Item 15 Staff Report Adopt Resolution Authorizing Town Manager to Enter Into an Agreement with TJKM Transportation Consultants for Traffic Engineering Consultant ServicesCOUNCIL AGENDA REPORT
DATE: July 14, 1999
TO: MAYOR AND TOWN COUNCIL
FROM: TOWN MANAGER
SUBJECT:
MEETING DATE: 07/19/99
ITEM NO,
ADOPT RESOLUTION AUTHORIZING TOWN MANAGER TO ENTER INTO AN
AGREEMENT WITH TJKM TRANSPORTATION CONSULTANTS FOR TRAFFIC
ENGINEERING CONSULTANT SERVICES.
RECOMMENDATION:
Adopt resolution authorizing Town Manager to enter into an agreement with TJKM Transportation Consultants for
Traffic Engineering Consultant Services (Attachment 1).
BACKGROUND:
In March of 1999, Town Manager informed Council that staff had prepared a Request for Proposal (RFP) soliciting
Town Engineering and Inspection, Building Permit Plan Check and Inspection, and Traffic Engineering Consultant
Services for the next fiscal year and that an interview panel or committee would be required to review the proposals
received. Council formed a sub -committee consisting of Council Member Lubeck, Planning Commissioner Decker, and
Planning Director. to interview consultants and make recommendations to full Council regarding these services.
DISCUSSION:
On May 28, 1999, the sub -committee interviewed seven firms who submitted proposals for the services noted. Based
on the proposal submitted and additional information from the interviews, the sub -committee recommended that Town
retain Willdan Associates for Town Engineering & Inspection Services, LP2A- Linhart Petersen Powers Associates for
Building Permit Plan Check & Inspection Services, and TJKMTransportation Consultants for Town Traffic Engineering
Services. Attached to this report is a consultants' matrix of the experience and qualifications of each firm evaluated (See
Attachments 2).
ENVIRONMENTAL ASSESSMENT:
This action is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
The costs for traffic engineering services for private projects are entirely paid by the applicant. At the time of
application, a developer is charged a fee for the preparation of a traffic study, and Finance Department initiates a
purchase order unique to that project encumbering the funds.
Traffic engineering services for a public project authorized by Town Council will be paid for by funds allocated in the
1999-2000 Fiscal Year Budget and the 1999-2004 CIP. Any traffic engineering services for projects funded by the
PREPARED BY: PAUL L. CURTIS
DIRECTOR OF COMMUNITY DEVELOPMENT
Reviewed by: (::1- Attorney
Finance Revised: 7/14/99 3:49 PM
Reformatted: 10/23/95
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: TRAFFIC ENGINEERING CONSULTANT SERVICES
July 14, 1999
Redevelopment Agency will be paid for by Redevelopment Agency funds allocated in the Redevelopment Agency 1999-
2004 CIP or as approved specifically by the Redevelopment Agency. The Town and Redevelopment Agency entered
into a Cooperative Agreement in January 1990 which enables the Town to provide the Agency such technical services
and other services as the Agency may require to carry out its functions under California Redevelopment Law.
Attachments:
1. Draft Resolution authorizing Town Manager to enter into an agreement for Traffic
Engineering Consultant Services (including Exhibit A- Contract).
2. Consultants Matrix.
PLC:EO
N:\DEV\CNCLRPTS\99CONSUL.TC3
RESOLUTION
RESOLUTION OF TOWN COUNCILOF TOWN OF LOS GATOS
AUTHORIZING TOWN MANAGER TO ENTER INTO AN AGREEMENT
WITH TJKM-TRANSPORTATION CONSULTANTS FOR
TRAFFIC ENGINEERING CONSULTANT SERVICES
WHEREAS, Town Council desires to continue to utilize consultant services for Traffic
Engineering Services; and
WHEREAS, due to the uniqueness and special expert knowledge, qualifications and
experience required to provide the services noted, and the inability of Town to provide these
services due to a lack of professional staff, Town chose the firm of TJKM-Transportation
Consultants to provide Traffic Engineering Services.
RESOLVED, by Town Council that TOWN OF LOS GATOS enter into an agreement with
TJKM-Transportation Consultants to provide Traffic Engineering Services. This agreement is titled
Agreement for Traffic Engineering Consultant Services (Exhibit A).
