13 Staff Report - Town Manager Transition ConsiderationsJ3
COUNCIL AGENDA REPORT
DATE:May 17,2007
TO:MA YOR AND TOWN COUNCIL
FROM:DEBRA J.FIGONE,TOWN MANAGER
MEETING DATE:5/21/07
ITEM NO:
SUBJECT:TOWN MANAGER TRANSITION CONSIDERATIONS
PURPOSE:
The purpose of this memorandum is to provide the Town Council with considerations and
recommendations for how the Council might proceed now that I have announced my resignation with
the Town effective July 20,2007.Since I have been through many similar transitions over the course of
my career,my goal through this memorandum is to provide you with professional advice on what you
can anticipate and should plan for during this transition period.I will assist you in any way that I can to
ensure a smooth transition.I do not intend to operate as a "short timer"nor would I like to be viewed as
one.In this regard,we should expect that all of the normal roles and relationships under our Council-
Manager form of government remain in tact.
This can be an unsettling time for an organization.The Council is key in setting the tone for ensuring a
productive environment moving forward.A question for Council is if you would like to hold yourselves
to any special standards and expectations during this period.The answer to this question might become
clearer as the process unfolds.
The following are key elements of transition planning for your consideration and determination.
Recommendations are identified as they apply.
TRANSITON PLANNING:
Initiate the Search for a New Town Manager
Recruitment Firm:
This recruitment of a high level manager can be handled in-house by the Human Resources Department
but is more typically conducted by an experienced executive recruiter who has conducted similar
searches and who has an extensive network of contacts.Costs for these searches generally run in the
N .IM GRIAdmin WorkFilesl2007 Council ReportslTownManagerTransition.doc
Reviewed by:ssistant Town Manager Town Attorney
Clerk Administrator __Finance __Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT:TOWN MANAGER TRANSITION CONSIDERATIONS
May 17,2007
range of $15,000-$20,000 plus expenses.There are a number of reasons for employing an experienced
recruiter.
Recruitments,in particular high level executive recruitments,require confidentiality and special
handling.As such there will need to be protocols in place for referring candidates to the selected
recruiter.Other areas that the recruiter can help the Council determine are how the candidate profile
will be developed,recruitment timeline,outreach and marketing plan,selection process,etc.Once a
preferred candidate is selected the recruiter can be very helpful in facilitating salary negotiations and
developing final contract terms.
Because of his experience with the Town,in consultation with the Mayor,I asked Bill A very of A very
and Associates to provide a preliminary proposal for the Council to consider.As a reminder,Avery and
Associates is a local Los Gatos firm.It has successfully conducted all executive level searches for the
Town since 2000.Placements have included the Town Manager,Assistant Town Manager,Police Chief,
Finance Director,Human Resources Director,former Parks and Public Works Director and the current
director recruitment underway,Assistant Director of Community Development and Economic Vitality
Manager.They are very familiar with the community,Town government,Council expectations and
organizational culture.Bill A very has indicated that he is available to begin this search process
immediately.
Process Management:
The proposal from Avery and Associates is attached for your information.It provides a sense of the
level of service the Council could expect and the key decisions that will need to be made.A contract
under $25,000 could be entered into under the Town Manager's contracting authority.As an alternative,
the Council has the option of approving the contract in open session.A process to find another search
firm could take 4 to 6 weeks.
The Council might consider appointing an ad hoc subcommittee of the Council to interview Avery and
Associates and make a recommendation on how to proceed,perhaps as early as your June 4th meeting.
A subcommittee could also serve as your liaison to the recruiter in the Town Manager selection process.
After a discussion with A very,the subcommittee will better understand the areas that the Council will
want to ensure are well managed.
Recommendation:
I recommend that the Council hire a recruiter who will provide the full array of recruitment services to
the Town.This is a very competitive market and I'm sure that the Council will want every opportunity
to find the best candidates possible.I suggest that a process be developed that would facilitate having
the new Town Manager in place by your November 5th Council meeting.This is an aggressive but
realistic timeline.It's similar to the one that unfolded when I was hired in 2000.
PAGE 3
MA YOR AND TOWN COUNCIL
SUBJECT:TOWN MANAGER TRANSITION CONSIDERATIONS
May 17,2007
Interim Town Manager
An interim Town Manager should be selected.This is a personnel matter that can be discussed in closed
session.The following comments on work plan should assist the Council in determining options for an
interim structure.I am confident that the entire organization is ready to step up and support the Council
during this period.The Executive Team is solid and professional.They will not let you down.You can
expect business as usual.
