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Space Program01-020 Town of Los Gatos, California Space Program Last Updated April 21, 2006 ANDERSON BRULÉ ARCHITECTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program TTaabbllee ooff CCoonntteennttss Section Page A. Introduction.................................................................................................2 B. Space Program............................................................................................4 1. Introduction 2. Programming Assumptions 1. Space Allocation Strategies 2. Functional Relationships 3. Space Needs Assessment 4. Program Document Overview C. Next Steps in the Planning Process...........................................................20 D. Appendix 1. Definition of Terms 2. Space Program Summary Report – Core and Optional 3. Functional Relationship Diagrams for Individual Departments 4. Phone and Visitor Customer Counts E. Space Program Data Sheets (Recorded document at Town Manager’s Office) 1. Building Standard Assumptions and Functional Work Modes 2. Individual Space Data Sheets Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program IInnttrroodduuccttiioonn SSeeccttiioonn AA Context and Key Concepts The Town of Los Gatos seeks to develop a strategic master plan that will describe the long-term needs of the community for civic and library services, as well as define the facilities necessary to accommodate those needs. This planning effort, which began in Spring, 2002, is scheduled for completion in 2006. The strategic master plan includes the review of the existing Civic Center, Library, Neighborhood Center, and the R.J. Bryant Service Center. Purpose of this Document –Space Program Space Program The purpose of this document is to define the space, technical and functional requirements of the Civic Center based upon the Strategic Operational Plan. The Space Program defines Site and Building Criteria, Site Relationships, Space Allocation and Functional Relationships (adjacencies and stacking). This document will serve as a working guide for the remaining strategic master planning effort. This information will provide the space needs and functional relationships of the services and operations of the Civic Center. Site options can then be developed to diagram solutions that address these needs. Master Plan At completion, the master plan will include the service assessment, operational plan and space programs, as well as site options for configuration of space requirements, cost models associated with improvements or new construction (if necessary to meet the needs), financing and funding strategies, and a phasing plan. These options could include current or future new or improved facilities, or may simply identify more effective use of the existing facilities. With this information, the Town Council will be able to make the necessary decisions regarding any improvements to services or facilities that will serve the Town today and in the future. Process Overview This process focuses on understanding the service delivery needs of the community and customers now and in the future. Three fundamental questions are asked: à What services are needed? à How will they be delivered? à Where will they be provided? The Town Service Assessment (current Working Document dated October 2, 2002) evolved from various public and staff outreach efforts to define the “what services are needed” question. The Strategic Operational Plan defines “how services will be delivered.” This Space Program document, in conjunction with the site options to be developed, defines “where” services are provided. Each part of the process builds upon information developed earlier. Concurrent to the effort described, above, are assessments and analysis Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program IInnttrroodduuccttiioonn SSeeccttiioonn AA Page 3 April 21, 2006 Process Overview of the existing facilities and sites. A Core Team, which includes staff from the Town of Los Gatos and the consultant team, is responsible for the design and management of the strategic master planning process. A Community Advisory Committee, comprised of Board and Commission, School District, Library and Community representatives, is working with the Core Team at an advisory level and in advocating community participation in the planning process. In addition to the community and staff outreach used to develop the Strategic Operational Plan, the consultant team documented existing space utilization and interviewed staff to develop an assessment of space needs. Specific needs, generally accepted planning principles and allocations for future growth were used to develop the space program requirements included in this document. Role and Vision of the Civic Center and Library The Service Assessment contains a service-oriented role and vision for the Civic Center and Library developed through outreach to the community and staff, and represents the community’s voice regarding priorities for Civic Center services. The seven key concepts that drive operational planning and space requirements are: 1. Continue to provide personalized services to the community, including residents, businesses and visitors, through a small town service model. 2. Provide coordinated and comprehensive access to information about Town services 3. Ensure accessibility and convenience of services 4. Utilize available and emerging technologies to extend and enhance individual interaction with the Town through options for self-service and extended hours 5. Provide space for community and staff meetings, dialogue, gathering, celebration, learning and reflection 6. Provide access to greater resources and opportunities for learning, development and entertainment for all ages through programs, services, and materials 7. Partner with other public, private and non-profit organizations to extend and leverage resources and enhance services The key findings in the service assessment are foundational to the space program requirements proposed within this document. The service delivery approaches within the Strategic Operational Plan are designed to enhance or improve customer service at a town-wide level, and can only be accomplished through interdepartmental coordination and town management’s leadership. Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program IInnttrroodduuccttiioonn SSeeccttiioonn AA Page 4 April 21, 2006 Role and Vision of the Civic Center and Library The implementation of these approaches will depend considerably on the use of technology and must be coordinated with the Information Technology Strategic Plan. Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Introduction This section, and the information included in Appendix 2, 3, 4a, 4b, and 5 focus on the factors affecting development of space program requirements, as well as the proposed space program for the Civic Center. The proposed space program reflects the minimum space necessary to support the service approaches defined in the Strategic Operational Plan. Each department was assessed for its current space utilization, and gaps were identified in service delivery or operational functions due to space constraints. Interviews with staff and the Executive Team, as well as onsite tours, contributed to the development of the proposed space requirements. Spaces that were identified as not necessary to delivery core services, but which would provide opportunities for enhanced efficiencies or services, are included in Appendix 3 as additional, optional space program components. Through development of site options, these spaces may be accommodated where opportunities exist. Factors also include strategies for development of standardized work modes, which identify the amount of space required to perform functions, as well as strategies for modularity, which provide for future flexibility in adaptive reuse of space. Projections for future growth and change in both service area population and staff, as well as an evolution of current service delivery approaches based on information gathered and developed in the Service Assessment and Strategic Operational Plan have been factored into the space program as well. Space Allocation Strategies Functional Work Modes Space allocation in organizations can be addressed through standards developed around hierarchy, parity, or functionality. The Core Team and consultant team have developed a series of workspace prototypes that support the different functional requirements of staff in the organization. These prototypes are defined as Work Modes, and are used in space programming to identify the square feet necessary to accommodate the different functions and specific tasks of staff. This can refer to the actual inventory and size of furnishings and equipment needed in a particular space. The Functional Work Mode determines the actual net square feet (NSF) necessary for an individual workspace, but does not identify hierarchical organizational structure, actual final furniture selections or partition material (hard wall vs. panel system). (Work Modes are also used as a way of calculating other spaces such as conference rooms, storage and resource areas.) Work Modes are shown as individual workspaces, however these spaces can be clustered together to create collaborative teaming areas. Work modes have been developed for application to all departmental Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Page 6 April 21, 2006 Space Allocation Strategies workspaces. Not every site component will utilize each work mode. The full set of work modes that are applicable to all site components are included in Appendix 4a. Please note that the work modes are conceptual representations of the workspace ‘footprint’ necessary to accommodate functional requirements and generate space allocation. The work modes do not represent actual furniture, which will be addressed later in the design phase. Please see Appendix 4a., Building Standard Assumptions and Functional Work Modes, for fixtures, furniture and equipment, as well as space allocation projections. Storage in excess of that for each Work Mode is accommodated in storage areas, file