FURTHER RESOLVED, by Town Council that Town Manager is authorized and directed
to execute the attached agreement for Traffic Engineering Consultant Services in the name and in
behalf of TOWN OF LOS GATOS.
N:\DEV\RESOS\99CON-3. RES
ATTACHMENT 1 '
PASSED AND ADOPTED at a regular meeting of Town Council held on the day of
, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
N:1DEV\RESOS199CON-3.RES
INTERNAL TRACKING
DEPTMENT:
AGENDA ITEM:
RESO/ORD NUMBER: /W ii3
DATE
BY
CERTIFIED COPY TO PLANNING
s
PUBLISH IF REQUIRED - Date of Publication
ORDINANCES ONLY
WHEN SIGNATURE AND /s/ COPY (1 EACH) returned,
LISTON SIGNATURE TRACKING & SEND TO MAYOR
- I
'
/).. i2
/ ✓
MAIL TO DISTRIBUTION LIST
NO.of COPIES:
PROOF OF MAIL ,TNr .1 T-'ARED
SIGN BY CLERK i�-u't"`-
ENTER INTO EC 'ION FILE
POSTED
FILE IN VAULT
CODIFICATION IF ORDINANCE !
clk:d20/ordres2
OFFICE OF THE TOWN CLERK
ORDINANCES & RESOLUTIONS
ORIGINATING DEPT:
COUNCIL AGENDA DATE:
COUNCIL AGENDA ITEM:
SUBJECT:
Number:
/.S
RESOLUTION ORDINANCE
1qc c — //3
Date of Adopt: 7~ 14i—51
PUBLICATION REQUIRED:
COUNCIL ACTION:
AYES:
NAYS:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS NAMES:
Number:
Date of Intro:
Date of Adopt:
ZONE CHANGE:
Randy Attaway, Steven Blanton, Linda Lubeck, Joe Pirzynski,
Mayor (or Chairman) JAN HUTCHINS
ORDINANCES and RESOLUTIONS MUST BE RETURNED TO TOWN CLERK
BY WEDNESDAY AT 12 NOON.
ORDINANCES MUST BE READY FOR IMMEDIATE PUBLICATION
TC: D7: RESO-ORD
RESOLUTION 1999 -113
RESOLUTION OF TOWN COUNCILOF TOWN OF LOS GATOS
AUTHORIZING TOWN MANAGER TO ENTER INTO AN AGREEMENT
WITH TJKM-TRANSPORTATION CONSULTANTS FOR
TRAFFIC ENGINEERING CONSULTANT SERVICES
WHEREAS, Town Council desires to continue to utilize consultant services for Traffic
Engineering Services; and
WHEREAS, due to the uniqueness and special expert knowledge, qualifications and
experience required to provide the services noted, and the inability of Town to provide these
services due to a lack of professional staff, Town chose the firm of TJKM-Transportation
Consultants to provide Traffic Engineering Services.
RESOLVED, by Town Council that TOWN OF LOS GATOS enter into an agreement with
TJKM-Transportation Consultants to provide Traffic Engineering Services. This agreement is titled
Agreement for Traffic Engineering Consultant Services (Exhibit A).
FURTHER RESOLVED, by Town Council that Town Manager is authorized and directed
to execute the attached agreement for Traffic Engineering Consultant Services in the name and in
behalf of TOWN OF LOS GATOS.
S:\PLN71999.15
PASSED AND ADOPTED at a regular meeting of Town Council held on the 194 day of
July, 1999 by the following vote:
COUNCIL MEMBERS:
AYES: Randy Attaway, Steven Blanton, Linda Lubeck, Joe Pirzynski,
Mayor Jan Hutchins.
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED: /s/ Jan Hutchins
MAYOR OF TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
Marian V. Cosgrove
CLERK OF TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
S:1PLN71999.15
AGREEMENT FOR TRAFFIC ENGINEERING CONSULTANT SERVICES
THIS AGREEMENT is entered into this day of ,19 , by and
between Town of Los Gatos, State of California, herein called "Town", and TJKM
TRANSPORTATION CONSULTANTS, engaged in providing TRAFFIC ENGINEERING
consulting services herein called '"Consultant".
RECITALS
A. Town is considering undertaking activities to PROVIDE TRAFFIC ENGINEERING
SERVICES FOR TOWN OF LOS GATOS.