Work Plan
As you know the Town has a significant work plan.At your March 9th and 10th retreat,Council
acknowledged the importance of completing priority projects by staying focused and not adding low
priority items to the work plan.It is particularly important that this objective continue during the
transition.There are several items that I would like to bring to closure,or get very close to closure,
before I leave.Of course anything could cause a project to slow down or get off track.I would not
sacrifice good work or decisions for expediency.That said,unless the Council has alternative direction,
the following are the areas I intend to focus on before I leave.
•Vasona Land Sale-recommendation
•Civic Center Master Plan-recommendation on final master plan and next steps
•Verizon Building Purchase for Police Facility -recommendation and next steps
•Parks and Public Works Director-complete hiring decision
•Labor Relations -complete key labor negotiations in process or anticipated;complete
management performance reviews
•Climate Control Study Session -a study session will be developed to raise awareness on green
gas emissions issues and programs that the Council should be aware
•General Plan Update-develop options for a structure to manage the process
•Town Hall in the Neighborhood-set dates and develop key topics framework
•Community Bus Transition to a Paid Fare System-although this is a VTA responsibility,like to
ensure that VT A has communicated effectively with the public about this change
There are many important projects,large and small,planned for 2007-08.The current work plan is
attached.
CONCLUSION:
This is an important transition for the Town.Staff is available to assist the Council as it determines.
Attachments:
1.Proposal from Avery and Associates
2.Work Plan
J\'.oejn{c\
Los Gatos
Santa Cruz +San Luis Obispo +Bend,OR
May 15,2007
Joe Pirzynski,Mayor
Town of Los Gatos
110 E.Main St.
Los Gatos,CA 95031
Dear Joe:
Thank you for the opportunity to submit our proposal for the recruitment of a new Town
Manager for the Town of Los Gatos.We take great pride in providing our clients exceptional
service and excellent results.These successful client partnerships result from an active and
comprehensive level of Principal involvement leading to positive business relationships and
highly satisfied clients.
We feel exceptionally suited to perform this recruitment on your behalf.Over the years we've
had extensive interaction with City Managers based on our successful Labor Relations and
Executive Search practices.Previous executive level recruitments for City Managers (which are
listed in our proposal)and GM/CEOs,have also allowed us to create an extensive and current
database of potential candidates for this role.During the past 15 months,we've also completed
City Manager recruitments for the cities of Redding,Hanford,Los Altos Hills,King City,
Vallejo,Half Moon Bay,Belmont,Rancho Palos Verdes and Emeryville.And,of course,we
conducted the very successful recruitment for your outgoing Town Manager some years back.
We feel our direct experience in city manager recruitments,our knowledge of the Town of
Los Gatos and the hands-on involvement by our firm Principals with all aspects of the project
would be of great value to you in this recruitment.
Enclosed you will find the following information:
•Overview of our Proposed Process
•Recruitment Timeline
•Company Profile and Firm Qualifications
•Recruitment Work Plan
•Consulting Fee,Billing Assignment and Guarantees &Ethics
William Avery &Associates,Inc.
Labor Relations/Executive Search
3-112 N.Santa Cruz Ave.,Suite A
Los Gatos.CA 95030
408.399.4424
Fax 408.399.4423
www.averyassoc.net
ATTACHMENT 1
Thank you again for the opportunity to be considered for this recruitment.If you have any
questions,please do not hesitate to call Paul Kimura or me at 408-399-4424.
Sincerely,
William H.Avery
WHA:jmc
PROPOSAL FOR THE TOWN OF LOS GATOS
RECRUITMENT FOR THE NEW TOWN MANAGER
Avery Associates -Profile
Avery Associates is a Los Gatos,California based Management Consulting firm incorporated in
1982.We specialize in Executive Search and Human Resources/Management Consulting.Our
firm currently has two Principals and several key Consultants.Bill Avery heads the Firm and the
Management/Labor Relations practice in addition to participating in key searches.Paul Kimura
is the Principal who oversees the Search and Recruitment practice.Ann Slate,Cris Piasecki and
Gary Rogers form the core recruitment team for the firm.Jackie Collins and Leah J akusovszky
handle administrative support.
