Item 11 Staff Report Adopt Resolution Authorizing the Town Manager to Execute an Amendment to the Cooperative Agreement with West Valley Cities for Solid Waste Management0
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TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
DATE: November 22, 1991
TO: MAYOR AND TOWN COUN
FROM: TOWN MANAGER
SUBJECT:
COUNCIL AGENDA
DATE: 12/16/91
ITEM NO. //
ADOPT RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE AN
AMENDMENT TO THE COOPERATIVE AGREEMENT WITH WEST VALLEY CITIES FOR
SOLID WASTE MANAGEMENT
RECOMMENDATION:
Adopt the attached resolution authorizing the Town Manager to execute an amendment to the cooperative
agreement with West Valley Cities for Solid Waste Management.
BACKGROUND:
In November 1990, Council approved a cooperative West Valley Waste Management Agreement. The Rate
Review Committee (representatives from each of the West Valley Cities; Campbell, Saratoga, Monte Sereno
and Los Gatos) has prepared an annual operating budget in accordance with the Agreement. The cost
allocations have also been updated.
DISCUSSION:
Cooperative Agreement
The West Valley Cooperative Agreement establishes the Solid Waste Management Program within the West
Valley Cities. The Agreement authorizes the City Managers of the four jurisdictions to implement solid waste
management activities and provides for hiring of staff with oversight and general direction by the West
Valley Rate Review Committee.
It also defines administrative and fiscal responsibilities of the "host" city: preparation of an annual solid waste
management budget, preparation of quarterly reports, accounting for all program funds, and supervision of
contract employee.
Although each city continues to have a staff person assigned to monitor the Solid Waste Management
Program, the City of Saratoga hosts the cooperative program and takes leadership in supervising the Solid
Waste Program Manager hired to administer the Program. The Solid Waste Program Manager's scope of
work is currently limited to AB 939 related issues.
PREPARED BY: Regina A.
Commun
RAF:dr
CSD04:A:\CNCLRPTS\WESTVALL.AGR
ce Director
ATTACHMENTS: 1. Draft Resolution
11/22/91 10:40 am
File #
DISTRIBUTION: Vera Dahle, City of Saratoga, 13777 Fruitvale Ave., Saratoga 95070
Reviewed by: �C'. J Attorney Clerk Finance
Treasurer
COUNCIL ACTION/ACTION DIRECTED TO:
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AMENDMENT
TO THE COOPERATIVE AGREEMENT WITH WEST VALLEY CITIES FOR SOLID WASTE MANAGEMENT
November 22, 1991
FISCAL IMPACT:
Funds to offset the cost of this program are being collected through the refuse collection fees. The cost of
the program this year is estimated to be $94,775. The Town's share is $27,362. Costs are budgeted in the
Community Services Department Solid Waste Management Program account 010-755-6150.
ATTACHMENT 1
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITH THE
CITY OF CAMPBELL, CITY OF MONTE SERENO, AND CITY OF SARATOGA
FOR THE PROVISION OF SOLID WASTE MANAGEMENT SERVICES
WHEREAS, the Town entered into a cooperative agreement
with the West Valley Cities for provision of a Solid Waste
Management Program; and
WHEREAS, the budget and cost allocations have been
revised in conformance with the agreement.
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
DOES HEREBY RESOLVE AS FOLLOWS: That the Town Manager be
authorized to execute the attached Amendment to the Agreement
(Exhibit A) to provide solid waste management services.
CSD08:A:\RESOS\CS121691.R00
-1-
PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Los Gatos, California, held on the 16th day
of December, 1991, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYES:
ABSENT:
ABSTAIN:
SIGNED:
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CSDOB:A:\RESOS\C5121691.R00
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
-2-
EXHIBIT A
AGREEMENT TO PROVIDE SOLID WASTE MANAGEMENT
TO THE WEST VALLEY CITIES
ADDENDUM NO. 1 - JULY 1991
For and in consideration of each others mutual promises, and in
accordance with section 7 of the Agreement to Provide Solid
Waste Management to the West Valley Cities entered between the
parties on October 16, 1990, Exhibits A and B of the Agreement
are hereby updated and amended as attached.
Approved and accepted this day of
CITY OF CAMPBELL
APPROVED AS TO FORM:
7 .-e Atto ey City Manager
TOWN OF LOS GATOS
APPROVED AS TO FORM:
wn Attorney
CITY OF MONTE SERENO
APPROVED AS TO FORM:
(;;;4441
City Attorney Cit Manager
ATTEST:
ATTEST:
Town Manager Town Clerk
CITY OF SARATOGA
APPROVED AS TO FORM:
ATTF.5T :
lr / � Y� 4?0Z
ity Clerk
ATTEST:
City Clerk
EXHIBIT A
ADDENDUM NO. 1 - JULY 1991
I. WEST VALLEY SOLID WASTE MANAGEMENT PROGRAM - COST SHARING
Costs are allocated among the parties to this Agreement on the
basis of each party's percentage share of total population of all
parties to this Agreement (population figures are most recent
State of California Department of Finance estimates).
