2026-038 - FY2022-23 SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT AGREEMENT AND AUTHORIZING THE TOWN MANAGER TO EXECUTE THE GRANT AGREEMENT RESOLUTION 2026-038
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS ACCEPTING THE
FY2022-23 SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT AGREEMENT AND
AUTHORIZING THE TOWN MANAGER TO EXECUTE THE GRANT AGREEMENT
WHEREAS,the U.S. Department of Transportation (USDOT) established the Safe Streets
and Roads for All (SS4A) grant program through the Infrastructure Investment and Jobs Act
(IIJA)to fund regional, local and Tribal initiatives through grants to prevent roadway deaths and
serious injuries; and
WHEREAS, at the June 20, 2023 Town Council Meeting,the Council authorized the
Town's application for the SS4A grant to study the Blossom Hill Road Corridor from Union
Avenue in Los Gatos to Camden Avenue in San Jose; and
WHEREAS,the Town of Los Gatos applied for an SS4A Planning and Demonstration
Grant to develop a Comprehensive Safety Action Plan; and
WHEREAS, on December 13, 2023, USDOT notified the Town of Los Gatos of a grant
award in the amount of$640,000; and
WHEREAS,the SS4A program requires a local matching contribution of twenty percent
(20%) ($160,000) of the total project cost; and
WHEREAS,the Town of Los Gatos and the City of San Jose have agreed to provide the
required local match in equal shares; and;
WHEREAS,the Town Council finds that accepting this grant aligns with the Town's goals
for public safety and pursuing future potential federal funding;
NOW,THEREFORE, BE IT RESOLVED that the Town Council of the Town of Los Gatos
does hereby declare, determine and order as follows:
1. The Town Council accepts the FY2022-23 Safe Streets and Roads for All (SS4A) grant
agreement (Exhibit A) with federal funds in the amount of$640,000, and the allocation
of$160,000 from the General Fund Appropriated Reserve.
1 of 2
Resolution 2026-038 June 16,2026
2. The Town Manager is hereby authorized and directed to execute, for and on behalf of
the Town of Los Gatos,the FY2022-23 SS4A Grant Agreement and any subsequent
amendments, subject to approval as to form by the Town Attorney.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 16th of June, 2026, by the following vote:
COUNCIL MEMBERS:
AYES: Rob Rennie, Maria Ristow, Matthew Hudes, Mary Badame, Mayor Rob Moore
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
TOWN CL OF THE TOWN OF LOS GATOS
LOS GATO , CALIFORNiA
2 of 2
Resolution 2026-038 June 16,2026
1. Federal Award No. 2. Effective Date 3. Assistance Listings
693JJ32640465 See No. 16 Below No.
20.939
4. Award To 5. Sponsoring Office
Town of Los Gatos U.S.Department of Transportation
110 E Main Street Federal Highway Administration
Los Gatos,CA 95030-6943 Office of Safety
1200 New Jersey Avenue,SE
Unique Entity Id.:MPQTKTQ7N4L4 HSSA-1,Mail Drop E71-117
TIN No.: 94-6001435 Washington,DC 20590
6. Period of Performance 7. Total Amount
Effective Date of Award—36 months Federal Share: $640,000.00
Recipient Share: $80,000.00
Other Federal Funds: $0
Other Funds: $80,000.00
Total: $800,000.00
8. Type of Agreement 9. Authority
Grant Section 24112 of the Infrastructure Investment and
Jobs Act(IIJA,Pub.L. 117-58,November 15,2021)
10. Procurement Request No. 11. Federal Funds Obligated
HSA240376PR $640,000
12. Submit Payment Requests To 13. Accounting and Appropriations Data
See Article 5. 15X0173E50.0000.0555R10500.5592000000.41010
.61006600
14. Description of the Project
Update Los Gatos's existing Local Roadway Safety Plan(LRSP),adopted April 19,2022,to become a Comprehensive
Safety Action Plan consistent with the SS4A program. Conduct traffic counts,detailed engineering assessment and traffic
modeling along a key arterial called Blossom Hill Corridor to define potential safety improvements.