rooms or other spaces as required. Modular Planning Approach Staff offices and conference room spaces have been designed within 10 foot by 12 foot modules to create flexibility in spaces and easier transformation of space from one use to another. Spaces developed as hard wall areas should consider the future adaptation of their intended use to another when planning adjacencies, access and security. Director’s level private offices that require more intensive conferencing are in a 12’D x 20’W module of 240 square feet. This footprint is also used for a medium conference room that seats 10. In the future, the medium conference room could accommodate an additional director or a vacant director’s office due to reorganization could become an additional conference space without much structural change. Manager’s level private offices with conferencing are in a 12’D x 10’W module of 120 square feet. This footprint is also used for a small conference room that seats 6. Offices and conference spaces could be changed out dependent on spatial and staffing needs. Work Modes M-2, P-3, T-1 and T-2 all share the footprint of 12’D x 15’W. These spaces could be interchanged as the need arises. Large conference rooms that seat 20 in a 24’D x 20’W module of 480 square feet could be divided to create (2) director’s offices or (4) manager’s offices. Work modes that are 8’D x 10’W can be accommodated within a 12’ module allowing for 4’ of circulation aisles. Modular Planning approach: Based on a 10’ by 12’ module (5’ increments on X axis and 4’ increments on Y axis) Flexibility in spaces, for example larger conference spaces could be subdivided into future offices Workstations fit on module with 4’ aisle widths Support Space Ratios Industry standard ratio for a collaborative work scenario consisting of Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Page 7 April 21, 2006 Space Allocation Strategies 1/3 private office to 2/3 open office is 1 conference room for every 15- 30 people (1:15-30) Industry standard ratio for shared printer/fax stations is 1:15 Future Growth Future growth is identified as an optional requirement in the space program, reflecting a priority in space allocation for support of core services and service delivery approaches in the strategic operational plan. While incorporating future growth would be prudent, the designation of this type of space as optional provides the Town with options in the decision-making process. Additional Optional Space Program Components The Space Program reflects spatial, functional, and technical requirements to meet the needs of the Town in delivery of core services. Additional, optional space program components were identified in the space programming process, which consider spaces that are not necessary for immediate function, but may provide enhances efficiency or services. The Space Program Summary is included as Appendix 2. Library Planning Principles Although adopted standards for space allocation in public libraries do not exist in California, generally accepted library planning principles were used to identify future space needs associated with current and envisioned services delivered in Los Gatos. Those applicable to the space program include: à This is a Main Branch Library responsible for processing all books à The Program’s Collection Development is based on population growth, 32,500 in 2025 (4 items/capita) à Program includes 33 Technology stations based on 1:1,000 Service Population à 130 Seats based on 4:100 Service Population à Based on 2025 projections, the program provides 2 s.f. per capita (Service Population**) Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Functional Relationships The future desired functional relationships of the Town of Los Gatos and its departments are illustrated below. Diagrams which illustrate the spatial relationships of projected space requirements within each department are included in Appendix 3. The function and square footage of each space represented in the diagrams is located in summary form in Appendix 3, Space Program Summary and in further detail in Appendix 4b., Individual Space Data Sheets. Departments or areas that have a primary adjacency are indicated with a solid connecting line. These departments or areas have frequent contact with each other and require a close physical adjacency. Departments or areas that have a secondary adjacency are indicated with a dotted connecting line. These departments or areas have less frequent contact with each other but do require a relatively close physical adjacency or the aid of excellent communication technology for connection. Legend: PUBLIC INTERACTION PUBLIC PRIMARY ADJACENCY PRIMARY ADJACENCY SECONDARY ADJACENCY SECONDARY ADJACENCY DEPARTMENTAL ADJACENCY OUTSIDE ADJACENCY Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB The Town of Los Gatos LOBBY CLERK'S OFFICE COMMUNITY SERVICES COMMUNITY DEVELOPMENT ENGINEERING P&PW LIBRARY COUNCIL CHAMBERS MULITPURPOSE SPACES PUBLIC MEETING SPACES POLICE SERVICE CENTER FINANCE HUMAN RESOURCES ATTORNEY TOWN MANAGERS MIS DEPARTMENT CSC DEV CTR PUBLIC TOWN OF LOS GATOS PP&W ELECTED TOWN CLERK/ TREASURER Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Space Needs Assessment The purpose of this section is to identify the current state of the Town of Los Gatos operations compared to the desired future state as is documented in the Town Service Assessment, Strategic Operational Plan and Space Program. The identified gaps between current service, operations and space may be resolved through development of site options that accommodate the space and functional requirements. The eventual design of any reorganized or new spaces will need to address these gaps. Visitor and Customer Phone Tallies Staff with first point of contact duties at the Town of Los Gatos recorded the number, time, and reason for incoming phone calls and visitors for a period of two work weeks (ten days). It was also indicated whether the incoming call or visitor had to be redirected to another department or entity for service. The purpose of these tallies was to develop a better understanding of how, when and why customers contact the Town of Los Gatos. The counts are largely representative of external customers as internal interaction between departments was not logged. The results of each departmental tally is included in Appendix 6. Space Needs Assessment - Customer Service Center Identified Gaps Visitors to the Civic Center have the choice of five reception areas, 2 buildings and 2 levels at which to access information There is no area for confidential meetings immediately adjacent to any of these reception areas There is no access to phone or online assistance for customers at these reception areas The Town Clerk Department is usually the first point of contact for the Civic Center Current signage is difficult to read on the outside of the buildings and from parking. There is no direct visual connection to the parking lot from the various reception areas With the exception of the Neighborhood Center reception area, visitors must ascend up or down one level from the Parking lot to receive service Space Needs Assessment - Centralized Information and Referral Identified Gaps There is no central source of information for staff questions and customers call whichever staff they have a relationship with in the Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Page 11 April 21, 2006 Space Needs Assessment - Centralized Information and Referral Town to ask a variety of questions. Additionally, information requests come through walk-ins and web based requests. The majority of questions are asked by telephone Security of confidential information is often compromised with a lacking of confidential meeting places Staff and Community Meeting and Event Spaces Identified Gaps 206 employees with access to two enclosed staff meeting rooms at the Civic Center supports a conference ratio of 95 employees for every conference room. The size of these available conference rooms limits the types of meetings supported, and many meetings must be scheduled off-site at expense The RJ Bryant Service Center has two meeting rooms for its 49 Parks and Public Works employees and supports a conference ratio of 25 employees for every conference room. The ideal ratio for a collaborative work scenario consisting of both private office and open office configuration is approximately 15 employees for every conference room. This industry standard would dictate the need for a total of between 7 and 13 conference rooms at the Civic Center, and between 2 and 3 conference rooms at the RJ Bryant Service Center. There are currently no private conferencing areas in Human Resources and Finance. Staff is limited to using Director’s private office space for this purpose. Public meeting rooms consist of the Council Chambers, which is primarily reserved for Town government functions involving the public, and the Event Hall at the Neighborhood Center for large functions both public and staff. Currently the Library and the Police department have no enclosed spaces for meetings or programs, to address employee issues and/or conduct meetings with disgruntled customers or citizens. The kitchen intended for use with the Event Hall does not meet current California Building Codes The Event Hall cannot adequately support the acoustic and technological needs of public and council presentations. Current onsite space is challenging to support a computer training class for staff or the public. The Neighborhood Center’s Room 214 is inadequate for current training needs. Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Page 12 April 21, 2006 Space Needs Assessment - Partnering to Provide Services Identified Gaps The Recreation Department does not currently have enough spaces to support its program need. The museum has meeting space that often goes unutilized due to a limited time of operation; although it is not functional meeting space. Partnering between the Library and Museums of Los Gatos has increased in the last few years, mostly through a large, joint local history digitization project. Space Needs Assessment - Parking at the Civic Center Identified Gaps One of the largest customer complaints identified in the community outreach process was the unavailability of convenient and adequate parking. There are currently 109 spaces (5 accessible) designated for the Civic Center including Police and Library Based on the programmatic needs for the Civic Center, 484 parking spaces would be required and 110 parking spaces would be required for the Library; however, these amounts may be altered as the plan progresses. There are currently 24 spaces (1 accessible) designated for the Neighborhood Center, 12 less than the Town Code requires for off- street parking Space Needs Assessment - Departmental Operations An issue that affects all staff is the limited availability of restrooms, their dual use by public and staff, and their location relevant to staff workspaces. Town Council à The Council Chamber is adequate in size, and has recently been improved to accommodate televised meetings and audiovisual presentations. However, the space still has limitations and does not fully support presentations at a professional level, due to technological, visual, and acoustical reasons. à The Council Chamber is the only available space, other than staff offices, for the Council to conduct work. à The Town Manager’s office is used for Closed Session meetings, in which refreshments or dinner is often required. à There is no adjacent overflow meeting area for high attendance Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Page 13 April 21, 2006 Space Needs Assessment - Departmental Operations council or commission meetings or closed sessions. Clerk Department à This department functions as a the “Customer Service Center” and as a default receptionist (and shipping and receiving) for the departments located in this building due to their location at the front door and presence of a transaction counter à Current Vault space is not fire-proof due to an air vent cut through the wall of the vault into the main office area à The department currently provides clerical and administrative support for the Town Attorney’s office. à There is no area out of the public eye for staff to have meetings or make private phone calls other than the current private office when it is vacant à The programmatic requirements include 837 square feet for this department, while their current space is 1060 square feet including a service counter. Town Attorney à This department has inadequate teleconferencing technology for the large amount of teleconferencing that must occur. à Current storage of legal files is extremely constricted à The Town Attorney relies upon the Clerk Department for clerical and administrative support. à The programmatic requirements include 729 square feet for this department; current space is 750 square feet. Town Manager à There is no enclosed space for staff in this department to meet other than the Town Manager or Assistant Town Manager’s private offices when vacant. à Development, layout and assembly of council information must be done in open areas and within the staff break room due to the lack of layout space. à The Administrative Program Manager must hold sometimes confidential meetings in an overcrowded and inadequately sized workstation. à The Economic Vitality Manager must hold the majority of meetings with clients off-site. à The programmatic requirements include 2943 square feet for this department, current space is 900 square feet. Information Systems à There is no Shipping/Receiving or Tech Support/Storage/Staging areas within the Civic Center so all MIS equipment must be held at an open workstation. Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Page 14 April 21, 2006 Space Needs Assessment - Departmental Operations à Although staff have identified central location of MIS workstations to serve as a Help Desk, the Town is moving toward more capability for remote support which would make this less necessary. à The programmatic requirements are indicated within the Town Manager’s section above. Finance and Administrative Services à Auditing of Town Finances must be done in the Lobby of the Council Chambers due to the lack of an adjacent conference area to the Finance Department; this department needs space for consultants, and/or temporary audit staff. à Finance staff with payroll responsibilities do not have an adjacent area for confidential conversations with staff. à Current storage of records more recent than three years are held at individual Finance staff workstations due to the lack of a central file area. à Finance staff need space for document assembly and meetings with other staff à Checks and other printing supplies should be located adjacent to / within Finance areas for security purposes and use. à The programmatic requirements include 1,620 square feet for this department, current space is 1,825 square feet. Human Resources à Majority of conversations are confidential, however there are no areas for Human Resource Specialists to have private conversations with staff. à Currently available conference and meeting spaces are inadequate for staff testing or training, offsite venues must be used at expense. Multipurpose spaces, designed to support training and learning, could be utilized for this purpose à Human Resource reference material is currently scattered among workstations due to the lack of a central reference area à The programmatic requirements include 945 square feet for this department, current space is 355 square feet. Community Development à Development Engineering staff is located at the RJ Bryant Service Center. à Due to space constraints, Town of Los Gatos Building Inspectors are located at the Neighborhood Center. à Confidential customer meetings must be held in the Council Chambers or other offices due to an absence of meeting space. à There is no room for a large format copier to assist in plan duplication. Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Page 15 April 21, 2006 Space Needs Assessment - Departmental Operations à The programmatic requirements include 3,983 square feet for this department with an additional 664 square feet for a Development Center, while existing space is 3,375 square feet. Police à Most issues are due to space constraints or other facility issues à Safety and security of staff and the public are a concern, especially upon entrance or exit to police facilities and when appropriate spaces are not available to segregate suspects and witnesses à The current reception area is inappropriately small and unwelcoming; there is no convenient private interview area near the lobby which might accommodate public interviews or children. à There is no access to restrooms in public areas. à There is only one room for both interrogations of suspects and interview of witnesses and it lacks acoustical privacy for confidential meetings. There is no dedicated space for monitoring ongoing interviews. à There is not enough room to have workstations for Department interns or VIPs; or an undesignated formal workspace for partner agency use. à There is no designated storage area for Parking Control officers to have belongings storage or touchdown space. Touchdown space is defined as shared workstation space utilized by individuals who perform most of their daily tasks in the field or at another location. à Dispatch Room is used as an impromptu coffee/break area due to the lack of these facilities for staff. Distractions affect dispatch procedure à Designated Dispatch restroom is used by all due to the lack of these facilities for staff. Distractions affect dispatch procedure à There is not enough room within Dispatch for an additional dispatch station to be set up in case of an emergency. à Police Captains must share an office and do not have access to another space for confidential meetings. à There is not adequate space for Patrol Sergeants, all six share one space and do not have access to another space for confidential meetings. à The Report Writing Room is inadequate to support Patrol and Traffic Officers. It does not have appropriate technology needs. à The CSO Evidence Technician must locate much of the stored evidence at the RJ Bryant Service Center. The storage facility is outdated and decrepit and does not have the appropriate climate controlled storage needs. The workstation for this position is at the Civic Center. Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Page 16 April 21, 2006 Space Needs Assessment - Departmental Operations à There is no public access to the evidence function. Returned property must be carried to the front counter or taken to the rear exit (restricted public access). à The Evidence Prep Room is not able to be secured as it also serves as the patrol flashlight and radio charging station as well as vehicle key storage. The space and area configuration is inefficient and limiting. à There is no touchdown space for Reserve Officers. à There is not an adequate processing area for suspects including a weapon’s locker for handguns, adjacency to fingerprinting and photo identification area, separation from staff area and access to restrooms. à Suspects must use staff restrooms. à Holding cells do not meet Title 24 California Code of Regulations Minimum Standards for Local Adult Detention Facilities. Separation of adult and juveniles is required, and not currently available. à There is no conference or training space within the department for staff, with the exception of the Briefing Area or Chief’s office. à The patrol briefing area is too small and not correctly configured. It serves as a conference, break and interview/processing space. à The female locker room entry does not meet ADA requirements. Both male and female locker rooms have lockers that are too small and lack power and ventilation; rooms are crowded and do not have benches. à There is no break room area for staff. There is not space for an officer to rest after a shift. à There is no space for personnel to exercise. à There is no space for quiet counseling (i.e. peer support) à No space exists to properly store ammunition à There is no support space for K-9 officers, or any other specialty unit. à Emergency Operations Center has facility and technology