agency permit
submittals,as well as mitigation and monitoring studies.Projects he has
managed within the San Francisco Bay Area include the SCVTA's Measure
AlB Highway and Light Rail projects,the CO),OIe Valley Research Park EJR and
Compliance,the Coyote Ridge Resource A4anagement Plan,and the North Coy-
Ole Valley Specific Plan.Recent projects he has worked on within the limits of
the Town of Los Gatos include the Highlands of Los Gatos project site,Rob-
erts Road bridge replacement project and Barry Swenson Builders Lark Ave-
nue affordable housing development situate along Los Gatos Creek.Dr.
Boursier also has experience preparing General Plan update EIRs include sev-
eral currently on-going projects such as the City of Lancaster General Plan and
the San Jose General Plan.
Steve Rottenborn is a Principal in HT Harvey's Wildlife group with a Ph.D.
in Biological Sciences from Stanford University.For Los Gatos's General
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT ) )
TOWN OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
Plan Update and EIR,Dr.Rottenborn will provide senior wildlife oversight
for the General Plan update and serve as a management role for the project as
Division Head.At HT Harvey,Dr.Rottenborn is responsible for addressing
wildlife-related CEQA/NEPA and special-status species issues.He has con-
tributed to more than 300 projects involving wildlife impact assessment,
NEPA/CEQA documentation,biological constraints analysis,endangered
species issues,and mitigation.Dr.Rottenborn's experience in the Los Gatos
is extensive,spanning more than a decade.In addition to conducting his doc·
(Oral research in the area,he has contributed to environmental documents,
permitting,and regulatory compliance for a variety of San Jose·area projects,
including the SCVTA's Measure AlB highway and light rail projects;Coyote
Valley Research Park DR and compliance;Alviso Master Plan fiR;Tuers-
Capitol Golf Course DR;San Jose Permit Assistance CalifO/71ia Clapper Rail
surveys;South Bay Salt Ponds Restoration Project;Coyote Creek Trail Master
Plan;San Jose Flea Market residential project;and Coyote Ridge Resource Man-
agement Plan.Dr.Ronenborn's experience preparing General Plan update
EIRs includes managing HT Harvey's preparation of the recent City of Wat-
sonville General Plan Update DR.He has also managed a number of other
large and complex CEQA projects,including Braddock &Logan's Fallon Vii·
lage Project,the Las Positas College Master Plan,and the large and complex cas-
tro Valley Ranch_
Julie Klingmann is a Senior Wildlife Ecologist with HT Harvey,specializing
in biological resource regulatory compliance.Ms.Klingmann will serve as
HT Harvey's Project Manager and Senior Wildlife Biologist for the Los Gatos
General Plan Update.She has 23 years of experience evaluating impacts and
assessing the related legal and regulatory compliance issues.Ms.Klingmann's
first 17 years were spent with the Santa Clara Counry Transportation
Agency,then the Santa Clara Valley Transportation Authority,where she
managed the complete CEQA,NEPA,AND FESA compliance for two ma-
jor light rail projects in San Jose,including detailed coordination with Ciry
Staff,in addition to managing all biological compliance.Ms.Klingmann
started her work at HT Harvey with the Bailey Avenue Bridge and the Coyote
Valley Research Park projects.She recently has been responsible for managing
34
PROPOSAL FOR SERVICES
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TOW"OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
the firm's on-call contract for more than 18 Caltrans projects,many in the
South Bay all involving CEQA and FESA biological compliance.Julie has
worked with the City of San Jose in Alum Rock Park,on Wooster Bridge,
Bailey Avenue Bridge,CVRP and other Coyote Valley projects and she has
worked on projects on many of the transportation facilities within the City.
Ms.Klingmann obtained a Master of Science decree from the University of
California,Davis studying community ecology,particularly the human ef-
fects on natural communities.
2.Relevant Experience
HT Harvey is currently working on General Plan Updates for the City of
Lancaster,the San Jose 2040 General Plan,and the San Carlos General Plan.In
addition,they are currently working on a variety of projects for government
agencies and private landowners,involving complex EIRs,and involving pro-
jects in and around the Town of Los Gatos.A more descriptive overview of
these projects are provided below.
San Jose-Santa Clara Water Pollution Control Plant Master Planning for
the City of San Jose Environmental Services Department.The City of San
Jose developed a comprehensive Land Use Master Plan for the San Jose/Santa
Clara Water Pollution Control Plant (WPCP)lands.The approximately
2,639-acre planning area is located in northern San Jose adjacent to the sensi-
tive habitats of the San Francisco Estuary and includes the WPCP lands and a
large salt evaporation pond (856 acres).The planning goal was to support
present and future \'<fPCP operations in a manner that complies with envi-
ronmental regulations and is consistent with the City's existing land use
plans.In 2006,HT Harvey served as the prime contractor leading a multi-
disciplinary team of land use planners,hydrologists.wastewater treatment
engineers and biologists in the assessment of land use opportunities and con-
straints.The team reviewed and compiled existing information on the project
site and conducted reconnaissance-level surveys to characterize land use con-
straints.They next developed creative,environmentally sensitive land use
opportunities to support \'<'PCP operations while complying with environ-
mental regulations by enhancing and protecting the surrounding riparian,
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT 3 5
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
wetland and estuarine ecosystems.These opportunities included wastewater
treatment wetlands,co·composting facilities,tidal wetland,seasonal wetland
and riparian habitat restoration,mitigation banking,use of native riparian
trees to filter and evaporate wastewater effluent,biosolids odor-reduction
solutions and public access/recreation opportunities.
Coyote Valley Research Park EIR,Special Status Species Surveys,Mitig-
tion Planning and Regulatory Compliance for Divco West.HT Harvey
prepared the biological section for rhe EIR for rhis project,which covers ap-
proximately 688 acres in the North Coyote Valley,in the southern portion of
the City of San Jose.The proposed project will construct a high-tech campus
on the site,develop a large flood control basin,and connect to a number of
proposed transportation corridors including a new interchange with Highway
101 and a light rail connection to San Jose.Their restoration ecologists pre·
pared a detailed Mitigation and Monitoring Plan for riparian and wetland
habitats in support of the regulatory permitting with the California Depart-
ment of Fish and Game,u.S.Fish and Wildlife Service,and Regional Water
Quality Control Board,in addition to the determination of Waters of the
u.S.HT Harvey conducted surveys for the California red-legged frog and
California tiger salamander and drafted the Biological Assessment for consul-
tation with the u.S.Fish and Wildlife Service and National Marine Fisheries
Service.They assisted the project team in meeting with all the above-
mentioned agencies and attended public hearings with the San Jose City
Council and County of Santa Clara.Furthermore,they are currently provid-
ing regulatory compliance services to Divco \'(fest as infrastructure improve·
ments are constructed.These services consist of migratory bird nest surveys,
monitoring,and deconstruction,and pre-construction surveys for birds,bats,
California red-legged frogs and steelhead.
Santa Clara Valley Transportation Authority,Measure AlB Projects,Bio-
logical Assessments,Restoration and Permitting for the Santa Clara Valley
Transportation Authority.The Santa Clara Valley Transportation Agency
designed a series of 11 transportation projects in Santa Clara County,primar-
ily in the San Jose area.These projects included major highway projects such
36
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
TOW!\.OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
as the U.S.101 Widening and U.S.IOllState Route 85 interchange projects,
bridge improvements and light-rail extension.HT Harvey prepared the envi-
ronmental compliance and permitting documents for these projects,including
atural Environment Studies,the biological resources sections of EIRs,habi-
tat mitigation and monitoring plans,special-status wildlife species biological
assessments,wetland delineations,and regulatory permit applications for the
U.S.Army Corps of Engineers,California Department of Fish and Game,
and Regional Water Qualiry Control Board.They worked closely with the
design engineers to minimize impacts.A consolidated habitat restoration site
for impacts from nine projects was identified for creating new wetland,ripar-
ian,and shaded riverine aquatic habitat.Permits for all projects were ob-
tained and construction has been completed at all sites.HT Harvey continues
to monitor the mitigation site for this project.
Cal trans Biological On-Call Services:Natural Environment Studies,Bio-
logical Assessments,and Permitting as a subconsultant to CH2M Hill for
the California Department of Transportation (Cal trans).HT Harvey has
provided biological resources planning and regulatory compliance services to
the Caltrans as a sub-consultant to CH2MHILL since 2002 under two sequen-
tial contracts.Under these contracts,they have worked on approximately 30
projects throughout the Bay Area,including highway widening or improve-
ment,bridge replacement,safety,repair,maintenance,tunnel,HOV,and
alignment modification projects.HT Harvey's work on these projects has
involved a variety of tasks related to wildlife,wetlands,and mitigation plan-
ning and monitoring,such as preparation of Natural Environment Studies,
biological constraint studies,Biological Assessments,riparian and wetland
mitigation monitoring,wetland delineations,regulatory permit assistance for
the U.S.Army Corps of Engineers,California Department of Fish and Game,
U.S.Fish and Wildlife Service,and Regional Water Quality Control Board,
and construction monitoring.
3.Project References
•Santa Clara Valley Transportation Agency,Tom Fitzwater,Senior Envi-
ronmental Analyst,408-321-5705
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT 3 7
!
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
•David J.Powers &Associates,Environmental Consultants,Judy
Shanley,John Hesler or David Powers,Principals,408-248-3500
•Dublin Ranch and North Livermore developments,Martin lnderbitzen,
Attorney,925-485-1060
E.LSA Associates
LSA Associates,Inc.(LSA)is a diversified environmental,transportation,and
community planning firm with ten California offices and one office in Colo-
rado.The firm was created in 1976 to meet the need for environmental plan-
ning as a result of the passage of the CEQA.Since its founding more 30 years
ago,LSA has become a full·service consulting firm,providing services in
community and land use planning;cultural and paleontological resourceSj
environmental analysis;biology and wetlands;geographic information sys-
tems;resource planning and management;and urban design.
LSA's cultural resources group has extensive experience preparing EIRs for a
variety of public and private section clients.These ElRs address a wide range
of projects,from residential and commercial endeavors in the complex regula-
tory environment of Oakland,to general plan updates in Solano and Yolo
counties.To date,LSA has prepared 67 cultural resources EIR sections for
projects in 16 counties,including 16 program-level and seven gen-
eral/master/specific plan documents.LSA's in-house staff conducts archival
and field research and contacts ative American and historical organizations
to prepare thorough background reports for a variety of project areas,both
urban and rural.Their experience encompasses a diversity of resource types,
including prehistoric and historical archaeological sites;historical architec-
tural resources (districts and individual properties);ative American cultural
places;and paleontological resource sites.
For the Los Gatos General Plan Update,LSA will provide qualified staff to
prepare a thorough background report;identify and describe the applicable
local,State,and federal regulatory context for cultural and paleontological
resources;and assess potential impacts to such resources on a program level.
38
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
TOW","OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
It is anticipated that the project will self-mitigate to the degree possible,but in
the event that impacts would still occur,LSA will recommend feasible and
effective mitigation measures to reduce the severity of such impacts.
I.Project Staff
Christian Gerike will serve as LSA's Principal-in-Charge of the project.An-
drew Pulcheon will serve as Project Manager,E.Timothy Jones will serve as
Lead Researcher for cultural resources and Alexandra Merritt·Smith will serve
as Lead Researcher for paleontological resources.
Christian Gerike has a Masters in Cultural Resources Management and 30
years of experience in California archaeology,ethnography,and history.:Mr.
Gerike meets the Secretary of the Interior's Professional Qualification Stan-
dards for prehistoric and historical archaeologist and is Registered Profes-
sional Archaeologist (#15630).He will oversee the project research,analysis,
and document preparation and will provide overall quality control and re·
view the deliverables as project milestones are met.Mr.Gerike has recently
served as Principal-in·Charge for a cultural resources study of Tolay Lake
Regional Park,a new 1,750·acre park in Sonoma CountYj an excavation of an
archaeological site with prehistoric and historical components in Truckee,
Nevada County and a general plan update EIR for Solano County.