RECIPIENT FEDERAL HIGHWAY ADMINISTRATION
15. Signature of Person Authorized to Sign 16. Signature of Agreement Officer
Signature Date Signature Date
Name: Chris Constantin Name: Hector R. Santamaria
Title: Town Manager Title:Agreement Officer
1 of 13
U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2023 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM
This agreement is between the United States Department of Transportation's(the "USDOT")Federal Highway
Administration(the"FHWA")and the Town of Los Gatos, California(the"Recipient").
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All ("SS4A")
Grant for the Town of Los Gatos: Creating a Safe System Foundation.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, "General Terms and Conditions"means the content of the document titled"General
Terms and Conditions Under the Fiscal Year 2023 Safe Streets and Roads for All ("SS4A") Grant
Program,"dated November 4, 2025 which is available at
https://www.transportation.gov/grants/ss4a/arant-agreements under"Fiscal Year 2023."Articles 7-30
are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also
states that it is required to comply with all applicable Federal laws and regulations including,but not
limited to,the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (2 CFR part 200);National Environmental Policy Act(NEPA) (42 U.S.C. § 4321 et
seq.); and Build America,Buy America Act(IIJA, div. G §§ 70901-27).
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient
and that the Recipient's non-compliance with the General Terms and Conditions may result in remedial
action,termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient
to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government-
wide integrity and performance system.
2 of 13
ARTICLE 2
APPLICATION,PROJECT,AND AWARD
2.1 Application.
Application Title: Town of Lost Gatos: Creating a Safe System Foundation
Application Date: 08/16/23
2.2 Award Amount.
SS4A Grant Amount: $640,000.00
2.3 Federal Obligation Information.
Federal Obligation Type: Single
2.4 Budget Period.
Budget Period: See Block 6 of Page 1
2.5 Grant Designation.
Designation: Planning and Demonstration
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project's Statement of Work.
The project will be completed in one phase with two distinct tasks.
Task 1: This task will consist of revising and updating the Town's Local Road Safety Plan to meet
current FHWA standards.
Task 2: This task will include all planning, including data collection, community engagement and
development of alternatives, and preparation of the resulting study report.
3.2 Project's Estimated Schedule.
Action Plan Schedule
Milestone Schedule Date
Planned NEPA Completion Date: 02/09/2026 Categorical Exclusion
Planned Draft Plan Completion Date: 09/09/2028
Planned Final Plan Completion Date: 12/01/2028
Planned Final Plan Adoption Date: 02/02/2029
Planned SS4A Final Report Date: 02/08/2029
Supplemental Planning Schedule
3 of 13
Milestone Schedule Date
Planned NEPA Completion Date: 02/09/2026 Categorical Exclusion
Planned Draft Plan Completion Date: 03/24/2028
Planned Final Plan Completion Date: 05/26/2028
Planned Final Plan Adoption Date: 07/28/2028
Planned SS4A Final Report Date: 08/04/2028
3.3 Project's Estimated Costs.
(a)Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $640,000
Other Federal Funds: $0
State Funds: $0
Local Funds: $80,000
In-Kind Match: $0
Other Funds: $80,000
Total Eligible Project Cost: $800,000
(b) [RESERVED]
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the
Recipient's approved Budget Application. In the event the Recipient's indirect cost rate changes,the
Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such
adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding
provided in this document. The Recipient's indirect costs are allowable only insofar as they do not cause
the Recipient to exceed the total obligated funding.