B. Town desires to engage a TRAFFIC ENGINEERING Consultant to provide consulting
services to REVIEW, ANALYZE, AND COMMENT ON DEVELOPMENT
PROJECTS; PREPARE TRAFFIC ANALYSES AND REPORTS; AND STAFF
PUBLIC MEETINGS because of Consultant's experience and qualifications to perform the
desired work,
C. Consultant represents and affirms that it is qualified and willing to perform the desired work
pursuant to this Agreement.
AGREEMENTS
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
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Page 1 of 9
EXHIBIT A
1. Scope of Services. Consultant shall provide the services listed in the Consultant's Scope
of Work, attached hereto as Exhibit "A" and by this reference incorporated herein, and the
services listed below.
Administrative Duties
I. When needed by Town, attend Town Council, Planning Commission, and special
study session meetings related to traffic issues and project applications with traffic
considerations (maximum of 5 meetings per month).
II. When need ed by Town, conduct investigations, operational studies, and prepare
reports regarding requests for traffic control device installations and modifications;
such as, traffic signals, stop signs, parking regulations, speed zones,
channelization, crosswalks, pedestrian and bicycle facilities.
III. As requested by Town, provide copies of draft and final draft work products of
all reports and studies prepared for Town. Consultant shall provide electronic file
copies of these documents in a WordPerfect 6.0 or approved word processing
software format via a 3 'h inch floppy disk medium on an as needed basis .
IV. On a continuous basis, provide a dedicated telephone number with voice mail
messaging and pager service, exclusively for the purpose of Town contacting
Consultant's designated representative. Consultant shall ensure that the designated
representative shall return all telephone calls within a 24 hour period.
V. When needed by Town, attend staff level meetings with Town staff, public
officials, community leaders, developers, contractors and the general public
(maximum of 4 meetings per month).
VI. When needed by Town, develop recommendations for corrective measures at
locations experiencing accident rates higher than would normally be anticipated.
VII. When needed by Town, assess the potential traffic impacts associated with proposed
development and redevelopment projects. This shall include identifying mitigation
measures and recommending traffic -related requirements and conditions of
approval.
VIII. When needed by Town, prepare grant applications to obtain funds from Federal,
State, and Regional agencies for traffic -related safety studies and improvements.
IX. When needed by Town, advise, support and assist Town departments,
committees, commissions, and Town Council. In addition, act as a liaison
between Town and Federal, State, and Regional transportation agencies.
X. When needed by Town, assist in the preparation of traffic -related portions of
Towns operational and capital improvement budgets.
XI. When needed by Town, assist in the establishment and subsequent modification
of Town's traffic -related ordinances and development fees and in the assessment
of fees for capital improvements and maintenance.
XII. When needed by Town, supervise the accounting of State Highway User Funds
and ensure compliance with State requirements for the expenditure of such funds.
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N:\DE V\ER W IN\TJ KM-CON.99
Page 2 of 9
XIII. When needed by Town, prepare plans, specifications and estimates and provide
contract administration and construction observation for traffic safety projects
including geometric and channelization improvements, traffic signal installations
and modifications, street and safety lighting installations and modifications, and
traffic signing, striping and pavement marking improvements.
XIV. When needed by Town, coordinate Town's Traffic Calming Programs.
Other miscellaneous services
XV. Town may occasionally have the need for other services not specifically listed in
this document for which consultant has the necessary experience and capabilities
to provide. Town or Redevelopment Agency may authorize consultant to
perform such selected services on an as -needed basis.
2. Time of Performance. The services of Consultant are for a fixed one year period that will
commence upon the execution of the contract. Town retains the option with the mutual
consent of Town Manager and Consultant to renew the contract for a maximum of three
optional years. Should Town not renew a contract, the award and authorization of the
contract shall automatically expire. Town shall give Consultant at least 15 days notice,
prior to the cancellation or expiration of the contract.
3. Compliance with Laws. Consultant shall comply with all applicable laws, codes, ordinances,
and regulations of governing federal, state and local laws. Consultant represents and
warrants to Town that it has all licenses, permits, qualifications and approvals of whatsoever
nature which are legally required for Consultant to practice its profession. Consultant
represents and warrants to Town that Consultant shall, at its sole cost and expense, keep in
effect or obtain at all times during the term of this Agreement any licenses, permits, and
approvals which are legally required for Consultant to practice its profession. Consultant
shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of the Code of
Town of Los Gatos.