Andrew Pulcheon has a Masters in Cultural Resources Management and has
14 years of experience in California prehistoric and historical archaeology,
and history.Mr.Pulcheon meets the Secretary of the Interior's Professional
Qualification Standards as a prehistoric and historical archaeologist;is Regis·
tered Professional Archaeologist (#11693),and Registered Professional Histo-
rian (#5SI);and is a member of the American Institute of Certified Planners
(#21490).He will conduct day·ta-day project management and will organize
and oversee research efforts.Mr.Pulcheon has recently served as Project
Manager and Lead Author for the Tolay Lake Regional Park project in So-
noma County,a county.wide recycled water project EIR in Sonoma County
and the Solano County General Plan Update EIR.
PROPOSAL FOR SERVICES
DESIGN,COMHUNITY &ENVIRONHENT J 9
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
E.Timothy Jones has a Masters in Cultural Resources Management and 8
years experience in California archaeology.Mr.Jones meets the Secretary of
the Interior's Professional Qualification Standards as a prehistoric and his-
torical archaeologist and is Registered Professional Archaeologist #15531.He
will serve as the Lead Researcher for the archival and background research
conducted for the project.Mr.Jones has recently served as Lead Author for
the Springs RedI'Velopment Project EfR for Sonoma County,the Lower Arsenal
Specific Plan ErR in Benicia for Solano County and Measure DD,a city-wide
program-level EIR in Oakland for Alameda County.
Alexandra Merritt-Smith has experience conducting paleontological sensitiv-
ity analysis for EIRs and cultural resources studies.Ms.Merritt-Smith will
serve as the Lead Researcher for the paleontological research conducted for
the project.She has recently conducted paleontological sediment analysis for
the 2200 Oxford Street Project for Alameda Counry,the paleontological sensi-
tivity analysis for the Pulgas Avenue Live-Work Project for San Mateo County
and the paleontological analysis for the Ballpark Village Specific and Commu·
nity Plan for Alameda County.
2.Relevant Experience
Solano County General Plan Update EIR for Solano County.LSA pre-
pared a program~level cultural and paleontological resources baseline condi-
tions document for the Solano County General Plan update.LSA conducted
archival and background research,contacted potentially interested parties,
and developed a summary overview of the cultural and paleontological re-
sources settings of unincorporated Solano County.Some of the resources
identified and documented include prehistoric and historical archaeological
sites,historical architectural resources,and possible cultural landscapes.Based
on the results of the research,LSA assisted the County in developing General
Plan policies for the identification and protection of significant cultural and
paleontological resources to make the document as self-mitigating as possible.
The baseline conditions document provided the basis for LSA's program-level
impacts analysis and mitigation recommendations.
40
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
TOWf\,OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
Tolay Lake Regional Park Project for the Sonoma County Regional Parks
Department (SCRPD).LSA conducted a cultural resources study of the
newly acquired Tolay Lake Regional Park in Sonoma County.Because the
park's acquisition was aided by federal funding,the study addressed the re-
quirements of Section 106 of the 1 ational Historic Preservation Act as well as
the CEQA.They also conducted background research,consultation with
Native American and historical organizations,significance evaluations,and
impacts assessment.LSA identified a ational Register-eligible historic dis-
trict in the project area,consisting of both a historical dairy ranch and an ar-
ray of highly significant Native American archaeological sites,including one
of the richest deposits of charmstones ever identified in North America.LSA
has developed management strategies and guidelines to assist SCRPD devel-
opment decisions when implementing the park's Master Plan.
Incremental Recycled Water Program as a subconsultant to Parsons Corpo-
ration.LSA provided cultural resources services for a proposed recycled
wastewater distribution system in Sonoma County,California.\Vorking with
a multi-disciplinary team of planners,engineers,and other technical experts,
LSA conducted an impacts analysis study for cultural and paleontological
resources to satisfy the requirements of CEQA in support of a program-level
EIR,also authored by LSA.The project area encompassed more than 44,000
acres including four cities and unincorporated areas.LSA prepared an inven-
tory of a diverse range of cultural resources,including numerous prehistoric
and historical archaeological sites,cultural landscapes,historical architectural
properties,and heritage trees.The possible presence of Native American sa-
cred sites and other traditional cultural properties was also addressed.
Livermore General Plan Update,Downtown Specific Plan,and EIR as a
subconsultant to DC&E.LSA prepared the cultural and paleontological re-
sources,conservation,public safety and noise elements for the City of Liver-
more General Plan Update.LSA conducted a records and literature search
and prepared cultural and paleontological resource inventories.Additionally,
LSA evaluated the Draft General Plan,and prepared the EIR and response to
comments document.The EIR played a dual role,as it also covered a Specific
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT 4 I
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
Plan which was simultaneously being prepared for Downtown Livermore.
Throughout the process,LSA participated in the Steering Committee meet-
ings and prepared deliverables that helped to define policy direction and de-
velop and evaluate alternative development scenarios.
Measure DO Project ErR for Alameda County.LSA prepared a program-
level EIR to evaluate the environmental impacts of Measure DO,a municipal
bond measure passed by voters in 2002 to improve recreational opportunities
and water quality in Oakland,Alameda County.Some of the activities ad·
dressed in the EIR included landscape renovations;renovation of buildingsj
reconfiguration of major city thoroughfares;and remediation of contami-
nated materials at numerous sites along the City'S \Vaterfront Trail.LSA
prepared technical reports in support of the EIR,for which archival research;
consultation with Native American and historical organizations;and field
survey were conducted.
3.Project References
•Shute,Mihaly &Weinberger LLP,Carmen Borg,Urban Planner,
415-552-7272
•Sonoma County Regional Parks,Michelle Julene,Environmental
Specialist,707-565-3962
•CSI Telecommunications,Inc.,Michael Newman,Senior Vice President,
415-751-8845
42
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
3 SCOPE OF WORK
DC&E proposes the following scope of work to prepare the General Plan
Update and EIR for the Town of Los Gatos.A summary of the work pro-
gram is presented in Table 1.
Task A.Project ["itiatio"
In this task,the DC&E team,working with Town staff,will lay the founda-
tion that will ensure a focused work program,effective coordination and a
smooth work flow throughout the General Plan Update and EIR process.
I.Start-Up Meeting
The DC&E team will conduct a start-up meeting with Town staff to review
the work program,data needs,schedule,public outreach and participation
strategy,and coordination with the Housing Element Update process.
DC&E and Town staff will also clarify expectations and establish protocols
for clear communication.
2.Base Map
DC&E will use ArcView version 9.2-compatible shapefiles and/or geodata-
bases provided by the Town to develop the project base map and thematic
maps.DC&E will provide a preliminary version of the base map to the
Town for approval before using it for subsequent mapping work.At the
conclusion of the project,DC&E will provide a disk to the Town containing
all original data as well as project-specific data layers modified or created by
DC&E,along with pertinent meradara documentation.
3.GPAC Meeting #1:Project Start·Up
DC&E will facilitate the first meeting of the General Plan Advisory Commit-
tee (GPAC)to introduce Committee members to the project and consultant
team,discuss the role of the Committee in the General Plan update process,
review the project schedule.and discuss goals and expectations for the project.
\Y/e will also gather initial comments from Committee members on key issues
and concerns for the General Plan update.
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TABLE I WORK PROGRAM SUMMARY
Task A:Project Initiation
1.Start-up Meeting
2.Base Map
3.GPAC Meeting #1:Project Start-up
4.Collect and Review Background
Information
5.Develop Public Participation
Strategy
6.Develop General Plan Update
Website
7.Community \Y/orkshop #1:Project
Start-up and General Plan Review
Task B:Existing Conditions Background Report Update
1.Air Quality and Climare Change
2.Biological Resources
3.Carbon Footprint
4.Community Design
S.Cultural Resources and SB18
Compliance
6.Employment and Economics
7.Geology
8.Hazards and Safety
9.Hydrology and Warer Quality
10.Infrastructure
11.Land Use
12.Noise
13.Population and Housing
14.Public Services
IS.Transportation and Circulation
16.Existing Conditions Report
17.TAC Meeting#l:Existing Conditions
18.GPAC Meeting #2:Existing
Conditions
Task C:Issues,Opportunities and Constraints
1.Community \Y/orkshop #2:Issues
Identification
2.Community Panel #1:Youth Needs
3.Community Panel #2:Senior Needs
4.Community Panel #3:Environment
and Sustainability
Task D:Alternatives Development
S.Community Panel #4:Recreation
and Open Space
6.T AC Meeting #2:Key Issues
7.Key Issues \,(/orking Papers
8.GPAC Meetings #3 and #4:Issues
Refinement
1.
2.
3.
4.
5.
6.
44
Community Workshop #3:
Alternatives Development
Design Draft Alternatives
T AC Meeting #3:Alternatives
Refinement
Evaluate Land Use Alternatives
Alternatives Workbook
GPAC Meetings #5 and #6:Alterna-
tives Evaluation
DESIGN,
7.Community Workshop #4:
Preferred Alternative Development
8.Draft Preferred Alternative
9.GPAC Meetings #7 and #8,Pre-
ferred Alternative Review
10.Joint Planning Commission and
Town Council Study Meeting #1:
Preferred Alternative Refinement
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Task E:Goals and Policies Development
1.Review Existing Goals and Policies
2.Goals and Policies Recommenda-
ttons
3.TAC Meeting #4:Goals and Policies
Refinement
Task F:Draft General Plan
1.Administrative Draft General Plan
2.TAC Meeting #5:Administrative
Draft General Plan
3.GPAC Meetings #11 and #12:Ad-
ministrative Draft General Plan
Task G:Draft EIR
1.Notiee of Preparation
2.Seoping Session
3.Environmental Review
4.Administrative Draft EIR
Task H:Final General Plan and EIR
1.Response to Comments
2.Administrative Draft Final EIR
3.Final ErR and Mitigation
Monitoring Program
4.GPAC Meetings #9 and #10:Goals
and Policies Refinement
5.Joint Planning Conmlission and
Town Council Study Meeting #2:
Goals and Policies
4.Draft General Plan
5.Community Workshop #5:Draft
General Plan
5.TAC Meeting #6:Admin Draft EIR
6.Draft EIR
7.Public Review
8.GPAC Meeting #13:Draft EIR
4.Certification and Adoption
Hearings
5.Final General Plan
4.Collect and Review Background Information
DC&E will collect and review relevant planning and regulatory documents,
including the current General Plan in Microsoft \'(Iord,Zoning Ordinance,
vision and principles statements,specific plans,master plans,redevelopment
projects,design guidelines,historical resources inventories,pending develop-
ment applications and "pipeline"projects,recent CEQA environmental
documents,relevant technical studies and reports,Municipal Service Reviews
and economic development strategies.\Y/e expect Town staff to provide edit-
able electronic versions of existing Background Reports.
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5.Develop Public Participation Strategy
Our proposed scope of work includes the following participation committees,
meetings and workshops as suggested in the Town's Request for Proposals.
After receiving input from Town staff and the GPAC at the start-up meet-
ings,DC&E will provide the Town a memorandum detailing the components
of the public outreach and participation strategy for the General Plan update.
a.Public Outreach
DC&E will work with Town staff to craft an outreach strategy that generates
enthusiasm for the General Plan update process and achieves broad participa-
tion and attendance at public meetings.From our significant experience in
General Plan Updates,DC&E has found that the following outreach tasks are
very successful.
•Invitation Letter to Community Leaders and Stakeholders.DC&E
will draft an invitation letter to engage local leaders and stakeholders in
the General Plan Update.