We offer a unique recruitment service as the background and capabilities of our firm Consultants
gives us the ability to provide recruitment services that positively differentiates us from other
strictly public sector search firms.We do so by incorporating private sector search
methodologies into our public sector recruitment process,and combining "best"practices from
each of the sectors in which we operate.
Firm Qualifications
The majority of the recruitment activity is completed by our firm Principals.This hands-on
involvement includes client interface,development of position profile and announcement,
candidate identification,interviewing and assessment,candidate presentation,facilitation of the
final interview process,and if desired,assistance in negotiating the offer of employment with the
selected candidate.Among the city management recruitments we've completed include:Town
Manager for the Towns of Atherton and Los Gatos;City Manager for the cities of Emeryville,
Rancho Palos Verdes,Belmont,Vallejo,Half Moon Bay,Culver City,Redding,Hanford,
Pittsburg,Sanger,Avalon,Reedley,Los Altos Hills and Suisun City;CAO for the County of San
Bernardino and the City of Culver City;CEO for the Community Redevelopment Agency for the
City of Los Angeles;General Manager for the City of Los Angeles Community Development
Department;Assistant City Managers for the cities of Riverside,San Leandro,Vacaville and
Lodi;and Assistant CAO for Culver City.Currently,we are assisting the City of Los Altos in
their recruitment for a City Manager.
Mr.Avery,having served in the past as a City Manager,provides the direct experience and
knowledge of city administration.Mr.Kimura's expertise in executive,technical and business
recruitment,which he gained during his nineteen years of advanced technology experience,
provides the basis for many of the recruitment strategies and tactics utilized by the firm.
Collectively,the firms Principals offer exceptional expertise in the area of executive recruitment.
We're pleased that each of our recruitments has resulted in a successful closure within the
projected timeframe.More importantly,our clients have expressed a high degree of satisfaction
in the quality and depth of our service.
Recruitment Team for the Town of Los Gatos
Bill Avery will serve as the Project Lead and will be assisted by Ann Slate in this assignment.
Mr.Avery will be personally involved in the initial client discussions, strategy development,
outreach,interview and assessment of candidates,presentation of final candidates and will be
available throughout the search process to provide other related consulting services.
Recruitment Plan and Services Provided
1.Position Profile and Organizational Assessment
The initial assessment phase is a critical component of the search process.Mr.Avery will
meet with the key decision makers to discuss the organizational needs and position
requirements and to formalize the job description.In this assignment we would anticipate
individual meetings with the Town Council in addition to various department heads as
designated by the Town.If desired,we would also be prepared to meet with community
groups identified by you.Our goal for this aspect of the recruitment process is to:
•Understand the Council and Town priorities for this position.
•Develop a clear understanding and consensus on the expertise,experience,
education,performance attributes and operational style of the ideal candidate.
•Discuss the goals,objectives,deliverables,and challenges related to this
position.
•Gain insight of the various organizational dynamics and departmental issues that
exist within the organization.
•Identify the compelling aspects to this opportunity.
The formal position description and a subsequent ideal candidate profile would be
developed from the above discussions and incorporated into the formal position
announcement.The candidate profile is also utilized in various other means as a
marketing tool,for advertising copy,postings,and for other announcements.
II.Development of the Search Strategy
The search strategy is developed in conjunction with the organizational assessment.The
final approach is based on your input and considerations during the assessment activity.
For this assignment,we feel it is critical to develop a high level of visibility with a
comprehensive outreach program supplemented by a focused targeted recruitment
approach.We would incorporate the following elements into this search:
•Original research,which consists of identification and contact of current incumbents
or other candidates who meet the profile,but are not actively seeking other
employment.
•Development of a targeted candidate list based on our extensive database of key
executive contacts,referrals and recommendations from key sources,and other
current and former City Management personnel who have extensive contacts and
networks in this area.
•Public information sources that include various membership listings such as the
California League of Cities,ICMA and the various municipal organizations within
the State.
•An extensive mailing campaign to current city managers throughout the State.
•Print advertising in Western City and Jobs Available magazines.
•Internet job po stings on national public sector employment bulletin boards,City
Management and Municipal Assistant association-based web sites,and our company
website.
•Utilization of our extensive key executive contacts included III our recruitment
database.