4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons
necessary to perform the services under this Agreement.
5. Information/Report Handling. All documents furnished to Consultant by Town and all
reports and supportive data prepared by Consultant under this Agreement are Town's
property and shall be delivered to Town upon the completion of Consultant's services or at
Town's written request. All reports, information, data, and exhibits prepared or assembled
by Consultant in connection with the performance of its services pursuant to this Agreement
are confidential until released by Town to the public, and Consultant shall not make any of
the these documents or information available to any individual or organization not employed
by Consultant or Town without the written consent of Town before such release. Town
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N:1DE V \ER W IN\TJ KM-CON.99
Page 3 of 9
acknowledges that the reports to be prepared by Consultant pursuant to this Agreement are
for the purpose of evaluating a defined project, and Town's use of the information contained
in the reports prepared by Consultant in connection with other projects shall be solely at
Town's risk, unless Consultant expressly consents to such use in writing. Town further
agrees that it will not appropriate any methodology or technique of Consultant which is and
has been confirmed in writing by Consultant to be a trade secret of Consultant.
6. Compensation. Compensation for Consultant's professional services shall be based upon
Town approval of each task as noted in the Scope of Services. Compensation for each task
shall not exceed the amount per task noted in Consultant's Schedule of Charges (attached
hereto as Exhibit "B" and incorporated by reference herein).
Billing shall be accompanied by a detailed explanation of the work performed by whom at
what rate and on what date. Billing invoices submitted for payment must reference Town
Purchase Order # ,and if applicable, the appropriate project address and Town Application
Number (e.g. 112 E. Main St.-DEV-99-0001 /PRJ-99-001). Also, plans, specifications,
documents or other pertinent materials shall be submitted for Town review, even if only in
partial or draft form.
Payment shall be net thirty (30) days.
Only one (1) purchase order number per invoice will be accepted. All invoices and
statements to Town shall reference Town's purchase order number and be addressed as
follows:
Invoices: Town of Los Gatos
Attn: Accounts Payable
P.O. Box 949
Los Gatos, CA 95030
Statements: Town of Los Gatos
Attn: Sandy Ortiz
P.O. Box 949
Los Gatos, CA 95030
7. Availability of Records. Consultant shall maintain the records supporting this billing for not
less than three (3) years following completion of the work under this Agreement. Consultant
shall make these records available to authorized personnel of Town at Consultant's offices
during business hours upon written request of Town.
Revised: July 14, 1999
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Page 4 of 9
8. Project Manager. The Project Manager for Consultant for the work under this Agreement
shall be Gary Kruger or Gordon Lum.
9. Assignability and Subcontracting. The services to be performed under this Agreement are
unique and personal to Consultant. No portion of these services shall be assigned or
subcontracted without the written consent of Town.
10. Notices. Any notice required to be given shall be deemed to be duly and properly given if
mailed postage prepaid, and addressed to:
To Town:
To Consultant:
Paul L. Curtis
Director of Community Development
Town of Los Gatos
110 E. Main Street
Los Gatos, CA 95032
Fax: (408) 354-7593
Phone: (408) 354-6874
Gary Kruger/Gordon Lum
TJKM Transportation Consultants
4234 Hacienda Drive, Suite 101
Pleasanton, CA 94588-2721
Fax: (925) 463-3690
Phone: (925) 463-0611
E-mail: tjkm@tjkm.com
or personally delivered to Consultant to such address or such other address as Consultant
designates in writing to Town.
11. Independent Contractor. It is understood that Consultant, in the performance of the work
and services agreed to be performed, shall act as and be an independent contractor and not
an agent or employee of Town. As an independent contractor he/she shall not obtain any
rights to retirement benefits or other benefits which accrue to Town employee(s). With prior
written consent, Consultant may perform some obligations under this Agreement by
subcontracting, but may not delegate ultimate responsibility for performance or assign or
transfer interests under this Agreement.