•Newsletters.DC&E will prepare newsletters at four points during the
General Plan Update process.The newsletters will inform residents of
upcoming events and how to participate,and educate the community on
the issues,choices and outcomes as the Town works through the process.
The Town will be responsible for reproducing and distributing the news-
letters.
•Newspaper Noticing.DC&E will design appropriate notices for local
newspapers for Town staff to distribute.
•Postcards.DC&E will develop five color 5"x 7"postcards to inform
residents of each of the community workshops.DC&E will provide the
postcards for mailing by Town staff.
•Posters.DC&E will design five 11"by 17"flyers to announce each com-
munity workshop.DC&E will provide the posters for Town staff to dis-
tribute.The postcards and posters will have a similar design and will
convey similar information.
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•Website.DC&E will design and host a General Plan Update website,as
described below.
b.Public Participation
DC&E will work with the General Plan Advisory Committee (GPAC)and a
Technical Advisory Committee (T AC)to help guide the General Plan update
process,provide feedback and ensure accurate information.The general pub-
lic will be invited to community workshops,while a more focused group of
people will be specially invited to participate in community panels.The pub-
lic will also have the opportunity to speak at meetings of the Planning Com-
mission and Town Council.
•General Plan Advisory Committee Meetings.DC&E will facilitate up
to 13 GPAC meetings,to review progress and provide direction at criti-
cal decision points.The GPAC will be composed of the nine existing
General Plan Advisory Committee members plus 10 new "at.large"
members appointed by the Town Council,representing a cross-section of
the community.Upon written approval by the Town,DC&E will facili-
tate additional GPAC meetings.The approved contingency fee will be
utilized to fund these additional meetings.
•Technical Advisory Committee Meetings.DC&E will facilitate six
T AC meetings to get input and feedback from stakeholders with particu-
lar technical expertise and interests.The TAC will consist of Town staff
and outside agencies,such as PG&E,the Water Company,school dis-
tricts and the County Fire Department.
•Community Panels.DC&E will facilitate four community panels;one
each focusing on the key issue areas of youth,seniors,the environment
and sustainability,and recreation and open space.For each Community
Panel,DC&E will recruit a specific population or anyone interested in a
particular topic,including residents,representatives of relevant organiza-
tions)service providers and appropriate Town and County staff.The
goal is to focus discussion on a particular current topic.Regarding senior
and youth needs specifically,we hope to hear about issues from the tar·
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geted community and to host a discussion between residents and service
providers about this community's needs and ideas for potential solutions.
•Community Workshops.This scope of work includes five community
workshops that DC&E will organize,announce and facilitate:(I)Project
Start-up and General Plan Review;(2)Issues Identification;(3)Alterna-
tives Development;(4)Preferred Alternative Development;and (5)Draft
General Plan_David Early will facilitate the community workshops.
DC&E will provide up to five small group facilitators.Additional facili-
tators will be provided by the Town and undergo training by DC&E.
•Joint Planning Commission and Town Council Study Meetings.
David Early will lead two joint meetings of the Planning Commission
and Town Council.One meeting will focus on goals and policies devel-
opment;the other meeting will focus on refining the preferred alterna-
uve.
•Planning Commission and Town Council Public Hearings.DC&E
will attend up to five public hearings on adoption of the General Plan
and certification of the EIR,two with the Planning Commission and two
with the Town Council.
Before each GPAC and T AC meeting,DC&E will prepare an agenda and
other materials for Committee members.Following each meeting,DC&E
will prepare a summary.The Town will be responsible for meeting logistics,
and for reproducing and distributing materials to Committee members.
6.Develop General Plan Update Website
As part of the public outreach strategy,DC&E will design and host a General
Plan Update website or a General Plan Update linked section on the Town's
website,for the duration of the project and for a period of time after General
Plan adoption.The website will be maintained by DC&E on a regular basis
as key milestones are reached.The website will contain background on the
current General Plan,explain the General Plan Update process and opportu-
nities for involvement,identify workshop and meeting dates.and present
news updates as the project progresses.The website will also offer agendas,
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meeting handouts and PowerPoint presentations in a PDF format for easy
downloading and printing.
7.Community Workshop #1:Project Start-Up and General Plan
Review
DC&E will facilitate Community Workshop #1,which will educate commu-
nity members on the General Plan Update process,and provide a review of
the existing General Plan as an opportunity to identify the issues that should
be addressed in the Update.
Task A:Project Initiation
Meetings
•Project Start-Up Meeting and General Plan Review
•GPAC Meeting #1:Project Start-Up
•Community Workshop #1:Project Start-Up and General Plan Review
Deliverables
•Refined Scope of Work (if needed)
•Base Map
•Public Outreach and Participation Strategy 1vlemorandum
•General Plan Update Website
Task B.Existing Conditio liS Backgro/(/(d Report Update
In this task,the DC&E team will update the information contained in the
existing conditions reports prepared for the 2000 General Plan Update and
prepare an updated Existing Conditions Report.While the background up-
date will be thorough and complete,we will focus particular attention on the
four key issue areas directed by the Town Council:youth,seniors,the envi-
ronment and sustainability,and recreation.\Vle will make full use of data
collected for the Parks,Open Space and Trails Inventory and the Housing
Element Update that are currently underway by DC&E under separate con-
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tracts.The updated existing conditions information will be used as the exist-
ing settings for the Draft EIR.This data could be used in the Housing Ele-
ment Update CEQA document,depending on the timing of that document.
I.Air Quality and Climate Change
REF will update existing air quality conditions,including the regulatory
framework related to air quality and greenhouse gas emissions,meteorologi-
cal conditions,and the ambient air quality monitoring data collected for the
nearest monitoring station.The regulatory setting will reference California's
Global Warming Solutions Act (AB 32),Senate Bill 97 and Executive Order S-
3-05.REF will identify and map significant sources of air pollution or odors,
such as Route 85,that could affect future development or sensitive receptors.
2.Biological Resources
HT Harvey will update biological resources background information,includ-
ing vegetation types,wildlife habitats,and known occurrences of special-
status species,sensitive natural communities and wetland features.HT Har-
vey will prepare a map of existing vegetative cover and important biological
features.The firm will also review the previous background report,CEQA
documents and technical reports,National \'<fetland Inventory wetland map-
ping,the California Natural Diversity Data Base,and agency records,and
may consult informally with California Department of Fish and Game and
u.s.Fish and Wildlife Service staff.HT Harvey will perform one reconnais-
sance-level field survey if necessary to confirm the presence or absence of sen-
sitive resources at specific locations;however,no detailed field surveys are
proposed or necessary.
HT Harvey will analyze and interpret the data to identify any specific issues,
opportunities and constraints that could affect the development of land use
and circulation alternatives.A primary focus will be on special-status species
and regulated habitats.The assessment will also review urban biodiversity,
riparian and other wildlife movement corridors)open space areas,habitat
buffers,trees,landscaping and other factors that contribute to a healthy,di-
verse,interconnected and resilient urban ecological community.
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3.Carbon Footprint
The DC&E team will coordinate with Joint Venture:Silicon Valley et-
work's Climate Protection Task Force to estimate the current greenhouse gas
(GHG)emissions in Los Gatos and present this information in a way that is
accessible and relevant to the community.One popular concept is as a "Car-
bon Footprint,"which would show the Town's impact on the environment
from GHG emissions,in carbon dioxide equivalent units.DC&E will com-
pile background information on global warming and explain the range of
methods for calculating a carbon footprint,which can be a useful tool for
public education and awareness,and a positive motivator for community ac·
tion.To develop the carbon footprint,REF will estimate GHG emissions
from the Town's existing mobile sources (motor vehicles)and area sources
(energy use by land use type)using the URBEMIS2007 model to develop an
inventory of current emissions levels.
4.Community Design
Although not identified in the RFP,DC&E will review and update the com-
munity design background,considering overall urban form and small-town
character,as well as issues specific to neighborhoods,districts,corridors and
opportunity sites.This update will focus on potential future housing sites
and the transi tions between new residential development and existing
neighborhoods.Other urban and community design topics will be updated,
as necessary,to reflect changes that may have occurred since the previous
General Plan.
5.Cultural Resources and SB18 Compliance
LSA Associates will update the cultural resources background based on cur-
rent archival records search,a fossil locality search,and cultural resources data
provided by the Town.LSA will also perform the initial tribal list request
and invitations to consult in compliance with Senate Bill 18 (SB 18).LSA will
perform the following specific tasks:
PROPOSAL FOR SERVICES
DESIGN.COMMUNITY &ENVIRONMENT 5 I
TOWN OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
•Describe Relevant Laws,Regulations and Policies.LSA will summa-
rize relevant cultural and paleontological resources laws,regulations and
policies,including the Town's Municipal Code.
•Conduct NWIC Records Search.LSA will search the records at the
NWIC of the California Historical Resources Information System at So-
noma State University to identify recorded cultural resources within the
Planning Area.Identified resources will be listed in a table.
•Review Inventories,Directories,and Literature.LSA will review cul-
tural resources inventories,including the California Inventory of Historic
Resollrces (California Department of Parks and Recreation 1976),the Of·
fice of Historic Preservation's Five Views:An Ethnic Historic Site Survey
for California (1988),California Historical Landmarks (1996),California
Points of Historical/nterest (1992),and the Directory of Properties in the
Historic Property Data File (which contains the listings of the National
Register of Historic Places,National Historic Landmarks,California
Register of Historic Resources,California Historical Landmarks,and
California Points of Historical Interest).Any listings maintained by the
T own will also be reviewed.
•Conduct Initial SB 18 Consultation.LSA will contact the Native
American Heritage Commission (NAHC)to determine which Native
American groups have an interest in or knowledge of resources in the
Town.LSA will prepare and send letters to the contacts identified by the
NAHC,inviting the tribes to consult in the General Plan Update.The
firm will make one follow-up call to each contact to determine their in-
terest in pursuing SB 18 consultation with the Town.
•Contact Interested Parties.LSA will contact the Native American
Heritage Commission to review their Sacred Lands File to determine the
presence of any cultural resources or areas of Native American concern.
LSA will also contact the History Museum of Los Gatos.
•Conduct a Fossil Locality Search.LSA will conduct a fossil locality
search of the University of California Museum of Paleontology collec-
tion to update recorded paleontological resources information.
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6.Employment and Economic
DC&E will update the background information on Los Gatos'employment
and economy.\Vle will update employment characteristics,trends and projec-
tions,relying primarily on data from ABAG and the State Departments of
Finance and Employment Development,as well as the U.S.Census and other
governmental data sources.0 private vendor data will be obtained.
7.Geology
DC&E will update the regulatory and environmental setting pertammg to
geology,soils and seismic activity.If needed,we will update maps of the local
geology and soil types,with an emphasis on the suitability for and potential
risks to development,including erosion hazards,shrink-swell potential,
strength characteristics,and settlement.\Vle will identify earthquake faults
and expected levels of ground shaking and potential for ground rupture,liq.
uefaction and other earthquake hazards.
8.Hazards and Safety
RBF will summarize current conditions related to hazardous materials and
other hazards such as airports,dam inundation areas,floodplains and wild-
land fire risk areas.RBF will review existing hazardous materials database
records,present and historic land uses,and will conduct limited visual inspec-
tion from public rights-of-way and personal interviews.
9.Hydrology and Water Quality
RBF will update background data on drainage,flooding and water quality.
DC&E will use its recognized expertise in storm water quality and riparian
corridors to work with RBF in relating the updated data to the Town's big
picture interest in sustainability.
10.Infrastructure
RBF will update existing conditions related to water,wastewater and storm-
water system infrastructure.The firm will update information regarding ex-
isting facilities,service demands and any planned major improvements.