limitations; the shared Neighborhood Center space is not efficient or optimum. There is no Departmental Operations Center (DOC) to support the EOC and serve as an investigative coordination center. à There is very limited storage space for all operations, general supplies and specialized equipment à Recently the Police Department has done some reconfiguration and moved some of its staff to a Town owned residential home on the Civic Center site. This alleviated some of the overcrowding although added distance between members of the department, Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Page 17 April 21, 2006 Space Needs Assessment - Departmental Operations however the separation limits coordination.. à The programmatic requirements include 18,268 square feet for staff spaces in this department, current space is 5,275 square feet. Parks and Public Works à Touchdown spaces (shared workspaces for offsite employees) to access online information databases and employment related material are required. à Development customers must travel between Town Hall and PPW to obtain approvals. à Offsite employee break rooms, showers, restrooms and locker areas are undersized and extremely outdated [Sam to confirm if these have been renovated] à The programmatic requirements include 31,405 square feet for staff and support spaces in this department, the current space is 25,102 square feet within two buildings and other structures. Community Services à The lobby and reception for the Neighborhood Center is insufficient in size, unwelcoming and ineffective. à Two levels and the rectilinear nature of the building requires two reception areas, one located at the first floor main entry and an additional reception on the second floor above the main entry. à The Event Hall has inappropriate acoustical conditions for presentations. à Of the Hall and five meeting spaces located in this department / building, two rooms are reserved for Civic Center employees. The other areas are offered for use to the public and staff on a first-come, first-served basis. à Greater opportunities for Partner organizations to supply programming, activities and events could be accomplished through additional and more flexible spaces. à The programmatic requirements include 2,484 square feet for staff spaces in this department, while current staff space is 1,400 square feet. Library à A major weakness of the current building is the lack of a central, obvious place for patrons entering the building to ask questions. à There are no spaces for staff or public meeting areas à No adequate area for computer instruction for the public. The new Computer Lab at the High School may provide some opportunities for shared use of space; although it may not be realistic to rely on this external space due to conflicts in times of use, as well as access to the school campus, etc. Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm SSeeccttiioonn BB Page 18 April 21, 2006 Space Needs Assessment - Departmental Operations à Severely limited space for programs of any kind (children’s, book clubs, etc.) à Need quiet reading area and study areas, collection space, technology space, better restroom locations, Friends Book Sale area, and general ADA accessibility à Space constraints create collection restrictions à Staff spaces are very overcrowded à The lower level of the Library is unwelcoming, dark and difficult to access. à The programmatic requirements include 38,205 square feet in this department; current space is 12,125 square feet. Space Needs: Program Summary Civic Center/Library Site Components Gross Square Footage 151,862 Existing Square Footage 79, 474 Difference 67,411 Please note that the gross square footage represents both core and optional space requirements for the Town. Partner Organizations space needs represent an additional 23,635 sq. ft. Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program SSppaaccee PPrrooggrraamm Space Program Documents The Space Program documents contain the following: Appendix 2: Space Program Summary (Core and Optional) Appendix 3: Functional Relationship Diagrams for Individual Departments Appendix 4a: Building Standard Assumptions and Functional Work Modes Appendix 4b: Individual Space Data Sheets Appendix 5: Phone and Visitor Customer Counts The Space Program Summary designates the total sum of square footage by Department, Functional Group, Staff or Support Area, and individual workspace. This includes storage rooms, conference rooms, resource areas and other non-workspace areas. The Summary contains current and projected staffing, quantity, and unit net square footage per space, use designation and brief comments to explain the space, as well as identifies the space program requirement designation of either core or optional and provides a total sum of both core and optional square footage requirements A numbering scheme was created and each space was assigned a unique Index Number for reporting purposes. The scheme is organized as follows: 1. Department A. Functional Group 01 Staff or Support Space 01) Individual workspace or non-workspace area Building Standard Assumptions and Functional Work Modes (WM-1, WM-2 etc.) are provided in Appendix 4a. The Building Standard Assumptions describe the technical quality of all spaces. The Work Mode examples provide a diagram and specific functional requirements for each workspace. Individual Space Data Sheets are provided for each space in the Summary and are located in Appendix 4b. The Space Data Sheets define each individual area and include the function and quality of each space, and provide any technical requirements atypical of Building Standard Assumptions. The Space Data Sheets include equipment, furniture, storage space (expressed in linear feet) and any unique details that are necessary to properly design the space. Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program NNeexxtt SStteeppss iinn tthhee PPllaannnniinngg PPrroocceessss SSeeccttiioonn CC Next Steps in the Planning Process The next steps in the planning process focus on the development of site concepts that provide options for accommodating the space requirements and functional relationships described in this report. Exploration, discovery and solutions developed in Phase 3 may impact the Service Assessment, Strategic Operational Plan and Space Program documents through identification of opportunities and challenges associated with existing site and building reconfigurations and adaptive reuse, thus all Strategic Master Plan documents should be considered dynamic in nature. I. Core Team, select staff and community members to begin development of Site Options for the operations, space requirements and functional relationships described in this document. A. Develop four site alternatives through design charrette B. Conduct community forum to solicit input and feedback on alternatives C. Develop one concept, informed by community dialogue D. Present one concept to Town Council, and receive direction on development of the preferred concept II. Revisit Service Assessment document based upon Strategic Operational Planning and Space Programming Process III. Develop Building Re-Organization and Adaptive Re-use Opportunities and Constraints IV. Develop Preliminary Conceptual Cost Model based upon a range of construction costs associated with quality of materials and complexity of construction, the Strategic Operational Plans and Space Program Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 11 DDeeffiinniittiioonn ooff TTeerrmmss Definition of Terms General Information For the purpose of this document, a standard definition of terms has been used to describe space. These have been classified into three (3) categories: à Net Square Footage (NSF) à Departmental Net Square Footage à Departmental Gross Square Footage à Building Gross Square Footage All of these square footages represent a mathematical exercise for planning purposes and should not necessarily be considered the exact square footage that is required. Ultimately, it will be the approved space plans that will be the physical confirmation of the Space Program requirements and square footage requirements for final planning and/or leasing negotiations. These square footages are easily converted to BOMA’s (Building Owners and Managers Association International) “Standard Method for Measuring Floor Area in Office Buildings,” if required during the real estate search for any type of comparison. Unit Net Square Feet (NSF) The NSF is the square foot area assigned to an individual workstation, private office, or to a support function such as filing, conferencing, break rooms, etc. The Space Program Report is first assigned and computed in net square footage for workstations and support areas. Example: A 10’x15’ private office would be assigned 150 Unit Net Square Feet (NSF) in the Space Program Report. Departmental Net Square Feet This Unit Net Square Footage (NSF) multiplied by the quantity of each staff or support area in the Space Program becomes the total Net Square Footage (NSF) for the Department. Departmental Gross Square Feet The cumulative NSF area for a department, plus a Departmental Grossing “factor” (expressed typically as a percentage) equals the Departmental Gross Square Footage. This assignable factor accounts for primary and secondary circulation and corridors necessary to access workstations, offices, support areas, etc. This factor can vary from department to department but is usually in a range of 30%-40% and is based on the utilization of space within a particular department and therefore described as an intra-departmental one. Example: A department consisting mostly of 10’x15’ private offices (150 net square feet each) would only require a department grossing factor of 35%, or 1.35 times the NSF to account for the typical corridor outside the office. A department consisting of mostly open plan workstations which are typically less square Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 11 DDeeffiinniittiioonn ooff TTeerrmmss April 21, 2006 Definition of Terms footage than private offices, would require a higher factor of say 40%, or 1.40 times the NSF to account