III.Candidate Assessment
Our assessment process involves several "tiers"of evaluation.All candidates responding
to this position will initially,be evaluated based on their resume and if appropriate,an
extensive phone "screening"by a firm Consultant.Candidates who pass the initial
"qualifYing"criteria are then scheduled for a formal interview with the Principal in charge
of the project.These extended personal interviews typically take one hour and a thorough
discussion of their experience,accomplishments,management philosophy and
interpersonal style takes place.Those individuals who best fit the position requirements
will have a Candidate Assessment Report developed by the Principal who conducted the
interview.Additionally,two initial reference interviews are performed on these
candidates.
IV.Candidate Presentation
Upon completion of formal interviews,a selection of candidates for presentation is made.
Typically,the number of final candidates requested by our clients range from four to
seven.We feel our extensive qualification,interview,and reference interviewing process
and the knowledge gained during our initial assessment period,enable our client to
proceed with fewer rather than more finalists.
The final candidates are presented in our in depth candidate presentation "book".Each
finalist will have a file consisting of a candidate summary sheet, a resume,the Candidate
Assessment Report (based on the formal interview),and two candidate reference
interviews.
Candidate summary sheets for everyone else who submitted a resume will also be
included.This provides the client an insight to the level and nature of response for their
position.
V.Selection Process
Once the final candidate interview group is identified,we will assist in the structuring of
the interview process and coordinate the interview scheduling activity.Our firm will also
provide candidates with guidance related to travel planning,hotel accommodations,as
well as other interview planning issues.
Upon request,our firm will also arrange a summary background evaluation on the
Town's final one or two candidates.A copy of these confidential reports can be provided
to you.
VI.Position Closure and Follow-Up
Based on the firm's experience in human resource management and executive search,we
are able to assist our clients in formulating appropriate compensation and other
employment arrangements.We will be available throughout our retention to assist in this
process.
As a matter of policy,Avery Associates monitors the transition and progress of any
executive we place with a client.Within the first three to six months following the hired
individual joining the Town,we will speak with that individual to ensure the transition
has effectively occurred.During the same period we will also review the individual's
status with your office.
Consulting Fee
Based on the services described in our proposal,the professional services consulting fee for this
recruitment will be $16,900.If awarded the search,we would request an initial retainer of $6,900
at the outset of the search.The final balance of $10,000 would be invoiced at the completion of
the search.
In addition to the Professional Services Fee,normal and direct out-of-pocket expenses associated
with the search are charged back to the client.Expenses for this assignment would be a not-to-
exceed amount of $7,000.These expenses include:advertising,clerical time,supplies,printing,
telephone,postage,summary background evaluations,and consultant travel for client
discussions,meetings and local and out-of-area candidate interviews.All expense items will be
detailed and billed on a monthly basis.The consulting fee will be inclusive of all services
defined within this proposal unless otherwise stated.
Guarantees and Ethics
Whenever William Avery &Associates,Inc.is retained,we make several guarantees and
commitments to a client.Due to our experience,knowledge and success within the management
consulting field,we assure a client that we will only present candidates who meet a substantial
majority of the ideal qualifications that you have outlined.We are also committed to continue
our search efforts until a successful candidate is employed.
It is also our practice to replace a candidate who may voluntarily resign during the first year of
his/her employment.This same commitment applies if the client finds it necessary to terminate
or to request the resignation of the selected individual in the first year for reasons which would
have precluded his/her employment had they been known at the time employment started.In
either case,we invoice a client only for out-of-pocket expenses incurred in identifying a
replacement.
TOWN OF LOS GATOS
TOWN MANAGER -RECRUITMENT SCHEDULE
Description (Weeks)123 4 567 8 9 10 11 12 13 14 15 16 17 18 19 20
Initial meeting(s)1
-Job announcement draft '"l
--1-
-Advertising and marketing in 1-4
place.