PROPOSAL FOR SERVICES
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GENERAL PLAN UPDATE AND EIR
11.Land Use
DC&E will analyze existing land use,plans and policies in Los Gatos,includ-
109:
•Existing land uses at a parcel level
•General Plan land use designations
•Zoning designations
•Major "pipeline"private development projects
•Public improvement projects planned or underway
•Vacant and underutilized parcels,including parcels designated for resI-
dential uses in the Housing Element Update
12.Noise
REF will update background information related to noise.REF will identify
noise sensitive receptors in consultation with Town staff,including housing,
schools,hospitals,rest homes,long-term medical or mental care facilities,or
any other land uses deemed noise sensitive.
REF will conduct noise measurements at up to 12 sites,including ten short-
term measurements for a minimum of to minutes per site,and up to two
long-term,24-hour measurements.Noise monitoring equipment will consist
of a Bniel &Kj",r model 2250 sound level meter equipped with Briiel &Kj",r
pre-polarized freefield microphone.The results of the noise measurements
will be post-processed and graphically illustrated with the Brliel &Kj",r Noise
Explorer software.
The noise measurement sites will be selected in coordination with Town staff
to ensure they cover the full spectrum of noise exposure in the Town.The
Town will be divided into Acoustical Impact Zones (based upon the General
Plan Buildout land use map),which are areas that would have similar acousti-
cal conditions.A noise measurement will be taken in each of these zones.
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Additionally,this section will present background information on noise,the
health effects of noise,measurement and analysis methodologies,monitoring
results,and data used to project noise contours.
13.Population and Housing
DC&E will analyze Los Gatos'population and housing characteristics,pat-
terns,trends and projections,using data collected for the Housing Element
Update.The analysis will identify demographic characteristics such as
household income distribution,age,household type and tenure.\Vhen avail·
able,this portion of the analysis will use updated data from ABAG,the State
Departments of Finance and Employment Development,the U.s.Census and
other governmental data sources.No private vendor data will be obtained.
14.Public Services
DC&E will update existing conditions for parks and recreation,senior ser·
vices,youth services,police,fire,schools,libraries and solid waste.This in·
formation will inform the update of the Human Services Element.DC&E
will revise descriptions of jurisdictions,responsibilities,facilities,equipment
and staff,as well as trends and issues,as needed.We will describe level of ser-
vice standards.current levels of service,and dedication and impact fee re-
quirements,as available.
A key focus of this subtask will be recreation,sports fields,parks,open space
and trail resources.DC&E will make full use of the Parks,Open Space and
T rails Inventory we are currently preparing for the Town,relying on the
information we collected regarding existing public and privately-owned,pub·
licly.accessible parks,recreational facilities,trails and open space resources
within and directly serving the Town.This information will be the basis for
the Community Panels and Key Issues \Vork Paper on recreation needs de·
scribed in the next task.
The needs of the town's youth and seniors are also important components of
this subtask.DC&E will summarize demographic data relevant to seniors
and youth,describe the Town's existing senior and youth services,report on
PROPOSAL FOR SERVICES
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GENERAL PLAN UPDATE AND EIR
senior and youth needs from existing published sources,and integrate this
information into a set of preliminary issues and options.This updated in-
formation will be the basis for the Community Panels and Key Issues Work
Papers on senior needs and youth needs described in the next task.
15.Transportation and Circulation
Kimley-Horn will update and supplement the background information re-
lated to transportation,including data from the following sources:
•Existing traffic data/counts
•Regional documents (e.g.the RTP)
•Recent traffic studies for development projects
•Town roadway design standards and recent construction unit costs
•Current VTA land use projections
Kimley-Horn will develop a Transportation Assumptions Memorandum,an
evolving document that will guide the technical work and track key decisions
throughout the General Plan update process.
The existing conditions (Baseline Scenario)will be updated to 2008 condi-
tions.Kimley-Horn will rely on data they are collecting for the Housing
Element Update to the extent possible.Assuming the Town wants to update
the 37 intersections included in the current Transportation Element,and con-
sidering that peak hour volume counts at 24 intersections will be conducted as
part of the Housing Element update,Kimley-Horn proposes to collect traffic
data at up to 13 additional intersections for both the weekday AM peak pe-
riod (7:00 AM to 9:00 AM)and PM peak period (4:00 PM to 6:00 PM).
Kimley-Horn will use the TRAFFIX computer model to determine current
levels of service at the study intersections,providing current baseline traffic
operations,regardless of the proposed alternatives.All intersections will be
evaluated using the Operations Method from the 2000 Highway Capacity
Manual as applied by the TRAFFIX software program.Existing signal tim-
ings will be used for existing intersections,as provided by Town staff.Con-
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struction of the TRAFFIX model will allow the Town to use this analysis
tool for other studies in the near future.
Kimley-Horn will update the background information on public transit,rail,
pedestrian and bicycle transportation,roadway level of service standards,
policies,and planned and funded transportation improvements.
16.Existing Conditions Report
DC&E will present the updated data and analysis in an Existing Conditions
Report that will provide a comprehensive and concise overview of existing
conditions and will draw preliminary conclusions to begin discussions regard-
ing issues,opportunities and constraints.The Existing Conditions Report
will contain a variety of thematic maps,tables,charts and diagrams,with
supporting text highlighting important patterns and trends in the data.The
Existing Conditions Report will have an accessible,easy-to-read format that
will make a handy reference.A strategic rather than encyclopedic presenta-
tion of data will be cost-and time-efficient and focus decision makers and the
public on the salient issues.This task will also yield a sufficient level of back-
ground information for completing the Existing Setting sections of the ErR.
One Administrative Draft and one Screencheck Draft of the Existing Condi-
tions Report will be provided electronically for Town staff review and ap-
proval.DC&E will provide ten copies and an electronic file of the Final Ex-
isting Conditions Report to the Town,who will be responsible for distribut-
ing the Report.We will post a pdf of the Report on the General Plan Update
website for community members to access.
17.TAC Meeting #1:Existing Conditions
DC&E will facilitate T AC Meeting #1 to verify the accuracy and complete-
ness of the technical data presented in the Existing Conditions Report,and
receive technical expert feedback on the issues.
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18.GPAC Meeting #2:Existing Conditions
DC&E will facilitate GPAC Meeting #2 as a sounding board regarding the
technical data and issues analysis presented in the Existing Conditions Report.
Task B:Existing Conditions Background Report Update
Meetings
•TAC Meeting #1:Existing Conditions
•GPAC Meeting #2:Existing Conditions
Deliverables
•Transportation Assumptions NIemorandum
•Administrative Draft,Screencheck Draft and Final Existing Conditions
Report
Task C.Issues,Opportullities alld COllstraints
In this task,the DC&E team will examine the key issues and potential solu-
tions in more detail,with an objective to update the Framework and Guiding
Principles.
I.Community Workshop #2:Issues Identification
DC&E will facilitate a workshop that will be in an "open house"format for
the first hour,and then take the shape of a conventional workshop with both
large and small group discussions.DC&E will create poster boards portray-
ing background data,and the issues,constraints and opportunities identified
so far,using both text and graphics.During the open house portion of the
event,the community will informally circulate the meeting room,reviewing
the poster boards,and talking with members of the DC&E team and Town
staff who will be available for questions at each open house topic station.
David Early will then call participants together to present an overview of the
major ideas and key information in the Existing Conditions Report.After
5 8
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the presentation,participants will break into small groups,each with a small
group facilitator,to identify the key issues for the group and discuss how they
might best be addressed.DC&E will prepare a memorandum summarizing
public input received at the workshop.
2.Community Panel #1:Youth Needs
DC&E will facilitate Community Panel #1,focused on youth needs,to un-
derstand the issues that matter to Los Gatos youth and what they think
should be done about it.Potential topics include recreational opportunities
such as a skate park,creative pursuits,relations between youth and adults,
businesses and police,and menroring opportunities.\Vle will work with the
Youth Commission,high school clubs,the Venue Teen Center,teachers,par-
ents and other youth-related groups to plan and organize this event.A sum-
mary of public input on this issue will be included in the appropriate Key
Issue Working Paper.
3.Community Panel #2:Senior Needs
DC&E will facilitate Community Panel #2,focused on senior needs,to iden-
tify issues that are important to Los Gatos seniors.\Y/e will work with the
Senior Center and relevant programs and groups,such as Operation Brown
Bag,Operation C.A.R.E.,and Friendly Drivers Helping Seniors,to plan and
organize this event.\Vle will solicit feedback on the successes and shortcom-
ings of the Town's existing senior services and on what additional needs and
suggestions seniors have.A summary of public input on this issue will be
included in the appropriate Key Issue Working Paper.
4.Community Panel #3:Environment and Sustainability
DC&E will facilitate Community Panel #3 to identify issues related to the
environment and sustainability.\Vle will invite representatives from partner
and member agencies such as Sustainable Silicon Valley,Cities for Climate
Protection,Joint Venture Silicon Valley Climate Protection Task Force,and
the Silicon Valley Energy Program for a discussion about actions the Town
and the community can take to further goals related to sustainability.A
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summary of public input on this issue will be included in the appropriate Key
Issue \Y/orking Paper.
5.Community Panel #4:Recreation and Open Space
DC&E will facilitate Community Panel #4 to identify issues related to recrea-
tion opportunities in the area,such as soccer fields,a skate park and access to
open space,for example.A summary of public input on this issue will be
included in the appropriate Key Issue Working Paper.
6.TAC Meeting #2:Key Issues
DC&E will lead a second T AC meeting to review the issues brought into
focus by the Existing Conditions Report,community workshop and panels.
We will solicit feedback on the public input received,and for any additional
or emerging issues in need of attention.
7.Key Issues Working Papers
Based on work to date,DC&E will prepare a set of Key Issues Working Pa-
pers that examine the four topics discussed in the Community Panels.For
each issue,DC&E will summarize existing and projected future conditions,
Town policies that address the issue,and potential new policies or ap-
proaches.The Working Papers will inform and provide a common basis for
stakeholders,decision makers and the community to come together to ex-
plore policy options.
DC&E will electronically submit one Administrative Draft of each Working
Paper for Town staff review before GPAC Meetings #3 and #4.DC&E will
submit an electronic file of the revised Key Issues Working Papers for the
Town to distribute to GPAC members prior to their third meeting.We will
also post pdfs of the Working Papers on the General Plan Update website for
community members to access.
8.GPAC Meetings #3 and #4:Issues Refinement
DC&E will facilitate a GPAC meeting to share the public input received re-
garding the four key issues,as summarized in the Key Issues \Vorking Papers.
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\YJe will also discuss additional topics that were raised at the community
workshops and panels and should be addressed in the General Plan Update.
Input provided by Committee members will be used to guide the develop-
ment,evaluation and selection of alternatives in the Task D.\YJe assume two
meetings to cover this.
Task C:Issues,Opportunities and Constraints
Nleetings
•Community Workshop #2:Issues Identification
•Community Panel #1:Senior eeds
•Community Panel #2:Youth Needs
•Community Panel #3:The Environment and Sustainability
•Community Panel #4:Recreation and Open Space
•TAC Meeting #2:Key Issues
•GPAC Meetings #3 and #4:Issues Refinement
Deliverables
•Community Workshop #2 Poster Boards
•Community Workshop #2 Summary Memorandum
•Draft and Final Key Issues Working Paper #1:Youth eeds
•Draft and Final Key Issues Working Paper #2:Seniors eeds
•Draft and Final Key Issues Working Paper #3:The Environment and
Sustainability
•Draft and Final Key Issues Working Paper #4:Recreation and Open
Space
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Task D.Alternatives Developme1lt
The DC&E team will prepare alternatives to address the key issues identified
in the preceding tasks.The alternatives may address land use.the interaction
between land use and the transportation network,as well as site-specific de-
velopment opportunities,including commercial corridors.This task will be
directly informed by the alternatives being evaluated in the Housing Element
Update.If at all possible,the Housing Element GPC and the General Plan
GPAC should meet together to discuss both projects at the same time.Note
that nine of the members of the GPAC make up the GPc.
