Item 13 Staff Report Adopt Resolution Authorizing the Town Manager to Execute Agreement with TJKM Transportation Consultants for Traffic Engineering Consulting Services for the Post Route 85 Traffic Signal Coordination Re-Timing ProjectDATE:
TO: January 3, 1996
FROM MA YOR AND TO nCOUNCIL
TOWNMANAGER
SUBJECT:
COUNCIL AGENDA
REPORT
MEETING DATE, 1//6/96
ITEM NO.
• t ADOPT RESOLUTION
THO 1NG THE
TOWN MANAGER
ENG
EERING
TO EXECUTE
AS NTH`JITRANSPORTATION
RANSPO TCONSULTANTS FOR TICO1NDATIONCOORDINATIONRE_TNGPRpJECT• CONSULTING�CESFOR T POST ROUTE 85 TRAFFIC SIGNAL
C
Adopt
ee, Resolution ution authorizing
engineering consulting
onsul ' the Town
bng services for the Post Manager ute o execute agreement BACKGRO
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Reformatted: 10/23/95
Revised:1/3/96 2:23 pm
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTION AUTHORIZING AGREEMENT WITH TJKM TRANSPORTATION
CONSULTANTS.
January 8, 1996
DISCUSSION:
TJKM Transportation Consultants are extremely familiar with the Town's signals. They were responsible for the
following recent projects in Los Gatos:
1. Designing the original Los Gatos Boulevard coordinated signal system in 1989
2. Adding the Blossom Hill Road signals to the above system later that year
3. Designing the National Avenue at Los Gatos -Almaden Road Signal and adding it to the system for
remote monitoring purposes
4. Assisting Staff with various signal issues during the MTC Traffic Engineering Technical Assistance
Program (TETAP)
5. Assisting Staff with the RTSOP grant application which involved significant research, reports, and
estimates for the application which ultimately helped produce the RTSOP grant award of $94,884
This knowledge of Los Gatos traffic patterns and signals is an important reason for hiring TJKM for this work. Their
prior work on the grant application for this project means that they are starting with a working knowledge of the project,
and already have some of the preliminary work completed.
The hourly rate schedule for TJKM is attached as part of the agreement as well as an estimate of staff hours. The rates
charged by TJKM are consistent with rates of other transportation consultants in the area.
A tentative schedule of the project is as follows:
October 16, 1995 Council adopts resolution amending Capital Improvement Program to include "Post
Route 85 Traffic Signal Coordination Re -Timing" project
January 16, 1995 Council adopts resolution authorizing agreement with consultant for the project
February, 1995
Consultant gathers information on existing facilities and traffic volumes, coordinates order
of new signal controllers from manufacturer, coordinates installation of telephone line,
coordinates discussions with Caltrans Electrical Division
April, 1996 All facilities are installed in the field
May - July, 1996 Timing plan implemented and evaluated, project complete.
CONCLUSION:
Staff recommends adopting the attached resolution.
ENVIRONMENTAL ASSESSMENTS:
Is a project as defined under NEPA (Federal). A Categorical Exclusion has been filed.
FISCAL IMPACT:
Project was amended to the 1995-2000 Capital Improvement Project budget by Council on October 16, 1995. Project
funded 100% by RTSOP (Federal and State) Grant Funding of $ 94,884.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTION AUTHORIZING AGREEMENT WITH TJKM TRANSPORTATION
CONSULTANTS.
January 8, 1996
TJKM Transportation
Task # 1
Task #2
Task #3
Task #4
Task #5
Task #6
Task #7
Project Budget:
(Account 4480-85346 / 480STIME)
Consultants (See attached agreement for explanation of tasks)
(85341)
(85342)
(85343)
(85344)
(85345)
(85348)
(85349)
Total TJKM:
Misc. Hardware, Construction, & Implementation Costs (85338)
Project Contingency (85350)
Total Project:
Attachments:
1. Resolution
Distribution:
$ 1,320.00
5,520.00
16,000.00
7,320.00
5,280.00
8,280.00
500.00
$ 44,220.00
$ 41,664.00
9,000.00
$ 94,884.00
1. Sharri Ehlert, TJKM Transportation Consultants, 4637 Chabot Drive, Suite 214, Pleasanton, CA 94588-2754
2. Robert Wu, Local Assistance, Caltrans, Box 23660, Oakland, CA 94623-0660
3. Ray Power, 17652 Tourney Road, Los Gatos, CA 95032
N:1B&EICNCLRPISITJKM AGR.TCR
RESOLUTION NO.