City Population* Percent of Total
Campbell 36,048 38.0%
Los Gatos 27,357 28.9%
Monte Sereno 3,287 3.5%
Saratoga 28,061 29.6%
Total 94,753 100.0%
*California Department of Finance - January 1991
EXHIBIT B
ADDENDUM NO. 1 - JULY 1991
WEST VALLEY SOLID WASTE MANAGEMENT PROGRAM
OPERATING BUDGET
1991-92
Salary and Benefits $67,000
Clerical Support 5,000
Rent and Maintenance 3,400
Supervision 6,690
Equipment Repair & Maintenance 1,850
Overhead (supplies, payroll/
personnel, legal, etc.) 9,385
Meetings, subscriptions,
memberships, publications 1,450
$94,775
MQ:SW34
RESOLUTION 1991-278
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITH THE
CITY OF CAMPBELL, CITY OF MONTE SERENO, AND CITY OF SARATOGA
FOR THE PROVISION OF SOLID WASTE MANAGEMENT SERVICES
WHEREAS, the Town entered into a cooperative agreement
with the West Valley Cities for provision of a Solid Waste
Management Program; and
WHEREAS, the budget and cost allocations have been
revised in conformance with the agreement.
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
DOES HEREBY RESOLVE AS FOLLOWS: That the Town Manager be
authorized to execute the attached Amendment to the Agreement
(Exhibit A) to provide solid waste management services.
CSD08:A:\RESO5\CS121691.278
-1-
PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Los Gatos, California, held on the 16th day
of December, 1991, by the following vote:
COUNCIL MEMBERS:
AYES: Randy Attaway, Steven Blanton, Brent N. Ventura
Mayor Eric D. Carlson
NAYES: None.
ABSENT: Joanne Benjamin
ABSTAIN: None.
SIGNED:
/s/ Eric D. Carlson
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
/s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CSD08:A:\RESOS\CS121691.278
-2-
EXHIBIT B
ADDENDUM NO. 1 - JULY 1991
WEST VALLEY SOLID WASTE MANAGEMENT PROGRAM
OPERATING BUDGET
1991-92
Salary and Benefits $67,000
Clerical Support 5,000
Rent and Maintenance 3,400
Supervision 6,690
Equipment Repair & Maintenance 1,850
Overhead (supplies, payroll/
personnel, legal, etc.) 9,385
Meetings, subscriptions,
memberships, publications 1,450
$94,775
MQ:SW34
December 16, 1991
Los Gatos, California
L -
CONTAMINATED PUBLIC PROPERTY/PUBLIC NUISANCE
Kate Anderton, Town Attorney, stated that this ordinance will declare that public property
contaminated with certain identified materials and chemicals in fact constitutes a public nuisance.
Those companies identified as possible and probable contaminators are PG&E and ConAgra
whose activities historically have led to the conditions requiring remediation.
Motion by Mr. Attaway, seconded by Mr. Blanton, that Council waive the reading of the Draft
Ordinance. Carried by a vote of 4 ayes. Mrs. Benjamin absent. The Town Clerk read the Title
of the Draft Ordinance.
Motion by Mr. Attaway, seconded by Mr. Blanton, that Council introduce Draft Ordinance
entitled, ORDINANCE OF THE TOWN OF LOS GATOS DECLARING CONTAMINATED
PUBLIC PROPERTY A PUBLIC NUISANCE. Carried by a vote of 4 ayes. Mrs. Benjamin
abse nt.
LIBRARY STAFF/LEADERSHIP DEVELOPMENT/DALE WATSON & ASSOCIATES
Mayor Carlson stated that this was the time and place duly noted to consider entering into a
contract with Dale Watson & Associates, Inc. for leadership development training of senior
library staff.
This item was voted on and approved during the consent calendar. Motion by Mr. Blanton,
seconded by Mr. Attaway that Council follow the recommended action. Carried by a vote of 4
ayes. Mrs. Benjamin absent. Ms Egan requested reconsideration at which time Mr. Ventura
moved and Mr. Blanton seconded to reconsider this item after the public hearings. Carried by
a vote of 4 ayes. Mrs. Benjamin absent.
The following people from the audience spoke to this issue:
Shirley Egan, requested reconsideration of this item due to the expense and suggested other
avenues to expend the funds for the Library.
No one else from the audience addressed this issue.
Motion by Mr. Ventura, seconded by Mr. Attaway, that Council take no action on this item, and
reagendize this matter to a closed session meeting. Carried by 4 ayes. Mrs. Benjamin absent.
i y
LOS GATOS BLVD 234/VACATION/PUBLIC RIGHT-OF-WAY/RESOLUTION 1991-277 -
Motion by Mr. Ventura, seconded by Mr. Attaway, that Council adopt Resolution 1991-277
entitled, RESOLUTION OF THE TOWN OF LOS GATOS ORDERING THE VACATION OF
A SIX-FOOT WIDE STRIP OF PUBLIC RIGHT-OF-WAY ALONG 234 LOS GATOS
BOULEVARD, and to refer this item to Parks, Forestry and Maintenance to investigate the use
of street trees along this frontage property. Carried by 4 ayes. Mrs. Benjamin absent.