The Housing Element Policy Alternatives task includes identifying sites to
accommodate the Town's housing need.If this occurs prior to development
of the General Plan Update alternatives,the land use alternatives must include
sites for housing as identified in the Housing Element·s preferred alternative.
1.Community Workshop #3:Alternatives Development
Based on the Existing Conditions Report and the Key Issues Working Papers,
David Early will facilitate a workshop where the public will develop alterna-
tives.After a large group presentation,participants will break into small
groups with a small group facilitator.In the small group,participants will led
through a mapping exercise of choosing what type of development should be
allowed where.After the small group exercise.the large group will reconvene
to share each group's resulting map.
2.Design Draft Alternatives
Based on the results of the existing conditions analysis and input received at
the meetings and workshops,DC&E will develop up to three alternative
buildout scenarios.Kimley-Horn will assist DC&E in the development of
alternatives by identifying the traffic consequences and improvement needs of
possible land use arrangements.The alternatives will vary the allowed uses
and intensity of development,circulation network and mobility improve-
ments needed,and approaches to key issues.
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DC&E will compile the maps and input received at Community Workshop
#3 and design up to three alternatives that reflect the community's visions.
We will submit a preliminary draft of the alternatives to Town staff for
comments and revisions before presenting them to the TAC.
3.T AC Meeting #3:Alternatives Refinement
DC&E will meet with the T AC to present,review and receive expert techni·
cal comments on the draft alternatives.
4.Evaluate Land Use Alternatives
After revisions based on input from the T AC,the DC&E team will complete
a brief qualitative review of the alternatives,comparing their relative pros and
cons with respect to key land use,transportation,environmental and policy
critena.DC&E will identify the amOunt of residential and commercial
growth that would occur under each alternative,expressed as a number of
housing units and non·residential square feet of potential development.Kim·
ley-Horn will qualitatively evaluate the alternatives to provide an "'order of
magnitude"assessment of the transportation-related impacrs of each alrerna·
rive,including bicycle and pedestrian connectivity.The results of the evalua-
tion will be included in the Alternatives Workbook.
5.Alternatives Workbook
The maps and evaluation of the land use alternatives will be assembled into an
Alternatives Workbook.This workbook will be used by the GPAC and the
public to review the land use alternatives in anticipation of GPAC 1vIeetings
#5 and #6 and Community Workshop #4.
DC&E will submit a Draft Alternatives Workbook to the Town for review.
After making any requested revisions,DC&E will then provide 20 copies and
an electronic copy of the Alternatives Workbook to the Town for distribut-
ing to GPAC and TAC members.We will post a pdf of the Workbook on
the General Plan Update website for community members to access.
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6.GPAC Meetings #5 and #6:Alternatives Evaluation
DC&E will meet with the GPAC twice to review the Alternatives Work-
book and to receive preliminary feedback on the pros and cons of each alter-
native.
7.Community Workshop #4:Preferred Alternative Development
At this workshop.the DC&E team will solicit direction from the community
in developing the preferred alternative. David Early will present the alterna-
tives and their evaluation,as presented in the Alternatives Workshop,fol-
lowed by small group discussions and a mapping exercise.Each small group
will decide which alternative to begin with as starting point toward develop-
ing a preferred alternative.Participants will then edit,exchange with parts of
another alternatives and revise the map until it portrays the group's preferred
scenario.\'Vhile the preferred alternative may be one of those initially pre-
sented,it more likely will comprise features of more than one alternative.
After the small group exercise,the large group will reconvene and hear from a
spokesperson from each group who will show the map.
8.Draft Preferred Alternative
DC&E will synthesize the ideas shown in the preferred alrernative maps cre-
ated in Community Workshop #4 and develop a draft preferred alternative
that will be the basis for the General Plan land use map,circulation plan,
policies and actions.DC&E will submit the draft preferred alternative to the
Town for review,and make requested revisions before meeting with the
GPAC.
9.GPAC Meetings #7 and #8:Preferred Alternative Review
DC&E will lead two GPAC meetings to discuss the draft preferred alterna-
tive and suggest refinements.The desired outcome of this meeting is a GPAC
recommendation to the Planning Commission and Town Council of a pre-
ferred alternative.If necessary,DC&E will make slight revisions before the
Joint meeting.
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10.Joint Planning Commission and Town Council Study Meeting #1:
Preferred Alternative Refinement
DC&E will attend a joint Planning Commission and Town Council meeting
where both bodies will have the opportunity to review and confirm the pre-
ferred alternative together.This is in anticipation of the preferred alternative
being the base of the General Plan Update.
Task D:Issues,Opportunities and Constraints
Nleetings
•Community Workshop #3:Alternatives Development
• T AC Meeting #3:Alternatives Refinement
•GPAC Meetings #5 and #6:Alternatives Evaluation
•Community Workshop #4:Preferred Alternative Development
•GPAC Meetings #7 and #8:Preferred Alternative Review
•Joint Planning Commission and Town Council Study Nleeting #1:
Preferred Alternative Refinement
Deliverables
•Preliminary Draft Alternatives
•Draft Alternatives
•Draft Alternatives Workbook
•Alternatives Workbook
•Draft Preferred Alternative
•Preferred Alternative
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Task E.Goals alld Policies Developmellt
In this task,based on work to date,DC&E will recommend changes to goals
and policies to reflect the current issues in Los Gatos.
1.Review Existing Goals and Policies
The DC&E team will review the existing General Plan goals,policies and
implementation actions in each Element and recommend whether the item
should be retained,revised or removed.DC&E will also suggest new policy
guidance for issues not adequately addressed in the current General Plan.
2.Goals and Policies Recommendations
The DC&E team will prepare a memorandum of the updated goals,policies
and actions for submittal to Town staff for distribution to the T AC and
GPAC.Revisions to the existing General Plan will be identified either
through track changes or in table format.
3.TAC Meeting #4:Goals and Policies Refinement
DC&E will meet with the TAC to receive technical expert feedback and to
consider refinements to the proposed policy language.
4.GPAC Meetings #9 and #10:Goals and Policies Refinement
DC&E will meet with the GPAC to review and discuss the revised goal,poli-
cies and actions recommended for the General Plan Update.\Y/e foresee the
need for two GPAC meetings for sufficient time to discuss all of the items.
5.Joint Planning Commission and Town Council Study Meeting #2:
Goals and Policies
After revising the goals,policies and actions,DC&E will present them at a
combined Planning Commission and Town Council study session.DC&E
will revise the goals,policies and actions again to respond to the decision-
makers'comments.
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Task E:Goals and Policies Development
Meetings
•TAC Meeting #4:Goals and Policies Refinement
•GPAC Meetings #9 and #10:Goals and Policies Refinement
•Joint Planning Commission and Town Council Study Nleeting #2:Goals
and Policies
Deliverables
•Goals and Policies Recommendation Nlemorandum
Task F.Draft Gelleral Plall
In this task,DC&E will create the Draft General Plan based on the results of
the existing conditions analysis,the preferred alternative and the revised
goals,policies and actions.The updated General Plan will use the current
General Plan as a point of departure,with focused revisions that reflect
changed conditions,changes in land use,new policy directions and additional
policy guidance desired by the community.
DC&E may recommend re-organizing or adding Elements (e.g.a new Parks,
Recreation and Open Space Element)to underscore fundamental themes of
the Plan,to ma.ximize its utility to staff,decision-makers and the community,
and to further its implementation.
The General Plan will contain only the necessary amount of explanatory text
and will communicate information visually through photographs,tables,
drawings and other graphics.The document will feature a simple structure
and will be concise,clearly written and accessible to the community.
1.Administrative Draft General Plan
The DC&E team will prepare an Administrative Draft General Plan for in-
ternal review by Town staff.A summary of the proposed General Plan con-
tents is presented below.
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a.Introduction
This first chapter will review the organization and contents of the General
Plan,including a summary of the public participation process.It will intro-
duce the use and purpose of the General Plan and generally introduce the
town's background and an updated vision statement,which will guide the
Plan's land use map,goals,policies and actions.
b.Land Use Element
The Land Use Element will establish the range of allowed uses,densities and
intensities within each land use designation,and will indicate the location and
extent of each designation at a parcel level on the Land Use Map.The Ele-
ment will contain updated and new goals,policies and actions to guide the
Town on its key land use issues.The Land Use Element will also address
infrastructure,including water,wastewater and drainage systems.Policies
will be updated and supplemented to create a framework that will ensure ade-
quate infrastructure provision,in time with growth,in compliance with in-
creasingly stringent environmental regulations,and meeting community qual-
ity of life expectations.
c.Housing Element
DC&E is currently preparing the Housing Element Update under a separate
contract.\VI e assume that we will fold the Housing Element into the General
Plan Update.
d.Transportation Element
DC&E will work closely with Kimley-Horn to update the Transportation
Element.The Transportation Element will identify the future roadway net-
work and all improvements needed to accommodate the changes envisioned
in the General Plan,in keeping with established levels of service for local and
State-operated roadways.
All modes of transportation will be addressed in the Transportation Element,
including:
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•Automobile travel,including levels of service standards and thresholds,
traffic calming,roadway design and parking.
•Pedestrian and bicycle facilities.
•Transit,including frequency,facilities and access.
•Rail and truck goods movement,including routes,noise pollution,park.
ing and loading.
The Transportation Element will provide a clear statement of the Town's
priorities as well as measurement tools to assess how transportation projects
support larger General Plan goals.This will enable the Town to determine
how to prioritize projects,allocate rights-of-way and measure anticipated out·
comes of future transportation changes.
e.Vasona Light Rail and Route 85 Element
DC&E will update the Vasona Light Rail and Route 85 Element to reflect
current plans by VTA and Caltrans.Community desires and market realities
will be included,as well as the land use and policy changes coming out of the
General Plan update process.
f.Open Space Element
The Open Space Element will update concerns of the Town and community
in relation to effectively acquiring,utilizing,and preserving open space areas.
Based on the Parks,Open Space and Trails Inventory by D&E,this Element
will provide an open space inventory as mandated by State law.Open space
for public health and safety will be discussed in the Safety Element.
g.Conservation Element
The Town's commitment to the environment and sustainability will be most
directly evident in the Conservation Element.The updated Conservation
Element will continue to provide for the management of the range of re-
sources in the town,including air,water,soil,biological,solid waste and re-
cycling.Climate change and energy use will also be addressed in this Ele-
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ment,with new policies and actions.Historical resources will be addressed in
the Community Design Element.
h.Noise Element
The Noise Element will present current nOise levels and projected future
noise levels at General Plan buildout for the freeway,roadways,railroad op-
erations and other noise sources.RBF will translate the goals and policies
work into two sets of standards in the oise Element:a noise/land use com·
patibility matrix,and indoor and outdoor standards for various types of de-
velopment (e.g.residential,commercial,office).The Noise Element will rec-
ognize the guidelines established by the State Department of Health Services
Office of Noise Control.
RBF will predict future traffic noise level contours at General Plan buildout
using the Federal Highway Administration's Highway Traffic Noise Model -
RD-77-108.RBF will develop noise contour maps in ArcView format show-
ing predicted future noise exposure in increments of five decibels down to 60
CNEL.The average daily traffic volumes,provided by Kimley-Horn,and
the roadway characteristics,provided by the Town,will be necessary to run
the noise model.The noise contours will be used to guide a pallern of land
uses in the Land Use Element that minimizes exposure of residents to noise.