RESOLUTION OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AGREEMENT
WITH TJKM TRANSPORTATION CONSULTANTS FOR TRAFFIC ENGINEERING
CONSULTING SERVICES FOR THE POST -ROUTE 85 TRAFFIC SIGNAL
COORDINATION RE -TIMING PROJECT
RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa
Clara, State of California, as follows:
WHEREAS, the completion of Route 85 has altered traffic flows on the arterials of
the Town; and
WHEREAS, re -timing and coordination of the traffic signal system on Los Gatos
Boulevard, Blossom Hill Road, Winchester Boulevard, and Lark Avenue will enhance traffic
movement, reduce air pollution, and enhance traffic safety; and
WHEREAS, TJKM Transportation Consultants has agreed to provide traffic
engineering consulting services to design and implement this re -timing and coordination; and
WHEREAS, TJKM Transportation Consultants have worked closely with both the
Town and the Metropolitan Transportation Commission to obtain the funding for this project, and
are thoroughly familiar with the signal systems and arterials involved in the project; and
WHEREAS, the hourly rates and projected costs of TJKM are consistent with the
standards for this type of professional service, and retention of TJKM for this project is in the
public interest and most advantageous to the Town,
THEREFORE, IT IS ORDERED AS FOLLOWS:
1. The Town Manager is hereby authorized and directed to enter into the Agreement
attached hereto as Exhibit A in the name and on behalf of the Town of Los Gatos with TJKM
Transportation Consultants.
PASSED AND ADOPTED at a meeting of the Town Council of the Town
of Los Gatos, California, held on the day of , 199_ by the
following vote:
COUNCIL MEMBERS:
AYES:
NAYES:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
N:\ATY\TJKMCONT.RES
2
TOWN CLERJC
AGR:
EHH:_ QQ qq _
RES //
AGREEMENT FOR TRAFFIC ENGINEERING CONSULTANT SERA
THIS AGREEMENT is entered into this day of 19 by
and between the Town of Los Gatos, State of California, herein called the "Town", and TJKM
Transportation Consultants, engaged in providing Traffic Engineering consulting services
herein called the "Consultant".
RECITALS
A. The Town is considering undertaking activities to Re -time existing coordinated signal
system and add traffic signals to coordinated signal system.
B. The Town desires to engage a Traffic Engineering Consultant to provide consulting
services in conjunction with Re -Timing the existing coordinated signal system and
adding traffic signals to the the coordinated signal system, because of Consultant's
experience and qualifications to perform the desired work.
C. The Consultant represents and affirms that it is qualified and willing to perform the desired
work pursuant to this Agreement.
AGREEMENTS
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. , - f_Service.. The Consultant shall provide the services listed on the attached "Scope
of Services".
2. Time of Performance. The services of the Consultant are to commence upon the execution
of this Agreement with completion of the program by September, 1996.
3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes,
ordinances, and regulations of governing federal, state and local laws. Consultant
represents- and warrants to Town that it has all licenses, permits, qualifications and
approvals of whatsoever nature which are legally required for Consultant to practice its
profession. Consultant represents and warrants to Town that Consultant shall, at its sole
Revised December 20, 1995
N: \B&E\CNCLRPTS\TJKM.CON
Page 1 of 7
cost and expense, keep in effect or obtain at all times during the term of this Agreement
any licenses, permits, and approvals which are legally required for Consultant to practice
its profession. Consultant shall maintain a Town of Los Gatos business license pursuant
to Chapter 14 of the Code of the Town of Los Gatos.
4. Sole_Responsibility Consultant shall be responsible for employing or engaging all persons
necessary to perform the services under this Agreement.
5. Information/Report Handling All documents furnished to Consultant by the Town and
all reports and supportive data prepared by the Consultant under this Agreement are the
Town's property and shall be delivered to the Town upon the completion of Consultant's
services or at the Town's written request. All reports, information, data, and exhibits
prepared or assembled by Consultant in connection with the performance of its services
pursuant to this Agreement are confidential until released by the Town to the public, and
the Consultant shall not make any of the these documents or information available to any
individual or organization not employed by the Consultant or the Town without the written
consent of the Town before such release. The Town acknowledges that the reports to be
prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating
a defined project, and Town's use of the information contained in the reports prepared by
the Consultant in connection with other projects shall be solely at Town's risk, unless
Consultant expressly consents to such use in writing. Town further agrees that it will not
appropriate any methodology or technique of Consultant which is and has been confirmed
in writing by Consultant to be a trade secret of Consultant.
6. Compensation. Compensation for Consultant's professional services shall not exceed
$44,220 without specific written approval by the Director of Building and Engineering
Services; and payment shall be based upon Town approval of each task.
