02 Staff Report - Approved Actions During Council RecessJULY 29,2005
MAYORANDTOWNCOUNC~
DATE:
TO:
FROM:
SUBJECT:
MEETING DATE:8/1/05
ITEM NO.c::7\
COUNCIL AGENDA REPORT
~.,~
DEBRA J.FIGONE,TOWN MANAGER (j
ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS
DURING COUNCIL RECESS
RECOMMENDATION:
Accept report of actions taken by Town Manager during the official Town Council legislative recess
from July 1,2005 to August 1,2005..
BACKGROUND:
On July 1,2002,the Town Council adopted a resolution authorizing the Town Manager to execute
the following duties during periods ofofficial Town Council recess,in consultation with the Mayor:
1.Approval of plans and>specifications for capital projects and authorization to advertise for
bids.
2.Award of construction contracts and construction contract change orders in excess of the
amount included in the contingency.
3.Execution ofagreements and amendments to agreements in excess of$25 ,000 that ordinarily
require Council approval.
DISCUSSION:
The Town Council took an official legislative recess from July 1,2005 to August 1,2005.During
this recess,and pursuant to authority granted by the Town Council,the Town Manager executed the
following actions,in consultation with the Mayor:
PREPARED BY:
fJ~(Scl8~~
PAMELA S.JACOBS
Assistant Town Manager
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N:\MGR\AdminWorkFiles\cnclr ts\05 Manager actions.w d
Reviewed by:__Assistant Town Manager -NJ<~Town Attorney __Clerk \Finance
__Community Development Revised:7/22/05 3:55 pm
Reformatted:5/30/01
PAGE 2
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SUBJECT:ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING
COUNCIL RECESS
mLY22,2005
1.Award of construction contracts to the lowest responsible bidder for:
a.Joseph 1.Albanese,Incorporated -Project 04-16A -Base Repairs and Patching for
Fiscal Year 04-05 -Cape Seal Project ($32,194.50 plus change order authority up to
$2,000.00)
b.Western States Surfacing,Incorporated -Proj ect 04-16 for Fiscal Year 04-05 -Street
Repair and Resurfacing ($922,262.00 plus change order authority up to $90,000.00)
2.Approve.plans and specifications for Project 04-64 -Installation of equipment of the
chiller/cooling tower replacement and authorize staff to advertise for bids
In consultation with the Mayor,the Town Manager determined that immediate action on the above
items was necessary in order to avoid critical scheduling delays or additional costs associated with
delays.All contract awards and change order approvals are within budget allocations.All normal
bidding practices and processes for documentation of recommendations were followed.
CONCLUSION:
It is recommended that the Town Council accept this report of actions taken by the Town Manager
during the Council recess,as authorized by Town Council resolution on July 1,2002.
ENVIRONMENTAL ASSESSMENT:
Is not a project defined under 'CEQA,and no further action is required.
FISCAL IMPACT:
There is no fiscal impact associated with this action.