I.Safety Element
The Safety Element will include policies and actions for emergency prepared-
ness and response,and to protect the community from risks associated with
earthquakes and geologic hazards,flooding and dam failure,wildland fire,
hazardous materials and waste and airport operations.These discussions will
also address open space for public health and safety.RBF will add data
needed to strengthen the policies related to flooding,in accordance with Cali-
fornia Assembly Bill (AB)162.
j.Community Design Element
The Community Design Element will preserve and strengthen the distinctive
qualities that make Los Gatos unique.This Element will set out broad design
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principles for neighborhoods,districts and corridors,as well as more specific
design policies for the Town's special districts and issues.Management of
historic resources is included in this Element.
Community design issues and opportunities will be related to the Town's
overall commitment to sustainability.DC&E will call out design principles
and strategies that can improve public health by,for example,encouraging
walking and bicycling,enhancing pedestrian and bicycle safety,decreasing air
pollution and enhancing public spaces to improve security.
k.Human Services Element
The Human Services Element will be updated to improve how Los Gatos can
facilitate the delivery of services to members of the community with special
needs,including seniors,youth,and people with disabilities.Provision of
high-quality child care,home health services,social programs and hospital
services will be discussed.Schools and libraries will also be addressed in this
Element.
DC&E will submit an electronic preliminary Administrative Draft General
Plan to Town staff for approval prior to distribution to the TAC and GPAC.
DC&E will make any necessary revisions and submit 20 copies and an elec-
tronic file to the Town for distributing to the T AC and GPAC.
2_T AC Meeting #5:Administrative Draft General Plan
DC&E will meet with the TAC to receive technical expert comments on the
Administrative Draft General Plan.
3.GPAC Meetings #11 and #12:Administrative Draft General Plan
DC&E will meet with the GPAC twice to receive input on the Administra-
tive Draft General Plan.
4.Draft General Plan
The DC&E team will make revisions based on the comments on the Admin-
istrative Draft General Plan provided by the TAC and the GPAC.DC&E
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will submit a Screencheck Draft General Plan for final approval by Town
staff before publishing.
\Y/e assume that revisions to the Screencheck Draft General Plan will focus on
typographical errors and the like,not content changes.We will submit 20
copies of the Draft General Plan and an electronic file for distribution by the
Town.We will post a pdf version of the Draft General Plan on the project
website for direct community access.
5.Community Workshop #5:Draft General Plan
David Early will facilitate the final community workshop to present the
Draft General Plan and explain the updated Plan's changes from the current
General Plan.During this presentation and discussion)DC&E staff will take
notes for later review with Town staff.
Task F:Draft General Plan
Meetings
• T AC Meeting #5:Administrative Draft General Plan
•GPAC Meetings #11 and #12:Administrative Draft General Plan
•Community Workshop #6:Draft General Plan
Deliverables
•Administrative Draft)Screencheck Draft and Draft General Plan
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Task G.Draft EIR
The DC&E team will prepare the General Plan Draft EIR at the same time
that the team prepares the Draft General Plan so that the Plan is largely "self-
mitigating."
J.Notice of Preparation
DC&E will prepare a otice of Preparation (NaP)of the ErR to solicit par-
ticipation in determining the scope of the EIR.The OP will include a brief
description of the Preferred Alternative and the proposed General Plan,the
probable environmental effects of the project,and information about the
scoping meeting.Because the Town has decided to prepare an EIR for the
General Plan Update,development of a full Initial Study is not necessary.
DC&E will submit a Draft Nap to the Town for approval.Following one
internal review,we will revise the OP based on Town comments and sub-
mit one digital file of the Final OP for distribution by the Town.
2.Scoping Session
After the Nap has been issued,DC&E will work with the Town to provide
notice of the scoping meeting in a way that encourages ma.ximum participa-
tion by agencies and the public.DC&E will facilitate the scoping meeting
and prepare a summary of comments made at the scoping meeting.
3.Environmental Review
The DC&E team will analyze the environmental impacts of the Draft Gen-
eral Plan,identify any significant impacts and recommend feasible measures
to mitigate significant impacts.The existing setting information will be from
the Existing Conditions Report updated in Task B.Cumulative impacts will
be addressed under each environmental category.\X!here possible,mitigation
measures will be incorporated into the General Plan as policies or actions.
The EIR will be prepared in a way that m:Lximizes its utility to Town staff in
reducing the scope of and streamlining subsequent CEQA compliance for
projects.
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a.Aesthetics and Visual Quality
DC&E will evaluate potential impacts on community character,visual qual-
ity,scenic views,scenic highways,and light and glare due to changes in land
use,private development and public improvements under the updated Gen·
eral Plan.
b.Air Quality
RBF will evaluate the construction-related and long-term air quality and cli-
mate change impacts of the updated General Plan.RBF will consult the Bay
Area Air Quality Management District (BAAQMD)to verify the appropriate
impact analysis methodology and significance thresholds.RBF will prepare a
qualitative assessment of short-term air quality impacts related to construc-
tion,including potential impacts from naturally occurring asbestos.REF will
quantify long-term vehicular and area source emissions under existing condi-
tions and General Plan buildout using the EMF AC2007 and URBEMIS2007
models and compare the estimated emissions to the BAAQMD thresholds of
significance.Project consistency with the BAAQIv/D's 2005 Ozone Strategy
will be evaluated.Region-wide planning efforts that could be affected by im-
plementation of the General Plan Update will be described.
Should project traffic warrant Carbon Monoxide Hotspot modeling,RBF
will model intersections using the BREEZE ROADS model,consistent with
the Transportation Project-Level Carbon Monoxide Protocol,prepared by
the Institute of Transportation Studies at the University of California,Davis.
The resources agencies have not yet developed analysis methodologies and
significance thresholds for climate change impacts.Absent such guidance,
RBF will use the approach recommended by the California Air Pollution
Control Officers Association in their Januaty 2008 report,CEQA &Climate
Change Evalualing and Addressing Greenhouse Gas Emissions from Projects Sub·
ject 10 Ihe Califomia Environmental Quality ACI.RBF will quantify GHG
emissions at General Plan buildout and compare them to current GHG emis-
sions to determine the GHG impact of the updated Plan.RBF will work
with the Town to determine the threshold of significance,feasible GHG
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emissions reduction measures,and the level of significance after mitigation.
RBF will take into account measures coming out of the San Bernardino Gen-
eral Plan lawsuit settlement.The efficacy of GHG emissions reduction meas·
ures will not be quantified.
c.Biological Resources
HT Harvey will prepare the biological resources section of the EIR,using the
updated background report to evaluate any potential impacts or measures
needed to mitigate the potential impacts on the diversity of plant and wildlife
species in and around the town.
d.Cultural Resources
LSA will evaluate impacrs and mitigation needs,based on the firm's updated
existing conditions,and provide General Plan policy assistance related to cul-
tural resources.Based on the results,mitigation or preservation programs
will be recommended for inclusion in the General Plan Update.
e.Geology,Soils and Seismicity
DC&E will describe General Plan impacts and mlllgation needs related to
geology,soils and earthquakes.DC&E will consider ground shaking,ground
rupture,liquefaction,and other earthquake hazards.\'VIe will assess potential
risks to people and property from erosion,shrink·swell,settlement and other
soil characteristics.The consequences of the updated General Plan for the
continued availability of any important mineral resources will also be evalu·
ated.
r.Hazards and Hazardous Materials
REF will describe and map current conditions related to hazards and hazard-
ous materials.The hazardous materials evaluation will be based on the up-
date the firm completed as part of Task B.The hazardous materials assess-
ment will characterize the potential presence of soil or groundwater contami-
nation,as well as hazards related to the continued transport,storage,use and
disposal of hazardous materials.
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g.Hydrology and Water Quality
RBF will evaluate the drainage,stormwater quality,and groundwater impacts
of implementation of the updated General Plan,and develop mitigation needs
for any significant impacts.
h.Infrastructure
The DC&E team will evaluate potential impacts on water,wastewater and
storm drain systems.REF will describe the federal,State,regional and local
regulatory frameworks and relevant plans and policies.DC&E will project
service demands,calculate remaining capacities,and describe any operational
or regulatory deficiencies.RBF will also present Town and service provider
level of service standards,impact fee requirements,and any relationship to
growth management.This assessment will not include telephone,cable tele-
vision,natural gas or electricity systems.
I.Land Use
DC&E will review potential land use compatibility impacts among the vari-
ous land uses proposed in the General Plan,and with existing land uses,using
the County Assessor existing land use data.The possibility of General Plan
proposals to physically disrupt or divide a community or neighborhood will
be addressed.DC&E will assess the General Plan's conformity with other
relevant Town and other agency plans and policies.We will report farmland
conversion impacts in terms of Important Farmland categories and any Wil-
liamson Act or Farmland Security Zone contracts,describing these changes in
the Town's urban context.
J.Noise
REF will estimate future noise levels at General Plan buildout using the Fed-
eral Highway Administration Traffic Noise Prediction Model (FH\XI A-RD-
77-108).For rail traffic and airports,the firm will rely on noise measure-
ments combined with information on future operations to be provided by the
Town or rail operator.The results will be summarized in a noise contour
table.Temporary and long-term noise impacts will be evaluated at a program
level.Future noise levels will be compared with existing noise levels and the
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proposed General Plan land use compatibility matrix to determine if the
General Plan would cause a significant impact.
oise contour maps will be developed for both existing and General Plan
buildout conditions.The noise section will have four exhibits:
•Noise thermometer
•Noise measurement location map
•Existing condition traffic noise contours
•General Plan buildout traffic noise contours (which takes into account
24-hour measurements)
k.Population,Housing and Employment
DC&E will develop projections of housing,non-residential building space,
population and employment at General Plan buildollt for use throughout the
EIR.We will evaluate the population,housing and employment impacts of
the General Plan,focusing on growth inducement,jobs/housing balance,and
displacement of housing and people.DC&E will use the General Plan
buildollt projections,as well as demographic information collected by DC&E
for the Housing Element Update and the Existing Conditions Report.
I.Public Services
DC&E will evaluate impacts and mitigation needs related to police,fire and
emergency medical services,schools,library services,parks and recreation,
and solid waste.At a broad,policy level and to the extent data are available,
we will evaluate existing capacity and other constraints to identify the general
types of physical expansions or improvements needed to accommodate
buildout of the General Plan,and any associated physical environmental im-
pacts.DC&E will also assess the updated General Plan's consequences for
increased use of parks,recreation facilities and recreational open space,and
the potential need for additional new parkland and facilities.
m.T raHic and Transportation
Kimley.Horn will use existing and newly developed technical information to
evaluate the transportation impacts of the General Plan.Kimley·Horn will
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use the most recent version of the VTA model to adjust the TRAFFIX model
that was used for the existing conditions analysis to analyze future year traffic
conditions.The roadway segments traffic volumes will be used to estimate
intersection turning movement counts through either a "furness"process or
through a traffic volume annual growth factor calculated in the vicinity of the
study intersections.The TRAFFIX model will be used to calculate the level
of service at each study intersection.In addition,Kimley-Horn will use the
VT A model volume plots to predict average daily traffic volumes,levels of
service and mitigation needs.Kimley-Horn will identify needed roadway and
intersection improvements or other mitigations to continue to meet level of
service standards,relying first on planned improvements already in the
Town's Capital Improvements Program.In addition to road segment and
intersection levels of service,Kimley-Horn will also qualitatively evaluate the
preferred alternative for its consequences for transit accessibility and use,and
pedestrian and bicycle circulation.
n.Alternatives
DC&E will develop alternatives that comply with CEQA and that are based
on the alternatives considered for the General Plan Update.The EIR alterna-
tives analysis will rely on the alternatives evaluation completed in Task 0,
with supplemental analysis for the EIR topics not fully addressed.The EIR
alternatives analysis will be primarily qualitative.The CEQA-required No
Project Alternative will be evaluated,and the environmentally-superior alter-
native will be identified.
o.CEQA-Required Assessment Conclusions
DC&E will complete the Draft EIR with the CEQA-required assessment
conclusions regarding growth inducement,significant irreversible environ-
mental changes,unavoidable significant impacts,and effects found not to be
significant.