-Recruitment strategy finalized 1_d
-Approve and print job
announcements 4-5
Recruitment period 4 -10
-Candidate screening h _1 n
Candidate Interviews 11 -12
-Complete references ---ll
-Preparation of candidate book 13
Presentation of candidates ~
Final interviews 16
1.-_
Town of Los Gatos -2006-2007
Special Projects Work Plan Summary
(as of May 2007)
Work Plan #Subject Program Manager Type Goal
CLK-WP01 Records Mgt.&Retention Jackie Rose,Clerk Administrator 0 Good Governance
CLK-WP02 Customer Service Center Jenny Haruyama,Admin.Programs Mgr.0 Good Governance
CSD-WP01 Fall 2006 Vista/Annual Report Jennifer Miller,Administrative Analyst C Good Governance
CSD-WP02 Spring 2007 Vista Jennifer Miller,Administrative Analyst R Good Governance
*
Civic EnrichmentCSD-WP03 2007 Council/Commission Retreat Regina Falkner,Community Services Dir.R
CSD-WP04 2007 Volunteer Recognition Event Susan Buxton,Volunteer Coordinator R Civic Enrichment
CSD-WP05 2007 July 4th Event Susan Buxton,Volunteer Coordinator R Civic Enrichment
CSD-WP06 Special Event Permit Process Regina Falkner,Community Services Dir.C Civic Enrichment
CSD-WP07 SWM Contracts For 2007 Regina Falkner,Community Services Dir.C Community Character
CSD-WP08 Annual Grant Allocation Jennifer Miller,Administrative Analyst R Civic Enrichment
CSD-WP09 Keep Los Gatos Beautiful 2007 Lauren Mende Tacke,Recycling Coord.R Community Character
CSD-WP10 2007 Community Garage Sale Lauren Mende Tacke,Recycling Coord.R Community Character
CSD-WP11 Music in the Park 2007 Cristina Villarreal,CS Assistant R Civic Enrichment
CSD-wp15 Community Unity Regina Falkner,Community Service Dir.0 Civic Enrichment
*CSD-WP16 Pascagoula Partnership Regina Falkner,Community Service Dir.P Civic Enrichment
*
Community CharacterDEV-WP02 North 40 Specific Plan Randy Tsuda,Asst.Director of Com.Dev.P
*DEV-WP03 Sobrato Development Implementation Suzanne Davis &Anthony Ghiossi P Community Character
*>-DEV-WP04 Residential Design Guidelines Sandy Baily,Associate Planner P Community Character ,...,,...,
*.
0 Public Infrastructure >-DEV-WP05 Community Bus System Bud Lortz/Randy Tsuda (j
*DEV-WP07 ::t:20 Dittos Lane Randy Tsuda,Asst.Comm.Dev.Director P Community Character ~
t'!'J
Z,...,
0=Ongoing;P =Project (one-time);R =Recurring;N
C =Complete;TBS =To Be Scheduled *Major Projects 06/07
1...._
I
Town of Los Gatos -2006-2007
Special Projects Work Plan Summary
(as of May 2007)
Work Plan #Subject Program Manager Type Goal
*DEV-WP08 Entertainment Ordinance Randy Tsuda,Asst.Comm.Dev.Direct.TBS Community Character
DEV-WP10 5-Year Redevelopment Plan Randy Tsuda,Asst.Comm.Dev.Director C Community Character
DEV-WP11 Tatto and Body Art Regulations Bud Lortz,Community Development Director TBS Community Character
DEV-WP12 Planning Commission Retreat Bud Lortz,Community Development Director R Good Governance
DEV-WP13 Planning Commission Training Bud Lortz,Community Development Director 0 Good Governance
*
Good GovernanceDEV-WP14 eGov Permits Randal Tsuda,Asst.Comm.Dev.Director P
*
Community CharacterDEV-WP15 2010 General Plan Update Bud Lortz,Community Development Director P
DEV-WP16 Sand Hill Properties Dev.Bud Lortz,Community Development Director P Community Character
*DEV-WP17 Parking Credits Bud Lortz,Community Development Director TBS Public Infrastructure
DEV-WP18 Dev.Team Process Imp.Bud Lortz/Kevin Rohani 0 Good Governance