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SOLID WASTE MANAGEMENT/W.VALLEY CITIES/AGREEMENT/RESOLUTION 1991-278
Motion by Mr. Ventura, seconded by Mr. Carlson, to amend the proposed resolution in order
to include a Citizens Rate Review Advisory Committee of a minimum of 4 persons. Motion
failed. Mr. Ventura and Mr. Carlson voted yes. Mr. Attaway and Mr. Blanton voted no. Mrs.
Benjamin absent.
TC:03:MM121691
6
EXHIBIT A
AGREEMENT TO PROVIDE SOLID WASTE MANAGEMENT
TO THE WEST VALLEY CITIES
ADDENDUM NO. 1 - JULY 1991
For and in consideration of each others mutual promises, and in
accordance with section 7 of the Agreement to Provide Solid
Waste Management to the West Valley Cities entered between the
parties on October 16, 1990, Exhibits A and B of the Agreement
are hereby updated and amended as attached.
Approved and accepted this day of
CITY OF CAMPBELL
APPROVED AS TO FORM:
i Atto ey City Manager
TOWN OF LOS GATOS
APPROVED AS TO FORM:
wn Attorney
CITY OF MONTE SERENO
APPROVED AS TO FORM:
ATTEST:
ATTEST:
Town Manager Town Clerk
ATTF3'r :
/Ci/14,(//64174 7 ei
ty Attorney Cit ' Manager tity Clerk
CITY OF SARATOGA
APPROVED AS TO FORM:
2/2¼ 4
City Attorney
ATTEST:
Cf y Manager City Clerk
December 16, 1991
Los Gatos, California
SOLID WASTE CONT.
Motion by Mr. Attaway, seconded by Mr. Blanton, that Council adopt Resolution 1991-278
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING EXECUTION OF
AN AMENDMENT TO THE AGREEMENT WITH THE CITY OF CAMPBELL. CITY OF
MONTE SERENO. AND CITY OF SARATOGA FOR THE PROVISION OF SOLID WASTE
MANAGEMENT SERVICES, and the Mayor write a letter of request that other communities
consider the proposal of an advisory rate review committee, and that there is follow up at the
West Valley Mayors' meeting so as to get the item on the agenda. Carried by 4 ayes. Mrs.
Benjamin absent.
APPROVAL OF MINUTES/DECEMBER 2, 1991
Mr. Ventura requested a correction to page 5, under Santa Cruz Ave, a motion by Mr. Attaway,
the reference to a "10-inch wide tile band" should be replaced by the word "wainscoting"
Motion by Mr. Ventura, seconded by Mr. Attaway, that Council approve the Minutes of
December 2, 1991 as amended. Carried by a vote of 4 ayes. Mrs. Benjamin absent.
CODIFICATION OF ORDINANCES/TOWN CODE/ORDINANCE INTRODUCTION
Motion by Mr. Blanton, seconded by Mr. Attaway, that Council waive the reading of the
proposed ordinance adopting a revision and recodification of the ordinances of the Town of Los
Gatos entitled 'The Code of the Town of Los Gatos". Carried by 4 ayes. Mrs. Benjamin absent.
The Town Clerk read the title of the proposed ordinance.
Motion by Mr. Blanton, seconded by Mr. Attaway, to introduce the proposed ordinance. Carried
by a vote of 4 ayes. Mrs. Benjamin absent.
AUTO DEALERS/SPECIAL EVENTS/DRAFT ZONING ORDINANCE CONSIDERATION
Motion by Mr. Blanton, seconded by Mr. Attaway, to refer the draft ordinance amendments to
the Planning Commission for public hearing and recommendations with report due back to the
Town Council by February 3, 1992. Carried by a vote of 4 ayes. Mrs. Benjamin absent.
COMPUTERSYSTEM/ACQUISITION/HARDWARE&SOFTWARE/INSTALLATION/TRAINING -
Mayor Carlson stated that he would be abstaining from this item due to a potential conflict of
interest.
Mr. Ventura questioned the staff about the source of the funds pursuant to these actions and
how the expenditure of these funds are justified given other needs in the community. David
Knapp, Town Manager, stated that the funding will come from the equipment replacement
fund. He believes this system to be necessary in order for the Town to be able to manage its
financial resources with reliable financial information.
M- Ventura asked the staff for an estimate of the amount of time it will take to complete the
installation of systems to other departments that are overdue. Brian Jones, Information Systems
Coordinator, stated that based on the current situation he does not see these systems being
looked at for at least one year. Mr. Ventura asked if the price range for those systems is
estimated to be lower, the same, or higher in the next year. Mr. Jones estimated between
$250,000 and $300,000 for either of the systems.
TC:D3:MM121691
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