4.Administrative Draft EIR
Twenty copies of the Administrative Draft EIR will be submitted to Town
staff for review.\Y/e have assumed only one round of review.The Town
78
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
TOW"OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
project manager will act as a clearinghouse for all Town comments and will
provide DC&E with a single,internally reconciled set of comments on the
Administrative Draft ErR.At the end of the Town's review,DC&E will
meet with the Town project manager,if necessary,to review comments on
the Administrative Draft EIR and to determine an approach to any critical
issues raised.
5.TAC Meeting #6:Administrative Draft EIR
DC&E will meet with the T AC to receive feedback from technical experts on
the Administrative Draft EIR.
6.Draft EIR
The DC&E team will incorporate Town staff and T AC comments on the
Administrative Draft EIR to create the Draft EIR.DC&E will submit a
Screencheck Draft EIR for Town staff review.\Y/e assume that revisions to
the Screencheck Draft EIR will focus on typographical errors and the like,
not content changes.We will submit twenty copies of the Draft EIR and one
file on disk for further reproduction by the Town.DC&E assumes the
Town will distribute the DEIR to the State Clearinghouse and other agencies.
7.Public Review
DC&E will present the EIR findings,answer questions and note comments at
a public hearing on the Draft EIR during the CEQA-required 45-day review
period.We assume that the Draft General Plan and Draft EIR will be circu-
lated for public review simultaneously but that public comments on the Draft
EIR would occur at a separate public hearing for the Draft EIR specifically.
8.GPAC Meeting #13:Draft EIR
DC&E will meet with the GPAC to receive comments on the Draft EIR.
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT 79
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
Task G:Draft EIR
Meetings
•Scoping Meeting
•TAC Meeting #6:Administrative Draft EIR
•GPAC Meeting #13:Draft EIR
Deliverables
•Notice of Preparation
•Administrative Draft,Screencheck Draft and Draft EIR
Task H.Filial Gelleral Plall alld EIR
Following public review of the Draft EIR,DC&E will prepare a Final EIR,
Mitigation Monitoring Program and findings.
I.Response to Comments
Following public review of the Draft EIR,the DC&E team will formulate
responses to substantive comments on the Draft EIR.The cost estimate in·
cludes an allowance of up to 60 hours for the response to comments.If addi-
tional work is necessary due to an unforeseen volume or complexity of com-
ments,a contract amendment authorizing the additional work will be neces-
sary.
2.Administrative Draft Final EIR and Mitigation Monitoring Program
DC&E will prepare an Administrative Draft Final EIR (FEIR)that includes
verbatim comments received,the responses to comments,revisions to the
Draft EIR necessitated by the responses,and a revised summary of impacts
and mitigation measures.DC&E will also prepare a Mitigation Monitoring
Program at this time.DC&E will submit an Administrative Draft Final EIR
and Mitigation Monitoring Program for Town staff approval.We will sub-
mit one camera-ready original of this document and one file on disk for re-
production and distribution by the Town.
80
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
TOWI'\OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
3.Final EIR and Mitigation Monitoring Program
DC&E will make any necessary edits based on Town comments and will
prepare a Final EIR and Mitigation Monitoring Program.DC&E will submit
an electronic Screencheck Draft FEIR,and after any small changes,we will
submit the Final EIR and Nlitigation Nlonitoring Program to the Town elec-
tronically.
DC&E assumes that the Town will prepare the findings and resolutions to
allow for certification of the Final EIR and adoption of the General Plan,as
well as prepare the Notice of Determination.
4.Certification and Adoption Hearings
In these hearings,the Town's decision makers will review and certify the Fi-
nal EIR and adopt the Final General Plan.DC&E will attend two Planning
Commission and two Town Council hearings.
5.Final General Plan
Once the General Plan is adopted,DC&E will create a Final General Plan for
distribution and archiving.This final document will include revisions di-
rected by the Town Council during the certification and adoption hearings.
DC&E will provide Screencheck version electronically,and then twenry cop-
ies of the Final General Plan,plus an electronic copy on disk.
Task H:Final General Plan and EIR
Meetings
•Planning Commission General Plan Hearing (2)
•Town Council Certification and Adoption Hearings (2)
Deliverables
•Administrative Draft FEIR,Screencheck FEIR and Final EIR
•Administrative Draft,Screencheck and Final Nlitigation Monitoring Plan
•Screencheck Final General Plan and Final General Plan
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT 8 I
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
B 2
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
4 MEETINGS,PRODUCTS AND SCHEDULE
This chapter describes the proposed meetings,products and schedule for the
General Plan Update and EIR process for the Town of Los Gatos.
A.Meetillgs
DC&E has budgeted for the following types and number of meetings.
DC&E is open to revising this list if the Town chooses.David Early will
facilitate the GPAC meetings and Community \Vorkshops)and present to
the Planning Commission and Town Council.Joanna Jansen and/or Sara
Press will facilitate the TAC meetings and the Community Panels.The first
meeting will be with the DC&E team and Town staff to start up the project.
Additional meetings are scoped as described below.
1.General Plan Update Advisory Committee (GPAC)(13)
•Project Start·up and General Plan Review
•Existing Conditions
•Issues Refinement (2)
•Alternatives Evaluation (2)
•Preferred Alternative Review (2)
•Goals and Policies Refinement (2)
•Administrative Draft General Plan (2)
•Draft EIR (1)
2.Technical Advisory Committee (TAC)(6)
•Existing Conditions
•Key Issues
•Alternatives Refinement
•Goals and Policy Refinement
•Administrative Draft General Plan
•Administrative Draft EIR
3.Community Workshops (5)
•Project Start-up and General Plan Review
•Issues Identification
•Alternatives Development
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT B J
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
•Preferred Alternative Development
•Draft General Plan
4.Community Panels (4)
•Youth Needs
•Senior Needs
•Environment and Sustainability
•Recreation and Open Space
5.Planning Commission (4)
•Joint Study Meeting:Preferred Alternative Refinement
•Joint Study Meeting:Goals and Policies
•Public Hearing on General Plan (2)
6.Town Council (4)
•Joint Study Meeting:Preferred Alternative Refinement
•Joint Study Meeting:Goals and Policies
•Public Hearing on General Plan and EIR (2)
B.Products
The following products will be submitted to the Town of Los Gatos in ful·
fillment of the scope of work.
•Refined Scope of Work (if needed)(Task A)
•Base Map (Task A)
•Public Outreach and Participation Strategy Memorandum (Task A)
•General Plan Update Website (Task A)
•Transportation Assumptions Memorandum (Task B)
•Administrative Draft Existing Conditions Report (Task B)
•Screencheck Draft Existing Conditions Report (Task B)
•Final Existing Conditions Report (Task B)
84
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
TOW"OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
•Community Workshop #2 Poster Boards for (Task C)
•Community Workshop #2 Summaty Memorandum (Task C)
•Draft and Final Key Issues Working Paper #1:Youth Needs (Task C)
•Draft and Final Key Issues Working Paper #2:Senior Needs (Task C)
•Draft and Final Key Issues Working Paper #3:Environment and Sus-
tainability (Task C)
•Draft and Final Key Issues Working Paper #4:Recreation and Open
Space (Task C)
•Preliminary Draft Alternatives (Task D)
•Draft Alternatives (Task D)
•Draft Alternatives Workbook (Task D)
•Alternatives Workbook (Task D)
•Draft Preferred Alternative (Task D)
•Preferred Alternative (Task D)
•Goals and Policies Recommendation Memorandum (Task E)
•Administrative Draft General Plan (Task F)
•Screencheck Draft General Plan (Task F)
•Draft General Plan (Task F)
•Notice of Preparation (Task C)
•Administrative Draft EIR (Task C)
•Screencheck Draft EIR (Task C)
•Draft EIR (Task C)
•Administrative Draft FEIR and Mitigation Monitoring Plan (Task H)
•Screencheck FEIR and Mitigation Monitoring Plan (Task H)
•Final EIR and Mitigation Monitoring Plan (Task H)
•Screencheck Final General Plan (Task H)
•Final General Plan (Task H)
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT 8 5
TOWN OF lOS GATOS
GENERAL PLAN UPDATE AND EIR
All products will be submitted to the Town electronically.DC&E will also
provide the Town with 20 copies of the following documents:
•Background Report
•Alternatives \'(Iorkbook
•Administrative Draft General Plan
•Draft General Plan
•Administrative Draft EIR
•Draft EIR
C.Schedille
DC&E's proposed schedule for completion of the General Plan Update and
ErR is shown in Figure 2.\'(Ie anticipate all tasks will be completed by May
2010,as requested in the RFP.
DC&E has a successful track record of completing complex multi-year pro-
jects on schedule.The schedule is designed to ensure sustained staff involve-
ment in the process,allow for meaningful public participation and provide
adequate time for staff and consultants to respond to data requests and review
products.\'(Ie would be happy to work with the Town to revise this schedule
if necessary.
86
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
TOWN OF LOS GATOS GENERAL PLAN UPDATE AND EIR
2008 2009 2010
w~~~~=~~--~~w~~~~=~~--~~w~
1
~~
•B.Existing Conditions
~~
....~~~~A.ProJect Initiation ~~~Project Tasks
c.Issues,Opportunities and
ConstraintS.~._
D.Alternatives Development..__
.un'..•_'_m I i)~
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F.Draft General Plan ._,_
E.Goals and Policies
Development _._~\@
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-----1··
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'--'--
_Work Period
~~41~Community Workshop (S)
..Public Hearings (3)
_'~Joint Planning Commission and Town Council Meeting
'J •
~~Community Panel (4)
~~41~GPAC Meeting (9)
..TAC Meeting (6)
PROPOSAL FOR SERViCES
DESIGN.COMMUNITY.ENVIRONMENT
FIGURE 2
PROJECT SCHEDULE
5 COST ESTIMATE
As shown in Table 2,the estimated cost to complete the proposed scope of
work described in this proposal is S73I,983 plus a contingency fee of S36,599
is proposed,for a total of S768,582.The contingency fee will be utilized to
fund DC&E facilitation of additional GPAC meetings not included in this
proposed scope.DC&E will not engage in additional meetings until receiving
written approval by the Town.DC&E will complete the scope of work de-
scribed in this proposal for a fixed fee not to exceed that amount.
We are flexible regarding project costs and hope that you will not eliminate
us from consideration on the basis of cost alone.
A.Cost Guara1ltee
DC&E guarantees that it will complete a contracted scope of work for the
contracted cost.Any in-contract cost overruns are absorbed by the firm and
are not passed on to the client.However,we do anticipate that the budget
may be adjusted once the final scope of work is determined.
Depending on the number of documents ultimately requested by the Town,
including all review drafts,this cost would be revisited.The provision of
documents in electronic form only would help reduce costs.
Billing rates for this project are guaranteed through June 2010.Billing rates
would be subject to an increase of up to 6 percent on July 1,2010,and in each
subsequent year thereafter.A budget increase would be necessary to cover
costs incurred after July 1,2010.
B.Assumptions
The scope of work and cost estimate assumes the following:
•Town of Los Gatos staff will act as a clearinghouse for comments on all
administrative draft documents,and will provide DC&E with a single,
internally reconciled set of comments on each administrative draft.
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT 89
TOWN OF LOS GATOS
GENERAL PLAN UPDATE AND EIR
•There will be a single round of intensive review and revision to each ad·
ministrative draft product prior to the screencheck draft.If Town staff
thinks that a second administrative draft is needed,a contract amendment
allowing additional work will be necessary .