*DEV-WP19 Wine Tasting/Bar Analysis Bud Lortz,Community Development Director TBS Community Character
*DEV-WP20 Housing Element Update (2008)Bud Lortz,Community Development Director P Community Character
FIN-WP01 GASB 34 Implementation Steve Conway,Finance Director 0 Good Governance
FIN-WP03 Admin Policy &Procedure Revisions Stephen Conway,Finance Director 0 Good Governance
FIN-WP04 Update Fee Analysis Stephen Conway,Finance Director R Fiscal Stability
*FIN-WP06 FY 07-08 BUdget Development Stephen Conway,Finance Director R Fiscal Stability
FIN-WP07 Financing Options for Capital Projects Stephen Conway,Finance Director TBS Fiscal Stability
*FIN-WP08 Financial System Upgrade Stephen Conway,Finance Director P Good Governance
FIN-WP09 GASB 45 Implementation Stephen Conway,Finance Director P Good Governance
HR-WP01 Injury &Illness Prevention Program Rumi Portillo,Human Resources Director P Good Governance
0=Ongoing;P =Project (one-time);R =Recurring;
C =Complete;TBS =To Be Scheduled *Major Projects 06/07
Work Plan #SUbject
HR-WP03 Employee Survey
HR-WP05 VEBA Retirement Savings Plan
HR-WP06 Health Fair
HR-AP07 TEA Negotiations
HR-WP08 Performance Evaluation Review
*HR-WP09 AFSCME Negotiation
L1B-WP01 Local History Project
L1B-WP02 Intra-Library Cooperation
L1B-WP03 Railroad Book Publicity
L1B-WP04 History Database
L1B-WP05 Self-Service Options Evaluation
MGR-WP01 Skate Park
*MGR-WP02 Civic Center/Library Master Plan
MGR-WP03 County Land Negotiations
MGR-WP04 Comcast Franchise Renewal
*MGR-WP05 Town Council Retreats
*MGR-WP06 Council Policy Development
MGR-WP07 Town Marketing Plan
MGR-WP08 Leadership Los Gatos
MGR-WP09 Vacancy Inventory
0=Ongoing;P =Project (one-time);R =Recurring;
C =Complete;TBS =To Be Scheduled
Town of Los Gatos -2006-2007
Special Projects Work Plan Summary
(as of May 2007)
Program Manager Type Goal
Rumi Portillo,Human Resources Director TBS Good Governance
Rumi Portillo,Human Resources Director P Good Governance
Rumi Portillo,Human Resources Director R Good Governance
Rumi Portillo,Human Resources Director C Good Governance
Rumi Portillo,Human Resources Director P Good Governance
Rumi Portillo,Human Resources Director P Good Governance
Peggy Conaway,Library Director 0 Civic Enrichment
Peggy Conaway,Library Director P Good Governance
Peggy Conaway,Library Director C Civic Enrichment
Peggy Conaway,Library Director P Civic Enrichment
Linda Dydo,Assistant Library Directo P Good Governance
Pamela Jacobs,Assistant Town Manager P Civic Enrichment
Pamela Jacobs,Assistant Town Manager P Public Infrastructure
Pamela Jacobs,Assistant Town Manager P Public Infrastructure
Jenny Haruyama,Admin.Programs Mgr P Public Infrastructure
Pamela Jacobs,Assistant Town Manager R Good Governance
Jenny Haruyama,Admin.Programs Mgr 0 Good Governance
Danielle Surdin,Economic Vitality Manager 0 Fiscal Stability
Jenny Haruyama,Admin.Programs Mgrt R Civic Enrichment
Danielle Surdin,Economic Vitality Mgr.0 Fiscal Stability
*Major Projects 06/07
1...._
Ian #Subject
'P13 Web Re-design
P16 IT Strategic Plan Implementation
'P17 Soccer Field Options
P19 Document Management System
P20 News Rack Policy
NP21 eGov Services
NP22 Wireless Silicon Valley
P23 Admin.Restructuring
NP24 N.Santa Cruz Econ.Vit.
P25 Econ.Vit.Annual Report
NP26 Los Gatos Prepared
P27 Awards and Recognition Opportunities
NP28 Green Initiatives Study Session
VP29 Resident Survey
VP30 Town Hall in the Neighborhood
VP31 Verizon Bldg.Evaluation
Processing Ctr.Eva!.