Billing shall be accompanied by a detailed explanation of the work performed by whom
at what rate and on what date. Also, plans, specifications, documents or other pertinent
materials shall be submitted for Town review, even if only in partial or draft form.
7. Availability of Records. Consultant shall maintain the records supporting this billing for
not less than three (3) years following completion of the work under this Agreement.
Consultant shall make these records available to authorized personnel of the Town at the
Consultant's offices during business hours upon written request of the Town.
8. Project Manager. The Project Manager for the Consultant for the work under this
Agreement shall be Sharri Elhert.
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N:\B&E\CNCLRPTS\TJKM.CON
Page 2 of 7
9. Assignability and Subcontracting. The services to be performed under this Agreement are
unique and personal to the Consultant. No portion of these services other than traffic
counts shall be assigned or subcontracted without the written consent of the Town.
10.ices Any notice required to be given shall be deemed to be duly and properly given
if mailed postage prepaid, and addressed to:
To Town:
To Consultant:
Scott R. Baker
Director of Building and Engineering Services
Town of Los Gatos
110 E. Main Street
Los Gatos, CA 95032
Sharri Elhert
TJKM Tranportation Consultants
4637 Chabot Drive, Suite 214
Pleasanton, CA 94588-2754
or personally delivered to Consultant to such address or such other address as Consultant
designates in writing to Town.
11. Independent Contractor. It is understood that the Consultant, in the performance of the
work and services agreed to be performed, shall act as and be an independent contractor
and not an agent or employee of the Town. As an independent contractor he/she shall not
obtain any rights to retirement benefits or other benefits which accrue to Town
employee(s). With prior written consent, the Consultant may perform some obligations
under this Agreement by subcontracting, but may not delegate ultimate responsibility for
performance or assign or transfer interests under this Agreement.
Consultant agrees to testify in any litigation brought regarding the subject of the work to
be performed under this Agreement. Consultant shall be compensated for its costs and
expenses in preparing for, traveling to, and testifying in such matters at its then current
hourly rates of compensation, unless such litigation is brought by Consultant or is based
on allegations of Consultant's negligent performance or wrongdoing.
12. Conflict of Interest. Consultant understands that its professional responsibilities is solely
to the Town. The Consultant has and shall not obtain any holding or interest within the
Town of Los Gatos. Consultant has no business holdings or agreements with any
individual member of the Staff or management of the Town or its representatives nor shall
it enter into any such holdings or agreements. In addition, Consultant warrants that it does
not presently and shall not acquire any direct or indirect interest adverse to those of the
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N:\B&E\CNCLRPTS\TJKM.CON
Page 3 of 7
Town in the subject of this Agreement, and it shall immediately disassociate itself from
such an interest should it discover it has done so. Consultant shall not knowingly and shall
take reasonable steps to ensure that it does not employ a person having such an interest in
this performance of this Agreement. If after employment of a person, Consultant
discovers it has employed a person with a direct or indirect interest that would conflict
with its performance of this Agreement, Consultant shall promptly sever this employment
relationship.
13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity
employer and shall comply with applicable regulations governing equal employment
opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate
against persons employed or seeking employment with them on the basis of age, sex,
color, race, marital status, sexual orientation, ancestry, physical or mental disability,
national origin, religion, or medical condition, unless based upon a bona fide occupational
qualification pursuant to the California Fair Employment & Housing Act.
14. Insurance.
A. Minimum Scope of Insurance:
i. Consultant agrees to have and maintain, for the duration of the contract,
General Liability insurance policies insuring him/her and his/her firm to an
amount not less than: one million dollars ($1,000,000) combined single
limit per occurrence for bodily injury, personal injury and property
damage.
ii. Consultant agrees to have and maintain for the duration of the contract, an
Automobile Liability insurance policy ensuring him/her and his/her staff to
an amount not less than one million dollars ($1,000,000) combined single
limit per accident for bodily injury and property damage.
iii. Consultant shall provide to the Town all certificates of insurance, with
original endorsements effecting coverage. Consultant agrees that all
certificates and endorsements are to be received and approved by the Town
before work commences.
iv. Consultant agrees to have and maintain, for the duration of the contract,
professional liability insurance in amounts not less than $1,000,000 which
is sufficient to insure Consultant for professional errors or omissions in the
performance of the particular scope of work under this agreement.