Revised: July 14, 1999
N:\DEV\ER W IN\TJKM-CON.99
Page 5 of 9
Consultant agrees to testify in any litigation brought regarding the subject of the work to be
performed under this Agreement. Consultant shall be compensated for its costs and expenses
in preparing for, traveling to, and testifying in such matters at its then current hourly rates
of compensation, unless such litigation is brought by Consultant or is based on allegations
of Consultant's negligent performance or wrongdoing.
12. Conflict of Interest. Consultant understands that its professional responsibilities is solely to
Town. Consultant has and shall not obtain any holding or interest within Town of Los
Gatos. Consultant has no business holdings or agreements with any individual member of
Staff or management of Town or its representatives nor shall it enter into any such holdings
or agreements. In addition, Consultant warrants that it does not presently and shall not
acquire any direct or indirect interest adverse to those of Town in the subject of this
Agreement, and it shall immediately disassociate itself from such an interest should it
discover it has done so and shall, at Town's sole discretion, divest itself of such interest.
Consultant shall not knowingly and shall take reasonable steps to ensure that it does not
employ a person having such an interest in this performance of this Agreement. If after
employment of a person, Consultant discovers it has employed a person with a direct or
indirect interest that would conflict with its performance of this Agreement, Consultant shall
promptly notify Town of this employment relationship, and shall, at Town's sole discretion,
sever any such employment relationship.
13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity
employer and shall comply with applicable regulations governing equal employment
opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate
against persons employed or seeking employment with them on the basis of age, sex, color,
race, marital status, sexual orientation, ancestry, physical or mental disability, national
origin, religion, or medical condition, unless based upon a bona fide occupational
qualification pursuant to the California Fair Employment & Housing Act.
I4. Insurance.
A. Minimum Scope of Insurance:
Consultant agrees to have and maintain, for the duration of the contract,
General Liability insurance policies insuring him/her and his/her firm to an
amount not less than: one million dollars ($1,000,000) combined single limit
per occurrence for bodily injury, personal injury and property damage.
ii. Consultant agrees to have and maintain for the duration of the contract, an
Automobile Liability insurance policy ensuring him/her and his/her staff to
an amount not less than one million dollars ($1,000,000) combined single
limit per accident for bodily injury and property damage.
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N:\DE V\ERW IN\TJKM-CON.99
Page 6 of 9
iii. Consultant shall provide to Town all certificates of insurance, with original
endorsements effecting coverage. Consultant agrees that all certificates and
endorsements are to be received and approved by Town before work
commences.
iv. Consultant agrees to have and maintain, for the duration of the contract,
professional liability insurance in amounts not less than $1,000,000 which is
sufficient to insure Consultant for professional errors or omissions in the
performance of the particular scope of work under this agreement.
B. General Liability:
Town, its officers, officials, employees and volunteers are to be covered as
insured as respects: liability arising out of activities performed by or on
behalf of Consultant; products and completed operations of Consultant,
premises owned or used by Consultant. This requirement does not apply to
the professional liability insurance required for professional errors and
omissions.
ii. Consultant's insurance coverage shall be primary insurance as respects
Town, its officers, officials, employees and volunteers. Any insurance or
self -insurances maintained by Town, its officers, officials, employees or
volunteers shall be excess of Consultant's insurance and shall not contribute
with it.
iii. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to Town, its officers, officials, employees or
volunteers.
iv. Consultant's insurance shall apply separately to each insured against whom
a claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
C. All Coverages: Each insurance policy required in this item shall be endorsed to state
that coverage shall not be suspended, voided, canceled, reduced in coverage or in
limits except after thirty (30) days' prior written notice by certified mail, return
receipt requested, has been given to Town. Current certification of such insurance
shall be kept on file at all times during the term of this agreement with Town Clerk.
D. In addition to these policies, Consultant shall have and maintain Workers'
Compensation insurance as required by California law and shall provide evidence of
such policy to Town before beginning services under this Agreement. Further,
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N:\DE V\ERW IN\TJ KM-CON.99
Page 7 of 9
Consultant shall ensure that all subcontractors employed by Consultant provide the
required Workers' Compensation insurance for their respective employees.
15. Indemnification. Consultant shall save, keep and hold harmless indemnify and defend
Town its officers, agent, employees and volunteers from all damages, liabilities, penalties,
costs, or expenses in law or equity that may at any time arise or be set up because of damages
to property or personal injury received by reason of, or in the course of performing work
which may be occasioned by a willful or negligent act or omissions of Consultant, or any
of Consultant's officers, employees, or agents or any subconsultant.