2 Parking Management
4 Neighborhood Outreach Plan
105 Public Safety Technology Projects
I =Ongoing;P =Project (one-time);R =Recurring;
=Complete;TBS =To Be Scheduled
Town of Los Gatos -2006-2007
Special Projects Work Plan Summary
(as of May 2007)
Program Manager Type Goal
Jenny Haruyama,Admin.Programs Mgr.C Good Governance
Chris Gjerde,Information Systems Manager 0 Good Governance
Pamela Jacobs,Assistant Town Manager TBS Civic Enrichment
Chirs Gjerde,Information Systems Manager TBS Good Governance
Danielle Surdin,Economic Vitality Mgr.P Community Character
Jenny Haruyama,Admin.Programs Mgr.0 Good Governance
Chris Gjerde,Information Systems Manager P Public Infrastructure
Jenny Haruyama,Admin.Programs Mgr.P Good Governance
Danielle Surdin,Economic Vitality Mgr.TBS Fiscal Stability
Danielle Surdin,Economic Vitality Mgr.P Fiscal Stability
Pamela Jacobs/Scott Seaman 0 Public Safety
Pamela Jacobs,Assistant Town Manager 0 Good Governance
Regina Falkner/Pamela Jacobs P Community Character
Pamela Jacobs,Assistant Town Manager P Good Governance
Jenny Haruyama,Admin.Programs Mgr.0 Good Governance
Pamela Jacobs,Assistant Town Manager P Public Safety
Alana Forrest,Police Captain P Public Safety
JR Langer,Police Sergeant 0 Public Safety
David Gravel,Police Captain 0 Public Safety
Alana Forrest,Police Captain P Public Safety
*Major Projects 06/07
Work Plan #SUbject
PD-WP07 Staffing Workload/Benchmarking Analysis
PD-WP08 9-1-1 Readiness Fee Ordinance
PD-WP09 Emergency Operations Plan Revision
PD-WP10 Evidence Storage Facility
PD-WP11 Youth Commission
PD-WP12 Alive and Loving Life
PPW-WP01 FY 06-07 Street Resurfacing
PPW-WP02 Asset Management System
*PPW-WP03 Roberts Rd.Bridge
PPW-WP04 Curb,Gutter &Sidewalk Replacement
PPW-WP05 Retaining Wall Replacement
*PPW-WP08 Highway 9 Safety Improvements
PPW-WP09 Safe Routes to Schools Grant-Sidewalks
PPW-WP12 Main Street Streetscape 2006
*.PPW-WP13 Development/Implementation of C.I.P.
PPW-WP14 Geographic Information Services (GIS)
PPW-WP17 Undergrounding Utility Analysis
PPW-WP18 Sidewalk Replacement Risk Mgt.
PPW-WP19 Water Resources Collaborative
PPW-WP20 Wedgewood Ave.Storm Drain Imp.Prj.
0=Ongoing;P =Project (one-time);R =Recurring;
C =Complete;TBS =To Be Scheduled
Town of Los Gatos -2006-2007
Special Projects Work Plan Summary
(as of May 2007)
Program Manager Type Goal
David Gravel,Police Captain C Public Safety
David Gravel,Police Captain TBS Public Safety
David Gravel,Police Captain TBS Public Safety
David Gravel,Police Captain P Public Safety
Scott Seaman,Chief of Police 0 Civic Enrichment
Scott Seaman,Chief of Police 0 Public Safety
Kevin Rohani,Town Engineer R Public Infrastructure
Kevin Rohani,Town Engineer 0 Public Infrastructure
Kevin Rohani,Town Engineer P Public Infrastructure
Kevin Rohani,Town Engineer R Public Infrastructure
Kevin Rohani,Town Engineer R Public Infrastructure
Kevin Rohani,Town Engineer P Public Infrastructure
Kevin Rohani,Town Engineer 0 Public Infrastructure
Kevin Rohani,Town Engineer C Public Infrastructure
Kevin Rohani,Town Engineer 0 Public Infrastructure
Kevin Rohani,Town Engineer 0 Public Infrastructure
Kevin Rohani,Town Engineer TBS Public Infrastructure
Kevin Rohani,Town Engineer TBS Public Infrastructure
Bud Lortz,Community Development Director P Community Character
Kevin Rohani,Town Engineer P Public Infrastructure
*Major Projects 06/07
1....___
Town of Los Gatos -2006-2007
Special Projects Work Plan Summary
(as of May 2007)
Program Manager TypeWorkPlan#Subject
PPW-WP21 PPW Organizational Assessment
*PPW-WP22 Grading Ordinance
0=Ongoing;P =Project (one-time);R =Recurring;
C =Complete;TBS =To Be Scheduled
Debra Figone,Town Manager
Kevin Rohani,Town Engineer
*Major Projects 06/07
P
P
Goal
Good Governance
Public Infrastructure
1....._