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N:\B&E\CNCLRPTS\TJKM.CON
Page 4 of 7
B. General Liability:
The Town, its officers, officials, employees and volunteers are to be
covered as insured as respects: liability arising out of activities performed
by or on behalf of the Consultant; products and completed operations of
Consultant, premises owned or used by the Consultant. This requirement
does not apply to the professional liability insurance required for
professional errors and omissions.
ii. The Consultant's insurance coverage shall be primary insurance as respects
the Town, its officers, officials, employees and volunteers. Any insurance
or self -insurances maintained by the Town, its officers, officials, employees
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Town, its officers, officials, employees or
volunteers.
iv. The Consultant's insurance shall apply separately to each insured against
whom a claim is made or suit is brought, except with respect to the limits
of the insurer's liability.
C. All Coverages: Each insurance policy required in this item shall be endorsed to
state that coverage shall not be suspended, voided, cancelled, reduced in coverage
or in limits except after thirty (30) days' prior written notice by certified mail,
return receipt requested, has been given to the Town. current certification of such
insurance shall be kept on file at all times during the term of this agreement with
the Town Clerk.
D. In addition to these policies, Consultant shall have and maintain Workers'
Compensation insurance as required by California law and shall provide evidence
of such policy to the Town before beginning services under this Agreement.
Further, Consultant shall ensure that all subcontractors employed by Consultant
provide the required Workers' Compensation insurance for their respective
employees.
15. Indemnification The Consultant shall save, keep and hold harmless indemnify and defend
the Town its officers, agent, employees and volunteers from all damages, liabilities,
penalties, costs, or expenses in law or equity that may at any time arise or be set up
because of damages to property or personal injury received by reason of, or in the course
of performing work which may be occasioned by a willful or negligent act or omissions
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N:\R&E\CNCLRPTS\TJKM.CON
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of the Consultant, or any of the Consultant's officers, employees, or agents or any
subconsultant.
16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder
shall operate as a waiver of any other right or remedy that party may have hereunder, nor
does waiver of a breach or default under this Agreement constitute a continuing waiver of
a subsequent breach of the same or any other provision of this Agreement.
17. Governing Law. This Agreement, regardless of where executed, shall be governed by and
construed to the laws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior or Municipal Court of either the County of Santa Clara
or the County of San Mateo.
18. Termination of Agreement. The Town and the Consultant shall have the right to terminate
this agreement with or without cause by giving not less than fifteen (15) days written
notice of termination. In the event of termination, the Consultant shall deliver to the Town
all plans, files, documents, reports, performed to date by the Consultant. In the event of
such termination, Town shall pay Consultant an amount that bears the same ratio to the
maximum contract price as the work delivered to the Town bears to completed services
contemplated under this Agreement pursuant to Exhibit A hereto, unless such termination
is made for cause, in which event, compensation, if any, shall be adjusted in light of the
particular facts and circumstances involved in such termination.
19. Amendment No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the Town and the Consultant.
20. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, as well as costs not to exceed $7,500 in total.
21. Entire Agreement. This Agreement constitutes the complete and exclusive statement of
the Agreement between the Town and Consultant. No terms, conditions, understandings
or agreements purporting to modify or vary this Agreement, unless hereafter made in
writing and signed by the party to be bound, shall be binding on either party.
Revised December 20, 1995
N : \B&E\CNC LRPTS\TJKM. CON
Page 6 of 7
lN WITNESS WHEREOF, the Town and Consultant have executed this Agreement as of
the date indicated on page one (1) .
Town of Los Gatos
David W. Knapp, Town Manager Consultant:
Town of Los Gatos
Print Name
Title
ATTEST:
Clerk of the Town of Los Gatos, Approved as to Form:
Los Gatos, California
Marian V. Cosgrove, Town Clerk Larry E. Anderson, Town Attorney
Revised December 20, 1995
N : \ B&E\C N C LRPTS \TJKM . CO N
Page 7 of 7
DEC 13 '35 16:43 TJKM TRANSPORTATION CONSULTANTS
P.2
EXHIBIT A
SCOPE OF SERVICES
GENERAL
The purpose of this project is to update the existing traffic signal coordination timing at nine signals on Los
Gatos Boulevard between Saratoga Avenue and Lark Avenue and three signals on Blossom Hill Road
between Roberts Road and Blossom Lane. These twelve traffic signals were originally coordinated in 1989
as part of a FETSIM project. Since that time, State Route 85 has been extended to the south through the
Town of Los Gatos creating a major interchange with State Route 17 which changes the traffic patterns
significantly in this area. The two Caltrans signals and the signal at Oka Lane on Lark Avenue will also be
added to the existing traffic signal system.