16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall
operate as a waiver of any other right or remedy that party may have hereunder, nor does
waiver of a breach or default under this Agreement constitute a continuing waiver of a
subsequent breach of the same or any other provision of this Agreement.
17. Governing Law. This Agreement, regardless of where executed, shall be governed by and
construed to the laws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior or Municipal Court of the County of Santa Clara.
18. Termination of Agreement. Town and Consultant shall have the right to terminate this
agreement with or without cause by giving not less than fifteen (15) days written notice of
termination. In the event of termination, Consultant shall deliver to Town all plans, files,
documents, reports, performed to date by Consultant. In the event of such termination,
Town shall pay Consultant an amount that bears the same ratio to the maximum contract
price as the work delivered to Town bears to completed services contemplated under this
Agreement pursuant to the noted Scope of Services and Exhibit A hereto, unless such
termination is made for cause, in which event, compensation, if any, shall be adjusted in light
of the particular facts and circumstances involved in such termination.
19. Amendment. No modification, waiver, mutual termination, or amendment ofthis Agreement
is effective unless made in writing and signed by Town and Consultant.
20. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, including costs of appeal.
21. Entire Agreement. This Agreement, including Exhibits A & B, constitutes the complete and
exclusive statement of the Agreement between Town and Consultant. No terms, conditions,
understandings or agreements purporting to modify or vary this Agreement, unless hereafter
made in writing and signed by the party to be bound, shall be binding on either party.
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IN WITNESS WHEREOF, Town and Consultant have executed this Agreement as of the
date indicated on page one (1).
Town of Los Gatos Consultant:
David W. Knapp, Town Manager Print Name
Town of Los Gatos
ATTEST:
Clerk of Town of Los Gatos,
Los Gatos, California
Marian V. Cosgrove, Town Clerk
Approved as to Form:
Orry P. Korb, Town Attorney
Revised: July 14, 1999
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Title
Page 9 of 9
EXHIBIT A
Consultant's Scope of Work
TRAFFIC ENGINEERING SERVICES
Traffic Analysis & Report Preparation: For each public or private development project reviewed
by Planning Department that requires the preparation of a traffic study, Town shall develop a
project specific scope of work in conjunction with TJKM. This scope of work shall include widely
accepted traffic analysis and safety criteria; a clear concise methodology; all applicable Federal,
State, and local traffic and safety standards; provisions for various types of traffic warrants;
provisions for necessary traffic counts; provisions for computer modeling; provisions for the
preparation of necessary reports; and provision for attendance and staffing of public meetings.
TJKM shall provide Town a detailed cost estimate based on the scope of work with a maximum
"not -to -exceed cost" amount. With the mutual consent of TJKM and Town, an Authorization to
Proceed letter for the preparation of the Traffic Study for the amount specified will be signed by
Town and TJKM. Upon completion of the tasks noted in each scope of work, TJKM shall be
reimbursed on a time and materials basis, not to exceed the total amount specified in the project
scope of work.
Traffic Calming Program: When directed by Town. TJKM may be asked to coordinate Town's
neighborhood Traffic Calming Program. This may involve responding to residents concerns, field
investigations, monitoring, research and analysis, and formulating design and policy
recommendations to Town for specific traffic improvements. Work undertaken by TJKM for this
program shall be reimbursed on a time and materials basis using TJKM's current hourly rate
schedule and charges (Exhibit B) approved by Town.
Turn Around Schedules: An Administrative Draft Traffic Analysis will generally be
completed/returned to Town of Los Gatos within approximately thirty (30) working days from the
date that the Authorization to Proceed Letter is signed by both TJKM and Town. Upon
authorization by Town, TJKM will revise the draft document and prepare a Final Draft. TJKM will
deliver the Final Draft and 25 sets of copies (unbound & three -hole punched) to Planning
Department within five (5) working days of the authorization to proceed with the Final Draft. Other
turn -around schedules will be accommodated at the request of Town of Los Gatos for a
predetermined fee amount. Larger, unusually complex traffic analyses may require up to a sixty (60)
day turn -around to prepare an administrative draft traffic analysis.