ARTICLE 4
CONTACT INFORMATION
4.1 Recipient Contact(s).
Chris Constantin
Town Manager
Town of Los Gatos, CA
110 E Main Street,Los Gatos, CA 95030-6943
408-354-6832
managerglosgatosca.gov
4.2 Recipient Key Personnel.
4 of 13
Name Title or Position
Nicolle Burnham Director I Parks and Public Works
(nburnham@losgatosca.gov)
Gary Heap, P.E. Town Engineer
(gheap@losgatosca.gov)
4.3 USDOT Project Contact(s).
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-366-2822
SS4A.FHWA4dot.gov
and
Agreement Officer(AO)
Federal Highway Administration
Office of Competitive Grants and Workforce Programs
HACG-30
1200 New Jersey Avenue, S.E.
Washington, DC 20590
HCFASS4A!i4dot.2ov
and
Agreement Officer's Representative (AOR)
Division Administrator- California
FHWA California Division Office
650 Capitol Mall, Suite 4-100
Sacramento, CA 95814
(916)498-5015
Hdacara'dot.uov
and
5 of 13
Ivy Attah
California Division Office Lead Point of Contact
Senior Operations Engineer
650 Capitol Mall, Ste. 4-100,
Sacramento, CA 95814
(916)498-5860
Ivy.Attah@dot.gov
ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Competitive Grants and
Workforce Programs
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient
(who is awarded a subaward)versus contractor(who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by
the Agreement Officer(the"AO") are exempt from the requirements of this clause. See 2 CFR 200.317
through 200.327.
In accordance with 2 CFR 200.308(0(6),the recipient or subrecipient shall obtain prior written approval
from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the
application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f)
(6)and does not apply to procurement transactions for goods and services. Approval will be issued
through written notification from the AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO. This list
does not include supplies,material, equipment, or general support services which are exempt from the
pre-approval requirements of this clause.
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this
agreement if those costs do not exceed the amount of funds obligated and are allowable under the
applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request
reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the
payment office.When requesting reimbursement of costs incurred or credit for cost share incurred,
the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for
Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for
Construction Programs)to clearly document all costs incurred.
(c) The Recipient's supporting cost detail shall include a detailed breakout of all costs incurred,
including direct labor, indirect costs,other direct costs,travel,etc.,and the Recipient shall identify
the Federal share and the Recipient's share of costs. If the Recipient does not provide sufficient
detail in a request for reimbursement, the Agreement Officer's Representative (the "AOR") may
withhold processing that request until the Recipient provides sufficient detail.
6 of 13
(d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure
that progress on this agreement is sufficient to substantiate payment.
(e) In the rare instance the Recipient is unable to receive electronic funds transfers(EFT),payment by
EFT would impose a hardship on the Recipient because of their inability to manage an account at
a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to
submit their requests for disbursement, the FHWA may waive the requirement that the Recipient
use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of
Contact for instructions on and requirements related to pursuing a waiver.
(f) The requirements set forth in these terms and conditions supersede previous financial invoicing
requirements for Recipients.
ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT
obligates the funds,which is the budget period end date in section 10.3 of the Terms and
Conditions and section 2.4 in this agreement.
6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws,
including Titles VI of the Civil Rights Act of 1964,the Americans with Disabilities Act(ADA),
and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal
transportation funding will also be required to comply fully with regulations and guidance for the
ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973,
and all other civil rights requirements.
6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance
with FHWA procedures.
6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be
made publicly available and agrees that it will publish the final Action Plan on a publicly
available website.
6.5 The Government's execution of this agreement does not in any way constitute pre-approval or
waiver of any of the regulations imposed upon Recipient under the applicable Federal rules,
regulations and laws regarding SS4A projects undertaken in accordance with the terms and
conditions of this agreement. The Recipient shall comply with all applicable Federal
requirements before incurring any costs under this agreement.
6.6 There are no other special grant requirements.
7 of 13
ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: Blossom Hill Road from Union Avenue to Camden Avenue
Table 1: Performance Measure Table
Measurement
Measure Category and Description Frequency and
Reporting
Deadline
Project Costs: Quantification of the cost Within 120 days
of each eligible project carried out using after the end of the
Costs the grant period of
performance
Lessons Learned and Recommendations:
Lessons Learned and Within 120 days
Description of lessons learned and any
Recommendations after the end of the
recommendations relating to future
projects or strategies to prevent death and period of
performance
serious injury on roads and streets.