This project will also include the addition of another system to include the five signals ca Winchester
Boulevard between Lark Avenue and Knowles Drive. Again, two of these signals are within Caltrans
jurisdiction and will require extensive coordination with the State agency. For this project a total of 20 traffic
signals will be coordinated within two separate systems.
Task 1 Develop Detailed Work Scope and Schedule
1.1 The project manager and the project advisor will meet with Town staff to define the proposed
scope and schedule as necessary to meet the specific needs of the Town of Los Gatos.
1.2 Based on the comments received on the draft document the work scope and sc) edule will be
revised and a final document submitted.
Meetings Meeting #1; Define Work Scope and Schedule
Products Final Work Scope and Schedule
SIGNAL OPTIMIZATION
Task 2 Intersection Inventory and Network Schematics
2.1 A kick-off meeting will be held with Town staff during which existing information regarding signal
timing and phasing, traffic volumes, turning movement counts, length of link!„ etc. will be
obtained. It would also be beneficial to discuss staffs insights into travel patterns and priorities
for coordination (mutes to be emphasized). It may be desirable to drive the system with staff to
discuss problem approaches or intersections. Any information which can be obtained at this point
regarding the desired end results of the project will be useful in ensuring that tb! end product
meets these expectations.
2.2 Link -node diagrams, or Network Schematics, of the traffic signal systems will br developed in
preparation for producing a TRANSYT-7F model of the systems Link volumes wiui be shown on
these schematics after turning movement counts have been conducted.
Traffic Signal Coordination and Interconnect Project Scope of Services Page A-1
TJKM Transportation Consukants Decanter 13, 1995
DEC 13 '95 16:44 TJKM TRANSPORTATION CONSULTANTS P.3
2.3 Intersection Inventory Schematics will be prepared showing turning movement volumes, existing
signal phasing and the lane utilization at each intersection. Each intersection schematic will be
presented graphically on an 8 "x 11" sheet, which can easily be bound into either intermediate or
final reports. No changes to the geometries are anticipated as part of this project.
2.4 A draft document containing the Intersection Inventory and Network Schematics will be submitted
for review by Town staff. A working paper will be prepared which describes the parameters which
are to be used to calibrate the TRANSYT-7F model. The field data to be gathered, methodology
for obtaining field data, and allowable tolerances between actual and simulated data will be
included. Following receipt of comments on the draft documents, all comments will be addressed
and a final document submitted.
Meetings Meeting #2; Project Kick-off Meeting
Products Intersection Inventory and Network Schematics; draft report
Task 3 Data Collection and TRANSYT-7F Model Calibration
3.1 Turning movement volumes will be collected by TJKM for the a.m., midday, and p.m peak periods
at the 20 intersections. Machine counts will also be collected for a minimum of 24 hours at up
to 3 locations. Field data such as saturation flow, lost tame, queue lengths, length of links,
locations of bus stops, mid -block flow profiles, and travel speeds will be determined where such
information is not available from the Town.
3.2 The most current turn volumes, existing timing and phasing, saturation flows, lir k lengths and
other pertinent data will be input to TRANSYT-7F through QUICK-7F to develop models of the
four arterials.
3.3 The TRANSYT-7F models will be calibrated to approximate field data based on the parameters
and tolerances determined in Task 2.4.
3.4 The "before" conditions will be simulated through a TRANSYT-7F run for each of the three time
periods being studied.
3.5 A draft version of the Existing Conditions Report will be submitted to the Town for review. This
report will contain a descripdon of the measures taken to calibrate the TRANSYT-7F model, and
an assessment of the measures of effectiveness under existing timing, including total travel time,
total delay, total stops, fuel consumption, and average speed. Hard copies of the input and output
files for the simulation runs on TRANSYT-7F will be included in appendices. Comments on the
draft Existing Conditions Report will be incorporated, and a final report submitted.
Products TRANSYT-7F "before" simulation input and output computer files; Existing Conditions Report
including hard copies of TRANSYT-7F data
Task 4 Develop Optimal Timing Plans
4.1 Optimal phasing patterns for the four corridors will be analyzed using PASSER II-10 for each of
the three time periods being studied. The optimal phasing patterns will be entered Art TRANSYT-
Trraffic Signal Coordination and interconnect Project Scope of Services Page A-2
TJKM Transportation Consultants December 13, 1995
DEC 13 '9F 16:44 TJKM TRANSPORTATION CONSULTANTS P.4
7F. The signal timing for each time period will then be optimized through a series of runs. Once
timings have been developed which will improve the measures of effectiveness over existing
conditions, the measures of effectiveness and route summaries will be forwarded to the Town for
review. Optimal timing plans will be finalized with concurrence from Town staff.