for the multiple corridors required around the workstations. Building Gross Square Footage The total Departmental Gross Square Footage, plus a Building Grossing “factor” equals the Building Gross Square Footage. For a project of this type, this factor is defined as 15% or 1.15 to include the area occupied in the building core by toilet rooms, elevator lobbies, fan rooms, janitor/electrical/telephone closets, thickness of exterior walls, etc. as well as vertical circulation (stairs). Adjacency There are three levels of adjacency: à Primary - these adjacencies are a requirement and must be met à Secondary - these adjacencies are not vital, but are important à None - there is no need for an adjacency Functional Work Mode The Functional Work Mode is a method of creating the necessary individual work area needed for specific job tasks. This can refer to the actual inventory and size of furnishings and equipment needed in a particular space. The Functional Work Mode determines the actual NSF for an individual workspace, but does not identify hierarchical organizational structure, actual final furniture selections or partition material (hard wall vs. panel system). Work Modes are also used as a way of calculating other spaces such as conference rooms, storage and resource areas. Work Modes are shown as individual workspaces, however these spaces can be clustered together to create collaborative teaming areas. Linear Feet Storage capacity is represented in linear feet (LF). The total LF includes filing (lateral and pedestal), open shelving, overhead shelving (in work spaces) and bookcases. A special type of filing such as plan storage is represented in total square feet of space for the storage unit. This storage unit can vary in height and that will determine total capacity. Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 11 DDeeffiinniittiioonn ooff TTeerrmmss April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationA.Customer and Community Oriented SpacesCustomer Service AreaA.01.1 120 120Customer Service Desk1.A.01.01CoreHigh1 120 120Waiting Area1.A.01.02CoreHigh124 24Self-serve Kiosk1.A.01.03CoreHigh264Subtotal NSFSubtotal StaffDevelopment Services AreaA.02.180 80Development Services Counter1.A.02.01CoreHigh3 80 240 Counter Technicians.Include (1) touchdown space for Dev services offsite staff - remote from public transaction.Development Services Staff Area1.A.02.02CoreHigh180 80Business License Staff Area1.A.02.03CoreHigh4 36 144Customer Consultation Area1.A.02.04CoreMedium1 120 120Customer Waiting Area1.A.02.05CoreHigh664Subtotal NSFSubtotal StaffCommunity and Staff Shared UseA.03.1 400 400Entrance / Lobby1.A.03.01CoreHigh1 2,200 2,200Program Hall1.A.03.02CoreHigh1 400 400Program Hall Storage1.A.03.03CoreMedium1 240 240Event Catering/Prep Kitchen1.A.03.04CoreHigh1 400 400Crafts Room1.A.03.05CoreHigh1 2,000 2,000Community Room1.A.03.06CoreHigh1 250 250Community Room Storage1.A.03.07CoreHigh1 500 500 To support Community Room and other adjacent spaces to be used as an EOC, replacing current use of Program Room at Neighborhood Center.EOC Storage1.A.03.08CoreLow6,390Subtotal NSFSubtotal StaffAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 1 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationA.Customer and Community Oriented SpacesGrowth ContingencyA.04.1 480 480 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.A.04.01Optional480Subtotal NSFSubtotal Staff7,798Departmental Net Square FootageTotal StaffTotal SpaceA.Customer and Community Oriented Spaces1.40Departmental Grossing Factor10,917Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage7,9252,992Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 2 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationB.Town CouncilPublicB.01.1 2,000 2,000Council Chambers1.B.01.01CoreHigh1 1,000 1,000Lobby1.B.01.02CoreHigh200 Sister CitiesGifts to the TownPublic ArtExhibits, Art and Display1.B.01.03CoreHigh3,000Subtotal NSFSubtotal StaffCouncil WorkspaceB.02.1 180 180Collaborative Office1.B.02.0111M-2OptionalLow180Subtotal NSF1Subtotal Staff1Growth ContingencyB.03.1 300 300 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.B.03.01Optional300Subtotal NSFSubtotal Staff3,480Departmental Net Square Footage1Total Staff1Total SpaceB.Town Council1.40Departmental Grossing Factor4,872Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage3,1501,722Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 3 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationC.Town ClerkStaff WorkspaceC.01.1 180 180 Clerk Administrator1.C.01.0111M-2CoreLow1 120 120Senior Deputy Clerk1.C.01.0201A-1CoreMedium180 80Deputy Clerk1.C.01.03 2 1 A-3CoreHigh1 120 120File/Reference1.C.01.04CoreMedium1 120 120Records Vault1.C.01.05CoreLow620Subtotal NSF3Subtotal Staff3620Departmental Net Square Footage3Total Staff3Total SpaceC.Town Clerk1.35Departmental Grossing Factor837Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage1,060-223Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 4 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationD.Town TreasurerStaff WorkspaceD.01.180 80Treasurer1.D.01.0111A-3CoreLow1 80 80 605 annual hours in the Los Gatos 2002/2003 Operating Budget.Elected Town Clerk1.D.01.0211A-3CoreLow160Subtotal NSF2Subtotal Staff2160Departmental Net Square Footage2Total Staff2Total SpaceD.Town Treasurer1.35Departmental Grossing Factor216Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage100116Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 5 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationE.Town AttorneyStaff WorkspaceE.01.1 240 240Town Attorney1.E.01.0111M-1CoreLow180 80Support Workspace1.E.01.0201A-3CoreLow1 120 120File/Reference Area1.E.01.03CoreMedium440Subtotal NSF1Subtotal Staff2Growth ContingencyE.02.1 100 100 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.E.02.01Optional100Subtotal NSFSubtotal Staff540Departmental Net Square Footage1Total Staff2Total SpaceE.Town Attorney1.35Departmental Grossing Factor729Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage750-21Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 6 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationF.Town Manager's DepartmentStaff WorkspaceF.01.1 240 240Town Manager1.F.01.0111M-1CoreLow1 180 180Assistant Town Manager1.F.01.0211M-2CoreMedium1 120 120Administrative Programs Manager1.F.01.03 1 1 A1CoreMedium180 80Secretary to the Town Manager1.F.01.0411A-3CoreMedium1 120 120Economic Vitality Manager1.F.01.0501A-1180 80Office Clerk1.F.01.0611A-3CoreMedium1 120 120File/Layout Space1.F.01.07CoreLow2 60 120 600 annual hours in the Los Gatos 2002/2003 Operating Budget.Intern/Special Projects1.F.01.0812F-1OptionalMedium1,060Subtotal NSF6Subtotal Staff8MIS DepartmentF.02.1 120 120MIS Manager1.F.02.01 1 1 T-2CoreLow1 120 120 Shared workspace for (2).MIS Workstation1.F.02.0222T-2CoreMedium1 240 240 [IT Planning Consultant]Tech Support/Storage/Staging1.F.02.03CoreLow1 240 240 [IT Planning Consultant]Server/Infrastructure Room1.F.02.04CoreLow2 120 240MIS Workstation1.F.02.052T-2OptionalLow960Subtotal NSF3Subtotal Staff5Growth ContingencyF.03.1 160 160 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.F.03.01.Optional160Subtotal NSFSubtotal StaffAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 7 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationF.Town Manager's Department2,180Departmental Net Square Footage9Total Staff13Total SpaceF.Town Manager's Department1.35Departmental Grossing Factor2,943Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage9002,043Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 8 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationG.FinanceStaff WorkspaceG.01.1 180 180Finance & Administrative Services Director1.G.01.01 1 1 M-2CoreLow1 120 120Accounting Manager - FAS1.G.01.02 1 1 A-2CoreLow180 80Project Accountant - FAS1.G.01.03 1 1 A-3CoreMedium2 80 160Senior Account Technician - FAS1.G.01.04 2 2 A-3CoreMedium2 80 160Account Technician - FAS1.G.01.05 2 2 A-3CoreMedium180 80Senior Account Clerk - FAS1.G.01.0611A-3CoreHigh180 80Finance Back-File Storage1.G.01.07CoreMedium1 120 120File/Reference Space1.G.01.08CoreMedium2 60 120Temporary/Auditor's Workspace1.G.01.09R-1OptionalMedium1,100Subtotal NSF8Subtotal Staff8Growth ContingencyG.02.1 100 100 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.G.02.01Optional100Subtotal NSFSubtotal Staff1,200Departmental Net Square Footage8Total Staff8Total SpaceG.Finance1.35Departmental Grossing Factor1,620Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage1,825-205Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 9 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationH.Human ResourcesStaff WorkspaceH.01.1 180 180Human Resources Director1.H.01.0111M-2CoreLow2 120 240Human Resources Specialist1.H.01.0222A-2CoreMedium1 120 120File/Reference Space1.H.01.03CoreMedium1 60 60 For staff and recruiting use; reference and online transactions.Small Workstation1.H.01.04R-1OptionalLow600Subtotal NSF3Subtotal Staff3Growth ContingencyH.02.1 100 100 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.H.02.01Optional100Subtotal NSFSubtotal Staff700Departmental Net Square Footage3Total Staff3Total SpaceH.Human Resources1.35Departmental Grossing Factor945Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage355590Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 10 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationI.Community Development DepartmentStaff WorkspaceI.01.1 240 240Community Development Director1.I.01.0111P-2CoreLow1 180 180 [verify]Assistant Community Development Director1.I.01.0211P-3CoreLow1 120 120Administrative Analyst1.I.01.03 1 1 A-3CoreMedium180 80Administrative Secretary1.I.01.04 1 1 A-3CoreMedium180 80Secretary III1.I.01.05 1 1 A-3CoreMedium6 120 720Associate / Assistant Planner1.I.01.0666P-1CoreMedium2 0 0 Workstations located at Development Services CounterCounter Technician1.I.01.07 2 2CoreMedium180 80Code Compliance Officer1.I.01.0811A-3CoreMedium1 180 180Sr. Building Inspector1.I.01.0911M-2CoreLow4 60 240Building Inspector1.I.01.10 4 4 F-1CoreMedium1 120 120Plan Check Engineer1.I.01.1101P-1CoreMedium1 180 180Redevelopment Manager1.I.01.1201M-2CoreLow1 