•Revisions to screencheck drafts will focus on typographical errors,for-
matting and other minor edits.Such revisions will not include content
changes.
90
PROPOSAL FOR SERVICES
DESIGN,COMMUNITY &ENVIRONMENT
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i {I,,d
AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT is entered into this 16 th day of June 2008,by and between the Town
of Los Gatos,State of California,herein called the "Town"and,Design,Community and
Environment,herein called the "Consultant".
RECITALS
A.The Town is updating the General Plan.
B.The Town desires to engage a Consultant to prepare the General Plan Update,because of
Consultant's experience and qualifications to perform the desired work.
C.The Consultant represents and affirms that it is qualified and willing to perform the
desired work pursuant to this Agreement.
AGREEMENTS
NOW,THEREFORE,THE PARTIES HERETO AGREE AS FOLLOWS:
l.Scope of Services.The Consultant shall provide the following services described in the
attached scope of work (Exhibit "A").
2.Time of Performance.The services of the Consultant are to commence upon the Notice
to Proceed of this Agreement and issuance of a Town purchase order with completion by
June 2010.
3.Compliance with Laws.The Consultant shall comply with all applicable laws,codes,
ordinances,and regulations of governing federal,state and local laws.Consultant
represents and warrants to Town that it has all licenses,permits,qualifications and
approvals of whatsoever nature which are legally required for Consultant to practice its
profession.Consultant shall maintain a Town of Los Gatos business license pursuant to
Chapter 14 of the Code of the Town of Los Gatos.
4.Sole Responsibility.Consultant shall be responsible for employing or engaging all
persons necessary to perform the services under this Agreement.
5.InformationlReport Handling.All documents furnished to Consultant by the Town and
all reports and supportive data prepared by the Consultant under this Agreement are the
Town's property and shall be delivered to the Town upon the completion of Consultant's
services or at the Town written request.All reports,information,data,and exhibits
prepared or assembled by Consultant in connection with the performance of its services
pursuant to this Agreement are confidential until released by the Town to the public,and
the Consultant shall not make any of the these documents or information available to any
individual or organization not employed by the Consultant or the Town without the
Page lof7
ATTACHMENT 3
written consent of the Town before such release.The Town acknowledges that the
reports to be prepared by the Consultant pursuant to this Agreement are for the purpose
of evaluating a defined project,and Town's use of the infonnation contained in the
reports prepared by the Consultant in connection with other projects shall be solely at
Town's risk,unless Consultant expressly consents to such use in writing.Town further
agrees that it will not appropriate any methodology or teclmique of Consultant which is
and has been confinned in writing by Consultant to be a trade secret of Consultant.
6.Compensation.Compensation for Consultant's professional services shall be seven
hundred eleven thousand two hundred forty seven dollars (5711,247).Payment shall be
based upon Town approval of each task.
7.Billing.Billing shall be accompanied by a detailed explanation of the work perfonned by
whom at what rate and on what date.Also,plans,specifications,documents or other
pertinent materials shall be submitted for Town review,even if only in partial or draft
fonn.
Payment shall be net thirty (30)days.All invoices and statements to the Town shall
reference the Town's purchase order number and be addressed as follows:
Invoices:
Town of Los Gatos
Attn:Accounts Payable
P.O.Box 655
Los Gatos,CA 95030
Statements:
Town of Los Gatos
Attn:Finance Department
P.O.Box 655
Los Gatos,CA 95030
8.Availability of Records.Consultant shall maintain the records supporting this billing for
not less than three years following completion of the work under this Agreement.
Consultant shall make these records available to authorized personnel of the Town at the
Consultant's offices during business hours upon written request of the Town.
9.Project Manager.The Project Manager for the Town for the work under this Agreement
shall be Curtis Banks.The Project Manager for the Consultant for the work under this
Agreement shall be Ben Noble.
10.Assignability and Subcontracting.The services to be perfonned under this Agreement
are unique and personal to the Consultant.No portion of these services shall be assigned
or subcontracted without the written consent of the Town.
Page 2 of7
II.Notices.Any notice required to be given shall be deemed to be duly and properly given
if mailed postage prepaid,and addressed to:
To Town:
Curtis Banks
Town of Los Gatos
110 E.Main Street
P.O.Box 949
Los Gatos,CA 95031
To Consultant:
David Early
Design,Community &Environment
1625 Shattuck Avenue
Berkeley,CA 94709
or personally delivered to Consultant to such address or such other address as Consultant
designates in writing to Town.
12.Independent Contractor.It is understood that the Consultant,in the performance of the
work and services agreed to be performed,shall act as and be an independent contractor
and not an agent or employee of the Town.As an independent contractor he/she shall not
obtain any rights to retirement benefits or other benefits which accrue to Town
employee(s).With prior written consent,the Consultant may perform some obligations
under this Agreement by subcontracting,but may not delegate ultimate responsibility for
performance or assign or transfer interests under this Agreement.
Consultant agrees to testify in any litigation brought regarding the subject of the work to
be performed under this Agreement.Consultant shall be compensated for its costs and
expenses in preparing for,traveling to,and testifying in such matters at its then current
hourly rates of compensation,unless such litigation is brought by Consultant or is based
on allegations of Consultant's negligent performance or wrongdoing.
13.Conflict of Interest.Consultant understands that its professional responsibilities is solely
to the Town.The Consultant has and shall not obtain any holding or interest within the
Town of Los Gatos.Consultant has no business holdings or agreements with any
individual member of the Staff or management of the Town or its representatives nor
shall it enter into any such holdings or agreements.In addition,Consultant warrants that
it does not presently and shall not acquire any direct or indirect interest adverse to those
of the Town in the subject of this Agreement,and it shall immediately disassociate itself
from such an interest should it discover it has done so and shall,at the Town sole
discretion,divest itself of such interest.Consultant shall not knowingly and shall take
reasonable steps to ensure that it does not employ a person having such an interest in this
performance of this Agreement.If after employment of a person,Consultant discovers it
has employed a person with a direct or indirect interest that would conflict with its
performance of this Agreement,Consultant shall promptly notify Town of this
employment relationship,and shall,at the Town's sole discretion,sever any such
employment relationship.
Page 3 of7
14.Equal Employment Opportunitv.Consultant warrants that it is an equal opportunity
employer and shall comply with applicable regulations governing equal employment
opportunity.Neither Consultant nor its subcontractors do and neither shall discriminate
against persons employed or seeking employment with them on the basis of age,sex,
color,race,marital status,sexual orientation,ancestry,physical or mental disability,
national origin,religion,or medical condition,unless based upon a bona fide
occupational qualification pursuant to the California Fair Employment &Housing Act.
15.Insurance.
A.Minimum Scope of Insurance:
1.Consultant agrees to have and maintain,for the duration of the contract,
General Liability insurance policies insuring himlher and his/her firm to
an amount not less than:one million dollars ($1,000,000)combined single
limit per occurrence for bodily injury,personal injury and property
damage.
11.Consultant agrees to have and maintain for the duration of the contract,an
Automobile Liability insurance policy ensuring himlher and his/her staff
to an amount not less than one million dollars ($1,000,000)combined
single limit per accident for bodily injury and property damage.
Ill.Consultant shall provide to the Town all certi ficates of insurance,with
original endorsements effecting coverage.Consultant agrees that all
certificates and endorsements are to be received and approved by the
Town before work commences.
IV.Consultant agrees to have and maintain,for the duration of the contract,
professional liability insurance in amounts not less than one million
dollars $1,000,000 which is sufficient to insure Consultant for professional
errors or omissions in the performance of the particular scope of work
under this agreement.
B.General Liability:
1.The Town,its officers,officials,employees and volunteers are to be
covered as insured as respects:liability arising out of activities performed
by or on behalf of the Consultant;products and completed operations of
Consultant,premises owned or used by the Consultant.This requirement
does not apply to the professional liability insurance required for
professional errors and omissions.
11.The Consultant's insurance coverage shall be primary insurance as
respects the Town,its officers,officials,employees and volunteers.Any
insurance or self-insurances maintained by the Town,its officers,officials,
Page 4 of7
employees or volunteers shall be excess of the Consultant's insurance and
shall not contribute with it.
Ill.Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Town,its officers,officials,employees or
volunteers.
IV.The Consultant's insurance shall apply separately to each insured against
whom a claim is made or suit is brought,except with respect to the limits
of the insurer's liability.
C.All Coverages:Each insurance policy required in this item shall be endorsed to
state that coverage shall not be suspended,voided,cancelled,reduced in coverage
or in limits except after thirty (30)days'prior written notice by certified mail,
return receipt requested,has been given to the Town.Current certification of
such insurance shall be kept on file at all times during the term of this agreement
with the Town Clerk.
D.In addition to these policies,Consultant shall have and maintain Workers'
Compensation insurance as required by California law and shall provide evidence
of such policy to the Town before beginning services under this Agreement.
Further,Consultant shall ensure that all subcontractors employed by Consultant
provide the required Workers'Compensation insurance for their respective
employees.
16.Indemnification.The Consultant shall save,keep and hold harmless indemnify and
defend the Town its officers,agent,employees and volunteers from all damages,
liabilities,penalties,costs,or expenses in law or equity that may at any time arise or be
set up because of damages to property or personal injury received by reason of,or in the
course of performing work which may be occasioned by willful misconduct or negligent
act or omissions of the Consultant,or any of the Consultant's officers,employees,or
agents or any subconsultant.
17.Waiver.No failure on the part of either party to exercise any right or remedy hereunder
shall operate as a waiver of any other right or remedy that party may have hereunder,nor
does waiver of a breach or default under this Agreement constitute a continuing waiver of
a subsequent breach of the same or any other provision of this Agreement.
18.Governing Law.This Agreement,regardless of where executed,shall be governed by
and construed to the laws of the State ofCalifomia.Venue for any action regarding this
Agreement shall be in the Superior Court of the County of Santa Clara.
19.Tennination of Agreement.The Town and the Consultant shall have the right to
terminate this agreement with or without cause by giving not less than fifteen days
written notice of termination.In the event of termination,the Consultant shall deliver to
the Town all plans,files,documents,reports,performed to date by the Consultant.In the
Page 5 of7
event of such tennination,Town shall pay Consultant an amount that bears the same ratio
to the maximum contract price as the work delivered to the Town bears to completed
services contemplated under this Agreement pursuant to paragraph 6 hereto,unless such
tennination is made for cause,in which event,compensation,if any,shall be adjusted in
light of the particular facts and circumstances involved in such tennination.
20.Amendment.No modification,waiver,mutualtennination,or amendment of this
Agreement is effective unless made in writing and signed by the Town and the
Consultant.
21.Disputes.In any dispute over any aspect of this Agreement,the prevailing party shall be
entitled to reasonable attorney's fees,including costs of appeal.
22.Entire Agreement.This Agreement,including Exhibit A,constitutes the complete and
exclusive statement of the Agreement between the Town and Consultant.No tenns,
conditions,understandings or agreements purporting to modify or vary this Agreement,
unless hereafter made in writing and signed by the party to be bound,shall be binding on
either party.
rN WITNESS WHEREOF,the Town and Consultant have executed this Agreement as of the
date indicated on page one.
Consultant,by:
Date:
David Early,Principal
Town of Los Gatos by:
Date:
Greg Larson,Town Manager
Department Approval by:
Date:
Bud N.Lortz Director of Community
Development
Page 6 of7
Approved as to Fonn by:
Date:
Orry P.Korb,Town Attorney
ATTEST:
Town of Los Gatos,Los Gatos,California,by
Date:
Jackie Rose,Clerk Administrator
N:\DEV\Agreemenls\Design,Community &Environment GP Update Agreement.doc
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