4.2 The hours to change between plans will be determined based on hourly volumes for each of the
arterials. The times to change between plans may vary for each system being analyzed.
4.3 The finalized timing plans and the TRANSYT-7F computer files and hard copies of the input and
output files for the optimization runs will be submitted to the Town staff for review.
Products Timing sheets; TRANSYT-7F optimized timing input and output files; hard copy of'r'4ANSYT-7F
data
SIGNAL INTERCONNECT
Task 5 Signal Interconnect and Communication Coordination
5.1 During the project kick-off meeting technical as well as administrative matters regarding the signal
intercomnect tasks will be discussed as appropriate. It is anticipated that during this mew
subjects to be discussed may include the Town's System Map, existing hardwire interconnect, and
related controller replacements. Data needed for completing the project will also be obtained
during this meeting. Some of the information which will be needed includes a digitized map of
the Town showing signalized intersections, locations of any existing field master controllers, and
as -built plans of the traffic signals to be interconnected. For this project all of tit; traffic signal
interconnect conduit and cable is in place and traffic signal interconnect plans will not be required.
5.2 Based on the initial meeting with IDC Traconex/Multisonics and Town staff, follo y up meetings
will be scheduled with Peak Traffic Signal Maintenance Inc. (SMI) and Caltrans in order to
provide the Town of Los Gatos with a fully functional interconnect system No Winchester
Boulevard and Lark Avenue. It is anticipated that four meetings will be needed .{.gM this phase of
the pr'oject-
5.3 A technical memorandum containing all information gathered and conclusions/re mmendations
trade for the interconnect stage of the project will be prepared and submitted for :view.
Meetings Meeting #2; Project Kick-off Meeting
Meeting #3,4,5 and 6; Coordination with Caltrans and SMI
Products Technical Memorandum
Traffic Signal Coordination and Interconnect Piojeot Scope of Services Page A-3
TJKM Transportation Consultants December 13, 1995
DEC 13 '95 16:45 TJKM TRANSPORTATION CONSULTANTS P.5
Task 6 Implementation, Field Evaluation and Final Report
6.1 Floating car field studies will be performed along the four routes (both directions) to document the
'before" condition. Each floating car field study would consist of six runs during each of the three
time periods to be analyzed, and would include data on total travel time, number of stops, and stop
delay.
6.2 The new optimized timing developed by TRANSYT-7F will be implemented on a corridor -by -
corridor basis with assistance from Town of Los Gatos staff. TJKM will update* the existing
system software to include the new system and intersections and install the new timing plans as
necessary. For each study period, field observations will be performed to determine actual
operating conditions. Where necessary, fine-tuning adjustments will be made in the field. One
field visit following adjustments will be conducted in addition to the original field survey.
6.3 Once the final optimized timing is operating, "after" floating car studies will be p •l formed on all
study routes.
6.4 A draft Final Report will be prepared containing the Intersection Inventory and System Schematics,
"before" and "after" data such as mcasuses of effectiveness from the simulation nms and results
of the floating car studies, and a comparison of the "before" and "after" conditions. The percent
change in the measures of effectiveness and mean and standard deviations for the floating car
studies will be shown in a tabular format for each route or system. The report will also include
a discussion of measures taken to both calibrate the model and obtain the optimized timing, and
study recommendations. Subsequent to receipt and incorporation of staff comments, the Final
Report will be submitted.
Products Final Report; TRANSYT-7F simulation input and output computer files; hard copy r.'f TRANSYT-
7F data
Traffic~ Signal Coordination and Interconnect Project Scope of Services Page A-4
TJKM Transportation Consultants December 13, 1995
DEC 13 '95 16:46 TJKM TRANSPORTATION CONSULTANTS
P.6
EXHIBIT B
TOWN SERVICES
WORK TO BE PERFORMED BY OTHERS (Town of Los Gatos)
1. The Town will prepare and present the project to community groups, Town management and Town
Council, with consultant support/participation if required.
2. The Town will oversee and provide payment for the installation of interconnect equipment and services
to be provided by SMI and IDC Traconex/MultisoniCs.
3. Provide record drawings of existing project facilities (when available).
Consultant has the right to rely on the accuracy and completeness of information provided by others.