Technical Support: Upon mutual agreement of Town of Los Gatos and TJKM, TJKM staff will
attend pre -construction or pre -design meetings, field visits upon request, provide support for field
inspection personnel, and assist with public inquires on an as -needed basis. These tasks shall be
reimbursed on a time and materials basis using TJKM's current hourly rate schedule and charges
(Exhibit B) approved by Town,
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EXHIBIT A
TRAFFIC ENGINEER
Duties: TJKM will provide a staff member (Gary Kruger) with the qualifications to serve as, and
perform the duties of Traffic Engineer for Town of Los Gatos on an "on -call" as -needed basis for
a predetermined fee. Upon the request of Town of Los Gatos, this may include attendance at public
meetings, preparation of reports, special studies, or other documents on an as -needed basis. These
tasks shall be reimbursed on a time and materials basis using TJKM's current hourly rate schedule
and charges (Exhibit B) approved by Town.
Staffing Town Meetings: When directed by Town, TJKM staff (Gary Kruger/Gordon Lum) will
attend staff level meetings with Town staff, public officials, community leaders, developers,
contractors and the general public on an as -needed basis (maximum of 4 additional meetings per
month). These tasks shall be reimbursed on a time and materials basis using TJKM's current hourly
rate schedule and charges (Exhibit B) approved by Town.
CONGESTION MANAGEMENT PROGRAM
On an as -needed basis, TJKM will assist Town in preparing its monitoring reports for Santa Clara
County's Congestion Management Program. These task may include, but are not limited to:
conducting traffic counts, computer modeling, preparation of data sheets/reports, and consultation
with Santa Clara Valley Transportation Agency staff. These tasks shall be reimbursed on a time and
materials basis using TJKM's current hourly rate schedule and charges (Exhibit B) approved by
Town.
OTHER MISCELLANEOUS DUTIES
On occasion, Town may need for special tasks to be completed that are not expressly noted in the
Scope of Services for which TJKM is qualified to undertake. With the mutual consent of TJKM and
Town, TJKM will perform these tasks and be compensated on a time and materials basis using
TJKM's current hourly rate schedule and charges (Exhibit B) approved by Town.
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EXHIBIT B
Consultant's Schedule of Charges
Unless other arrangements have been made, charges to all projects including those continuing from
previous Schedule of Charges will be based on the latest Schedule of Charges approved by the
Town.
PERSONNEL CHARGES
Personnel Description
Principal
Principal Associate (Gary Kruger)
Senior Associate
Associate (Gordon Lum)
Senior Transportation Engineer
Transportation Engineer
Contracts Director
Assistant Traffic Engineer
Technical Staff
Graphics Designer
Technician I
Designer
Administrative Supervisor
Technician
Production Staff
REIMBURSABLE EXPENSES
Hourly Billing Rate
$160.00
$140.00
$130.00
$1 15.00
$100.00
$90.00
$90.00
$75.00
$65.00
$65.00
$65.00
$65.00
$60.00
$35.00
$35.00
TJKM will provide back up documentation (e.g. receipts, invoices, logs, etc.) for any invoiced
miscellaneous charges. The following charges are in addition to personnel charges:
Charge/Service
Travel Cost
Facsimile
Plotting
Charges for Special Pre -approved Outside Services:
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Cost
$.31 / mile
$1.00 / page
$5.00 / page
Cost plus 10%
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10 day plan check; average 3 day recheck, flexible to work
overtime to accommodate high work load or high priority
projects for tee.
10 working day plan check; ability to 'fast track- for fee;
disagreement resolution service for applicant/Town; weekly
sEatus updates; Internet access for Town Plan Review
Information. CeII phone and Pager Service
Current Engineenng/Tramc Engineering Contract wi Town
Proposal responds to RFP adequately; Also has available
surveying services as
Current Engineering/Traffic Engineering Contract w/ Town
Local Experience
Staff member resides in San Jose
Current Engineering/Traffic Engineering Contract w/ Town
PROFESSIONAL
CREDENTIALS
Registered Engineers,
ICBO Certified Inspectors
and Plans Examiners,
CABO Certified Building
Officials, and CBCI Certified
Engergy Plans Examiners
egis e n eers,
Structural Engineers;
Mechanical Engineers;
Certified Building
Inspectors, Certified Plans
Examiners
Registratlons/Affiliasons w/:
ICBO, CA Bldg. Officials,
Struct Engr. Assoc., Amer.