8 of 13
ATTACHMENT B
CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the
scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately
document any differences in scope, schedule, and budget to establish the parties' knowledge and acceptance of
those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no
changes,please insert"N/A" after"Scope," "Schedule,"or"Budget."If there are changes to the budget, please
complete the table below. Otherwise, leave the table below blank.
Scope:N/A
Schedule: Original schedule in SF424 shows a start date of 02/01/2024 and end date of 02/01/2026. We are
requesting the POP to increase by 12 months to make it 36 months, due to potential delays in consultant hire
and time needed to do reviews and analysis.
Budget:N/A
The table below provides a summary comparison of the project budget.
Application Section 3.3
Fund Source $ % $
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
SS4AFunds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project
Costs
Total Project Costs
9 of 13
ATTACHMENT C
[RESERVED]
10 of 13
ATTACHMENT D
[RESERVED]
11 of 13
ATTACHMENT E
LABOR AND WORK
1. Efforts to Support Good-Paying Jobs and Strong Labor Standards
The Recipient states that rows marked with"X"in the following table are accurate:
The Recipient or a project partner promotes robust job creation by supporting good-
X paying jobs directly related to the project with free and fair choice to join a union.
(Describe robust job creation and identib,the good paying jobs in the supporting
narrative below.)
The Recipient or a project partner will invest in high-quality workforce training
programs such as registered apprenticeship programs to recruit,train, and retain
skilled workers, and implement policies such as targeted hiring preferences. (Describe
the training programs in the supporting narrative below.)
The Recipient or a project partner will partner with high-quality workforce
development programs with supportive services to help train,place, and retain
workers in good-paying jobs or registered apprenticeships including through the use
of local and economic hiring preferences, linkage agreements with workforce
programs, and proactive plans to prevent harassment. (Describe the supportive
services provided to trainees and employees,preferences, and policies in the
supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other
worker-based organizations in the development and lifecycle of the project, including
through evidence of project labor agreements and/or community benefit agreements.
(Describe the partnership or engagement with unions and/or other worker-based
organizations and agreements in the supporting narrative below.)
The Recipient or a project partner will partner with communities or community
groups to develop workforce strategies. (Describe the partnership and workforce
strategies in the supporting narrative below.)
The Recipient or a project partner has taken other actions related to the Project to
X create good-paying jobs with the free and fair choice to join a union and incorporate
strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to
create good-paying jobs with the free and fair choice to join a union and incorporate
strong labor standards but, before beginning construction of the Project,will take
relevant actions described in Attachment B. (Identib,the relevant actions from
Attachment B in the supporting narrative below.)
The Recipient or a project partner has not taken actions related to the Project to
improve good-paying jobs and strong labor standards and will not take those actions
under this award.
2. Supporting Narrative.
The Town of Los Gatos will support good paying jobs through this project and the free and fair choice
to join a union and incorporate strong labor standards by following the State of California Public
Contract Code and the California Uniform Construction Cost Accounting Commission guidelines,to the
extent that they apply. The Town provides extensive outreach for project bidding and uses a fair
selection criteria based on qualifications that is clearly defined within the bid documents.
12 of 13
ATTACHMENT F
CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE
1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical
and Cyber Threats.
The Recipient states that rows marked with"X" in the following table are accurate:
The Recipient demonstrates,prior to the signing of this agreement, effort to
consider and address physical and cyber security risks relevant to the
transportation mode and type and scale of the activities.
The Recipient appropriately considered and addressed physical and cyber
security and resilience in the planning, design and oversight of the project, as
determined by the Department and the Department of Homeland Security.
The Recipient complies with 2 CFR 200.216 and the prohibition on certain
telecommunications and video surveillance services or equipment.
2. Supporting Narrative.
N/A;this grant will not purchase information Technology and/or Operational Technology.
13 of 13