Traffic Signal Coordination and Interconnect Protect Town Services Page 13-1
TJKM Transportation consultants December 13, 1995
DEC 13 '95 16:46 TJKM TRANSPORTATION CONSULTANTS P.7
EXHIBIT C
COMPENSATION MANNER AND AMOUNT
Compensation for the four traffic signal installation projects shall be on a time and materials basis, not to
exceed $44,220 utilizing TJKM's charge rates per the attached schedule. The hourly rates shown on each
schedule are fixed for the project These rates shall not be adjusted for inflation, union agreements or salary
adjustments. Work shall be performed on a task order basis. Written authorization to proceed on any of the
six (6) tRskss, subconsultant work, or reimbursables listed in the Scope of Services and Person -Hour Summary
shall be received by TJKM Transportation Consultants from the Town prior to proceeding with the work.
Mark-up rates for reimbursables shall be 10%. Mark-up rates have been incorporated into the fee estimates
shown. Estimated Fees for each of the six (6) tasks, including subconsultant work and reimta:.rsables are as
follows:
Task No.
Description Fee Estimate
1 Develop Work Scope and Schedule $ 1,320
2 Intersection Inventory and Schematics $ 5,520
3 Data Collection and TRANSYT-7F Calibration $16,000
4 Develop Optimal Tuning Plans $ 7,320
5 Signal Interconnect and Communications $ 5.280
6 Implementation, Field Evaluation and Report $ 8,280
Reimbursable $► 5
Traffic Signal Coordination and Interconnect Project Total $44,220
Traffic Signal Coordination and Interconnect Pmjed Compensation and Amount Page C-1
TJKM Transportation Consultants December 13, 1995
DEC 13 '95 16:47 TJKM TRANSPORTATION CONSULTANTS
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2.1 Kick-off Meeting
2.2 TRANSYT 7F Prep Work
23 Intersection lnvettory Schematics
2.4 Draft Document
Tat 3. Data Collection and TRANSYT-7F Model [allbration
3.1 Collect Turning Movement Counts
3.2 TRANSYT-7F Input
3.3 Calibrate TRANSYT-7F Model
3.4 Simulate "Before" Conditions
3.5 Draft Existing Conditions Report
4. Develop Opttaral Timing Plan
4.1 Optima PMsog Patterns
4.2 Adjust Plant
4.3 Finalize Tming Pons and Submit to the Town
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DEC 13 '95 16:48 TJKM TRANSPORTATION CONSULTANTS
P.10
EXHIBIT D
The following proposed schedule is one TJKM considers to be realistic and achievable for the Scope
of Services proposed herein. As one of the first orders of business at the "Kick-off meeting." TJKM
will review this schedule with the Town, and expand and modify it as necessary.
This agreement is effective from the date of execution to December 31, 1996 unless otherwise
terminated as set forth in this Agreement. This term may be extended in writing by mutual consent
of both parties. The project is deemed completed when the deliverables of the assigned tasks are
submitted to and accepted by the Town.
Time of Completion
1996
Task Description
DeC
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Develop Work Scope & Schedule
Intersection Inventory & Schematics
Data Collection & TRANSYT Cal.
Develop Optimal Timing Plans
�■■�
Signal Interconnect & Communication
imanni
Implementation, Evaluation & Report
V' 1
D-1
INTERNAL TRACKING
DEPTMENT:
AGENDA ITEM:
)44,e
7,a6
RESO/ORD NUMBER:
�y
„yaw/44e,DATE
!j
LIST IN BOOK
ON DISC OR SHARE. FORM SENT TO DEPT.
PUBLISH IF REQUIRED - Date of Publication
ORDINANCES ONLY
WHEN SIGNATURE AND /s/ COPY (1 EACH) returned,
LIST ON SIGNATURE TRACKING & SEND TO MAYOR
/ 4
3
,
MAIL TO DISTRIBUTION LIST
NO.of COPIES:
/,/`/
fr
PROOF OF MAILING PREPARED
SIGN BY CLERK/SEAL
A
---p,,,,,,,
c
ENTER INTO ECM ORDINANCE/RESOLUTION FILE
FILE IN VAULT
CODIFICATION IF ORDINANCE
clk:d16:1otherlordres2
OFFICE OF THE TOWN CLERK
ORDINANCES & RESOLUTIONS
ORIGINATING DEPT:
COUNCIL AGENDA DATE:
COUNCIL AGENDA ITEM:
SUBJECT:
ENGINEERING
01/16/96
13
TJKM TRANSPORTATION
RESOLUTION ORDINANCE
Number: 1996-2 Number:
Date of Adopt: 01/16/96 Date of Intro:
COUNCIL ACTION:
AYES:
NAYS:
ABSENT:
ABSTAIN:
Date of Adopt:
ZONE CHANGE:
ALL
COUNCIL MEMBERS NAMES:
Joanne Benjamin, Steven Blanton, Linda Lubeck, Patrick O'Laughlin
Mayor(or Chairman) RANDY ATTAWAY
ORDINANCES and RESOLUTIONS MUST BE RETURNED TO TOWN CLERK
BY WEDNESDAY AT 12 NOON.