180 180File/Reference Area1.I.01.13CoreMedium170 70Large Format Copier1.I.01.14CoreMedium1 180 180Compact Shelving1.I.01.15CoreMedium2,650Subtotal NSF19Subtotal Staff21Growth ContingencyI.02.1 300 300 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.I.02.01Optional300Subtotal NSFSubtotal StaffAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 11 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationI.Community Development Department2,950Departmental Net Square Footage19Total Staff21Total SpaceI.Community Development Department1.35Departmental Grossing Factor3,983Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage3,375608Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 12 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationJ.Police DepartmentLobby/ReceptionJ.02.1 360 360 Includes waiting area / seating. Provide Public Restrooms if Police Dept. is located separately.Reception Area1.J.02.01CoreHigh1 120 120 Public interaction, witnesses, victims. Include ability to 'soften' space for children.Interview Conference Room - Public1.J.02.02CoreLow480Subtotal NSFSubtotal StaffRecords and CommunicationJ.03.1 180 180Administrative Services Manager1.J.03.0111M-2CoreLow3 80 240 3 - Records and Communication ProgramPolice Records Specialist1.J.03.0233A-3CoreHigh1 120 120MIS Specialist1.J.03.0311T-2CoreLow3 60 180Dedicated Database Workstations1.J.03.04R-1CoreHigh1 180 180 Separate, secure area.File Storage1.J.03.06CoreMedium1 180 180Compact Shelving1.J.03.07CoreMedium2 60 120 2080 annual hours in the Los Gatos 2002/2003 Operating Budget.CSO Interns1.J.03.0822F-1OptionalMedium360 Uninterrupted Power SupplyRadio RoomServer Tower RoomMIS/IT Support Space1.J.03.09180 80Public Fingerprinting Area1.J.03.101,280Subtotal NSF7Subtotal Staff7ParkingJ.04.180 80Police Records Specialist1.J.04.0101A-3CoreMedium124 24Parking Control Storage1.J.04.02CoreLow2 60 120Parking Control Officers1.J.04.0310 3 R-1CoreMedium224Subtotal NSF10Subtotal Staff4DispatchJ.05.2 80 160Communications Dispatcher1.J.05.0178CoreLowAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 13 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationJ.Police DepartmentDispatchJ.05.1 80 80 520 annual hours in the Los Gatos 2002/2003 Operating Budget.Additional Dispatch Workstation1.J.05.02OptionalLow160 60Staff Restroom - Single Occupancy1.J.05.03CoreHigh140 40Kitchenette1.J.05.04CoreLow124 24Storage1.J.05.05CoreNone364Subtotal NSF7Subtotal Staff8Chief of PoliceJ.06.1 240 240Chief of Police1.J.06.0111M-1CoreLow180 80Secretary to the Chief1.J.06.0211A-3CoreLow180 80Special Projects Workstation1.J.06.0301A-3Core1 120 120File Storage1.J.06.04CoreLow520Subtotal NSF2Subtotal Staff3CaptainsJ.07.1 180 180Operations Captain1.J.07.0111M-2CoreLow1 180 180Support Services Captain1.J.07.0211M-2CoreLow360Subtotal NSF2Subtotal Staff2SergeantsJ.08.1 120 120Investigative Sergeant1.J.08.0111A-2CoreLow1 120 120Traffic and Special Projects Sergeant1.J.08.0211A-2CoreLow1 120 120Personnel and Community Services1.J.08.03 1 1 A-2CoreLow3 120 360 Additional Storage noted under 1.J.15.03 SPECIAL TEAM STORAGEPatrol Sergeants1.J.08.0466A-2CoreMedium720Subtotal NSF9Subtotal Staff9Police OfficersJ.09.6 80 480 (5) dedicated and one general use workstationInvestigative Officers1.J.09.0165A-3CoreMediumAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 14 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationJ.Police DepartmentPolice OfficersJ.09.no designated individual Work Space SEE REPORT WRITING ROOMPatrol Officers1.J.09.0222 22CoreMediumno designated individual Work Space SEE REPORT WRITING ROOMTraffic Officers1.J.09.0342CoreMedium1 80 80 Includes School Resource OfficerPersonnel and Community Service Officers1.J.09.0421A-3CoreMedium6 80 480Report Writing Room1.J.09.05A-3CoreMedium1,040Subtotal NSF34Subtotal Staff30Community Service OfficersJ.10.180 80Investigations1.J.10.0111A-3CoreMedium2 80 160Personnel and Community Services1.J.10.0222A-3CoreMedium160 60CSO Intern1.J.10.0311F-1OptionalMedium300Subtotal NSF4Subtotal Staff4InvestigationsJ.11.180 80Crime Analyst1.J.11.0111A-3CoreLow10 0CSO Evidence Technician1.J.11.0211A-2CoreLow1 350 350Evidence Prep Room1.J.11.03CoreLow1 3,000 3,000Evidence Storage Room1.J.11.04CoreLowExternal, fenced and gated area. No building square footage required. Provide parking for 3 to 4 vehicles.Evidence Vehicle Storage1.J.11.05OptionalLow3,430Subtotal NSF2Subtotal Staff2Reserve OfficersJ.12.4 60 240 Touch Down SpaceReserve Officers1.J.12.01 8 8 R-1OptionalMedium240Subtotal NSF8Subtotal Staff8Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 15 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationJ.Police DepartmentHolding Cell AreaJ.13.136 36Weapons Locker1.J.13.01CoreMedium124 24Personal Belonging Storage1.J.13.02CoreMedium2 100 200Adult Holding Cells1.J.13.03CoreLow1 100 100 See Adult Holding Cell Space Data Sheet.Juvenille Holding Cell1.J.13.04160 60Secure Restroom - Single Occupancy1.J.13.05CoreHigh180 80Shower in Secured Area1.J.13.06OptionalLow180 80Fingerprinting and Photo Identification Area1.J.13.07CoreMedium124 24Secure Seating Area1.J.13.08OptionalMediumSally Port for Prisoners; designated entry for suspects, etc. not associated with or adjacent to public entry.Secure Entrance1.J.13.09604Subtotal NSFSubtotal StaffPolice Support SpacesJ.14.2 60 120VIP Support Space1.J.14.01R-1CoreMedium2 120 240Interview Conference Room - Suspect1.J.14.02CoreLow1 320 320Training / Conference Room1.J.14.03CoreMedium1 240 240Briefing Room1.J.14.04CoreMedium1 750 750Male Locker Room1.J.14.05CoreMedium1 750 750Female Locker Room1.J.14.06CoreMedium2,420Subtotal NSFSubtotal StaffSpecial Team StorageJ.15.1 120 120SWAT Team Storage1.J.15.01CoreNone1 160 160Patrol Gear / Equpment Storage1.J.15.02CoreNone1 120 120K-9 Support Space1.J.15.03OptionalLow1 120 120 Weapons maintenance, repair and storage.Armory1.J.15.04Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 16 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationJ.Police DepartmentSpecial Team StorageJ.15.1 30 30 Include in Armory.Ammunitions Storage1.J.15.05CoreNoneExterior kennel space - not K-9 use specific, but for other animals.Kennel (Holding)1.J.15.06550Subtotal NSFSubtotal StaffGrowth ContingencyJ.16.1 1,000 1,000 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.J.16.01Optional1,000Subtotal NSFSubtotal Staff13,532Departmental Net Square Footage85Total Staff77Total SpaceJ.Police Department1.35Departmental Grossing Factor18,268Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage5,27512,993Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 17 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationK.Parks & Public WorksStaff WorkspaceK.01.1 240 240Parks & Public Works Director1.K.01.0111P-2CoreLow1 120 120Administrative Analyst1.K.01.0211A-2CoreMedium180 80Administrative Specialist1.K.01.03 1 1 A-3CoreMedium180 80PPW AdminAdministrative Secretary1.K.01.0410A-3CoreMedium2 80 160 1 - PPW Admin1 - Parks & ForestryEngineering & CapitalPublic Works Specialist1.K.01.05 2 2 A-3CoreMedium2 120 240 1 - Parks & Forestry1 - Streets and SignalsSuperintendent1.K.01.0622A-3CoreMedium080 0Parks & Public Works Supervisor1.K.01.0710A-3CoreMedium1 80 80 Parks & ForestryTown Arborist1.K.01.0811A-3Core2 80 160 1 - Parks & Forestry1 - Streets and SignalsLead Parks & Maintenance Worker1.K.01.0912A-3CoreMedium2 80 160 1 - Parks & Forestry2 - Streets and SignalsShared workstationsSenior Parks & Maintenance Worker1.K.01.10 2 3 A-3CoreParks & Forestry. Utilizes 1.K.01.11 Touch-down space.Tree Trimmer / High Climber1.K.01.1111Core2 80 160 Parks & ForestryParks Service Officer1.K.01.1222A-3CoreLow1 240 240 Engineering & CapitalTown Engineer1.K.01.1311P-2CoreLow4 120 480 Engineering & CapitalAssociate Civil Engineer1.K.01.1434P-1CoreMedium0 120 0Assistant Civil Engineer1.K.01.15 3 0 P-1CoreMedium1 120 120 Engineering & CapitalSr. Engineer Technician1.K.01.16 1 1 P-1CoreMedium1 120 120 Engineering & CapitalSr. Engineering Inspector1.K.01.1711P-1CoreMedium1 120 120 Engineering & Capital, Streets and SignalsEngineering Inspector1.K.01.1811P-1CoreMedium1 120 120 Streets and SignalsChief Inspector1.K.01.1900P-1Core0 120 0 Streets and SignalsPublic Works Maintenance Supervisor1.K.01.2000A-2CoreMediumAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 18 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationK.Parks & Public WorksStaff WorkspaceK.01.1 120 120Facilities Coordinator1.K.01.2101A-2CoreLowUtilizes 1.K.01.11 Touch-down space.Sweeper/Operator1.K.01.2211Core2 120 240File/Reference Space1.K.01.23CoreMedium1 400 400Engineering Plan File Storage1.K.01.24CoreLow2 60 120 7 - Parks & Forestry6 - Streets and SignalsTouch-down space for field workers.Parks & Maintenance Worker1.K.01.25 13 13 R-1Optional3,560Subtotal NSF40Subtotal Staff39PPW Support SpacesK.02.Existing Space at Service CenterLandscaping Storage1.K.02.01Core1 1,800 1,800 Existing Space at Service CenterVehicle Maintenance Bay/Mechanics Office1.K.02.02CoreMedium1 7,620 7,620 Existing Space at Service CenterEquipment and Vehicle Storage1.K.02.03CoreMedium1 900 900 Existing Space at Service CenterSign Shop/Storage1.K.02.04CoreMedium1 369 369 Existing Space at Service CenterWood Shop1.K.02.05CoreLow1 664 664 Existing Space at Service CenterLocker Room1.K.02.06Core2 332 664 Existing Space at Service CenterShowers/Restroom1.K.02.07Core1 1,650 1,650 Existing Space at Service CenterSewer Equipment/Weekend Work Crew Storage1.K.02.08CoreLow1 711 711 Existing Space at Service CenterSmall Equipment/Tree Crew Storage1.K.02.09CoreLow1 3,000 3,000 Existing Space at Service CenterVehicle Wash Station1.K.02.10Core1 120 120 Existing Space at Service CenterDisaster Aid Response Team Storage1.K.02.11Core1 626 626 Existing Space at Service CenterTool Storage1.K.02.12CoreLowExisting Space at Service CenterWaste and Materials Storage1.K.02.13Core1 569 569 Existing Space at Service CenterMetal Shop1.K.02.14CoreLow1 250 250 Existing Space at Service CenterPesticides and Flammable Storage1.K.02.15CoreLowAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 19 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationK.Parks & Public WorksPPW Support SpacesK.02.1 