Soc. of CNiI Engr., Cnty.
Bldg. Officials Assoc., Nat.
Assoc. of Women in Const,
Earthquake Engr. Research
Inst, Int Assoc. of Elect
Insp.Org.
Registrations/Affiliations w/:
ICBO, CA Bk1g. Officials,
Struct Engr. Assoc., Amer.
Soc. of CNii Engr., Amer.
Public Works Assoc.,
Const Specification Inst
Professional Engineering
Affiliations and Registrations
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Registrations/Affiliations w/:
ICBO, CA Bldg. Officials,
Struct Engr. Assoc., Amer.
Soc. of CNII Engr., Amer.
Public Works Assoc.,
Const Specification inst.
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Engineering & Traffic
Engineering
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Proffessional Engineering
Affiliations
Reglstrabons/Affiliations w/:
Institute for Transportation
Engineers: Professional
Engineering Registrations
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Pleasanton
Traffic 35 years; 400 264 professional
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80 praffessional
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Parsons Transportatlon
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ATTACHMENT 21
Town Council Minutes July 19, 1999
Redevelopment Agency Los Gatos, California
SPARE THE AIR CAMPAIGN/RESOLUTION 1999-109 (09.14)
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council adopt Resolution 1999-109
entitled, RESOLUTION OF THE TOWN OF LOS GATOS TO PARTICIPATE IN THE "SPARE
THE AIR" CAMPAIGN. Carried unanimously.
GTE SERVICES UPGRADE/RESOLUTION 1999-118 (10.28)
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council adopt Resolution 1999-118
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN
MANAGER TO EXECUTE AN AGREEMENT WITH GTE NETWORK SERVICES FOR AN
UPGRADE TO THE TOWN'S TELEPHONE SYSTEM. Carried unanimously.
LOS GATOS MUSEUM ASSOCIATION/LEASE & GRANT/RESOLUTION 1999-110 (11.44)
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council adopt Resolution 1999-110
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN
MANAGER TO EXECUTE LEASE AND GRANT AGREEMENTS BETWEEN THE TOWN OF
LOS GATOS AND THE LOS GATOS MUSEUM ASSOCIATION. Carried unanimously.
HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM/RESOLUTION 1999-111 (12.14)
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council adopt Resolution 1999-111
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN
MANAGER TO EXECUTE THE SECOND AMENDMENT TO THE AGENCY AGREEMENT
WITH THE COUNTY OF SANTA CLARA FOR PARTICIPATION IN A HOUSEHOLD
HAZARDOUS WASTE COLLECTION PROGRAM FOR 1999-2000. Carried unanimously.
ENGLEWOOD AVENUE TRAFFIC ISSUES (13.40)
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council accept report on Englewood
Avenue traffic issues and file. Carried unanimously.
LIBRARY CONSTRUCTION/RENOVATION BOND ACT/RESOLUTION 1999-112 (14.44)
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council adopt Resolution 1999-112
entitled, RESOLUTION OF THE TOWN OF LOS GATOS SUPPORTING THE PASSAGE OF
SENATE BILL 3 CALIFORNIA LIBRARY CONSTRUCTION AND RENOVATION BOND ACT
OF 2000, and direct staff to forward resolution to governor and appropriate legislators. Carried
unanimously.
TJKM TRANSPORTATION CONSULTING SERVICES/RESOLUTION 1999-113 (15.19)
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council adopt Resolution 1999-113
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN
MANAGER TO ENTER INTO AN AGREEMENT WITH TJKM-TRANSPORTATION
CONSULTANTS FOR TRAFFIC ENGINEERING CONSULTANT SERVICES. Carried
unanimously.
• LP2A-LINHART PETERSEN POWERS AND ASSOCIATES/RESOLUTION 1999-114 (16.19)
BUILDING PERMIT PLAN CHECK & INSPECTION CONSULTANT SERVICES
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council adopt Resolution 1999-114
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING TOWN MANAGER
TO ENTER INTO AN AGREEMENT WITH LP2A-LINHART PETERSEN POWERS AND
ASSOCIATES FOR BUILDING PERMIT PLAN CHECK & INSPECTION CONSULTANT
SERVICES. Carried unanimously.
TC: D 11: MM071999
3