ORDINANCES MUST BE READY FOR IMMEDIATE PUBLICATION
RESOLUTION NO. 1996-2
RESOLUTION OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE AN
AGREEMENT WITH TJKM TRANSPORTATION CONSULTANTS
FOR TRAFFIC ENGINEERING CONSULTING SERVICES FOR THE POST ROUTE 85
TRAFFIC SIGNAL COORDINATION RE -TIMING PROJECT
RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa
Clara, State of California, that the Town of Los Gatos enter into an agreement with TJKM
Transportation Consultants for traffic engineering consulting services, and that the Town
Manager is authorized, and is hereby directed, to execute said contract/agreement in the name
and on behalf of the Town of Los Gatos.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town
of Los Gatos, California, held on the 16th day of January, 1996, by the following vote:
COUNCIL MEMBERS:
AYES: Joanne Benjamin, Steven Blanton, Linda Lubeck, Patrick O'Laughlin,
Mayor Randy Attaway
NAYES: None
ABSENT: None
ABSTAIN: None
SIGNED: /s/ Randy Attaway
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
/s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
January 16, 1996
Los Gatos, California
HILLSIDE PRESERVATION STRATEGY/WEST VALLEY JOINT PLANNING REVIEW (09.47)
Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, that Council accept Planning Commission
recommendation regarding West Valley Hillsides Joint Planning Review: Draft Outline of
"Hillside Preservation Strategy" and authorize staff to undertake the work necessary to fill in the
details for each of these elements. Carried unanimously.
HOUSING ELEMENT/CERTIFICATION/HOUSING CONSULTANTS (10.19)
Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, that Council authorize sending request for
proposal to housing consultants for Housing Element update and certification. Carried
unanimously.
CLAIM REJECTION/BILL MEYER (11.01)
Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, that Council deny claim of Bill Meyer for
obstruction of property rights allegedly occurring on March 30, 1995. Carried unanimously.
CAFETERIA PLAN/TOWN EMPLOYEES/RESOLUTION 1996-1 (12:10)
Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, that Council adopt Resolution 1996-1
entitled, RESOLUTION OF THE TOWN OF LOS GATOS ADOPTING AMENDED
CAFETERIA PLAN (IRC SECTION 125) PLAN FOR TOWN EMPLOYEES AND APPROVING
SUMMARY PLAN DESCRIPTIONS. Carried unanimously.
TRAFFIC ENGINEERING/CONSULTING SERVICES/RESOLUTION 1996-2 (13.40)
Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, that Council adopt Resolution 1996-2
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN
MANAGER TO EXECUTE AN AGREEMENT WITH TJKM TRANSPORTATION
CONSULTANTS FOR TRAFFIC ENGINEERING CONSULTING SERVICES FOR THE POST -
ROUTE 85 TRAFFIC SIGNAL COORDINATION RE -TIMING PROJECT. Carried
unanimously.
TREE PRUNING/9524 PROJECT/STORM DAMAGE CLEANUP/RESOLUTION 1996-3 (14.35)
Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, that Council adopt Resolution 1996-3
entitled, RESOLUTION OF THE TOWN OF LOS GATOS APPROVING PLANS AND
SPECIFICATIONS -ON FILE IN THE TOWN CLERK'S OFFICE FOR PROJECT 9524 - TREE
PRUNING, Carried unanimously.
FLEET MANAGEMENT INFORMATION SYSTEM/PROTOTYPE/RESOLUTION 1996-4 (15.28)
Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, that Council adopt Resolution 1996-4
entitled, RESOLUTION OF THE TOWN OF LOS GATOS TO AUTHORIZE TOWN
MANAGER TO EXECUTE AN AMENDED AGREEMENT WITH PROTOTYPE
INCORPORATED FOR PURCHASE OF A PC BASED FLEET MANAGEMENT
INFORMATION SYSTEM, Carried unanimously.
AUTO THEFT TASK FORCE OF SANTA CLARA COUNTY (17.09)
MOU/POLICE DEPT/RESOLUTION 1996-5
Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, that Council adopt Resolution 1996-5
entitled, RESOLUTION OF THE TOWN OF LOS GATOS RATIFYING THE FIRST
AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING FOR THE REGIONAL
AUTO THEFT TASK FORCE (RATTF) OF SANTA CLARA COUNTY. Carried unanimously.
TC:08:MM011696
3