400 400 Existing Space at Service CenterTree Nursery Area1.K.02.16CoreHigh19,343Subtotal NSFSubtotal StaffGrowth ContingencyK.03.1 360 360 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.K.03.01Optional360Subtotal NSFSubtotal Staff23,263Departmental Net Square Footage40Total Staff39Total SpaceK.Parks & Public Works1.35Departmental Grossing Factor31,405Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage25,1026,303Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 20 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationL.Community Services DepartmentStaff WorkspaceL.01.1 180 180 Administration, Neighborhood Center, Community Services, Community Grants, Arts & CultureCommunity Services Director1.L.01.0111M-2CoreLow1 120 120 Administration, Community Services, Community GrantsAdministrative Analyst1.L.01.0211A-3CoreMedium1 120 120 Administration, Neighborhood Centers, Community GrantsCommunity Services Assistant1.L.01.03 1 1 A-1CoreMedium1 80 80 Administration, Neighborhood Center, Arts & CultureSecretary II1.L.01.0401A-3CoreHigh1 120 120 Neighborhood CenterSenior Coordinator1.L.01.0511A-2CoreHigh1 120 120 Neighborhood CenterVolunteer Coordinator1.L.01.0611A-2CoreLow180 80Recycling Coordinator1.L.01.0901A-3CoreMedium1 480 480Lobby/Waiting Area1.L.01.10CoreHigh1 240 240Senior Lounge1.L.01.11CoreMedium180 80File/Reference Space1.L.01.12CoreMedium160 60Intern1.L.01.13OptionalLow1,680Subtotal NSF5Subtotal Staff7Growth ContingencyL.02.1 160 160 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.L.02.01Optional160Subtotal NSFSubtotal StaffAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 21 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationL.Community Services Department1,840Departmental Net Square Footage5Total Staff7Total SpaceL.Community Services Department1.35Departmental Grossing Factor2,484Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage1,4001,084Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 22 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationM.LibraryEntrance and LobbyM.01.1 200 200 Include opportunities to display public art.Entrance / Lobby1.M.01.01CoreHigh1 120 120 Information, Circulation ServicesInformation Desk1.M.01.02CoreHigh5 80 400 Includes queuing space and "My Accounts"Self-Serve Check-Out1.M.01.03CoreHigh1 200 200 Friends of the Library. Integral to Café space.Bookstore1.M.01.04CoreHigh1 240 240Self Serve Reserves1.M.01.05CoreHigh160 60Interior Book Return1.M.01.06CoreHigh10 0Exterior Book Return1.M.01.07CoreHigh1 0 0 Utilized when library is closed.Exterior Friends Donations1.M.01.08CoreHigh1 480 480 Could be operated by Friends of the Library. Integral to Bookstore space.Coffee / Café1.M.01.09OptionalHigh10 0Drive Up Book Return1.M.01.10Optional1,700Subtotal NSFSubtotal StaffNew / Popular MaterialsM.02.1 800 800 Includes New Books and Adult / Teen Media. Refer to Collection Allocation and Shelving Reports.New Books and Media1.M.02.01Core1 80 80 Public Access ComputersTechnology Stations1.M.02.02Core880Subtotal NSFSubtotal StaffReading and Activity AreasM.03.1 1,500 1,500 Includes periodicals (magazines and newspapers, including back issues). Refer to Collection Allocation and Shelving Report.Reading Room1.M.03.01CoreLow1 480 480Technology Room1.M.03.02CoreMedium1 240 240Medium Group Study1.M.03.03CoreHigh2 120 240Small Group Study1.M.03.04CoreHighAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 23 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationM.LibraryReading and Activity AreasM.03.1 240 240 Develop History / Special Collections Area into discrete space, but open to general library areas. Staffing provided by volunteers and rare / valuable collections can be displayed in locked cases.History / Special Collection1.M.03.05CoreMedium1 240 240History / Special Collection Seating1.M.03.06CoreLow180 80History / Special Collection Technology Stations1.M.03.07CoreLow1 240 240 Staff and Volunteer efforts developing History Collection.History / Special Collection Workspace1.M.03.081 120 120 Self contained area.Copy / Print Area1.M.03.093,380Subtotal NSFSubtotal StaffChildren's ServicesM.04.1 120 120Service Area1.M.04.01CoreHigh1 150 150Media Collections1.M.04.02CoreMedium1 2,100 2,100Print Collections1.M.04.03CoreHigh1 100 100Reference Collection1.M.04.04CoreHigh1 600 600Storytelling Area1.M.04.06CoreHigh1 120 120Storytelling Storage Room1.M.04.07CoreLow1 1,000 1,000Seating1.M.04.08CoreMedium1 240 240Technology Stations1.M.04.09CoreMedium1 100 100Family Restroom1.M.04.10CoreLow4,530Subtotal NSFSubtotal StaffTeen ServicesM.05.1 700 700Print Collections1.M.05.01CoreHigh1 400 400Seating1.M.05.02CoreHighAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 24 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationM.LibraryTeen ServicesM.05.1 160 160Technology Stations1.M.05.03CoreHigh1,260Subtotal NSFSubtotal StaffAdult ServicesM.06.1 120 120Service Area1.M.06.01CoreHigh1 450 450Media Collections1.M.06.02CoreMedium1 7,200 7,200Print Collections1.M.06.03CoreMedium1 500 500Reference Collection1.M.06.04CoreMedium1 840 840Seating1.M.06.05CoreMedium1 640 640Technology Stations1.M.06.06CoreHigh9,750Subtotal NSFSubtotal StaffStaff WorkspaceM.07.1 180 180 Administration, Adult Services, Youth Services, Technical Services, Circulation / Systems AdminLibrary Director1.M.07.0111M-2CoreLow1 180 180 Administration, Adult Services, Youth Services, Technical Services, Circulation / Systems AdminAssistant Library Director1.M.07.02 1 1 M-2CoreLow1 120 120 Technical Services, Circulation / Systems AdminCirculation Supervisor1.M.07.0311A-1CoreLow2 120 240 1 - Adult Services1 - Youth ServicesPrincipal Librarian1.M.07.0422A-1CoreLow3 120 360 1 - Adult Services1- Youth Services1 - Technical ServicesLibrarian1.M.07.0533A-1CoreLow3 120 360 Adult Services, Youth Services, Technical Services, Circulation / Systems AdminLibrary Assistant1.M.07.0633P-1CoreLow180 80Workspace1.M.07.07A-3CoreLow1 80 80 AdministrationSecretary III1.M.07.0811A-3CoreLow1 80 80 Touchdown / temporary workspaceAdministrative Analyst1.M.07.091A-3OptionalLow4 60 240Clerks1.M.07.10F-1CoreLowAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 25 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationM.LibraryStaff WorkspaceM.07.4 60 240Pages1.M.07.11F-1CoreLow1 480 480Check-in and Sorting Area1.M.07.12CoreHigh1 160 160Shipping and Receiving1.M.07.13CoreMedium1 320 320Friends Storage1.M.07.14CoreMedium1 240 240Storage1.M.07.15CoreLow1 280 280Processing Area1.M.07.16CoreMedium1 160 160 Library Server Room to include technology staging and repair.Server Room1.M.07.17CoreLowStaff Restrooms1.M.07.183,800Subtotal NSF12Subtotal Staff13Growth ContingencyM.08.1 3,000 3,000 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.M.08.01OptionalMedium3,000Subtotal NSFSubtotal Staff28,300Departmental Net Square Footage12Total Staff13Total SpaceM.Library1.35Departmental Grossing Factor38,205Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage12,12526,080Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 26 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationN.Support SpaceStaff SupportN.01.Square footage accounted for in grossing factor. Allocate appropriate number of fixtures and designate as staff or public restrooms.Restroom1.N.01.01CoreHigh1 480 480Staff Break Room1.N.01.02CoreHigh4 240 960 Dependent upon configuration of departments in site options, satellite break rooms will be necessary.Satellite Break Room1.N.01.03CoreHigh1,440Subtotal NSFSubtotal StaffConference RoomsN.02.3 120 360Small Conference Room1.N.02.01CoreMedium3 80 240Informal/Impromptu Conference Rooms1.N.02.01.OptionalHigh2 240 480Medium Conference Room1.N.02.02.CoreMedium1 480 480 AccommodateLarge Conference Room1.N.02.03.CoreMedium1 1,200 1,200 Accommodate 40 staff.Large Conference Room1.N.02.04.2,760Subtotal NSFSubtotal StaffCopy/ Mail / Printer / FaxN.03.1 240 240 CentralCopy/Mail Area1.N.03.01CoreHigh12 80 960 DistributedPrinter/Fax Station1.N.03.01CoreHigh6 80 480 DistributedCopy Satellite Spaces1.N.03.02CoreHigh8 80 640 DistributedSupplies Storage1.N.03.032,320Subtotal NSFSubtotal StaffFlexible Work SpacesN.04.2 60 120Remote Staff Workstations1.N.04.01R-1OptionalLow120Subtotal NSFSubtotal StaffAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 27 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationN.Support SpaceDepartmental StorageN.05.10 40 400Departmental Storage1.N.05.01.CoreLow400Subtotal NSFSubtotal StaffGrowth ContingencyN.06.1 720 720 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth1.N.06.01Optional720Subtotal NSFSubtotal Staff7,760Departmental Net Square FootageTotal StaffTotal SpaceN.Support Space1.35Departmental Grossing Factor10,476Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square Footage7,0003,476Anderson Brulé Architects, Inc.Civic Center Master Program Summary Page 28 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationO.Exterior SpacesOpen SpaceO.01.provide electrical outlets for performances and lectures. Access to restrooms or areas for portable restroomsGreen Lawn Area1.O.01.01.OptionalSubtotal NSFSubtotal StaffPageant GroundsO.02.provide visual screening from the heating and cooling unit for the Civic Centerrepair and renovate the waterfallprovide power connectivity or wireless opportunities for staff and public to have meetings in this areaPageant Grounds1.O.02.01.OptionalSubtotal NSFSubtotal StaffPlazaO.03.hard surface areaprovide electrical connection for performancesPlaza1.O.03.01OptionalSubtotal NSFSubtotal StaffParkingO.04.[ XX ] Parking spaces required to support Civic Center.Required Parking1.O.04.01CoreSubtotal NSFSubtotal StaffAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 29 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationO.Exterior SpacesDepartmental Net Square FootageTotal StaffTotal SpaceO.Exterior Spaces0.00Departmental Grossing FactorDepartmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square FootageAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 30 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanCivic Center1Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignation132,052Site Component Departmental Gross Square Footage188Total Staff189Total SpaceCivic Center Total11.15Site Component Building Grossing Factor151,860Site Component Gross Square FootageSite Component (Existing) Available Gross Square Footage79,47467,611Difference Between Program and Existing Available Square FootageAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 31 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanPartner Organizations2Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationA.Los Gatos-Saratoga Community Education & RecreationStaff WorkspaceA.01.1 240 240Director's Office2.A.01.0111M-1OptionalLow6 120 720Program Supervisors2.A.01.0266A-2OptionalMedium6 60 360Program Registrars2.A.01.03 6 6 F-1OptionalHigh3 80 240Bookkeepers2.A.01.0433A-3OptionalLow1,560Subtotal NSF16Subtotal Staff16Program & Support SpaceA.02.1 120 120Registration Counter2.A.02.01OptionalHigh2 1,440 2,880Small All-Purpose Room2.A.02.02OptionalHigh2 2,160 4,320Large All-Purpose Room2.A.02.03OptionalHigh180 80Mat Storage2.A.02.04OptionalLow7,400Subtotal NSFSubtotal StaffGrowth ContingencyA.03.1 720 720 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth2.A.03.01.Optional720Subtotal NSFSubtotal Staff9,680Departmental Net Square Footage16Total Staff16Total SpaceA.Los Gatos-Saratoga Community Education & Recreation1.40Departmental Grossing Factor13,552Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square FootageAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 32 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanPartner Organizations2Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignationB.The Museums of Los GatosStaff WorkspaceB.01.1 240 240Director's Office2.B.01.0111M-1OptionalLow180 80Docent2.B.01.0211A-3OptionalHigh320Subtotal NSF2Subtotal Staff2Exhibit, Program & Support SpaceB.02.3 1,000 3,000Exhibit Space2.B.02.01OptionalMedium1 240 240Program Space2.B.02.02OptionalMedium1 480 480Collection Storage2.B.02.03OptionalLow1 480 480Exhibit Layout and restoration Space2.B.02.04OptionalLow4,200Subtotal NSFSubtotal StaffGrowth ContingencyB.03.1 480 480 10% of Programmed Departmental Square Footage (nominal modularity in s.f. allocation)Projected Growth2.B.03.01.Optional480Subtotal NSFSubtotal Staff5,000Departmental Net Square Footage2Total Staff2Total SpaceB.The Museums of Los Gatos1.40Departmental Grossing Factor7,000Departmental Gross Square Footage(Existing) Departmental Gross Square FootageDifference Between Program and Existing Available Square FootageAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 33 of 34Review Draft April 21, 2006 Master Program SummaryLos Gatos Civic Center and Library Strategic Master PlanPartner Organizations2Quantity Unit NSF TotalCommentsSpace NameIndex StaffCurrent ProjectedSpaceWork ModeUseDesignationSpaceDesignation20,552Site Component Departmental Gross Square Footage18Total Staff18Total SpacePartner Organizations Total21.15Site Component Building Grossing Factor23,635Site Component Gross Square FootageSite Component (Existing) Available Gross Square Footage15,4668,169Difference Between Program and Existing Available Square FootageAnderson Brulé Architects, Inc.Civic Center Master Program Summary Page 34 of 34Review Draft April 21, 2006 Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 33 FFuunnccttiioonnaall RReellaattiioonnsshhiippss Page 1 Review Draft April 21, 2006 Functional Relationships The Functional Relationships of the Town of Los Gatos and its departments are illustrated below. These diagrams illustrate the spatial relationships of projected space requirements for each department, and represent departmental and program adjacencies rather than individual positions. The function and square footage of each space represented in the diagrams is located in summary form in Appendix 3, Space Program Summary and in further detail in Appendix 5b., Individual Space Data Sheets. Departments or areas that have a primary adjacency are indicated with a solid connecting line. These departments or areas have frequent contact with each other and require a close physical adjacency. Departments or areas that have a secondary adjacency are indicated with a dotted connecting line. These departments or areas have less frequent contact with each other but do require a relatively close physical adjacency or the aid of excellent communication technology for connection. PUBLIC INTERACTION PUBLIC PRIMARY ADJACENCY PRIMARY ADJACENCY SECONDARY ADJACENCY SECONDARY ADJACENCY DEPARTMENTAL ADJACENCY OUTSIDE ADJACENCY Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 33 FFuunnccttiioonnaall RReellaattiioonnsshhiippss Page 2 Review Draft April 21, 2006 The Town of Los Gatos LOBBY CLERK'S DEPT COMMUNITY SERVICES COMMUNITY DEVELOPMENT ENGINEERING P&PW LIBRARY COUNCIL CHAMBERS MULITPURPOSE SPACES PUBLIC MEETING SPACES POLICE SERVICE CENTER FINANCE HUMAN RESOURCES ATTORNEY TOWN MANAGERS MIS DEPARTMENT TREASURER CSC DEV CTR PUBLIC TOWN OF LOS GATOS PP&W Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 33 FFuunnccttiioonnaall RReellaattiioonnsshhiippss Page 3 Review Draft April 21, 2006 Town Manager’s Office Town Attorney Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 33 FFuunnccttiioonnaall RReellaattiioonnsshhiippss Page 4 Review Draft April 21, 2006 Town Clerk Finance Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 33 FFuunnccttiioonnaall RReellaattiioonnsshhiippss Page 5 Review Draft April 21, 2006 Human Resources HUMAN RESOURCES HR SPECIALISTS PUBLIC HR DIRECTOR STAFF TRAINING AREA TOWN MANAGER Community Development COMMUNITY DEVELOPMENT COUNTER TECHNICIANS PUBLIC ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR PLANNERS BUILDING INSPECTORS BOARDS AND COMMISSIONS COMMUNITY DEVELOPMENT DIRECTOR CODE ENFORCEMENT OFFICERS REDEVELOPMEN T MANAGER ADMINISTRATIVE SECRETARIES INTERNS DEVELOPMENT CENTER PARKS AND PUBLIC WORKS ENGINEERING TOWN MANAGER Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 33 FFuunnccttiioonnaall RReellaattiioonnsshhiippss Page 6 Review Draft April 21, 2006 Parks and Public Works PARKS AND PUBLIC WORKS PUBLIC SENIOR PARKS AND MAINTENANCE WORKER PARK SERVICES OFFICER LEAD PARKS AND MAINTENANCE WORKERS PARKS AND PUBLIC WORKS DIRECTOR SUPERINTENDENT ADMINISTRATIVE SECRETARY ADMINISTRATIVE ANALYST FACILITIES COORDINATOR PUBLIC WORKS SPECIALISTS PARKS AND MAINTENANCE WORKERS ADMINISTRATIVE SPECIALIST ENGINEERING MAINTENANCE ASISTANTS DEVELOPMENT CENTER TOWN MANAGER Public Interface: à CIP Projects à Tree Issues à Traffic Calming à Park Maintenance à Street Maintenance à Park Reservations Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 33 FFuunnccttiioonnaall RReellaattiioonnsshhiippss Page 7 Review Draft April 21, 2006 Community Services COMMUNITY SERVICES FACILITY ATTENDANTS PUBLIC ADMINISTRATIVE ANALYST COMMUNITY SERVICES DIRECTOR SENIOR COORDINATOR CS ASSISTANT EVENT HALL SENIOR LOUNGE CRAFTS ROOM TRAINING ROOM TOWN MANAGER CS COORDINATOR VOLUNTEER COORDINATOR Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 33 FFuunnccttiioonnaall RReellaattiioonnsshhiippss Page 8 Review Draft April 21, 2006 Police Department POLICE DEPARTMENT POLICE RECORDS SPECIALISTS PUBLIC POLICE AND COMMUNITY SERVICE OFFICERS POLICE CAPTAINS PARKING CONTROL OFFICERS COMMUNICATIONS DISPATCH POLICE RECORDS MANAGER POLICE CAPTAINS TRAFFIC SERGEANT PATROL SERGEANT INVESTIGATIONS SERGEANT PERSONNEL AND COMMUNITY SERVICE SERGEANT PARKING COORDINATOR INVESTIGATIVE OFFICERS SECRETARY TO THE CHIEF ADMINISTRATIVE ANALYST SUSPECT PROCESSING EVIDENCE SPECIAL UNIT STORAGE TOWN MANAGER Los Gatos Civic Center and Library Strategic Master Plan Town of Los Gatos, California Space Program AAppppeennddiixx 33 FFuunnccttiioonnaall RReellaattiioonnsshhiippss Page 9 Review Draft April 21, 2006 Library LIBRARY LOBBY PUBLIC ADULT REFERENCE FRIENDS STORAGEFRIENDS OF THE LIBRARY SELF SERVICE CHECK-OUT WORK ROOM PROCESSING RETURNS ADULT FICTION READING ROOM ENCLOSED STUDY ROOMS SHIPPING/ RECEIVING/ STORAGE CAT/ACQ. STAFF YOUNG ADULTMEDIA CHILDREN'S AREA COMMUNITY ROOM AFTER HOURS PUBLIC INFO / CIRC SERVICES NEW BOOKS ADULT NON- FICTION PERIODICALS TECH ROOM DIRECTOR / ASST. DIR LIBRARIANS / STAFF Appendix 6Los Gatos Civic Center/Library Strategic Master Plan:Phone and Visitor (and LIbrary Gate) Customer Counts for 10 DaysBeginning February 3, 2003Pre 8 a.m.8:00 - 11:00 a.m.11:00 - 2:00 p.m.2:00 - 5:00 p.m.After 5:00 p.m.Dept.(10 Day) TotalsDaily AverageReference / ReferralTotal Cars ParkedDaily Average% of Total VisitsTotal Alternate TransportationDaily Average% of Total VisitsVisits LoggedClerk 7 70 113 171 361 36.1 62 348 34.8 96.4% 13 1.3 3.6%Community Development 135 145 155 435 43.5 11 430 43.0 98.9% 5 0.5 1.1%Community Services 105 63 75 243 24.3 215 21.5 88.5% 28 2.8 11.5%Engineering 36 10 14 60 6.0 60 6.0 100.0% 0 0.0 0.0%Finance 65 48 57 170 17.0 156 15.6 91.8% 14 1.4 8.2%Library 493 714 898 397 2502 250.2 2294 229.4 91.7% 208 20.8 8.3%Parks and Public Works 7 51 25 20 103 10.3 103 10.3 100.0% 0 0.0 0.0%Police 70 107 159 336 33.6 12 316 31.6 94.0% 20 2.0 6.0%Total Visits (Staff Interaction)14 1025 1225 1549 397 4210 421.0 85 3922 392.2 95.2% 288 28.8 4.8%Phone Calls LoggedClerk 132 144 136 412 41.2 123 N/A N/A N/A N/A N/A N/ACommunity Development 315 315 31.5 10 N/A N/A N/A N/A N/A N/ACommunity Services 58 38 24 120 12.0 2 N/A N/A N/A N/A N/A N/AEngineering 28 13 12 53 5.3 5 N/A N/A N/A N/A N/A N/AFinance 70 73 97 240 24.0 7 N/A N/A N/A N/A N/A N/ALibrary 52 85 93 46 276 27.6 6 N/A N/A N/A N/A N/A N/AParks and Public Works 26 133 61 50 270 27.0 N/A N/A N/A N/A N/A N/APolice 178 139 181 498 49.8 13 N/A N/A N/A N/A N/A N/ATown Manager 28 30 34 92 9.20 19 N/A N/A N/A N/A N/A N/ATotal Phone Calls (Staff Interaction)26 994 583 627 46 2276 227.6 185Total Customer Interactions40 2019 1808 2176 443 6486 648.6 270Library Gate CountsLibrary Gate Counts M-F7897 790Library Gate Counts Sat/Sun889 445Total Library Visitors8786 1234Total Customers Logged**11881 1188* Phone and Visitor Tallies were performed for 10 consecutive work days. Library Gate counts are provided for Saturday and Sunday as well.**Calculation: Total Customer Interactions + Total Library Visitors, excluding Library Visits - Staff Interaction and Sat/Sun Gate Counts.Page 1 of 1Draft July 31, 2003